HomeMy WebLinkAboutContract 45574 (3);
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CONTRACT BETWEEN
THE CITY OF FORT WORTH AND JAMES M. WILLIAMSON
This CONTRACT ("Contract") is by and between the CITY OF FORT WORTH ("City"), a home
rule municipal corporation of the State Texas, acting by and through its duly authorized Assistant City Manager, and
FAMES M. W] LLIAMSON ("Consultant"), an individual.
WHEREAS, in March 2012, the City applied for and received a grant from the Wallace Foundation, which is a
philanthropic organization whose mission is to improve learning and enrichment opportunities for children, particularly
those living in distressed urban areas;
WHEREAS, the City and The Wallace Foundation entered into a contract (City Secretary Contract Number
43490) ("Grant") for the City to use the Grant funds to create a systemic approach for ensuring high quality, accessible
year-round out -of -school time programs for Fort Worth youth, said program otherwise known as Strengthening,
Programs through Advocacy, Resources and Collaboration ("SPARC");
WHEREAS, Consultant has served in a variety of senior level positions with nonprofit corporations and has
experience and expertise in leading, managing, developing, and operating programs similar to SPARC;
WHEREAS, the City wishes to engage Consultant to lead and oversee the success and sustainability of the
SPARC initiative;
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein expressed, the
parties agree as follows:
1. SCOPE OF SERVICES
11 Consultant shall, with good faith and due diligence, use his experience and expertise to manage, lead,
and oversee the development and growth of the SPARC initiative and shall develop and drive its strategy, mission,
vision and values. In doing so, Consultant shall be responsible for managing all aspects of the SPARC initiative for
Year 3 (2014) and Year 4 (2015) of the Grant in accordance with the action plan set forth in Exhibit A (up to
expiration of the Term) and the terms and conditions of the Grant ("Services"). The City will provide a copy of the
Grant to the Consultant. The Consultant shall perform the Services in compliance with the budget set forth in Exhibit
B. Exhibits A and B are attached hereto and incorporated herein by reference. Consultant agrees to perform all
Services in accordance with the highest professional industry standards.
1.2 All Services performed by the Consultant shall meet the standards and specifications set forth in the
Grant.
1.3 The Consultant will not be provided any tools, materials, or equipment, including, but not limited to,
City workspace or a computer, to perform the Services.
2. COMPENSATION &PAYMENT SCHEDULE
2.1 The City shall pay Consultant an amount not to exceed One Hundred Forty�Four Thousand Dollars
and No Cents ($144,000.00). To receive payment, the Consultant shall issue monthly payment invoices of up to
$670K00 to the City that must contain the City's contract number, total amount due, progress updates concerning the
tasks or deliverables completed, and the date provided for the billing period. If the City requires additional reasonable
documentation, it shall request the same promptly after receiving the above -described information, and the Consultant
shall provide such additional reasonable documentation to the extent the same is available.
2.2 Invoices shall be submitted no later than the lOs' day following the end of tl
Endsley, Parks and Community Services Department, 4200 South Freeway, Suite 2200, Fort
Personal Services Agreement —James M. Williamson D E:��F?Ve�?Ubf
2.3 The City shall pay the monies within thirty (30) calendar days after receipt of an invoice from the
Consultant unless there is a dispute as to the information provided in the invoice or Services performed. In the event of
a disputed or contested billing, the City shall notify the Consultant not later than the 2V calendar day after the City
receives the invoice. Only that portion so contested may be withheld from payment, and the undisputed portion will be
paid. If any dispute is resolved in favor of the City, then the Consultant shall submit a corrected invoice to the City,
which shall be paid within (30) calendar days after the City receives said invoice.
2.4 Consultant shall not perform any additional services for the City not specified by this Contract
unless the City requests and approves in writing the additional services and costs for such services. The City
shall not be liable for any additional expenses of Consultant not specified by this Contract unless the City first duly
approves such expenses in writing,
3. TERM AND TERIVIINATION
3.1 Unless terminated earlier pursuant to the terms herein, this Contract shall be effective beginning March 10,
2014 and shall expire on March 9, 2015. The Agreement may be renewed on the same terms and conditions for one
additional year upon mutual written agreement of the parties.
3.2 Termination for Convenience
3.2.1 The City may terminate this Contract for its convenience upon ten (10) days' written notice to the
Consultant. Upon receipt of such notice, Consultant shall immediately discontinue all Services and work.
