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Home My WebLink AboutContract 44840 (2)� � � ` �� - - Department of Justice Office of histice Programs � ��`. ' National Institute of Justice l. RECIPIENT NAME AND ADDRESS (Including Zip Codc) City of Fort \Vorth 350 \V Belknap S[rcet Fort �Vorth, TX 76102-2004 Grant PAGE I OF 7 4. A\VARD NUMBER: 2013-CD-BX-0070 5. PROJECT PERIOD: FROM 10/01/2013 TO 09/30/2014 BUDGET PERIOD: FRObI 10/01/2013 TO 09/30/2014 6. ANARD DATE 09/09/2013 IA. GRANTEE IRS/VENDOR NO. 756000528 8. SUPPLEMENT NUI�IBER 00 9. PREVIOUS ANARD AMOUNT � 7. ACT[ON Initial $0 3. PROJECT TITLE 10. ANIOL7NT OF THIS AIVARD $ I 13,243 FY 2013 City of Fort �Vorth Coverdell Forensic Science Improvement Grant Program I I. TOTAL AWARD $ I 13,243 --- — - --- - --1-- �-- - � - --- --- l2. SPECIAL CONDIT[ONS THE AE30VE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR UMITATIONS AS ARE SET FORTHON THE ATTACHED PAGE(S). 13. STA'I�UTORY AUTHORITY FOR GRANT This projecf is supported under FYl3(NU - Coverdell Forensic Science Improvement) 42 USC 379Tj-37970; 28 USC 530C I5. METHOD OF PAYMENT GPRS AGENCY APPROVrIL I GRANTEE ACCEPTANCE I6. TYPED NAME AND TITLE OF APPROVMG OFFICIAL I8.'TYPED NAbIE AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Karol Virginix Nlason Assisfant Attomcy General 17. SIGNATURE OF APPROVING OFF[CIAL /� M�3� V • Y' / �-a4--�� Charles W. Daniels Assis[anf City Nlanager 19. SIGNATURE OF AUTHORIZED RECIPIENT OF�'ICIAL ��!�� / ' ' `�i�� AGENCY USE ONLY � 20. ACCOiJNTING CLASSIFICATfON CODES I 21. MCDSGT0202 FISCr1LYFUNDC BUD.A OFC. DIV.RE SUB. POMS AMOUN'P EAR ODE CT. G. X B CD 60 00 00 113243 OJP FORM 4000/2 (REV. 5-37) PREVIOUS EDITfONS ARE OBSOLE7G. OJP FORM 4000/2 (REV. 4-83) i 4? 1 1 � , (� Y 4 �..; ,; -• � ; 19A. DATE 0�.19. (/� " � RECFI 1�,� n �,.,., , . � 3 2�7i3 ��r'��;`. . .z PROJECT NUMBER Department of Justice Office of Justice Programs National Institute of Justice 2013-CD-BX-0070 AWARD CONTINUATIONSHEET A\VARD DATE SPECIAL CONDlTIONS Grant 09/09/2013 PAGE 2 OF 7 Tl�e recipient agrees to comply with tlie finaucial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit au acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rigl�ts, is a violation of its Certified Assurances and may result in suspension or terminatiou of funding, until such time as the recipient is iu compliance. 3. Tlie recipient agrees to comply �vith tlle organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Orgauizations, and ft�rther uuderstands and agrees that fiiuds may be witliheld, or other related requirements may be imposed, if outstauding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant ftmds) are uot satisfactorily and promptly addressed, as furtlier described in tl�e current edition ofthe OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, eitl�er directly or indirectly, in support of the enactment, repeal, modific�ttion or adoption of any law, regulation or policy, at any level of govei7iment, without the express pdor �vritten approval of OJP. 5. The recipient must promptly refer to the DOJ OIG auy credible evidence d�at a prii�cipal, employee, agent, contracror, subgrantee, subcontractor, or odier person has eitlier l) submitted a false claim for grant funds nnder tlie False Claims Act; or 2) committed a criminal or civil violation of laws pertaiving to fraud, conflict of interest, bribery, grah�ity, or similar misconduct involvivg grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct sliould be reported to the 0[G by - mail: Office of the Iuspector Geueral U.S. Department of Justice Iuvestigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Was�ington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact infonnation iu Englisli and Spanisl�): (800) 869-4499 or liotline fax: (202) 616-9881 Additional infonnation is available from the DOJ OIG website at rnvw.usdoj.gov/oig. 6. Recipient understauds and agrees that it canuot use any federal fimds, either directly or indirecfly, in support of auy contract or subaward to either the Association of Community Organizations For Reform Now (ACORN) or its subsidiaries, �vithout tl�e express prior �vritten approval