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HomeMy WebLinkAboutContract 42786STATE OF TEXAS KNOW ALL BY THESE PRESENTS COUNTY OF TARRANT CITY SECRETARY p CONTRACT NO. ,_,_�2�� U� THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a municipal corporation situated in Tarrant, Denton, Parker, and Wise Counties, Texas, hereinafter called the "City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and Nader Design Group., hereinafter called the "Architect ", acting herein by and through James R. Nader, FAIR, its duly authorized representative, for the purpose of providing architectural design and construction administration services for the Rockwood Golf Course Clubhouse Renovation and Pavilion located at 1851 Jacksboro Highway in Fort Worth, Texas. WITNESSETH: That for and in consideration of the mutual covenants and agreements herein contained, City and Architect do hereby covenant and agree as follows: SECTION I SERVICES OF THE ARCHITECT 1.I The City hereby contracts with Architect as an independent contractor, and the Architect hereby agrees to perform, within the professional standards normally accepted in the State of Texas, professional services in connection with the following general scope of work: Provide design, and construction administration services for the Rockwood Golf Course Clubhouse Renovation and Pavilion Project located at 1851 Jacksboro Highway in Fort Worth, Texas ( "Project"). The scope of services is described more fully in Attachment "A' of this Agreement.- SECTION II PERSONNEL 1. The following personnel will be assigned to this Project: 1.1. City of Fort Worth 1.1.1. Project Manager: Ronald Clements, Registered Architect 1.2. Architect 1.2.1. Principal in Charge: James R. Nader, FAIA 1.2.2. Project Manager. James R. Nader, FAIA 1.2.3. Project Architect: James R. Nader, FAIA 2. Neither party may change key personnel without the prior written agreement of the other party. SECTION III CHARACTER OF ARCHITECT'S SERVICES 1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects and review available data. 2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete the assignment in an expeditious manner. 3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services and data from others required in connection with the Projects at City's cost and expense (which services and data Architect is not to provide hereunder but on which Architect may rely in performing services hereunder), and act as City's representative in connection with any such services of others. 0EFIC Aj j�ECORD Rockwood Golf Course Clubhouse Renovation and Pavilion Project Pa e of 10 'Mader Design Group, Architect (December 201 1) CITY SECRETARY FT. WORTH, TX 4. The Architect shall pay for the printing of contract documents required for design submittals and presentations as a part of the reimbursable allowance. 5. The Architect shall perform services as outlined in the Nader Design Group Proposal, dated December 13 2011 Subiect• Rockwood Golf Course Clubhouse Renovation and Pavilion Proiect, which is attached hereto as Attachment "A" and made a part of this Agreement. 6. If at any time in the course of the design, the City expands the scope of services, or the Architect believes the City has requested services that are beyond the scope of this Agreement, the Architect shall submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to the Architect proceeding with the work considered to be beyond the scope of this Agreement. Architect shall not perform any additional services without a written agreement with City. Any services provided prior to reaching an agreement on additional fees will be non- compensable. 7. Architect shall apply for building permits and provide such service as may be necessary for the building permits to be issued. The City shall pay any fees for such Building Permits. SECTION IV SPECIAL SERVICES OF ARCHITECT 1. If authorized in writing by City, Architect shall furnish or obtain from others special services necessary to complete the Projects. These special services are not included as part of the Basic Services outlined in SECTION I - SERVICES OF THE ARCHITECT and Attachment "A." These special services will be paid for by City as indicated in Section V. SECTION V COMPENSATION TO ARCHITECT 1. The total compensation for all of the assignments to be performed by Architect to complete the Projects as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A" hereof shall be $18,000.00 hereinafter referred to as the "total fee," plus up to $1,500.00 in reimbursable expenses. 2. Architect shall be paid the following percentages of the total fee at the following stages of the project: I.I. Completion of Schematic Design and cost estimates 20% 1.2. Completion of Design Development and cost estimates 40% 1.3. Completion of Construction Documents and cost estimates 75% 1.4. Action by City Council to accept bids 80% 1.5. Final acceptance of the Project by the City 100% 1.6. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses include: 1.6.1. Printing Costs 1.6.2. Enhanced CAD drawings for public and City meetings. 1.6.3. Long distance phone calls 1.6.4. Postage and courier expenses 1.6.5. Other costs with prior approval of the City. SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 2 of 10 Nader Design Group, Architect (December 2011) 1. The Construction Budget for the Project is $150.000.00. If the Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the contract, (2 abandon the project and terminate this agreement, or (3) cooperate in the reduction of the Project Scope and features as required to stay within the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the project and rebid, the Architect shall, without additional fee, modify the Drawings and Specifications as necessary to stay within the Construction Budget. In the event the City abandons the project, the City may terminate this Agreement, and the Architect shall be entitled to 80% of the total fee plus allowable reimbursement. 2. The Architect shall inform the City in writing of the probable construction cost at the submission of each design phase. The City shall either approve the adjustment of the Construction Budget or direct the Architect to adjust the Project design, at no additional cost to the City, to stay within the previously approved Construction Budget. SECTION VII METHOD OF PAYMENT 1. The Architect shall be paid not more frequently than once per month on the basis of statements prepared from the books and records of account of the Architect, -such statements to be verified as to accuracy and compliance with the terms of this Agreement by an officer of the Architect Payment according to statements will be subject to certification by the Director, Transportation and Public Works Department or his duly authorized representative that such work has been performed. 2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the work on the Projects until completion. If City fails to make any payment required herein for services and reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect may, after giving seven days written notice to City, suspend services under this Agreement until Architect has been paid in full all amounts due for services actually performed and reimbursable expenses incurred. SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES 1. Schematic Design Phase: 1.1. The Architect shall visit the sites and make himself familiar with the scopes of the Projects. 1.2. Prepare alternative floor plans, architectural concepts, and finish plans and area -based cost estimates. 2. Design Phase: 2.1. The Architect shall prepare presentation graphics using plans necessary for the design and attend one City meeting (if required) during the design of the project. 2.2. Architect shall prepare the design in stages as follows: 2.2.1. Design Development Phase: Preparation of architectural and MEP plans, principal elevations, selection of principal finishes, and discipline -based cost estimates. Upon written approval of this phase of the work, Architect may proceed to the Construction Document Phase. 2.2.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing plans, finishes schedules, detailed technical specifications, and detailed cost estimates. 2.3. Format of Drawings 2.3.1. Drawings at all stages of design will have the following characteristics: Scale for floor plans will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations will be at same scale as floor plans, area plans will have same scale for all disciplines, and site plans for all disciplines will be at same scale. Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 3 of 10 Nader Design Group, Architect (December 2011) 2.3.2. Drawings shall plot to 22x34 sheet to facilitate half -size 11x17 prints. Fonts shall be legible at half -size. 2.4. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of Architectural Barriers Registration" and submit the applications to the Texas Department of Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections. All designs shall be in conformance with the Elimination of Architectural Barriers Act, State of Texas, City of Fort Worth Building Codes and the Americans with Disabilities Act. 2.4.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in modifying a facility in the event it is constructed in accordance with the Architect's designs and is subsequently determined to be in non - conformance with the above Act, Codes or Guidelines. 2.4.2. The City will bear the construction costs associated with enhancements. The Architect will reimburse the City for costs to replace or rework features that were constructed in accordance with the design but fail to meet accessibility requirements or building codes. 