HomeMy WebLinkAboutContract 42381-A2 CITYSECRETARY
CONTRACTNOv:
SECOND AMENDMENT To CONTRACT
WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan
Housing, Inc. ("Contractor") made and entered into City Secretary Contract No. 42381
(collectively with all previous amendments,the"Contract");
WHEREAS, the Contract provides funding to Contractor pursuant to a grant
received by City from the United States Department of Housing and Urban Development
("HUD") through the Housing opportunities for Persons with AIDS Program
("HOPWA"), Program No. TX-H-11-F002 Catalog of Federal Domestic Assistance No.
14.241;
WHEREAS, Section S.2.2 of the Contract permits Contractor to increase or
decrease line item amounts in the Budget, subject to written approval by the Director of
the Housing and Economic Development Department, so long as the total Contract
Budget does not change; and
WHEREAS, it is the mutual desire of City and Contractor to amend line items of
the Budget.
NOW,THEREFORE,City and Contractor hereby agree as follows..
I.
a. Exhibit B is deleted in its entirety and replaced with the attached revised Budget:
b. This amendment is effective as of the Effective Bate of the Contract.
II.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties.
RECORD
OFFICIAL Amen No. 2 to CSC 4235 I
Tarrant County Samaritan Housin g, Inc. (HOPWA) 4ITY SECRETARY
IFT* WORTNI TX
ACCEPTED AND AGREED:
Tarrant County Sa itan Housing, Inc. City of Fort Worth
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By: By: �--
eve Dutton Jay Chapa
President and CEO o��oA4�aa Director
oUO0g000p�o0q7, ��
ATTEST: �g0 aO'��� APPROVED AS TO FORM AND LEGALITY:
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City Secrets ll 'a'�a Assistant City Attorney
M&C: C-2506 (Revised)Date 8/2/2011
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
Amendment No. 2 to CSC 42381
Tarrant County Samaritan Housing, Inc. (HOPWA)
�atc
AMENDED EXHIBIT B--BUDGET
Revised
PROGRAM PROGRAM Expenditure Balance
COST CATEGORY ACCOUNT BUDGET INCREASE DECREASE BUDGET To Date
ADMINISTRATIVE EXPENSES
Salaries 1001 $12,500.00 $0.00 $0.00 $12,500.00
$121489.1-%1 $10.75
FICA/Medicare 1002 $994.00 $0.00 $0.00 $994.00 $994.00 $0.04
Life Insurance 1003 $118.00 $0.00 $0.00 $118.00 $41.80 $76.24
Health Insurance 1004 $21935.00 $0.00 $0.00 $2,935.00 $2,119.95 $815.05
Disability Insurance 1005 $404.00 $0.00 $0.00 $404.00 $0.00 $404.00
Unemployment-State 1 006 $376.00 $0.00 $0.00 $376.40 $370.17 $5.83
Worker's Compensation 1007 $106.00 $0.00 $0.00 $106.00 $106.00 $0.00
Legal&Accounting 1008 $25889.00 $4.40 $0.00 $2,889.00 $2 889.00 $0.00
ADMINISTRATIVE EXPENSE
SUB-TOTAL $200322.04 $0.00 $0.04 $20,322.04 $19,014.17 $1,311.83
SUPPORTIVE SERVICES EXPENSES
PROGRAM PERSONNEL
Salaries 2001 $2251000.00 $0.00 $0.00 $225 000.00 $155,097.72 $69,902.28
FICA/Medicare 2002 $16,724.00 $0.00 $0.00 $16,724.00 $8,036.41 $8,687.59
Life Insurance 2003 $600.40 $0.00 $0.00 $600.00 $242.31 $357.69
Health Insurance 2004 $16,850.04 $0.00 $0.00 $1 6,850.00 $11,533.15 $5,31 6.85
Disability Insurance 2005 $21400.00 $0.00 $0.00 $21400.00 $926.10 $11473.90
Worker's Compensation 2006 $2,440.00 $0.00 $0.00 $2,UOO.O 01 $1,567.10 $432.90
Retirement 2007 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPLIES AND SERVICES
Office Supplies 3001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Office Equipment Rental 3002 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Posts a 3003 $0.40 $0.00 $0.00 $0.00 $0.00 $0.00
Printing 3004 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MISCELLANEOUS
Conferences&Seminars 4001 $0.40 $0.00 $0.00 $0.00 $0.00 $0.00
Constructionffiuildin q Materials 4002 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Contract Labor 4003 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Craft Supplies 4004 $0.00 $0.00 $0.00 $0.00 $0.40 $0.00
Athletic Supplies 4005 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Facility Fees 4406 $0.00 $0.00 $0.00 $0.40 $0.00 $0.00
Field Trip Costs 4007 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Food Su lies 4008 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mileage 4009 $715.00 $0.00 $715.00 $0.00 $0.00 $0.00
Teaching Aids 4010 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Training Costs 4011 $0.00 $0.40 $0.00 $0.00 so-001 $0.00
FACILITIES AND UTILITIES
Telephone 5001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Electric/GasNVater/Utilities 5002 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Contract Labor 5003 $0.00 $0.00 $0.40 $0.00 $0.00 $0.00
Craft Supplies 5004 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Athletic Supplies 5005 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Rent/Facility Fees 5006 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Building Maintenance/Custodial
