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Home My WebLink AboutContract 46123-R2 (2)�; c"`�� , September 29, 2016 C��' ��T�� l; f I, D ��'�' �i �1��" ��,, - ----_ _�_.�. CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION City Secretary Contract No. 46123 Network Cabling Services Inc. Mark Veltri 12626 Fuqua Street Houston, TX 77034 Re: REQUEST TO EXERCISE RENEWAL OPTION CSC No. 46123 (the "Contract") Renewal Term November 6, 2016 through November 5, 2017 The above referenced Contract expires on November 6, 2016. Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 46123 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on November 5, 2017. All other terms and conditions of CSC 46123 remain unchanged. Please return your signed agreement letter, along with a copy of your current insurance certi�cate, to the address set forth below. Please log onto BuySpeed Online at https://bso.fortworthteKas.�ov/bso/ to ensure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact me. Sincerely yours, Kathy Agee-Dow Management Analyst II Kathrvn.Agee-Dow(a�fortworthtexas.gov 817-392-8461 Mailin� Address: City of Fort Worth IT Finance - Kathy Agee-Dow 1000 Throckmorton Street Fort Worth, TX 76102 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 46123 for a one year period ending on November 5, 2017. Printed Name FORT WORTH: Alanis, Assistant City Manager _ � -. � i ° +: , �_ f- - .r - � � Officer � r� � R� a� ��f'►��ii�� '/ 3 �i��' Date: � � I j�j I�(�P M&C (if required) _C-26941 _ -_— � Approved Date: 9/9/2014 CERI"IFICATE O� INTERESTED PARTIES FORM 1295 �of� Compiete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2016-118110 Network Cabling Services, Inc. Houston, TX United States Date Fiied: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/29/2016 being filed. City of Fort Worth Date Acknowiedged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CSC No. 46123 Structured Cabling 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controiling Intermediary Veltri, Mark Houston, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalry of perjury, that the above disclosure is true and correct. �.a��'��u, LEI6N ANId KENNEDY �� lp'RY P:;B,��i . o �� ;,Notary Public, State of Texas '��'�''�= Gomm. Expires Q5-05-2020 �.� ,� / � � N''�� `' 11962192 � � � �%%rFOFt�;�� Notary ID `' > '��n,��„o , ; fi' , � - E `?�, � ignatu��authorized agent of contracting business entiry � �� v �r-� AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said Mark Veltri, Chief Operating Officer , this the 30th day of September 2016 , to certify which, witness my hand and seal of office. �.-y�"�_,�e'� _��.. � � �, � Leigh Ann Kennedy Project Accountant i ture of officer admiFi�st i_ th Printed name of officer administering oath Title of officer administering oath � Forms provided by Texas E�hics Commissio� www.ethics.state.bc.us Version V1.0.277 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas • ' �' i �. DATE: , � COUNCIL ACTION: Approved on 9/9/2014 REFERENCE ** 04PROFESSIONAL LOW 9/9/2014 N� : G26941 LOG NAME: VOLTAGE CABLING SERVICES CODE: C TYPE: PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of a Professional Services Agreement with Network Cabling Services, Inc., in the Amount of $200,000.00 Annually for Installation of Indoor/Outdoor Low Voltage Cabling (Copper, Fiber and Associated Pathways) for the Information Technology Solutions Department Using a Texas Department of Information Resources Contract (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a Professional Services Agreement with Network Cabling Services, Inc., in the amount of $200,000.00 annually for the instaliation of indoor/outdoor low voltage cabling (copper, fiber and associated pathways) for the Information Technology Solutions Department using Texas Department of Information Resources Contract No. DIR-SDD-1900. ISCUSSION: The Information Technology Solutions (ITS) Department will use the Agreement to continue outsourcing the installation of network wiring and fiber optic cabling for the City's network infrastructure. The infrastructure connects individual devices such as computers and printers to networks and provides the interconnection among City facilities. New facility construction projects as well as continued cabling requests require the ITS Department to address the need for installation of structured wiring and fiber optic cabling. The ITS Department evaluated qualified fiber optic and cabling installers who have existing Agreements with the Texas Department of Information Resources (DIR) to install, splice, terminate and test fiber optic and structured cable at and between City facilities. The vendor recommended by Staff is Network Cabling Services, through DIR Contract No. DIR-SDD-1900. Staff anticipates spending up to $200,000.00 annually for this Agreement. The DIR is authorized to offer Cooperative Purchasing Programs to state agencies, public institutions of higher learning, public school districts and local governments. A local government that purchases goods and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the ITS Department and approved by M/WBE office, in accordance with the BDE Ordinance, because the purchase of goods or services is from source(s) where subcontractor or supplier opportunities are negligible. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager to this Agreement for an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, the Agreement with Network Cabling Services, Inc., will be effective upon execution and expire on September 19, 2016 to coincide with the DIR http://apps.cfwnet.org/council�acket/mc review.asp?ID=19875&councildate=9/9/2014 10/20/2016 M&C Review contract expiration. Page 2 of 2 RENEWAL OPTIONS - This Agreement may be renewed, in accordance with the terms of the DIR contract DIR-SDD-1900. This action does not require specific City Council approval provided that the City has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. I��a\�1►1��7:7►9/_ti�[�7►IL��:i�1�[J,�1[�1�F The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, and upon approval of the above recommendations and the adoption of the Fiscal Year 2014-2015 budget by the City Council to include the above referenced item, funds will be available in the Fiscal Year 2015 Operating Budget, as appropriated, of the Information Systems Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P168 539120 0046030 $200,000.00 Submitted for City Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Susan Alanis (8180) Steve Streiffert (2221) Marilyn Marvin (6689) http://apps.cfwnet.org/council�acket/mc review.asp?ID=19875&councildate=9/9/2014 10/20/2016