2.5. The Architect shall submit estimates of probable construction cost for each stage of design to the City. 2.6. The City shall acknowledge the probable construction costs and scope in writing at each stage of design. 2.7. Upon written approval of the final design, the Architect shall make whatever final changes are necessary and submit the drawings and technical specifications to the City for use in bidding. 2.8. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet. 3. Bidding: 3.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and attend the Prebid Conference, and participate in the contractor selection process. 3.2. The Architect shall coordinate printing of documents for bidding. 3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and make recommendations concerning the capability of the bidder to satisfactorily perform the contract. 4. Construction Services: 4.1. The Architect shall assist the City by approving submittals, observing construction procedures and results, reviewing methods and costs associated with proposed change orders, and resolving construction problems. 4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all participants and key project personnel. 4.3. At the completion of construction, the Architect shall conduct and document the final inspection and assist the City on the resolution of construction or design deficiencies. 4.4. Architect will review contractor's pay requests. 4.5. Architect will conduct final acceptance and end of warranty inspections. 4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of "Record Drawings" for the City's archives. 4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other operating system as determined by the City. 5. All designs, drawings, specifications, documents, and other work products of the Architect, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 4 of 10 Nader Design Group, Architect (December 201 1) completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of the City of any such instruments of service without the written permission of the Architect will be at the City's sole risk. The City shall own the final printed designs, drawings, specifications and documents. Transfer of ownership of the contract documents does not constitute sale of the documents. 6. Prepare schedules using the following scheduling software systems: Primavera Version 6.1 or Primavera Contractor Version 6.1 or Primavera SureTrak Version 3 or Microsoft Project Version 2003/2007. The software(s) can be later versions. If a different software is planned, the software has to be previously approved by the City. SECTION IX CITY RESPONSIBILITIES 1. Provide criteria and information as to City's requirements and designate a person with authority to act on City's behalf on all matters concerning the Projects. 2. Assist Architect in obtaining existing studies, reports and other available data and services of others pertinent to the Projects and in obtaining additional reports and data as required. 3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public and private property as may be required for Architect to perform services hereunder. 4. Designate in writing qualified persons who will act as City's representatives with respect to the Projects for the purposes of transmitting instructions, receiving information, interpreting and defining City's policies and decisions with respect to Architect's services. 5. Review all reports, recommendations and other documents and provide written decisions pertaining thereto within a reasonable time. 6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the development of the design. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Architect. 8. Provide "Front End ", including Division 1 requirements, for use in assembling the Project Manual. 9. Prepare easements and right -of -way acquisition conveyance documents, from description provided by Architect, contact owners, negotiate for or condemn all easements and right -of -way, pay all filing and legal fees associated therewith. 10. Provide such legal, accounting, insurance and other counseling services to City as may be required for the Projects. 11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award contract, and execute the contracts. 12. Administer the construction of the Project. 13. Provide inspection and management services. 14. Provide contractors prepared field drawings to the Architect for review. 15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees charged by Oncor for new or revised service. 16. Print documents for bidding and record. Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 5 of 10 Nader Design Group, Architect (December 2011) 17. Bear all costs incident to compliance with this Section. SECTION X TERMINATION I. The City may terminate this Agreement at any time for convenience or for any cause by notice in writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. 