If the City terminates this Contract under this Section, the City shall pay Consultant for Services actually
performed in accordance herewith prior to such termination, less such payments as have been previously
made, in accordance with a final statement submitted by Consultant documenting the performance of such
work.
3.2.2 Consultant may, for any reason, terminate this Contract upon thirty (30} days' written notice to the
City. Consultant shall provide the City with originals and copies of all completed or partially completed
documents prepared under this Contract on or before the effective date of termination, If the Consultant
terminates this Agreement under this section, the City shall pay Consultant for Services actually
performed in accordance herewith prior to such termination, less such payments as have been previously
made, in accordance with a final statement submitted by Consultant documenting the performance of such
Services
3.3 Termination for Cause. The City may terminate this Contract for cause in the event Consultant fails to
perform in accordance with the terms and conditions contained herein. Iri such event, City shall give Consultant
written notice of Consultant's failure to perform, giving Consultant fourteen (14) calendar days to come into
compliance with the Contract requirements. If the Consultant fails to come into compliance with this Contract, City
shall notify Consultant, in writing, and this Contract shall be terminated as of the date of such notification. In such
event, Consultant shall not be entitled to any additional compensation.
3.4 Termination upon F.mpl_yment with Fort Worth SPARC. The parties acknowledge that Fort Worth
SPARC, a Texas nonprofit corporation, may eventually serve as the primary coordinating entity for the SPARC
initiative. Should Fort Worth SPARC decide to hire the Consultant, then the Consultant shall provide the City with at
least thirty (30) days' prior written notice of his start date for employment with Fort Worth SPARC. Notwithstanding
anything to the contrary, this Agreement shall terminate on the date upon which the Consultant becomes an employee
of Fort Worth SPARC with payment to Consultant for Services actually rendered in accordance herewith prior to such
termination, less such payments as have been previously made, in accordance with a final statement submitted by
Consultant documenting the performance of such Services.
3.5 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated by the City in
any fiscal period for any payment due hereunder, City will notify Consultant of such occurrence and this Contract shall
terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the
City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have
been appropriated.
Personal Services Agreement —lames M. Williamson Page 2 of 12
3.6 Upon termination of the Contract for any reason, Consultant shall provide the City with all originals and
copies of all completed or partially completed documents prepared under this Contract within thirty (30) days after the
effective date of termination.
3.7 The Citys obligations under this Contract are contingent upon the actual receipt of grant funds from the
Wallace Foundation. N sufficient funds are not available to make payments under this Contract or if the City's
allocation of the Wallace Foundation funds changes, the City reserves the right to amend or terminate this Contract
without penalty to the City.
4.1 City shall own all right, title, and interest in the work produced by Consultant under this Contract
(collectively "Work Product") at all times throughout the world. Further, City shall be the sole and exclusive owner of
all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the
Work Product shall inure to the benefit of the City from the date of conception, creation or fixation of the Work
Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product
shall be considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, and City
will be considered the author of the Work Product, with all rights appurtenant thereto. If, and to the extent such Work
Product, or any part thereof, is not considered a "work -made -to -hire" within the meaning of the Copyright Act of 1976,
as amended, Consultant hereby expressly assigns, sells and transfers, and to the extent any such assignment, sale or
transfer cannot be made at the present time to City, agrees to assign, sale and transfer, all exclusive right, title and
interest in and to the Work Product, all copies thereof, and in and to the copyright, patent, trademark, trade secret and
all other proprietary rights therein, that the City may have or obtain, without further consideration, free from claim, lien
for balance due, or rights of retention thereto on the part of the City. Consultant shall have no copyright to or other
intellectual property interest in the Work Product.
4.2 The City shall have access to and be entitled to review and copy any portion of the Work Product at any
5 LIABILITY, INDEMDIFICATION AND RELEASE
5.1 LIABILITY. CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY, INCLUDING, BUT NOT LIlVIITED
TO, DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS(S) OR OMLSSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
5.2 INDEMNIFICATION. CONSULTANT COVENANTS AND AGREES TO AND DOES HEREBY
INDEIVINIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AN AGAINST
ANY AND ALL CLAIMS, LAWSUITS, JUDGEMENTS, ACTIONS, CAUSES OF ACTION, LIENS, LOSSES,
EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES AND COST OF
DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND/OR SUITES OF ANY HIND OR
NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS (INCLUDING, BUT
NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS, OR OTHER HARM FOR WHICH
RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER HIND OR CHARACTER, WHETHER REAL
OR ASSERTED, ARISING OUT OF OR RESULTING FROM ANY ACT(S), ERROR(S), OR OMISSIONS)
OF CONSULTANT AND/OR CONSULTANT'S CONTRACTORS AND THEIR RESPECTIVE OFFICERS,
AGENTS, EMPLOYEES, DIRECTORS, MEMBERS, PARTNERS, AND REPRESENATIVES IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR
NONPERFORMANCE OF THIS CONTRACT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN
THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE GROSS
NEGLIGENCE OF THE CITY.
