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HomeMy WebLinkAboutContract 45251-A1 (2)any st_icp ;:freAny ©k5iTiTA©,rmoo j41TYsi AMENDMENT NO. 1 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FIRE STATION 17 STATE OF TEXAS CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT WHEREAS, The City of Fort Worth and RPGA Design Group, Inc. (Architect) made and entered into City Secretary Contract No. 45251 (The Contract) which was authorized by the City Council by M&C G-18091, the 17th day of December, 2013; and WHEREAS, further amendment is necessary to reimburse the Architect as part of the design services agreement. NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article 1.1, SECTION 1 — SERVICES OF THE ARCHITECT, the following paragraph are amended to read as follows: Provide design services only for the design for the Fire Station 17 facility. The cost of this service is $149,105,00 plus $0.00 in reimbursable expenses. The scope of services is described more fully in the RPGA Design Group, Inc. Proposal dated November 6, 2013 (revised), subject: Fire Station #17, Hemphill Road / Fort Worth, Texas which is attached hereto as Attachment "A" and made a part of this Agreement." 2. Paragraph 1 of SECTION V - COMPENSATION TO ARCHITECT, is amended as follows; "The total compensation for all of the assignments to be performed by Architect as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of $149,105.00 plus up to $0.00 in reimbursable expenses. " 3. All other provisions of this Contract which. are not expressly amended herein shall remain in full force and effect. (The remainder of this page is intentionally left blank.) OFFICIAL RECORD ©Pa Y SECRETARY :! ITT. WORTH, TX RECEN ED FEB keit EXECUTED this the Y da of RAGA Design -Group, Inc. By: C a / Javier Ludo AJA APPROVAL RrEG�OMMENDEp: By: APPRO OR'IrND LEGALITY: Douglas . Wiersig,LAJ Director Transpo tion & Public Works apartment , 2012, in Fort Worth, Tarrant County, Texas. By: Douglas r. Black Assistant City Attorney • APPROVED: By: Fernando Costa Assistant City Manager REcQRDE By: ary J. Kayser City Secretary M&C Not Required Contract Authorization 1 C OFFICIAL RECORD SECRT41RV � i7. WORTH, Tr • • ■ R P G A D E S I G N G R O U P, INC. • November 6, 2013 (revised) Dalton Murayama Architectural Services Manager Transportation and Public Works City of Fort Worth 319 W. 10th Street Fort Worth, Texas 76102 RE: Fire Station #17 Hemphill Road / Fort Worth, Texas Mr. Murayama, It is with great enthusiasm that RPGA Design Group Inc. presents the following Services and Fee Proposal for Fire Station #17 to the City of Fort Worth (Owner). This proposal reflects our anticipated Professional Services for the design of the new Fire Station #17 on Hemphill Street in Fort Worth, Texas. We submit the following: I. Proiect Description A. General Description: Fire Station #17 will replace the Existing Fire Station #17 with a new Fire Station with Training Facilities of approximately 11,000 total square feet, located at the southwest corner of the Fort Worth Public Safety Training Center site on approximately 1.5 acres. Fire Station #17 will be a two (2) story two (2) company fire station with 4 apparatus bays; one bay wilt be dedicated to training. The new fire station design will utilize the design and programming requirements provided by the Owner for Fire Station #17 as well as further collaborative development by the Owner and RPGA Design Group. B. Programmatic space requirements — Final square footages will be determined based on Programming Notes provided by the Owner. The square footage of the specific areas as well as the total fire station area may vary as the program is further developed with the Owner. Apparatus Bav and Support Areas Sauare Feet (Approximate) 4 Drive -through Apparatus Bays 3,600 Turn out Gear Storage 300 General Storage 150 Maintenance 150 Equipment Storage 150 SCBA 100 EMS Storage 120 Mechanical 225 Electrical 70 Horizontal Circulation/Structural (10%) 487 Total Apparatus Bav and Support Areas 5.352 101 S. Jennings Avenue, Suite #100 Fort worth, Texas 76104 (817) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects.com City of Fort Worth 2 Fire Station #17 Revised — November 6, 1013 Station Livina Areas Kitchen/Dining Area Janitor Closet Day Room Battalion Chief Dorm with Bath Captain Dorm with Bath Lieutenant Dorm with Bath Male Firefighter Dorm Rooms Female Firefighter Dorm Rooms Male Firefighter Restroom and Showers Female Firefighter Restroom and Showers Station Offices and Support Spaces Lobby/Public Reception Accessible Public Restroom Battalion Chief Office Captain Office Lieutenant Office Library/Study Communications Room Laundry Storage Janitor Closet Exercise Room Response Room/Area Trainina Field Support Spaces Control Room EMS Room Storage Horizontal Circulation/Structural (25%) Total Station Living. Office. Training and Support Areas 600 40 500 200 200 200 800 200 250 100 100 52 180 120 120 130 54 130 100 40 400 85 150 130 100 1,245 Fire Station Square Footage based on program (Approximate) 6.226 11,578 C. Site Requirements: The Fire Station #17 site is approximately a 1.5-acre site located at the southwest corner of the Fort Worth Public Safety Training Center site on Hemphill Street. The site design will provide for a 'drive -through" fire station with separate employee parking and limited visitor parking. The visitor parking will accommodate accessible parking and accessible pedestrian access to the facility. The fire station will be sited to efficiently accommodate all necessary entities. The design of the apparatus aprons, entry and egress, shall endeavor to allow a minimum of 45 feet of depth from the inside edge of the existing sidewalk to allow the apparatus to have adequate area for off street maneuverability. Structural foundation systems and soil stabilization procedures will be utilized to provide a structurally sound building. The Owner is aware of the extremely expansive clays prominent in the area and RPGA will strive to provide solutions that meet both the Owner's maintainability requirements and budget. It is anticipated that a structured slab with carton forms will be utilized for this facility. 