of OJP. The recipient agrees to comply witli any additional requirements dtat may be imposed during the grant perfomiance period if the agency detennines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70. aP FoxNt aaooi2 �aEv. a-ss� .. ._. ��%�t . � I Deparhnent of Justice Office of Justice Programs National Institute of Justice � PRO]ECTNUMBER 2013-CD-BX-0070 AWARD CONTINUATIONSHEET A�VARD DATE SPEC/AL CONDLTIONS Grant 09/09/2013 PAGE 3 OF 7 8. Tlie recipievt agrees to comply �vith applicaUle requirements regarding registration witl� the System for Award Management (SAM) (or �vith a successor government-wide system officially designated by OMB and OJP). The recipient also agrees to comply witli applicable restrictions on suba�vards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System (DLTNS) mimber. The details of recipient obligations are posted on the Office of Justice Programs �veb site at http:/hv�v�v.ojp.gov/funding/sam.htm (Award condition: Registration witl� the System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to ai� award to au individual wl�o received the a�vard as a natural person (i.e., imrelated to any business or non-profit organization fliat he or she may o�vn or operate in his or her name). Pursuant to Executive Order 13513, "Federal Leadersl�ip on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department eucourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging wl�ile driving any vehicle during the course of perforniing work ftmded by tliis grant, and to establish �vorkplace safety policies and conduct education, a�vareuess, and otlier outreacl� to decrease crashes caused Uy distracted drivers. 10. The recipient agrees to comply witl� all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, �vhere applicable) governing the use of federal fimds For expenses related to conferences, meetings, trainiugs, and other events, including tl�e provision of food and/or Ueverages at such events, and costs of attendance at such events. Ivfonnation on pertinent laws, regulations, policies, and guidance is available at ww�v.ojp.gov/fimding/confcost.htm. 1 l. Tlie recipient understauds and agrees that auy training or traiuing materials developed or delivered with fiuiding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, avail�ble at http://www.ojp.usdoj.gov/fundiug/ojptrainingguidingprinciples.l�tm. 12. Tl�e recipient agrees that if it currently has an open award of federal fimds or if it receives an award of Federal ftiuds other tl�au this OTP award, and those award fitnds have Ueen, are being, or are to be used, in whole or in part, For one or more of tlie ideutical cost items for whicli fimds are being provided under this OJP award, the recipiei�t will promptly notify, in �vriting, the grant manager for this OJP award, aud, if so requested by OJP, seek a budget-modi6c�tion or change-of-project-scope grant adjastmeot notice (GA1� to eli�ninate any inappropriate duplicatio�� of funding. l3. Tlie recipient understands and agrees tliat award funds may not be used to discrimivate against or denigrate the religious or moral beliefs of students who participate iu programs for �vhich financial assistance is provided fi�om those fiivds, or of the parents or legal guardians of such shidents. 14. Tlie recipient understands and agrees that -(a) No a�vard fimds may be used to maintain or establis(i a computer nehvork unless such net�vork blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessaiy for auy Federal, State, tribal, or local la�v enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 15. The recipieut agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circLmistauces, to report the names and total compensation of the Five most highly compe��sated executives of the recipient and first-tier subrecipients of award Funds. Sucli data �vill be submitted to the FFATA Suba�vard Reporting System (FSRS). The details of recipient oUligations, �vUicl� derive from the Federal Fuuding Accowitability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Prog•ams �veb site at http://w�v�v.ojp.gov/fimding/ffata.htm (Award condition: Reporting Subawards and Executive