2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect for services performed in accordance herewith prior to such termination, less such payments having been previously made. Such payment shall be based upon the work completed up to the date of termination of the Agreement in accordance with the method of compensation prescribed in Sections V and VI hereof. Architect shall also be compensated for all termination- related expenses such as meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the applicable phase as stated in Section V. 3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City reproducible copies of all completed or partially completed engineering documents prepared under this Agreement that shall become the property of the City and may be used by the City in any manner it desires. The Architect shall not be liable for the use of such materials for any project other than the project described in this Agreement. SECTION XI INDEMNITY AND INSURANCE 1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the responsibility and liability of the Architect, its officers, agents, employees and consultants, for the accuracy and competency of the services performed under this Agreement, including but not limited to surveys, location of subsurface investigations, designs, working drawings and specifications and other Engineering documents. 2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any negligent act, error or omission in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications and other Engineering documents by the Architect, its officers, agents, employees and consultants, it being the intent of the parties that approval by the City signifies the City's approval of only the general design concept of the improvements to be constructed. 3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants and employees harmless from any loss, damage, liability or expenses, on account of damage to property and injuries, including death, to all persons, including but not limited to officers, agents, or employees of the Architect or consultant, and all other persons performing any part of the work and improvements, which may arise out of any negligent act, error or omission in the performance of the Architect's professional services or in the preparation of designs, working drawings, specifications and other documents. 4. The Architect shall defend at its own expense any suits or other proceedings brought against the City, its officers, agents, servants and employees, or any of them on account thereof, and shall pay all expenses and satisfy all judgments which may be incurred by or rendered against them arising out or the indemnification; provided and except, however, that this indemnification provision shall not be construed as requiring the Architect to indemnify or hold the City or any of its officers, agents, servants or employees harmless from any loss, damages, liability or expense, on account of damage to property or injuries to person caused by defects or deficiencies in design criteria and information provided to Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 6 of 10 Nader Design Group, Architect (December 201 1) Architect by City, or any deviation in construction from Architect's designs, working drawings, specifications or other documents. 5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general liability insurance coverage with carriers acceptable to City in at least the following amounts: Commercial General Liability $1,000,000 Per Occurrence $2,000,000 Aggregate Limit Workers Compensation Coverage A: Statutory limits Coverage B: Employers Liability Insurance $100,000 Each Accident/Each Occurrence $100,000 Disease —per each employee $500,000 Bodily Injury/Disease — Policy Limit Automobile Liability $1,000,000 each accident on a combined single basis OR $250,000 Property Damage $500,000 Bodily Injury per person per occurrence Professional Liability Insurance (Errors and Omissions) $1,000,000 Per claim $2,000,000 Annual aggregate 6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall contain a provision that such insurance cannot be canceled without 30 days prior written notice to City. The City reserves the right to revise insurance requirements specified in this Agreement to the best interests of the City. 7. General Insurance Requirements 7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. 7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under applicable policies documented thereon. 7.3. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements. 7.4. A minimum of thirty days notice of cancellation or non - renewal in coverage shall be provided to the City. A ten days notice shall be acceptable in the event of non - payment of premium. Such terms shall be endorsed onto Architect's insurance policies. Notice shall be sent to the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort Worth, TX 76102. 