HomeMy WebLinkAboutContract 45151 (2)STATE OF TEXAS
COUNTY OF TARRANT
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CONTRACT BETWEEN THE CITY OF FORT WORTH AND THE SAFE CITY
COMMISSION, INC., FOR FUNDING FROM THE CRIME CONTROL AND
PREVENTION DISTRICT FOR THE ADVOCACY PROGRAM
In consideration of this mutual covenants, promises and agreements contain
herein, THIS AGREEMENT is made and entered into between the CITY OF FORT
WORTH a home ruled municipal corporation of the State of Texas, ("City") acting by and
through Charles W. Daniels, its duly authorized Assistant City Manager, and THE SAFE
CITY COMMISSION, INC., a Texas non-profit organization (hereinafter referred to as
SCC) acting by and through Ken Sheffer, its duly authorized Executive Director.
RECITALS
WHEREAS, the City has determined that SCC crime prevention and education program
and a community advocacy for crime prevention program ("Advocacy Program") are
needed for all citizens of Fort Worth in order to make Fort Worth the safest major city in
the nation;
WHEREAS, the City and SCC has agreed to provide these programs in accordance with
this Agreement;
WHEREAS, the City desires to contract with SCC to provide these programs; and
WHEREAS, the City, as consideration for the performance of SCC, has appropriated
monies in the Crime Control and Prevention District (CCPD) budget in the amount of
$175,000.00 and an additional amount of $60,195.00 from the General Fund to provide to
the SCC for the operation of the program.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Responsibilities of SCC
SCC covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — SCC
Performance Measures, attached and incorporated herein for all purposes. SCC shall be
responsible for day-to-day administration of the advocacy program. SCC agrees to
expend the Program Funds in accordance with Advocacy Program budget, described in
Exhibit "B," also attached and incorporated herein for all purpose.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program
iWHCI44L [!ECORD
CITY
SECRETARY
�'J. ,
2. Program Funds
2 1 In no event shall the total distribution of Program Funds from City made to the
SCC during the term of this Agreement exceed the total sum of $235,195.00. All of
SCC's expenditures under this Agreement must be completed prior to September 30,
2014.
2.2 Payment of the Program Funds from City to SCC shall be made on a cost
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement form (RFR), "Exhibit C," attached and incorporated herein for all
purposes, and copies of support documentation which could includes copies of
timesheets, invoices with proof of payment such as cancelled checks, bank statements or
wire transfers, leases or services contracts. SCC shall deliver to City a written detailed
Performance Activities Report, report "Exhibit D,' attached and incorporated herein for
all purposes, as described 1n Section 4.2 below with each RFR to support expenditure of
Program Funds. Such report shall be signed by SCC or duly authorized officer of SCC.
The RFR, and Performance Activities Report, shall be submitted to City no later that the
fifteenth (15th) day following the end of the month. Submittal of a monthly RFR and
Performance Activities Report is required even if services are not provided. When
services are not provided during a month, a zero dollar RFR and Performance Activities
Report is required.
Submit monthly RFR with an original signature by an authorized representative to
the Program Support Division of the Fort Worth Police Department ATTENTION:
Jacob Browning, 350 West Belknap Street, Fort Worth, Texas 76102, or as designated by
City. Reimbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Performance Activities Report from SCC. Reimbursements shall be
made within thirty (30) days receipt of said documents. SCC shall be reimbursed for
Program Costs only if City determines at its sole discretion that costs are eligible
expenditures in accordance with CCPD regulations, approved budget (Exhibit B) and are
reasonable and consistent with industry norms.
2.3 SCC is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds however, SCC must notify
City in writing of any such adjustments using the Budget Adjustment Form "Exhibit E,"
attached and incorporated herein for all purposes. Any adjustment of more than 5% of
each category must have written permission from City prior to any budget adjustment
being made. Budget adjustments shall be submitted to the Program Support Division of
the Fort Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street,
Fort Worth, Texas, 76102 or as designated by City.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 2 of 17
3. Term
The term of this Agreement is for a period beginning on October 1, 2013, and
ending on September 30, 2014. All of SCC's expenditures under this Agreement must be
completed prior to September 30, 2014.
4. Program Performance
4.1 SCC agrees to maintain complete and accurate documentation supporting the
performance of the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 SCC agrees to provide a monthly Performance Activity Report to document the
performance of the work described in Exhibit "A." The Performance Activity Report
shall document the program activity names, numbers of participants attending, details of
the activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Performance Activity Report must include any successes realized in
descriptive detail. The monthly Performance Activity Report shall be submitted to City
no later than the 15th day after the end of each month
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD and General Fund. All monies distributed to SCC hereunder shall
be exclusively from monies received from the CCPD and General Fund, and not from
any other monies of City. In the event that funds from the CCPD or General Fund are not
timely received, in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed
by SCC under or in connection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement; tenuiination to be effective on the later of
(i) thirty (30) days following delivery by City to SCC of written notice of City's intention
to terminate or (ii) the last date for which funding has been appropriated by the City
Council for the purposes set forth in this Agreement
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City in the event of default
or inability to perform or to comply with the terms herein on the part of SCC, or for other
good cause
5.4 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion(s) of the Agreement affected and the effective date of termination.