Coinpens�tion), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to graut a�vards made to au individual wlio received the award as a nahiral person (i.e., um�elated to any business or non-profit organization that he or slie may own or operate in his or her name). � OJP FORM 4000/2 (REV. 4-88) � � ptMFsrt oc,,�,r : 0 o � nf, �,aT �F�US;IGEQ� PROJECT NUMBER Department of Justice Office of Justice Programs AWA� National Institute of Justice CONTINUATIONSHEET Grant 2013-CD-BX-0070 A\VARD DATE 09/09/2013 SPECIAL CONDITIONS PAGE 4 OF 7 16. A. Generally Accepted Laboratory Practices. The recipient shall ei�sure that any forensic laboratory, forensic labaratory system, medical examiuer's office, or coroner's office that will receive any portion of tUe award uses generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate certifying bodies. B. Extemal Investigations. The recipient shall ensure that requirements associated �vith 42 U.S.C. section 3797k(4) (which relate to processes in place to conduct independent external investigatious into allegations of serious negligence or misconduct by employees or contractors) are satisfied �vith respect to any forensic laboratory system, medical examiner's office, coroner's office, la�v enforcement storage facility, or medical facility in the State tliat will receive a portion of the grant amoimt. C. Use of Funds; No Researcli. Funds provided under this award shall be used only for the purposes and types of expenses set fortl� iv the fiscal year 2013 program solicitation. Funds shall not be used for general la�v enforcement functions or non-forensic investigatory fimctions, and shall not be used for research or statistical projects or activities. Use of award fimds for constniction of new facilities is restricted by statute. Any questious concen�ing this provision should be directed to the NIJ Program Mai�ager priar to incuning the expense or commencing the activity in questiov. D. Perfonnance Measures. To ensure compliance with tlie Govenunent Performauce and Results Act (Pub. L. No. 103-62) aud the GPRA Modernization Act of 2010 (Pub. L. No. 1 ll-352), program perfonnance uuder tliis fiscal year 2013 award is measured by tl�e follo�ving: ( I) percent reduction in the average numUer of days fi�om ti�e submission of a sample to a forensic science laboratory to tlie delivery of test results to 1 requesting office or agency (calculated by reporting the average number of days to process a sample at the begitming of the grant period versus the average numUer of days to process a sample at the end of the grant period); (2) percent reduction in the number of backlogged forensic cases (calculated by reporting the numUer of backlogged forensic cases at the beginning of the grant period versus the number oFbacklogged foreusic cases at tl�e end oFgrant period), if applicable to tUe award; and (3) the uumber of forensic science or medical examiner personnel �vho completed appropri�te training or educational opporhmities with 6scal year 2013 Coverdell fiinds, if applicable to tl�e award. Recipients are required to collect and report data relevant to these tneasures. 17. Tlie recipient i�nderstands and agrees that gross income (revemies) fi•om fees charged for forensic scieuce or medical examiner seivices constitutes program income (in whole or in part), and that prograu� income must be detemiined, used, and docim�ented iii accordance with the provisions of28 C.F.R. 66.25, including as applied the Office of Justice Programs (OJP) Fin�ncial Guide, as it may be revised from time to time. Tlie recipient fiirther understands ai�d agrees that botli program income earned durii�g the a�vard period and expenditures of such program income must be reported ou Hie quarterly and final Federal Financial Reports (SF 425) and are subject to audit. Tlie recipient imderstands and agrees d�at program income earned during tl�e a�vard period only may be expended only for permissible uses of fimds specifically identified in the solicitation far the FY 2013 Paul Coverdell Forensic Science Improvement Grants Program. Tl�e recipieut further understands and agrees that program income eamed during the award period