Services 1 5007 1 $0.00 1 $0.001 $0.00 1 $0.00 1 $0.00 $0.00
Amendment No. 2 to CSC 42381
Tarrant County Samaritan Housing,Inc. (HOPWA)
Repairs 5008 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Miles a 5009 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Secure 5010 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Training Costs 5011 $0.00 $0.00 $0.W $0.00 $0.00 $0.00
LEGAL, FINANCIAL,AND INSURANCE
FideRy Bond or Equivalent 6001 $200.00 $0.00 $0.00 $200.00 $140.00 $60.00
Directors and officers 6002 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Commercial Liability 6003 $2,004.00 $2,715.00 $0.40 $4,715.00 $2,000.00 $2,715.00
Legal Fees 6004 $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00
Contract Accounting 6005 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPORTIVE SERVICES SUB-
TOTAL $2682489.00 $2,715.00 $2,715.00 $2689489.00 $179,542.19 $889945.21
Short-Term Rent Assistance 7004 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Short-Term Mortgage Assistance 7005 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Short-Term Utilities 7006 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Tenant-Based Rental Assistance 7007 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
RENTAL SERVICES SUB-TOTAL $0.04 $0.00 $0.00 $0.00 $4.00 $0.00
TOTAL $288,811.00 $2,715.00 $2,715.00 $288,811.00 $1982552-96 $900258.04
%ADMINISTRATIVE COSTS 7.0% 7.0%
Amendment No. 2 to CSC 423 81
Tarrant County Samaritan Housing,Inc. (HOPWA)
M&C Review Page l of 5
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA----------11-- -----------I---------
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COUNCIL ACTION: Approved on 812/2011 -ordinance No. 19824-08-2011
DATE: 8/2/2011 REFERENCE C-25066 LOG NAME: 17HUDACTPLAN-
NO.. (Revised) REVISED
CODE: C TYPE: NOW PUBLIC YES
CONSENT HEARING:
SUBJECT: Approve City's 2011-2012 Action Plan for the Use of Program Income Totaling $75,000.00
and Federal Grant Funds Totaling$10,218,616.00 from the United States Department of
Housing and Urban Development Under the Community Development Block Grant, HOME
Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities
for Persons with AIDS Grant Programs,Authorize Application of Indirect Cost Rates,
Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and
Adopt Appropriation ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Conduct a public hearing to allow citizen input and consideration of the City's 2011-2012 Action Plan for
use of program income totaling$75,000.00 and federal grant funds totaling$10,218,616.00 from the United
States Department of Housing and Urban Development under the Community Development Block Grant,
HOME Investment Partnerships Program, Emergency Solutions Grant and Housing opportunities for
Persons with AIDS grant programs;
2.Approve the City's 201 1-2012 Action Plan for submission to the United States Department of Housing
and Urban Development including allocations of grant funds to particular programs and activities in
accordance with the attached listing;
3.Authorize the use of estimated program income totaling$75,000.00 resulting from activities using
Community Development Block Grant funds;
4.Authorize the City Manager, or his designee,to execute contracts for a one year term with the agencies
listed in Table 1, Table 2, and Table 3 for Program Year 2011-2012 for Community Development Block
Grant, Emergency Solutions Grant and Housing opportunities for Persons with AIDS grant funds,
contingent upon receipt of funding;
5.Authorize the City Manager, or his designee, to extend the contracts for up to one year if an agency
requests an extension and such extension is necessary for completion of the program;
6.Authorize the City Manager, or his designee,to amend the contracts, if necessary,to achieve program
goals, provided any amendment is within the scope of the program and in compliance with City policies and
all applicable laws and regulations governing the use of federal grant funds;
7.Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative
Regulations;
8. Authorize the collection of program income resulting from activities using HOME Investment
Partnerships Program funds; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$10,293,616.00($6,153,267.00 in Community Development Block Grant
funds, $75,000.00 in Community Development Block Grant program income, $2,832,159.00 in HOME
Investment Partnership funds, $297,018.00 in Emergency Solutions Grant funds and$936,172.00 in
Housing opportunities for Persons with AIDS funds), all subject to receipt of these grants.