7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this Agreement. It is understood that insurance cost is an allowable component of the Architect's general overhead. 7.6. The City reserves the right to revise insurance requirements specified in this agreement according to the best interests of the City. Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 7 of 10 Nader Design Group, Architect (December 20 11) 7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the City; and, such insurers shall be acceptable to the City in terms of their financial strength and solvency. 7.8. Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. 7.4. The City shall be entitled, upon its request and without incurring expense, to review the Architect's insurance policies including endorsements thereto and, at the City's discretion, the Architect may be required to provide proof of insurance premium payments. 7.10. All insurance, except for the Professional Liability insurance policy, shall be written on an occurrence basis. 7.11. The Professional Liability Policy shall be written on a "claims made" and shall be in effect for the duration of this Agreement and for 12 months following Architect's issuance of the Certificate of Substantial Completion. The Architect's current insurer shall list the City as a certificate holder for a period of six years following the issuance of the Certificate of Substantial Completion by the Architect. The City shall be notified at least 30 days prior to cancellation or non - renewal in coverage. 8. The City shall require its General Contractor to include the Architect as an additional insured on its general liability insurance. SECTION XII HAZARDOUS MATERIALS 1. City acknowledges Architect will perform part of the work at City's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that Architect had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases Architect from any damage or liability related to the presence of such materials. 2. The release required above shall not apply in the event the discharge, release, or escape of hazardous substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such hazardous substance, contaminant, or asbestos onto the Projects. SECTION XIII RIGHT TO AUDIT 1. Architect agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the Architect involving transactions relating to this Agreement. Architect agrees that the City shall have access during normal working hours to all necessary Architect facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Architect reasonable advance notice of intended audits. 2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the subconsultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give subconsultant reasonable advance notice of intended audits. Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 8 of 10 Nader Design Group, Architect (December 2011) 3. Architect and consultants agree to photocopy such project - related documents as may be requested by the City. The City agrees to reimburse Architect and consultants for the costs of copies at the rate published in the Texas Administrative Code. SECTION XIV SUCCESSORS AND ASSIGNS 1. The City and the Architect each bind themselves, their successors and assigns, to the other party to this Agreement and to the successors and assigns of each other party in respect to all covenants of this Agreement. SECTION XV ASSIGNMENT 1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. SECTION XVI INDEPENDENT ARCHITECT Architect shall perform all work and services hereunder as an independent Architect, and not as an officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and consultants. Nothing herein shall be construed as creating a partnership or joint venture between the City and the Architect, its officers, agents, employees and consultants, and doctrine of respondent superior has no application as between the City and the Architect. SECTION XVII M/WBE GOALS — THIS PARAGRAPH IS NOT APPLICABLE FOR THIS PROJECT 1. In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal of —% is established for this Agreement and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may result in termination of this Agreement and debarment from participating in City contracts for a period of time not less than three years. SECTION XVIII OBSERVE AND COMPLY 1. Architect shall at all times observe and comply with all Federal and State laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold harmless City and all its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. SECTION XIX MISCELLANEOUS If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the Rockwood Golf Course Clubhouse Renovation and Pavilion Project Page 9 of 10 Nader Design Group, Architect (December 2011) United States District Court for the Northern District of Texas – Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party hereto shall be solely responsible for the fulfillment of its own contracts or