may not be used to supplaut State or local govenmient hmds, but instead may Ue used only to increase the amount of funds that would, in the absence of Federal fuuds or program iucome, be available fi�om State or local govenmient sources for tlie pennissible uses of fimds listed in tl�e FY 2013 program solicitation. The recipient understands and agrees that program income tUat is earned during tlie fival ninery (90) days of the award period may, if appropriate, Ue obligated (as well as expended) for pennissible uses during flie ninety-day (90-day) period followiug the eud of tl�e award period. Tl�e recipient fiirther uuderstands and agrees tUat any program income earned during the a��ard period that is not obligated and expended within ninety (90) days of the end of the awaid period must be returned to OJP. OJP FORNf 4000/2 (REV. 4-38) �\� � �g*"`�r�F ``f; � � � � � � �F�USiItbQP PRO]ECT NUMBER Department of Justice Office of Justice Programs I\L��\:� 1] National Institute of Justice CONTINUATIONSHEET Grant 2013-CD-BX-0070 A\VARD DATE 09/09/2013 SPECIAL CONDlTIONS PAGE 5 OF 7 18. Tl�e recipient imderstands and agrees that, tl�rougUout the a�vard period, it must promptly uotify NIJ if it either starts or stops charging fees for forensic science or medical examiner services, or if it revises its metliod of allocating fees received for such services to program income. Notice must be provided in writing to the NIJ program manager for the award within ten (10) business days of implementation of tl�e change. 19. The recipient agrees that it will submit quarterly financial stahis reports to OJP on-line (at https://grants.ojp.usdoj.gov) using flie SF 425 Federal Financial Report form (available for vie�ving at �vw�v.whitehouse.gov/omb/grants/standard forms/ff report.pd�, not later than 30 days after the end of each calendar quarter. The final report shall Ue submitted not later than 90 days follo�ving the end of tl�e a�vard period. 20. The recipient sliall submit semiaimual progress reports. Progress reports shall be submitted �vithiu 30 days after the end of the reportiug periods, which are June 30 and DecemUer 31, for the life of the award. These reports �vill be submitted to the Office of Justice Programs, on-line througl� tlie Intemet at https://grai�ts.ojp.usdoj.gov/. 21. The recipient agrees to submit a final report, at the end of this award, documenting all relevant project activities during tl�e entire period of support under this award. Tl�is report will ii�dude the follo�ving: (1) a summary and assessment of the program carried out �vith the fiscal year 2013 grant, �vhich shall iuclude a comparison of pre-graut aud post-grant forensic science capabilities (and shall cite the specific improvements in quality and/or timeliness of forensic scieuce or medical examiner services); (2) the average number of days bchveen suUmission of a sample to a forensic science IaUoratory or forensic scieuce laboratory system in that State operated by tlie State or by a unit of local govenunent and tl�e delivery of test resalts to the requestiug office or agency; and (3) an identification of the mmtber and type of cases curren[ly accepted by the forensic science laboratory or forensic science laboratory system. Tl�e recipient is required to collect data necessary for tl�is report. This report is due no later tl�an 90 days following the close of Hie award period or the expiratioi� of auy extension periods. The report cau be filed online du�ough the Internet at https://grants.oj p.usdaj. gov/. 22. Tlie recipient acknowledges, that, as stated in the solicitation for the FY 2013 Paul Coverdell Forensic Science Improvement Grants Program, NIJ asswnes that recipients (and subrecipients) of Coverdell fimds will make use oF the process referenced iu their certi6cation as to extemal investigations and will refer allegatiovs of serious negligence or misconduct substantially affecting the integriry of forensic results to government entities witl� an appropriate process iu place to wnduct iudependent external investigations, such as tlie govemment eutity (or entities) identified in the grant application. The recipient shall submit the