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CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
November 2, 2015
Kforce, Inc.
801 CHERRY ST STE 2365
FORT WORTH, TX 76102
Re: REQUEST TO EXERCISE RENEWAL OPTION
Contract No. CSC No. 45161
(the "Contract")
Renewal Term November 6, 2015 through August 7 , 2016
r
The above referenced Contract expires on August 5, 2015. Pursuant to the Contract, renewals are at the mutual
agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 45161 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on
November 5, 2016. All other terms and conditions of CSC No. 45161 remain unchanged. Please return your
signed agreement letter, along with a copy of your current insurance certificate, to the address set forth
below.
Please log onto BuySpeed Online at htto://fortworthtexas. aov/purchasing to insure that your company information
is correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone
number listed below.
Sincerely yours,
Eryck Walker, Senior Buyer
FMS, Purchasing Division
817,392.6610
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No 45161 for a one year period ending on
November 5, 2016. .
By: MRCV-r0 e-. ched iket iAtAl- Pftc ctor
Printed Name and Title
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Signature
CITY TWOR
Sus A) nis, Assistant City Manager
Date: L 1 34))C
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REFERENCE LOG 04TECHNOLOGY STAFFING AND
DATE: 11/5/2013 NO C-26551 NAME: PLACEMENT SERVICES MULTIPLE
AWARD
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Ratify Expenditures in the Amount of $7,473.00 and Authorize Execution of
Professional Services Agreements for Technology Staffing and Placement Services
with Apex Systems, Inc., Kforce Inc., Sentari Technologies, Inc. and TEKsystems,
Inc., Using Multiple Texas Department of Information Resources Contracts for the
Information Technology Solutions Department in the Combined Aggregate Amount of
$3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to ratify expenditures in the
amount of $7,473 00 and authorize the execution of Professional Services Agreements for
Technology Staffing and Placement Services, using multiple Texas Department of Information
Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR-
SDD-2337 with Sentari Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc. using
DIR-SDD-2367 for the Information Technology Solutions Department in the combined aggregate
amount of $3,142,630.00 on an annual basis
DISCUSSION:
The purpose of these Professional Services Agreements (Agreements) is to allow the Information
Technology Solutions (ITS) Department and other City departments to have Agreements in place
for staff augmentation to assist in the development and implementation of technology projects and
to use as temporary backfills for staffing vacancies. These projects would include, but are not
limited to:
Public Safety Radio Communications System Upgrade;
Radio Tower Replacement Project;
Software package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.;
and
Migrations of unsupported database versions to the most recent and supported version of MS SQL
Server database.
Funds are included in the approved operating and capital budgets of the specific projects.
Texas Department of Information Resources (DIR) is authorized to offer the Cooperative
Purchasing Program to state agencies, public institutions of higher learning, public school districts
and local governments. Pursuant to state law, a local government that purchases goods or
services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding
requirements.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the IT Solutions Department and approved by the M/WBE Office, in accordance with the
M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where
httpi/apps cfwnet.org/council_packet/mc_review.asp?Ill 19039&councildate=l l/5/2013[11/22/2013 9:34:32 AM]
M&C Review
subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, these Agreements shall be authorized for a
combined aggregate amount of $3,142,630.00 annually Each Agreement shall begin on
November 6 2013 and expire on the dates indicated below to coincide with the expiration dates of
the respective cooperative DIR contracts. All of the Agreements will be non-exclusive and
services will be provided by the vendors based on the City's staffing needs and the availability of
qualified vendor resources. No specific amount is guaranteed for either Agreement.
VENDOR
Apex Systems, Inc.
Kforce, Inc.
Sentari Technologies, Inc.
TEKsystems, Inc.
I1
1
I
1
CONTRACT
NUMBER
DIR-SDD-2274
DIR-SDD-2337
DIR-SDD-2385
DIR-SDD-2367
1
1
1
1
AUTHORIZED
CONTRACT
-AMOUNT
$ 571,315,00
$1,000,000.00
$1,000,000.00
COOPERATIVE
AGREEMENT
END DATE
8/28/2014
8/07/2014
8/07/2014
9/03/2014
RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms
at the City's option, in accordance with the terms established in the contracts between DIR and the
individual vendor. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal
term.
ADMINISTRATIVE AMENDMENT - An administrative amendment or increase may be made by the
City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund,
Information Systems Capital Projects Fund, General Fund, and Stormwater Utility Fund.
TO Fund/Account/Centers
FROM Fund/Account/Centers
P I68 539120 0043010
P I68 539120 0045021
P I68 539120 0043020
P I68 539120 0045000
P I68 539120 0045010
PI68 539120 0045030
PI68 539120 0048001
P I68 539120 0048002
P251 539120 041030173580
PE69 539120 0209000
GG01 539120 0135010
C296 539120 0131030136180
GGO1 539120 0141000
PI68 539120 0046020
$598.890.00
$1.646.748.00
$6.474.00
$114.167.00
$334.231 MO
$190.669.00,
$452.145.00
$157.021,00
$214.979.00
$251.690.00
$167.186.00
$100.942.00
$400.000.00
$83 173,00
h tp.//apps.cfwnet.org/council__packet/mc_review.asp?I1=19039&counctldate=11/5/2013[11/22/2013 9:34:32 AM)
M&C Review
Submitted for City Manager's Office bv: Susan Alan's (8180)
Oriainatina Department Head: Peter Anderson (8781)
Additional Information Contact: Mai Tran (8858)
ATTACHMENTS
http://apps.cfwnet.org/eouncil_packet/mc._review.asp?ID=I9039&councildate=11/5/2013[I 1/22/2013 9:34:32 AM]