5.3 IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST THE CITY IN
Personal Services Agreement —James M. Williamson Page 3 of 12
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6.1 Consultant shall perform all work and services hereunder as an independent contractor and not an officer,
agent or employee of the City. Consultant shall have exclusive control of and exclusive right to control the details of
the work performed hereunder and all persons performing same and shall be solely responsible for the acts and
omissions of its officers, agent, employees and subcontractors. Consultant shall not direct or supervise the work of
anyone that is not directly under the Consultant's control. Nothing herein shall be construed as the creation of a
partnership or joint enterprise between the City and Consultant, its officers, agents, servants, employees or
subcontractors; and the doctrine of respondent superior shall have no application between the City and Consultant. It is
further understood that the City shall in no way be considered a c"mployer or joint employer of Consultant, or any
officers, agents, servants, and employees or subcontractors of Consultant. Neither Consultant, nor any of its officers,
agents, employees, servants, contractors and subcontractors shall be entitled to any employment benefits from the City.
Consultant shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, its officers,
agents, servants, employees or subcontractors.
6.2 Consultant is free to set his own work hours and perform work for other persons or entities outside of this
Contract; however, the Consultant agrees that, at all times, he must avoid any activity that conflicts with the interests
and mission of the SPARC initiative.
7. DISCLOSURE OF CONFLICTS &CONFIDENTIALITY
7.1 Consultant warrants to the City that it has made full disclosure in writing of any existing or potential
conflicts of interest related to services to be performed hereunder. Consultant further warrants that it will make prompt
disclosure in writing of any conflict of interest that develops subsequent to the signing of this Contract.
7.2 Consultant further agrees that he shall treat all information provided to him by the City as confidential and
shall not disclose any such information to a third party without the prior written approval of the City. The exception to
this rule is that information designed to be shared as part of this collaborative effort among the City, the Fort Worth
Independent School District and other partners involved in the project may be distributed as needed. Consultant shall
store and maintain the City information in a secure manner and shall not allow unauthorized user to access, modify,
delete or otherwise corrupt the City information in any way. Consultant shall notify the City immediately if the
security or integrity of any City information has been compromised or is believed to have been compromised.
8.1 Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this
Contract, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers
and records of the Consultant involving transactions relating to this Contract at no additional cost to the City.
Consultant agrees that the City shall have access during normal working business hours to all necessary Consultant
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The City shall give Consultant reasonable advance notice of intended audits. This section
shall survive the expiration or earlier termination of this Contract.
9.1 Consultant shall not assign or subcontract any of his duties, obligations or rights under this Contract
without the prior written consent of the City.
10. NOTICES
Personal Services Agreement —James M. Williamson Page 4 of 12
10.1 Notices required
to have been delivered when
representatives, or (2) received
addressed as follows:
pursuant to the provisions of this Contract shall be conclusively determined
(1) hand delivered to the other party, its agents, employees, servants or
by the other party by United States Mail, registered, return receipt requested,
To CITY:
City of Fort worth
Parks and Community Services Department
Attn: Director
South Freeway, Suite 2200
Fort Worth, Texas 76115-1499
Facsimile (817) 392-5736
With copies to:
City Attorney
City of Fort Worth
1000 Throckmorton Street, aid Floor
Fort Worth, Texas 76102
11. INSURANCE
James M. Williamson
4832 Summer Oaks Lane
Fort Worth, Texas 76123
11.1 Generally. Consultant shall provide the City with certificates) of insurance documenting polices of the
following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this
Contract. Consultant has an ongoing duty to provide the City with an annual certificate of insurance to evidence
coverage. Such insurance shall cover all insurable risks incident to or in connection with the execution, performance,
attempted performance or nonperformance of this Contract. Consultant shall maintain the following coverage(s) and
limits thereof:
11.1.1 Professional Liability —Errors &Omissions
i. $1,000,000 Each Occurrence
ii. $1,000,000 Annual Aggregate Limit
iii. This coverage shall protect the insured against claims arising out of alleged errors in
judgment, breaches of duty and wrongful acts arising out of their management duties.