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects.com City of Fort Worth 3 Fire Station #17 Revised - November 6, 1013 Landscape services will be limited to Irrigation Design only. It is our understanding that the overall landscape design for the Fort Worth Public Safety Training Center includes the Fire Station #17 site. RPGA will coordinate the proposed placement of trees with the irrigation design. Trees will be proposed as appropriate for this location and as required to assist in passive solar design of the facilities. Security and or privacy fencing will also be provided as necessary. D. Exterior Design Features: The design of the new fire station will feature materials which correspond to and compliment the new Public Safety Training Center. In addition to the site requirements listed above, the building components will be oriented to take advantage of passive solar opportunities. Placement of trees, the placement of window and door openings and the color of exterior materials will also be designed and selected with passive solar considerations E. Interior Design Features: Interior spaces will maximize the use of natural lighting and create a fire station that facilitates the interactions of the fire fighters Use of natural and artificial lighting will be utilized to enhance the quality and usability of the spaces. Selection of materials will also consider the durability and maintainability of the material with life -cycle cost considerations. The new fire station will also be designed to meet the American's with Disabilities Act (ADA) and the Texas Accessibility Standards (TAS). If required, a variance application will be submitted to TDLR for the design of an adaptable fire station. The cost for filing TAS Review, Inspection and Variance reports will be submitted as reimbursable expenses. F. Project and Construction Budget Based on 11,578 square feet at a $250.00 per square foot cost we anticipate a construction budget of approximately $2,900,000. We understand the Owner has established a construction budget of between $2, 500 000 and $2, 700, 000 and we will work closely with Owner to achieve that budget. The consultant fees, construction testing, geotechnical services, survey and reimbursable expenses are not included in the anticipated construction budget. It is understood that the Owner will work with RPGA to modify the project requirements "if' it becomes necessary to meet the established construction budget. II. Scope of Services A. General Services: RPGA will meet with the Owner to clarify and define the Owner's requirements and budget prior to commencement of work. RPGA will supervise and coordinate consultants' activities, review all consultants' documents and review all pertinent consultant documents with the Owner. Consultants hired independently by the Owner are excluded from RPGA's supervision and coordination. RPGA will document all design meetings with the Owner. B. Schematic Desian RPGA will design the Project in conformance with the Owner's outlined program. The design team will prepare approaches to the design. Sketch plans will be developed, providing "broad brush" concepts to illustrate the potential of the given design. RPGA will prepare a package consisting of the following floor plans at 1/8" scale and rendered sketch elevations and or perspectives sufficient to indicate the character of the proposed Project. If requested, RPGA will work with our cost estimating consultant to provide a preliminary estimate of Construction Cost at the conclusion of this phase. C. Design Development. Based on the approved Schematic Design Package as well as any further adjustments authorized by the Owner, RPGA will develop Design Development 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (617) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects.com City of Fort Worth 4 Fire Station #17 Revised — November 6, 1013 Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, civil, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. These drawings will incorporate all floor plans, elevations, site plan, and all necessary drawings and details necessary to update the estimate of Construction Cost. Before or during the Design Development Phase we will meet with the Development and Planning Department to review and discuss any Pre -Development issues that need to be addressed for the new Fire Station #17. D. Construction Documents. Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, RPGA shall prepare Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. RPGA will sign, stamp or impress the construction documents for use in the State of Texas. In addition RPGA will provide the documents necessary for the cost estimator to develop a 95% Construction Documents estimate. E. Contract Administration: 1) RPGA shall visit the site to become generally familiar with the progress and quality of the work and to determine, in general, if the work is progressing in accordance with the contract documents. RPGA's site visits will be limited to one (1) site visit per week, as requested by the Owner, throughout the construction period. A twelve (12) month construction period is anticipated for Fire Station #17. The site visits will include general observations of the construction and a meeting with the Owner and the Contractor to review and discuss conformance with the contract documents. A regular day and time for these meetings will be mutually established at the beginning of the construction period. Each site visit/meeting will include a written report identifying items of concern with anticipated resolutions The Civil Engineer will be limited to four (4) site visits; the Structural Engineer will be limited to four (4) site visits; the MEP Engineer will be limited to six (6) site visits and Irrigation Designer will be limited to two (2) site visits when requested by RPGA and/or the Owner. RPGA and our consultants shall endeavor to guard the Owner against defects and deficiencies in the construction. 