followiug infonnation as part of its final report (1) Hie numUer aud nature of any allegations of serious negligevice or inisconduct substantially affecting the integrity of forensic results received during the 12-month period of tlie award; (2) information on the referrals of such allegations (e.g., the govenmient entity or entities to wl�ich referred, tlie date of referral); (3) Hie outcome of such refen�als (if known as of the date of the report); and (4) if any such allega[ions were not refen�ed, the reason(s) for the non-referral. Should the project period for this award be extended, the recipient shall suUmit the above information as to the first hvelve montl�s of the award as part of the first semi-anm�al progress report tl�at comes due after the couclusion of tl�e first hvelve moi�ths of tl�e project period, aud shall submit tlie required information as to subsequent hvelve-montli periods every hyelve montUs thereafter (as part of a semi-annual progress report) imtil the close of the a�vard period, at �vhich point the recipient sl�all suUmit tlie required infor�nation as to any period not covered by prior reports as part of its fival report. The recipient understands and agrees that fi�nds may be withheld (including fimds under fiiture awards), or other related requiremeuts may be imposed, if tlie required information is not submitted on a timely basis. OJP FORM 4000/2 (REV. 4-33) J �/ / l� - s�t PRO]ECT NUMBER Deparhnent of Justice Office of Justice Programs National Institute of Justice 2013-CD-BX-0070 AWARD CONTINUATIONSAEET A\VARD DATE SPEC/AL CONDITIONS Grant 09/09/2013 i PAGE 6 OF 7 23. The recipient agrees to cooperate �vith any assessments, national evah�ation efforts, or inforniation or data collection requests, including, but not limited to, the provision of any infom�ation required for tl�e assessmeut ar evaluation of any activities within tliis project. 24. To assist in information sharing, the award recipient shall provide the NIJ program manager witl� a copy of all interim and final reports aud proposed publications (inchidii�g those prepared for conferences and oti�er presentations) resulting from fliis award. Submission of such materials prior to or simultaneous wifli tUeir public release aids NIJ in respouding to any inquiries that may arise. Any publications (written, visual, or sound) - excluding press releases and newsletters - whether published at tl�e recipient's or govemment's expense, shall contain the following statement: This project �vas supported by A�vard No. , a�varded by the National Instihite of Justice, Office of Justice Programs, U.S. Department of Justice. Tlie opinions, Findiugs, and conclusions or recommendatious expressed iu this publicatioi�/progran�/exhiUition are those of the author(s) and do not necessarily reflect those of the Department of Justice. TVIJ defines publications as any pla�med, �vritten, visual or sound material substantively Uased on the project, forn�ally prepared by the award recipient for dissenvnation to the public. 25. The recipient shall transmit to the NIJ program manager copies of all official award-related press releases at least te�i ( l0) working days prior to public release. Advauce notice permits time for coordination of release of information by NfJ wliere appropriate and to respond to press or public inquiries. 26. The recipient acknowledges that the Office of Justice Programs (O7P) reserves a royalty-free, nou-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in �vhole or in part, induding in connectiov with derivative works), for Federal purposes: ( I) any work suUject to copyrigl�t developed under au award or subaward; and (2) any riglits of copyrigl�t to which a recipient or subrecipieut pw-chases owue�ship �vith Federal support. The recipie��t acknowledges that OJP has the right to ( I) obtain, reprodace, publish, or otherwise use tl�e data 6rst produced under an award or subaward; and (2) authorize others ro receive, reproduce, publisli, or othenvise use such data for Federal puiposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227- 14 (Riglits in Data - General). It is the responsibility of Hie recipieut (�nd