11.2 Additional Requirements
11.2.1 Insurers of Consultant's insurance policies shall be licensed to do business in the state of Texas
by the Department of lnsurance or be otherwise eligible and authorized to do business in the
state of Texas. Insurers shall be acceptable to City insofar as their financial strength and
solvency and each such company shall have a current minimum A.M. Best Key Rating Guide
rating of A-: V11 or other equivalent insurance industry standards rating otherwise approved
by City.
11.2.2 Coverage shall be claims -made, and maintained for the duration of the contractual agreement
and for two (2) years following completion of services provided. The certificate of insurance
shall state the coverage is claims made and include the retroactive date.
12. NON-DISCRIMINATION
12.1 Consultant, for itself, its personal representatives, assigns, subcontractors and successors in interest, as
part of the consideration herein, agrees that in the performance of Consultant's duties and obligations hereunder, it shall
not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by
law. N any claim arises from an alleged violation of this non-discrimination covenant by Consultant, its personal
representatives, assigns, subcontractors or successors in interest, Consultant agrees to assume such liability and TO
INDEMNIFY AND DEFEND TBE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM.
Personal Services Agreement —James M. Williamson Page 5 of 12
13.1 If any provision of this Contract is held to be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way be affected or impaired.
14.1 The City and Consultant shall exercise their best efforts to meet their respective duties and obligations
as set forth in this Contract, but shall not be held liable for any delay or omission in performance due to force majeure
or other causes beyond their reasonable control (force majeure), including, but not limited to, compliance with any
governmental law, ordinance or regulations, acts of God, acts of the public enemy, fires, strikes, lockouts, natural
disasters, war, riots, material or labor restrictions by any governmental authority, transportation problems and/or other
similar causes.
15. CHOIGE OF LAW, �`
15.1 This Contract shall be construed in accordance with the internal laws of the State of Texas_ ff any
action, whether real or asserted, at law or in equity, is brought on the basis of this Contract, venue for such action shall
lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of
Texas, Fort Worth Division.
16.1 The Contract contains the entire understanding and agreement between the City and Consultant, their
assigns and successors in interest, as to matters contained herein. Any prior or contemporaneous oral or written
agreement is hereby declared null and void to the extent in conflict with any provision of this Contract.
107.1 Consultant agrees to comply with all federal, state and local laws, ordinances, rules and regulations.
Consultant also agrees to abide by all applicable terms of the Uty's Grant agreement with The Wallace Foundation and
any requirements set forth by the City's Crime Control and Prevention District, when applicable. If the City notifies
Consultant of any violation of such laws, ordinances, rules or regulations, Consultant shall immediately desist from and
correct the violation.
18.1 Consultant shall, at its sole expense, obtain and keep in effect all licenses and permits necessary for it to
carry out its duties and obligations hereunder.
1901
It is understood and agreed that by execution of this Contract, the City does not waive or surrender any
of its governmental powers.
2001
The failure of the City or Consultant to insist upon the performance of any term or provision of this
Contract or to exercise any right granted herein shall not constitute a waiver of the City's or Consultant's respective
right to insist upon appropriate performance or to assert any such right on any future occasion.
21.1 Headings and titles used in this contract are for reference purposes only and shall not be deemed a part
of this Contract.
Personal Services Agreement —James M. Williamson Page 6 of 12
22. REVIEW OF COUNSEL
22.1 The parties acknowledge that each party and its counsel have reviewed and revised this Contract and
that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall
not be employed in the interpretation of this Contract or exhibits hereto.
23. AMENDMENTS. MODIFICATIONS. AND EXTENSIONS
23.1 No extension, modification or amendment of this Contract shall be binding upon a parry hereto unless
such extension, modification or amendment is set forth in a written instrument, which is executed by an authorized
representative and delivered on behalf of such party.
1N VqKNESS WHLREOF, the parties hereto have executed this Contract in multiples this 'day of
2014.