Upon SCC s receipt of notice of termination, SCC shall
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 3 of 17
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or execute any subcontracts, except as may be
necessary for completion of the work not terminated
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the SCC's sole remedy
shall be reinstatement of this Agreement SCC expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, SCC
shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for SCC's expenditures or
actions occurring after the effective date of termination of the Agreement
6. Administrative Requirements
6.1 SCC agrees to keep detailed and accurate records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later. City or its representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations
of SCC under this Agreement SCC, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit In the event of such audit by City, a single audit of
all SCC s operations will be undertaken and may be conducted either by City or an
independent auditor of City s choice. SCC shall submit a copy of any audit performed by
their independent auditor within thirty (30) days of receipt of the final audit report.
6.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to SCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with SCC.
6.3 If, as a result of any audit, it is determined that SCC misused, misapplied or
misappropriated all or any part of the Program Funds, SCC agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other charge levied against City because of such misuse,
misapplication or misappropriation
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 4 of 17
6.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the SCC
Program assets as appropriate and as directed by City's Contract Administrator.
6.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of the SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
7. Indenendent Contractor
7.1 SCC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. SCC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and
all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondeat superior shall not apply as between City
and SCC, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and SCC. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
SCC, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
SCC, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees.
7.2 City shall in no way nor under any circumstances be responsible for any property
belonging to SCC, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way
damaged.
8. Indemnification
8.1 SCC covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and
all claims or suits for property loss or damage and/or personal injury, including death, to
any and all persons, of whatsoever kind or character, whether real or asserted, arising out
of or in connection with the execution performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF SCC OR OF CITY; and SCC hereby
assumes all liability and responsibility of City and its officers, agents, servants, and
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 5 of 17
employees for any and all claims or suits for property loss or damage and/or personal
injury, including death, to any and all persons, of whatsoever kinds or character, whether
real or asserted, arising out of or in connection with the execution, performance,
attempted performance or non-performance of this contract and agreement and/or the
operations, activities and services of the programs described herein, WHETHER OR
NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE, OF
OFFICERS AGENTS S E,RVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. SCC likewise covenants and agrees to and does hereby
indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions
of SCC, its officers, members, agents, employees, subcontractors, invitees licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF SCC.
8.2 SCC agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained m connection with or incidental to performance under this agreement even if
the injury, death, damage or loss is caused by City's sole or concurrent negligence
8.3 SCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
9. Non -Assignment
No assignment or delegation of duties under this Agreement by SCC shall be
effective without City's prior written approval.
10. Prohibition Against Interest
10.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SCC Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the SCC Program during their tenure or for one year thereafter shall have
any interest direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. SCC shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereunder.
10.2 No officer, employee, member or program participant of SCC shall have a
financial interest, direct or indirect in this Agreement or the monies transferred
hereunder, or be financially interested directly or indirectly, in the sale to SCC of any
land materials supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member or program participant. Any
willful violation of this paragraph with the knowledge, expressed or implied, of SCC or
its subcontractors, shall render this Agreement voidable by City of Fort Worth.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 6 of 17
11. Nondiscrimination
11.1 In accordance with federal, state and local laws and ordinances, SCC covenants
that neither it nor any of its officers, members, agents, employees, program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with
the employment, advancement, or discharge of employees in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of
their age, except on the basis of a bona fide occupational qualification retirement plan, or
statutory requirement.
11.2 SCC will not unlawfully discriminate against any person or persons because of
age, race, religion, age, disability, color, national origin, or familial status, nor will SCC
permit its officers, members, agents, employees, subcontractors or program participants
to engage in such discrimination
12. Compliance
12.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws Federal, state and local,
including all ordinances, rules and regulations of City. If City calls to the attention of
SCC any such violation on the part of SCC or any of its officers, members, agents,
employees, subcontractors or program participants, then SCC shall immediately desist
from and correct such violation
12.2 SCC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement If City calls the attention of SCC to
any such violations on the part of SCC or any of its officers, members, agents,
employees, program participants or subcontractors, then SCC shall immediately desist
from and correct such violation
12.3 City designates Aya Ealy, (817) 392-4239 to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring City reserves the right to change this contact at any time by
sending a written notice to SCC with the new contact information.