commitments. IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is deemed an original. EXECUTED IN THE CITY OF FORT WORTH, TEXAS, THIS day of /y'/ , A.D., 20 1Z Nader Design Group APPROVED: By. - By: 4L, James . Nader, FAIA Fernando Costa P ' al -in- Charge Assistant'City Manager APPROVAL RECOMMENDED: By. —a4— C. DougVW. Wiersig, PE Director, Transportation and Pu lic Works Department APPROVP A O RM AND LEGALITY: By: Douglas W. Black Assistant City Attorney I By: fit? ,(I r on Gonzales, Assistant City Secretary M &C is Not Required Contract Authorizatio Date: The Texas Board of Architectural Examiners, 5213 Shoal Creek Boulevard, Suite 107, Austin, Texas, 78758, telephone (512) 305- 9000, has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statutes, Article 249a. Rockwood Golf Course Clubhouse Renovation and Pavilion Project Nader Design Group, Architect (December 2011) OFFICIAL RECORD allTyf$ECRETARY FT. WORTH, TX NADER DESIGN GROUP December 13, 2011 Nancy Bunton, Director of Golf Operations Parks & Community Services Dept. City of Fort Worth 4200 S. Freeway, Suite 2200 Fort Worth, TX 76115 -1499 Re: Rockwood Golf Course Clubhouse Renovation and Pavilion Project Nancy: Thank you for the opportunity to present a proposal for architectural and engineering services on the above project. Please see the additional attachments that describe our proposal for design services in the format requested: 1) Proposal outline, dated 12/13/11 2) Level of Effort spreadsheet (LOE), dated 12/13/11 The proposal describes a stipulated sum of $18,000.00 for the architecture, engineering, and interior design (MWBE), along with an additional $1,500.00 for reimbursable expenses (MWBE). This brings the percentage of the project executed by MWBE vendors to approximately 18% of the total of $19,500 estimated project fees. Please let me know if there are any other issues that need to be resolved before a contract is submitted for approval. Yours truly, James R. Nader, FAIA JRN:kh Page 1 of 1 RWGC 2012 Facilities Project Design Services Cover 12/13/11 NADER DESIGN GROUP Rockwood Golf Course Clubhouse Renovation and Pavilion Project Proposal PROJECT SUMMARY: This project includes the preparation of plans and specifications to be utilized for the procurement of construction services associated 'with improvements to the club house and a proposed outdoor pavilion at Rockwood Golf Course. The scope of work includes the following areas as defined by the proposed project budget completed by this consultant for the Fort Worth Parks and Community Services Department, Golf Division: 1) The design of interior renovations of the Clubhouse facilities, including Proshop, Food Service and Restroom finishes, repairs and upgrades to the mechanical systems, developing opening between food preparation and storage areas , 2) The design of aesthetic and maintenance upgrades to the exterior of the existing building including specification of materials and colors to be applied, and 3) The design of concrete structural foundation pad to support a rigid frame prefinished steel covering pavilion of approximately 1,6000SF in area. BASIC SERVICES: The estimated costs for this project has been established in the above referenced document, items I and II. The fees proposed are in alignment with those elaborated in document. The assumptions related to design services are as follows: 1) The Preliminary Design Phase for the project has been completed and approved as a part of the Programming and Budgeting Phase, and 2) The documents for the Pavilion portion of the project shall be prepared separately and as the first priority of the project so that the Construction Phase for this portion can be expedited as much possible. Our services will be divided into the following separate phases, along with their percentages of the total scope of services in parenthesis: 1) Design Development Phase (30 %) a. Preparation of architectural and engineering design development documents and outline specifications, b. Preparation of an estimate of probable project costs, Page 1 of 3 RWGC 2012 Facilities Project Design Services Proposal 12/13/11 BASIC SERVICES (Cont.) C. Submittal of documents to the client for review and approval, and d. Amendment of design as necessary within scope to assure project is in compliance with client goals and objectives. 2) Construction Documents Phase (40 %) a. Completion of approved design documents for construction and permitting, b. Refinement of estimate of probable project costs, c. Submittal of documents to the client for review and approval, and d. Amendment of design as necessary within scope. to assure project is in compliance with client goals and objectives. 3) Contractor Procurement Phase (10 %) a. Submit approved documents for J.O.C. bid procurement and permitting. b. Fulfillment of bidder requests for information, c. Assistance in evaluating bid responses and determination of award of bid, and d. Amendment of documents as necessary within scope to assure project is in compliance with client goals and objectives. 