CITY OF FORT WORTH
By:
Alanis
ant City Manager
APPROVED AS TO FORM AND I��ALITY:
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AUTHORIZATION:
M&C: C-26785
Apri122, 2014
DAMES M. WILLIAMSON
Personal Services Agreement —James M. Williamson �—'-------�__�� Page ? of 12
Exhibit A
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M&C Review
Page 1 of 2
DATE: 4/22/2014
CODE: C
COUNCIL ACTION: Approved on 4/22/2014
REFERENCE NO.: C-26785
TYPE:
NON -CONSENT
Official site of the City of Fort Worth, Texas
LOG NAME:
PUBLIC
HEARING:
FORT WORTH
80JMW2014
1�
SUBJECT: Authorize Execution of an Agreement with James M. Williamson in an Amount Not to
Exceed $144,000.00 for Consulting Services Related to the City of Fort Worth's SPARC
Initiative (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with James M.
Williamson in amount not to exceed $144,000.00 for consulting services related to the City of Fort
Worth's SPARC initiative for a term not to exceed two years effective beginning on March 10, 2014.
DISCUSSION:
In March 2012, the City of Fort Worth (City) applied for and received a grant from The Wallace
Foundation (City Secretary Contract No. 43490) to create a systemic approach for ensuring high
quality, accessible year round Out -of -School Time (OST) programs for Fort Worth youth. The City 's
initiative is called Strengthening Programs Through Advocacy, Resources and Collaboration
(SPARC). The Wallace Foundation has a key goal of establishing a sustainable citywide OST
program coordinating entity.
The City entered into a contract with the Center for Nonprofit Management (CNM) in January of 2014
to help establish a nonprofit corporation to fulfill that goal and to recruit an individual to serve as the
president of said entity. That same month, Fort Worth SPARC was created to serve as that nonprofit
coordinating entity; however, Fort Worth SPARC is not fully operational to the point of assuming the
everyday roles and responsibilities of the SPARC initiative. CNM worked with Staff to develop the job
description and posting for the Fort Worth SPARC president. The position was posted in Opportunity
501 and the Nonprofit Times. Sixty-two resumes were received, and CNM conducted twelve phone
screens and nine in person interviews. The top four candidates were selected for interview, and
James M. Williamson was selected by a four person interview panel.
Mr. Williamson has a Bachelor of Arts degree iri Education from Liberty Christian University and a
Master of Arts degree in Clinical Psychology from the University of Illinois. He has 10 years
experience as an Executive with Jim Walter Homes, Mr. Williamson also has eight years experience
with Mental Health Mental Retardation of Tarrant County and most recently, three years experience
as Chief Executive Officer of Central Texas Opportunities, Inc.
Because Fort Worth SPARC is not fully operational and because Mr. Williamson is qualified to
manage and oversee the SPARC initiative, Staff requests authorization to enter into this contract in
order to use his experience and expertise to manage, lead and oversee the development and growth
of the SPARC initiative until such time as Fort Worth SPARC decides to hire Mr. Williamson as its
president. Mr. Williamson will be responsible for all aspects of the SPARC initiative for years 3 and 4
(2014-2015) of the Wallace Grant, in accordance with the action plan set forth in Exhibit A. Mr.
Williamson's services will be subject to the standards and specifications set forth in the Wallace
Grant.
The term of the proposed contract with Mr. Williamson will be for a period not to exceed two years,
effective beginning on March 10, 2014. To receive payment under the proposed contract, Mr.
Williamson will need to submit monthly invoices to the City describing, among other things, the total
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=19633&councildate=4/22/2014 4/25/2014
M&C Review Page 2 of 2
amount due and progress updates concerning any tasks or deliverables completed.
The Wallace Foundation has approved this proposed contract, the scope of services, and the
contractual amount. No City funds will be utilized as this contract will be fully supported by the
Wallace Grant. The contract amount is consistent with the market and commensurate with the
expertise and qualifications necessary for the deliverables and timeline. The recommended
contractual amount is consistent with a study conducted by the Community Council of Greater Dallas
who studied salaries of Executive Directors and Chief Executive Officers in Tarrant
County, Therefore, Staff and the Wallace Foundation consider the contractual amount to be fair and
reasonable.
Fort Worth SPARC serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations funds are available in the current operating budget, as appropriated, of the Grants
Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Exhibit A.pdf
FROM Fund/Account/Centers
GR76 531200 080497465030 $144,000.00
Susan Alanis (8180)
Richard Zavala (5704)
Sandra Youngblood (5755)
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=19633&councildate=4/22/2014 4/25/2014
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