13. Waiver of Immunity
If SCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property, SCC hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 7 of 17
14. Insurance Requirement
14.1 SCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL)• $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
b. Non -Profit Organization Liability o1 Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, 1n a form
that is acceptable to the City's Risk Manager.
14.2 SCC's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
14.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement
14.4 SCC further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect SCC and City from
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement
15. Miscellaneous Provisions
15.1 The provisions of this Agreement are severable and if for any reason a clause,
sentence paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision
15.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 8 of 17
15.4 SCC represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
15.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
Agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
15.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by
written notice to the sending party.
1. CITY: Assistant City Manager for the Police Department
City Manager's Office, Attn: Charles Daniels
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Contract Services Administrator
Attn: Aya Ealy
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. SCC: Ken Shetter Executive Director
201 Main Street, Suite 2
Fort Worth, TX 76102
(817) 885-7774
15.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
15.8 SCC certifies that it has obtained a 501(c)(3) Certificate from the Internal
Revenue Service. SCC shall notify City in writing of any changes to its 501(c)(3) tax-
exempt status during the term of this Agreement
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 9 of 17
15.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
15.10 The provisions and conditions of this Agreement are solely for the benefit of City
and SCC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2013.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: �,�u:�J
Claes W. Daniels
Assistant City Manager
Date: 1/. 2g , /3
APPROVAL RECOMMENDED:
By: `�l ' W lidale40
Jeffrey W. Halstead
Chief of Police
Date: //-ZZ13
APPROVED AS TO FORM AND LEGALITY:
Jessica S gsvang
Assistan ity Attorney
ATTEST:
f icLa •
//SS/ City Secretary
Authorization:
M&C:
Date: ('
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program
SAFE CITY COMMISSION, INC.
Ken Sheffer
Executive Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTHS fl lOof 17
"EXHIBIT A"
Safe City Commission Inc. —Advocacy Program
Goals, Performance Measures, and Outcomes FY 2014
Perfo - II 1 • Measures
1.
2.
3.
4.
5.
6.
To facilitate or participate in a minimum of 25 multi -disciplinary meetings
(excluding meetings related solely to One Safe Place programs and/or services).
To provide a minimum of 500 individual's professional training and education
programs facilitated by Safe City Commission.
At least 20 000 Fort Worth ISD students will participate in the Imagine No
Violence Art Contest.
At least 90% of Fort Worth ISD middle school and high school students will
receive public education information about the Campus Crime Stoppers Friends
for Life program.
A minimum of 350 arrests resulting from Crime Stoppers tips
A minimum of 700 cleared cases resulting from Crime Stoppers tips
FYI4 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 11 of 17
"EXHIBIT B"
Safe City Commission, Inc —Advocacy Program
Program Budget
Budget Item
A. Personnel
B. Fringe Benefits
C. Travel
D Equipment
Ft; Supplies
F. Contracts/Consultants
G. Other
A. Personnel
Name
TOTAL Personnel
B. Fringe Benefits
Name
TOTAL Fringe
C. Travel
Purpose of Travel
Staff Travel
TOTAL Travel
TOTAL
BUDGET SUMMARY
Amount Requested
$127,500.00
$40,000.00
$1,200.00
$2,000.00
$2,000.00
$15,000.00
$47,495.00
$235,195.00
BUDGET DETAIL
Position Rate of Pay x No. of Hours
Executive Director
Administrative Assistant
Program Staff
NA
Position
Executive Director
Administrative Assistant
Program Staff
Location
NA
NA
Description of Benefits
Item
Cost
$127,500.00
Cost
$40,000.00
Cost
$1,200.00
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 12 of 17
D. Equipment
Item
Equipment
TOTAL Equipment
Cost Per Item
Quantity Cost
NA $2,000.00
E. Supplies
Item Cost Per Item Quantity Cost
Supports Administrative Framework
Outside accounting services
IT services
Web Hosting
Other Equipment and supplies
TOTAL Supplies NA $2,000.00
F. Contracts/Consultants Cost
Contracts/Consultants
TOTAL Contracts/Consultants NA $15,000.00
G. Other Cost Cost
Occupancy expenses
Rent/lease
Utilities
Cleaning services
Landscape services
Insurance
TOTAL Other Costs NA $47,495.00
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 13 of 17
BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Personnel —
Costs associated with this item are to be utilized in the following manner:
• Salaries for an Executive Director, Administrative Assistant, and Program Staff
B. Fringe —
Costs associated with this item are to be utilized in the following manner
• Fringe benefits associated with the Executive Director, Administrative Assistant,
and Program Staff positions.