of each subrecipient, if applicable) to ensure that this condition is included in any subaward under tl�is award. The recipient has the responsibility to obtain from subrecipients, contraetors, and subconh�actors (if any) all rights and data necessaiy to fulfill the recipient's obligations to tlie Goverrunent under this award. If a proposed subrecipient, contractor, or subcontractor refi�ses to accept terms affording the Government sncli rights, the recipient sl�all promptly bring such refiisal to tlie attention of the OJP program manager for the award aud not proceed witl� tl�e agreement in question without fiirther authorization fi•om the OJP program office. 27. Approval of this award does not iudicate approval of any consultant rate in escess of $450 per day. A detailed justificatiou must Ue submitted to and approved by the Office of 7ustice Programs (OJP) program office priar to obligation or expendihire of such fiwds. OJP fORM 4000/2 (REV. 4-83) � � �, ��t �"Y,� Departmevt of Justice Office of lustice Programs National Institute of Justice AWL�RD CONTINUATIONSHEET Grant PAGE 7 OF 7 PROJECT NUMBER 2013-CD-BX-0070 ANARD DATE 09/09/2013 SPECIAL CONDITIONS 28. The recipient agrees to comply witl� all Federal, State, and local environmental la�vs and regulations applicable to the development aud implemeutation of the activities to be funded under this a�vard. Categorical Exclusion: Based upon the infom�ation provided by the recipient in its application for these fimds, NIJ has determined and the recipient understands that tlie proposed activities meet the definition of a categorical exclusion, as defined in the Deparm�ent of Justice Procedures for Implementing the National Enviromnental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is au action that because of the proposed activities' very limited and predictable potential enviromnental impacts, Uoth on an individual and a cumulative basis, does not Itave a significant impact on tlie quality of the human environment. Cousequently, no fiirther environmental impact analysis is necessary under die requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities. Modifications: Throughout the term of tltis award, the recipient agrees that for any activities that are tl�e subject of t(�is categorical exdusion, it �vill inforni N1J of-- (() any change(s) that it is considering making to the previously assessed activities that may be relevant to the enviromneutal impacts of the activities; or (2) auy pro�osed new activities or changed circumstances tliat may require assessment as to ei�vironmental impact, such as new activities tliat involve tlie use of chemic�ls or involve conshuction or major renovation. The recipient will not implement a proposed cliange or new activity until NIJ, with the assistance of tl�e recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change or new activity (or changed circumstances) and tVIJ has concuired in the proposed cl�ange or new activity. This approval will not be unreasonably withheld as long as auy requested modification(s) is consistent with eligible program purposes and fouud acceptable under an NIJ-conducted environmental 'unpact revie�v process. 29. Tl�e recipient may uot obligate, erpend, or draw down any award ft�nds untiL• (I) it has provided to tl�e grant manager for this OJP award eitlier an "applicant disdosw�e of pending applications" for federal fimding or a specific affirmative statement that no such pending applications (�vhether direct or indirect) exist, in accordance with the detailed instructions in the program solicitation, (2) OJP has completed its review of tlie infonnation provided ai�d of auy supplemental iuformation it ntay request, (3) t}te recipient has tnade viy adjustments to the award that OJP may require to prevent or elimivate any iiiappropriate duplication of hinding (e.g., budget modification, project scope adjustment), (4) if appropriate adjustments to a diseretio�a�y award caunot be made, the recipiei�t has agreed in writing to any necessary reduction of the award amount in any amount sufficient to prevent duplicatiov (as determined by OJP), and (5) a Grant Adjust�nent Notice has been issued removing this special condition. 