4) Construction Administration Phase (20 %) a. Participate in regular site visits to review the progress of the work to assure compliance with the bid documents, approve or deny applications for payment and to establish a date of substantial completion. b. Facilitate modifications to the work as necessary to adapt to field conditions, c.. Provide final inspection services to complete the contractors list of incomplete items, and d. Submit final closeout documentation. CONSULTANT FEES: For the stipulated sum of $18,000.00 we will prepare the architectural as well as structural and MEP engineering for the design, procurement and construction phases. We will rely on topographic and geotechnical survey services provided by the client. We recommend a provision of an additional $1,500.00 for reimbursable expenses, for a contract total of $19,500.00. The consultant fees for the project will break down as follows: Architectural (NDG) $13,000 (67 %) Structural (Frank W. Neal & Assoc.) $1,000 ( 5 %) Mechanical/Electrical/Plumbing (Wells Doak, Inc.) $2,000 (10 %) Interior Design (IDG, Inc., MWBE) $2,000 (10 %) PROJECT EXPENSES: The anticipated reimbursable expenses are as follows: 1) TAS review /inspection (Access by Design, MWBE) $1,000 ( 5 %) 2) Document reproduction (Trevino, MWBE) $500 ( 3 %) Page 2of3 RWGC 2012 Facilities Project Design Services Proposal 12/13/11 PROJECT EXPENSES (Cont.): Services required for consultant prosecution of the project that shall be furnished by the Owner: 1) Geotechnical survey and engineering services, 2) Topographic survey services and/or digital site plan from the recent "First Tee Hogan Learning Center" project, 3) Project inspection services, 4) Environmental testing report, and 5) Landscape design and implementation. PROJECT SCHEDULE (ESTIMATED): 1) Pavilion Portion a. Design Development Phase (Sim_ ultaneous) 1 week b. Construction Documents Phase 1 week c. Contractor Procurement Phase 2 weeks d. Construction Administration Phase 6 weeks 2) Main Building Portion a. Design Development Phase (Simultaneous) 3 weeks b. Construction Documents Phase 4 weeks c. Contractor Procurement Phase 4 weeks d. Construction Administration Phase 9 weeks Note: the above schedule speculates the design team effort and does not include the duration of periods necessary for owner furnished items and internal review and approvals. End of Proposal Page 3 of 3 RWGC 2012 Facilities Project Design Services Proposal 12/13/11 NADER DESIGN GROUP RWGC Clubhouse Facilities Plan 2012 Project Budget (DRAFT) 12.13.11 I. Existing Pro Shop Renovations A. Building Envelope 2,6 1. Painting 2. Stone veneer accents 3. Termite Treatment 4. HVAC equipement upgrades 5. Roof repair B. Proshop Sales Area/Offices 1. Flooring replacement 2. Painting 3. Ceiling tile'installation 4. Lighting 5. Merchandising 6. FFE (Millwork) B. Grill Seating AreaNestibule 1. Flooring replacement (VCT) 2. Ceiling 61e installation 3. Wall finish 1 4. Furrdown refinish 5. Lighting 6. FFE (Millwork) C. Grill Food Prep Area 1. Mechanical Upgrades 10 2. Storage reconstruction 3. Flooring replacement 4. Ceding file replacement 5. Wall finish 6. Lighting 0. Rest Room Upgrades 1. Wall Finishes 2. Ceiling replacement 3. Lighting replacement 4. Plumbing upgrades C. Construction Subtotal D. Contractor Wrofit/General Conditions @ 18% E. Contingency ® 15% F. Total Construction Budget IL Pavilion (40'x40' By Owner J.O.C.) A. Concrete slab and pad preparation 1,600 B. Pre - engineered pavilion 1,600 C. Total Construction Budget JIL Project Related Costs A. Design fees B. Topographic surveying C. Geotechnical engineering 0. Permit related expenses IV. Grand Project Total Area Unit Value Area Value Subtotal Total Value Value 85SF 2 26,804 1,900 0 0.85 1 1,615 . 496 2 20.00 9 9,920 2,685 0 0.10 2 269 7 1 1,000.00 7 7,000 8 1 1,000.00 8 8,000 937 1 16,805 937. 3 3.33 3 3,120 73,008 13,141 12,922 99,072 7.00 11,200 11,200 10.00 16,000 16,000 27,200 23,700 23,700 18,000 1,800 2,400 1,500 149,972 r M y N � r a z ar a1 OR y Y � Q m w m ar 0 � s J SZ N F V 'a CL O L1. a O t O a d L O U O CD V O O 3 Y V O w to d� cN n t ui w m d z o d _ � 0 O a 1 � C L � U Q a A N W N W w M ~ w � N K 19 N w dl Y R r t09 O W A S O- p C A� Q m S W U a F 0 0 w � O.� d C 0 0 0 C pl W N Q m 0« m M H w I � w 0 0 N w C � � b m W O 0 0 (y0 O S S O O 01 M (OD y> N 1 !-2 p M O M y w w wV N = C p p to d� cN n t ui w m d z o d _ � 0 O a 1 � C L � U Q a T M T C! N �T y z 2 C f!) Q �W 0 w m o � 0 z J cn F-� v .O L C CL o CL w o N a Q7 (l} v 0 �2 L � d m � a 0 0 0 0 0 3 0 w m Eo p, N N � h m W jp F 0 m m 4 O . K m LL O a.0 L)¢a nj O O O p p 0 CI O N t�f H m m m m p N m m `o F m c F W m o c S u a a v m o m d a r'n W W W m r 3 3 � 0 Z m Eo p, N N � h m W jp F 0 m m 4 O . K m LL O a.0 L)¢a