2) RPGA shall not have control of, or charge of, and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions or programs in connection with the work, for the acts of omissions of the contractor, subcontractors, or any other persons performing any of the work, or for the failure of any of them to carry out the work in accordance with the contract documents. 3) RPGA shall, at all times, have access to the work wherever it is in preparation or progress. 4) As requested by the Owner, RPGA shall determine the amounts owed to the contractor based on observations at the site and on evaluations of the contractor's monthly application for payment, as provided in the approved schedule of values. 5) RPGA shall advise the Owner to reject work that does not conform to the contract documents. 6) RPGA shall review and take appropriate action on submittals such as shop drawings, product data and samples, but only for conformance with the design concept of the work and with the information given in the contract documents All structural, civil, and 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-0477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects.com City of Fort Worth 5 Fire Station #17 Revised — November 6, 1013 M.E.P. shop drawings will be reviewed by the respective consultant and documented by RPGA. 7) RPGA shall conduct inspections to determine the dates of substantial completion, and shall review the project for final certificate of payment. 8) The extent of the duties, responsibilities and limitations of authority of RPGA, as the Owner's representative during the construction shall not be modified or extended without written consent of both the Owner and RPGA. 9) If requested as an Additional Service, RPGA shall prepare "Record Drawings" for the project based on the Contractor's marked -up field drawings, inspection notes and RPGA's observations. One full size copy of the Record Drawings will be provided as well as one set of .dwg CADD files. Record Drawings are not included in the Basic Services for this project. Ill. Compensation: A. Based on our understanding of the scope of services to be performed the fees are as stated below If during the development of the project changes are made to the scope and/or construction budget of the project, the fees will be subject to revision. Fees as quoted are good for a period of (90) ninety days from the date of this proposal. Consultant Fees Owner agrees to pay the Architect for all professional services rendered under this agreement. The Architect's fee for Basic Services shall be a flat fee based on the following understanding; plus allowable reimbursable expenses. Basic Services -- $2.500.000 - $2,700.000 (Anticipated Construction Budaetl Design Const. Admin. Total Architectural $104,000.00 $ 51,000.00 $ 155,000.00 Program Verification Interior Design (excluding FF&E) ADA Compliance TAS (TDLR) Compliance COMcheck Compliance Construction Administration with Basic Services (40 meetings) Structural Engineering $ 14,700,00 $ 6,300.00 $ 21,000.00 R. L. Woods and Associates Construction Administration with Basic Services (4 meetings) M.E.P. Engineering $ 13,650.00 $ 5,850.00 $ 19,500.00 Wells Doak Engineers, Inc. COMcheck Compliance Construction Administration with Basic Services (6 meetinas) Total Basic Services Fees $132,350.00 $ 63,150.00 $ 195,500.00 Additional Services Desiqn Const. Admin. Total Civil Engineer $ 13,685.00 $ 5,865.00 $ 19,550.00 AIM Engineering, LLC Construction Administration with Basic Services (2 meetings) 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www,rpgaarchitects.com City of Fort Worth 6 Fire Station #17 Revised — November 6, 1013 Landscape: Irrigation Only $ 2,450.00 $ 1,050.00 Berkenbile Landscape Architect Construction Administration with Total Additional Services Fees Reimbursable Expenses TAS Registration and Inspection Fees Anticipated Reimbursable Expenses Total Reimbursable Expenses Total Consultant Fees Basic Services (2 meetings) $ 16,135.00 $ 6,915.00 $ 620.00 $ $ 1.000.00 $ 1,620.00 $ $149,105.00 $ 445.00 500.00 945.00 72,010.00 $ 3,500.00 $ 23,050.00 1,065.00 1,500.00 2,565.00 221,115.00 B. Payments to RPGA shall be made upon presentation of RPGA's statement of services and expenses. Payments due RPGA and unpaid under this agreement shall bear interest from the date payment is due at a rate of 1% per month, unless greater than the applicable legal rate in which case the applicable legal rate shall be charged and shall require RPGA to stop progress on the Project until payments become timely. Hourly Rates for Unscheduled or Requested Services (these additional services will only be provided with an authorized amendment in writing from the Owner): No Charge will be incurred for minor revisions to the plans during the design process prior to construction document phase. Compensation for major variances to the agreed -upon plans and specifications, time involved