C. Travel —
Costs associated with this item are to be utilized in the following manner:
• Staff Travel
D. Equipment —
Costs associated with this item are to be utilized in the following manner:
• Equipment
E. Supplies —
Costs associated with this item are to be utilized in the following manner:
• Supports Administrative Framework
• Outside accounting services
• IT services
• Web Hosting
• Other Equipment and supplies
F. Contracts/Consultants —
Costs associated with this item are to be utilized in the following manner:
• Contractor/Consultant
G. Other Costs —
Costs associated with this item are to be utilized in the following manner:
• Occupancy expenses
• Rent/lease
• Utilities
• Cleaning services
• Landscape services
• Insurance
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 14 of 17
Exhibit C - Monthly Request for Reimbursement (RFR)
FY 2014 Safe City Commission -Advocacy Program
Program Period 10/01/13 to 09/30/14
Submit to: Fort Worth Police Department Submitting Agency: Safe City Commission -Advocacy
Aya Ealy Agency Contact Name: Ken Shetter
350 West Belknap Street Phone Number: 817.88S-7774
3rd Floor Email: Kshetterathsafecitvcommission.orq
Fort Worth, TX 76102 Invoice Number:
Period covered by this request:
Budget Category
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants/Contracts
8 Other -Direct Cost
9 indirect Costs
Total Programmatic Costs $
mmIdd/yy
A B
Total of Previous
Reimbursements
BudpetAmount Requested
127,500.00 $
40,000.00 $
1200.00 $
_2t 00 $
0 .00
2,060.50
15A00.00 $
35,000.O0 $
12,495.00 $
235,195.00 $
to
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed timesheets
3. Attach a copy of Monthly Performance Report
l have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
Safe City Commission Advocacy Program approved budget
Agency Authorized Official
Title
Date
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program
mmfdd/yy
C
This
Request
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $
Fund
D
(B+C)
Total
Requested
235,195.00
235,195.00
FtataitAtei t use Oily
1 Account
E
(A-D)
Balance
Available
427,5o9.60 I
40,000.00
1200.00
2000.00
2,000.00
t5,000.00
35,000.00
12t485 00 235195 -
Page 15 of 17
Agency/Address
EXHIBIT D
Safe City Commission- Advocacy (CCPD)
Project Name. Advocacy
Contract No:
Contract Amount:
Date of Request:
Program Period: to
PROGRAM SERVICES AND ACTIVITIES
PROGRAM NARRATIVE:
CURRENT CUMULATIVE
PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED:
ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
Please Feel Free to Add Additional Pages if Necessary
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 16 of 17
EXHIBIT E
REQUEST FOR BUDGET MODIFICATION
DATE:
TO: Aya Ealy
FROM:
REASON:
Budget Category Annroved Budging!. Change Reauested Revised Budget
A. Personnel
B. Fringe
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
I. Indirect
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
FYI4 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 17 of 17
M&C Review
CITY COUNCIL AGENDA
•
Page 1 of l
Official site of the City of Fort Worth, Texas
FORT r ORTN
COUNCIL ACTION: Approved on 9/24/2013
DATE:
CODE:
SUBJECT:
**C-26468 LOG NAME: 35SAFECITYADVOCACYFYI 4
TYPE: CONSENT PUBLIC
NO
9/24/2013 REFERENCE
NO.:
C
HEARING:
Authorize Execution of an Agreement with Safe City Commission Inc. in the Amount of
, ,
$235,195.00 to Continue Operation of a Community Advocacy Crime Prevention Program
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Safe City
Commission, Inc., in the amount of $235,195.00 to continue operation of a Community Advocacy
Crime Prevention Program.
DISCUSSION:
On April 5, 2005, (M&C C-20640) the City Council authorized City Secretary Contract No. 31847 with
the Safe City Commission, Inc. (Safe City Commission), to continue the important role as a crime
commission in Fort Worth. The Community Advocacy Program provides crime prevention, education
and community advocacy throughout Fort Worth. This Mayor and Council Communication will
authorize the contract to continue the existing program for Fiscal Year 2014. Funding in the amount
of $60,195.00 is provided from the General Fund and in the amount of $175,000.00 from the Crime
Control and Prevention District Fund.
The Safe City Commission is a vital partner in the City of Fort Worth's crime prevention efforts. The
Safe City Commission's goal is to help make Fort Worth the safest major city in the United States
through its partnership with the community, schools and law enforcement. Its initiatives promote a
culture of non -violence among the City's youth.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
2014 operating budget, as appropriated, of the Crime Control and Prevention District Fund and of the
General Fund in accordance with the budget approved by the Fort Worth City Council on September
17, 2013.
TO Fund/Account/Centers
Submitted for Citv Manager's Office bv:
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
GR79 531200 0359100 $175.000.00
0001 539120 0351202 $60.195.00
Charles Daniels (6199)
Jeffrey W. Halstead (4231)
Aya Ealy (4239)
'Tr
http://apps.cfwnet.org/council packet/mc_review. asp?ID 18767&councildate
9/24/2013
9/24/2013