30. The recipient may not obligate, expend or draw down funds until the Office of tl�e Chief Financial Officer (OCFO) has approved the budget and budget naiTative and a Grant Adjustment Notice (GAN) has been issued to remove tliis special condition. OJP FORNI 4000/2 (REV. 4-88) �� / 7./ Depai•tment of Justice . *��r Office of Justice Prograins �<:, � Nationnllnstit�ttle ofJz�slice fi'nshingm�r. D.C. 205i1 Memorandum To: Official Grant File From: Alan Spanbauer, Program Manager Subject: Categorical Exclusion for City of Fort Worth The recipient agrees to coinply with all Federal, State, and local enviromnental laws and regulations applicable to the developrnent and implementation of the activities to be fiinded under this award. Categorical Exclusion: Based upon the infoi7nation provided by the recipient in its application for these funds, NIJ has determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as defined in the Department of Justice Procedtues for Implementing the National Environmental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the proposed activities' very limited and predictable potential eirviromnental impacts, both on an individual and a cwnulative basis, does not have a significant impact on the quality of the huinan envirorunent. Consequently, no further environmental impact analysis is necessary under the requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities. Modifications: Throughout the tenn of fliis award, the recipient agrees that for any activities that are the subject of this categorical exclusion, it will inform NIJ of-- (1) any change(s) that it is considering making to the previously assessed activities that ulay be relevant to the environmental iinpacts of the activities; or (2) any proposed new activities or changed circumstances that may require assessment as to enviromnental impact, such as new activities that involve the use of chemicals or involve conshl�ction or major renovation. The recipient �vill not implement a proposed change or new activity ttntil NIJ, with the assistance of the recipient, has completed any applicable environinental iuzpact review requireulents necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be um�easonably withheld as long as any requested modification(s) is consistent with eligible prograin purposes and found acceptable under an NIJ-conducted environmental impact review process. �� GRANT MANAGER'S MEMORANDUM, PT. L• PROJECT SUMMARY PROJECT NUMBER I 2013-CD-BX-0070 This project is supported under FY13(NIJ - Coverdcll Forensic Science Improvemcn[) 42 USC 379Tj-37970; 28 USC 530C 1. STAFF CONTACT (Name & telephone number) Alan Spanbauer (202)305-2436 3a. TITLE OF THE PROGRAM MJ FY 13 Paul Coverdell Forensic Science Improvement Grants Program 4. TITLE OF PROJECI' FY 2013 City of For[ Worth Coverdell Forensic Science Improvement Grant Program 5. NAME & ADDRESS OF GRANTEE Ciry of Fort Wo�th 350 W Belknap Street Fort Worth, TY 76102-2004 ' 7. PROGRAM PERIOD I FROM: 10/01/2013 9. AMOUNT OF r1WARD S 113,243 I 1. SECOND YEAR'S BUDGET 13. THIRD YEAR'S BUDGET PERIOD TO: 09/30/2014 PAGE I OF l I2. PROJECT DIRECTOR (Name, address & telephone number) I Aya Ealy Contract Services Administra[or 350 W Belknap Street Fort Wortl�, TX 76102-2004 (817)392-4269 Grant 36. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 6. NAME & ADRESS OF SUBGRANTEE 3. BUDGET PERIOD FROM: 10/01 /2013 10. DATE OF AWARD 09/09/2013 TO: 09/30/201 d 12. SECOND YEAR'S BUDGET AMOUNT 14. THIRD YEAR'S BUDGET AMOLTNT I5. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) Coverdell fimds arc to be used to improve the quality and timeliness of forensic science and medical examiner services and/or to eliminate backlogs in tlie analysis of forensic evidence, including controlled substances, fircanns examination, forensic pathology, latent pri�vs, questioned documents, toxicology, and trace evidence. ca/ncf Dcparhnent of Justice Office of Justice Pmgrams National Institute of Justice � OJP FORM 4000/2 (REV. 4-88) APPROVAL RECOMMENDED: By: -�� G✓, � Jeffrey W. Halstead Chief of Police Date: �'�6 '/.