in additional services, but not initial site visits, will be billed on an hourly basis as follows: Principals: $165.00 Project Manager $110 00 Production Personnel: $85.00 Clerical $45.00 The above listed hourly rates are subject to change with notice. The Owner can negotiate a set fee at the time, if and when needed. D. Reimbursable fees will be billed to the Owner at one and one tenth (1.10) the expense incurred by RPGA. Reimbursable expenses will include but not be limited to, the following: a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of reproduction, postage and handling of drawings, specifications and other documents; and renderings models and mock-ups requested by the Owner and as required in the normal preparation of Schematic Design, Design Development and Construction Documents as required for reviewing and developing the Documents for the project. b) cost of TDLR accessibility variance application fees, project filing fees, plan review and inspection fees. c) all necessary costs of printing and/or courier services for the purpose of bidding the Construction Documents and Specifications will be the responsibility of the Owner. IV. Schedule: A. Based on our understanding of the scope of services we estimate the schedule to be as follows: Schematic Design 4-5 Weeks Design Development Documents 3-4 Weeks 101 S. Jennings Avenue, Suite #100 Fort worth, Texas 76104 (817) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects corn City of Fort Worth 7 Fire Station #17 Revised — November 6, 1013 Construction Documents (95%) 4-5 Weeks Bid Documents t100%1 1-2 Weeks Anticipated Design/Documentation Duration 12-16 Weeks B. This schedule anticipates a period of one week for review by the Owner for changes and clarifications at the completion of the Schematic Design and the Design Development phase and a one -week review period at 95% of Construction Documents. V. Owner's Responsibilities: The Owner shall provide full information regarding requirements for the Project, and RPGA shall be entitled to rely upon the accuracy and completeness thereof; including, but not limited to, site information platting, zoning, boundary surveys topographical surveys, easements, soils information and any special restrictions or variances pertaining to the site, including complete utility data and restrictions, as well as, all essential information to be supplied by subcontractors or consultants retained by the Owner or by RPGA at the Owner's request. VI. Changes: If a major change is made in the scope, approach or details of the Project at the Owner's request after construction documents are underway or finished, the cost of making changes will be billed at the above hourly rates. This also applies to any changes required by new zoning or building code requirements instigated after the Projects' inception. VII. Ownership of Documents• All plans and drawings will be prepared and submitted by RPGA to the Owner for approval on 24" x 36" bond sheets, with all plotted lettering clearly legible when the sheets are reproduced and reduced to half size. Physical drawings, CADD files and specifications as instruments of service are and shall remain the property of RPGA whether the project for which they are made is executed or not A duplicate set of all drawings and specifications shall become the legal property of the Owner. The Owner agrees not to execute sell or gift these plans and specifications for any other project or extensions of this project except by agreement in writing and with appropriate compensation to RPGA. Vlll. Limits of Liability: The Agreement is created to allow production of design and construction documents only. RPGA, its officers, employees agents or consultants shall not be held liable or responsible for acts, errors or omissions of the Owner, contractor, or any of the contractors' subcontractors, agents, employees, or any other persons performing or providing information for any of the work. The Owner shall indemnify RPGA should legal action result from any acts errors, or omissions of the Owner, contractor, any of the contractor's subcontractors, agents, employees, or any other persons performing any of the work. IX. Termination: In the event either party chooses to terminate this agreement before any phase of RPGA's work (Design, Construction Documents, or Construction) is complete, the above stated hourly rate will be used to compute partial compensation then due RPGA. In any case, the amount of compensation would not exceed the stated fee for the phase of work underway at the time of termination. If the Project is suspended at any time, for more than three (3) months, the terms of this agreement shall be subject to revision. If terminated, the Owner will own any products developed, to date for which RPGA has been compensated. 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX - (817) 332-9487 (888) TRY-RPGA www.rpgaarchitects.com City of Fort Worth 8 Fire Station #17 Revised -- November 6, 1013 X. Publishing Credit: In the event that the design, built product, or bi-product, of the design is published, the owner agrees to give RPGA Design Group Inc. credit for the Architectural Design in the published article (publishing credit excludes newspapers). It is to be implicitly understood that we, RPGA, will act in your best interests and, at all times, carry out duties with reasonable diligence and expedience. We took forward to discussing this proposal with you at your earliest convenience. Thank you again for this opportunity. Yours sincerely, J - ier Q. Lu o, Principal P G A Design Group, Inc. 101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 www.rpgaarchitects com FAX- (817) 332-9487 (888) TRY-RPGA