DISCUSSION:
http:llfortworthtexas.gov/council_packet/mc review.asp?ID=15721&councildate=81212011 10/05/2012
M&C Review Page 2 of 5
The City's Action Plan summarizes the major housing and community development activities and proposed
expenditures for use of federal grant funds totaling$10,218,616.00 from the United States Department of
Housing and Urban Development(HUD) under the Community Development Block Grant(CDBG), HOME
Investment Partnerships Program (HOME), Emergency Solutions Grant(ESG)and Housing Opportunities
for Persons with AIDS (HOPWA)grant programs for the program year beginning October 1, 2011 and
ending September 30,2012. This year's Action Plan also summarizes the use of program income totaling
$75,000.00 resulting from activities using CDBG funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents,with ESG funds primarily benefiting homeless persons and
HOPWA funds primarily benefiting persons with HIV/AIDS.
The public hearing on the City's Action Plan on July 26, 2011, was the first public hearing for the HUD-
required citizen participation process. A second public hearing for the HUD-required citizen participation
process will be held on August 2, 2011 at which time the City Council is scheduled to approve the Action
Plan. A 30-day public comment period was held from June 28,2011 to July 27,2011. Any comments will
be maintained by the Housing and Economic Development Department in accordance with federal
regulations. A summary of the funding recommendations of the Community Development Council (CDC)is
provided below and a spreadsheet of all specific funding recommendations is attached. The City's Action
Plan must be submitted to HUD by August 16, 2011.
The allocations in the draft of the Action Plan that was available during the public comment period were
based on funding estimates available at the time. The allocations set out below reflect the final allocations
from HUD.
Staff developed recommendations for the allocation of the estimated funding from HUD and presented them
to the CDC on May 25, 2011. The CDC made recommendations based on the estimated funding. Staff
adjusted the CDC's recommendations once notification was received from HUD of the actual amount of
grant funding.
For 2011-2012, the$6,153,267.00 in CDBG funds and$75,000.00 of program income is recommended to
be allocated as follows:
Public Services-$934,220.40
This item includes social services to low income, disabled and disadvantaged populations.
Housing Programs and Services-$2,437,052.00
This item includes funding for the City's emergency repair program, Cowtown Brush-Up, the Fort Worth
Housing Trust Fund, accessibility modifications to the homes of senior and/or disabled individuals and
related project delivery costs for these programs.
Public Facilities and Improvements-$8789159.30
This item includes funding for targeted infrastructure for the Hardy Street project in the Diamond Hill-Jarvis
neighborhood and street light installation for the Terrell Heights neighborhood.
CDBG Economic Development-$733,181.90
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Administration-$1,2459653.40
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services, Internal Audit, Planning and Development, and funding for a Fair Housing Coordinator in
Community Relations.
For 2011-2012, the$2,832,159.00 in HOME funds is recommended to be allocated as follows:
Homebuyer Assistance Program -$940,000.00
This item includes funding to provide down payment and/or closing cost assistance to low and moderate
income homebuyers.
Community Housing Development organizations(CHDO)-$1,108,943.10
This item includes the HUD-required minimum allocation of 15 percent of HOME funds for non-profit
affordable housing projects,as well as $100,000.00 for CHDO administrative operating costs.
Fort Worth Housing Trust Fund(HTF)-$500,000.00
This program will fund the rehabilitation of single-family owner-occupied dwellings for income qualifying
households.
HOME General Administration-$283,215.90
This item includes costs for administering the HOME grant.
Staff anticipates the receipt of program income in the 201 1-2012 Program Year from activities using HOME
funds and will seek authorization to allocate this program income in a future M&C.
http://fortworthtexas.gov/council_packet/mc review.asp?ID=15721&councildate=8/2/2011 10/05/2012
M&C Review Page 3 of 5
For 201 1-2012,the $936,172.00 in HOPWA grant funds is recommended to be allocated as follows:
Allocation to non-profit service providers-$908,085.84
Allocation to HOPWA program administration-$28,085.16
For 2011-2012, the $297,018.00 in ESC grant funds is recommended to be allocated as follows:
Allocation to non-profit service providers-$282,157.10
Allocation to ESG program administration-$149850.90
The CDC and staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following table:
Community Development Block Grant:
Table I -CDBG Agencies
Organization Program Amount
Camp Fire USA First Texas Council Diamond Hill Station $ 33,604.00
Step--Up School
Camp Fire USA First Texas Council Completion $ 42,296.00
CASA of Tarrant County, Inc. Advocate Training $ 439300.00
Substance Abuse
Cenikor Foundation Treatment $ 25,000.00
Child Care Associates Pre-school Child Care $117,000.00
Clayton Child Care., Inc dba Clayton
YES! School Age Child Care $ 54,000.00
Cornerstone Assistance Network New Life Center $ 25,000.00
Cultural Arts Center GED in Spanish $ 25,000.00
Day Resource Center for the Homeless
(CDBG Program Income) Counseling Services $ 11,250.00
Day Resource Center for the Homeless
(CDBG Grant) Counseling Services $ 33,605.40
Girls Inc. of Tarrant County Girl Power $ 25,000.00
The Ladder Alliance Employment Training $ 25,000.00
Mental Health Association of Tarrant
County Mental Health Advocate $ 25,000.00
Mental Health Association of Tarrant Long Term Care
County Ombudsman $ 25,000.40
Good Works/Buenas
Northside Inter-Church Agency, Inc. Obras $ 25,000.00
Stabilizing to Achieve
Richer Tomorrows
The Salvation Army (S.T.A.R.T.) $ 259000.00
Tarrant Area Food Bank Community Kitchen $ 25,004.40
Tarrant County Housing Partnership, Housing Counseling and
Inc. Education $1 33,092.00
Junior Counselors-Poly
United Community Centers, Inc. Center $ 28,154.00
Junior Counselors-
United Community Centers, Inc. Wesley Center $ 27,919.00
Child Development
YWCA Fort Worth &Tarrant County Program $135,000.00
YWCA Fort Worth &Tarrant County My own Place $ 25,000.00
CDBG Public Service Subtotal $9349220.40
REACH Resource Center on
Independent Living Project Ramp $ 501 Q00
TOTAL CDBG Contracts $984,220.40
Emerciency Solutions Grant:
Table 2 - ESG Agencies
Organization Program Amount
CFW: Parks and Community Services ESG-Shipp $ 259444.99
The Emergency Shelter
Presbyterian Night Shelter Program $197,167.10
SafeHaven of Tarrant County Shelter Operations $ 25,000.00
Supportive Child Care
SafeHaven of Tarrant County Program $ 25,000.00
http://fortworthtexas.gov/council_packet/mc review.asp?ID=15721&councildate=8/212011 10/0512412
M&C Review Page 4 of 5
Supportive Living
YWCA Fort Worth&Tarrant County Program 10.000-00
TOTAL ESG Contracts $282,1 67.10
Housing Opportunities For Persons With AIDS:
Table 3 -HOPWA Agencies
Organization Program Amount
2011-12 ACC
AIDS Outreach Center, Inc. Administration $ 28,683.00
AIDS Outreach Center, Inc. 2011-12 AOC STRMU $ 66,765.00
2011-12 AOC Supportive
AIDS Outreach Center, Inc. Services $ 339869.20
AIDS Outreach Center, Inc. 2011-12 AOC TBRA $353,194.80
2011-12 ARRT
AIDS Resources of Rural Texas Administration $ 6,084.00
AIDS Resources of Rural Texas 2011-12 ARRT STRMU $ 13,284.00
201 1-12 ARRT
AIDS Resources of Rural Texas Supportive Services $ 25,196.00
AIDS Resources of Rural Texas 2411-12 ARRT TBRA $ 92,199.84
2011-12 Samaritan
Tarrant County Samaritan Housing, Inc. House Administration $ 20,216.00
2011-12 Samaritan
House Supportive
Tarrant County Samaritan Housing, Inc. Services $268,595.00
TOTAL HoPWA Contracts $9089086.84
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
adoption of the attached appropriation ordinance and receipt of grant funds,funds will be available in the
current operating budget, as appropriated, of the Grants Fund,
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 541727 017206534XXX $936.172.00
GR76 5XXXXX 017206534XXX $936.172.00
GR76 451727 01720653OXXX $6.153.267.00
GR76 5XXXXX 01720653OXXX $6,153,267.00
GR76 451727 017206531 XXX $2.832.159.00
GR76 5XXXXX 017206531 XXX $2,83.2_1 159.00
GR76 451727 017206533XXX $297.018.00
GR76 5XXXXX 017206533XXX $297,018.00
GR76 451685 XXX206531 XXX $1.000-00
GR76 5XXXXX XXX206531 XXX $1,000.00
GR76 451685 XXX20653OXXX $75,000.00
GR76 5XXXXX XXX206530XXX $75,000.00
Submitted for Citv Manger's office by: Susan Alanis(8180)
on inatin De artment Head: Jay Chapa (5804)
Additional Information Contact:
Mark Fallen (8634)
Robin Bentley (7315)
http://fortworthtexas.gov/council_packet/mc_review.asp?ID=15721&councildate=81212011 10/05/2012
M&C Review Page 5 of 5
ATTACHMENTS
17HUDACTPLAN A011 Revised.doc
http:llfortworthtexas.gov/council_packet/mc review.asp?II]-15721&councildate=5/2/2011 10/05/2012