� APPROVED AS TO FORM AND LEGALITY: By: � Jessica gsvang Assistanf City Attorney � i N City �ecretary Contract Authorization: M&C: �� o��Q3�I> Date Approved: '� j ( �� _ •��i`I v ; � ��. 5�4��' �� * �:: y��,�� , `�i . ,-�, +� ' _ ,= w,: � �' '. ' .i ,,. �. �� '� � �, . � � • � FY 2013 Coverdell Forensic Science Improvement Grant Award _� � r r y. �� '' � - � �. , .:: �� CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please r�ead cnreferlly the Instr��ctions (see belotiv) nncl tl7en conrplete Section A or Sectio�r B or• Sectio�i C, not al! thi•ee. Recipient'sName; city of Fort wortn DUNSNumber: 78-zo-o3�z� Address: 3so W. Belknap, Fort Worth, Texas 76102 �'71a11tTltlO: FY13 DNA Backlog Reduction Program GTariiNU171beT: 2013-DN-BX-0058 AWaPCl�IIlOUrit: $ 169,979 Name and T1tle of ContaCt Person: Aya Ealy, Contract Services Administrator TelephoneNumber: $1�-39z-4z39 E-Ma11Add18SS: aya.ealy@fortworthtexas.gov Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Plense clrecic nll the folloivrfrg boxes t7rnt npply: ❑ Recipient has less than fifty employees. ❑ Recipie��t is an Indian tribe. ❑ Recipient is a medical institution. ❑ Recipient is a nonprofit organization. ❑ Recipient is an educational institution. ❑ Recipient is receiving an award less than $25,000. 1, [responsible o�cial], certify that [r�ecipient] is not required to prepare an EEOP for flle reason(s) checked above, pursuant to 28 C.F.R § 42.302. I further certify that [f•ecipiefzt] will comply with applicable federal civil i7ghts laws that prohibit discrimination in employment and in the delivery of services. Pi•int or• Type Name c nd TiNe Signattn•e Dute Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a reciprent agency has fift}� or nrare employees nnd is receii�ing a single mvcn•�! or su6aivcn•d of $25, 000 or more, but less tlia�r �'SDO, 000, then the reciprent age�rcy does �iol 11�rne ta strbntit cm EEOP to the OCR for revieiv as larg ns it certr'fres the fo/loiving (�l_7 C.F. R. �� 92.305): I, [responszble �fficial], certify that [i�ecipzent], which has fifty or more employees and is receiving a single award or subaward for $25,000 or inore, but less than $500,000, has foi-�nulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I fiuther certify that within the last twenry-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate st�te planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: [o�gm�izcrtion], [ac�dr�ess] . Print or Type Name and Title Signnture Dnte Section C—Declaratiou Stating that an EEOP Utilization Repoi•t Has Seen Submitted to the Of�ce for Civil laig�ts for Review lf n recipie�it agency Itas,ftfly or more employees mrrl is receivn�g a siirgle mvard or subrnvrrrrl of $500,000 or nrore, then the recipient ��gency mus� seiid an EEOP Utilizntiort Repo�•t to the OCR for rei�iei�v. I Charles W. Daniels [7'espo71S1b1e offclCl�, certify that city of Fort worth [recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. �2, subpt. E, and sent it for review on Auqust zz, zoi3 [drete] to the Office for Civil Rights, Office of Justice Programs, U.S. Deparh t of Justice. '� Charles W. Daniels, Assistant City Manager " ��l� •� p�� r�� Print or T}pe Na�rie cuid Trtle S nnt:rre Dnte UNIk3 Approval No. 1121-03�F0 �;sp�ratton llate: U�/S1/14 � �/ /� q ��_ l.i(��''�.1-,�' ( Ll'� ��YV V � - ,�-� . C�� . City of Fort Worth, Texas ayor and Council ` munication COUNCIL ACTION: Approved on 7/16/2013 — Ordinance No. 20800-07-2013 DATE: LOG NAME: SUB.TECT: Tuesday, July 16, 2013 REFERENCE NO.: **C-26343 35COVERDELLGRANTFYI3 Ratify Application for and Authorize Acceptance of, if Awarded, the Fiscal Year 2013 Paul Coverdell Forensic Science Improvement Grant from the United States Department of Justice, National Institute of Justice, in the Amount of $113,243.00, Authorize Execution of Agreement with the National Institute of Justice and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: l. Ratify the application for the Fiscal Year 2013 Pattl Coverdell Forensic Science Improvement Grant from the United States Department of Justice, National Institute of Justice, in the amount of $113,243.00; 2. Authorize the acceptance of the grant funds, if awarded; 3. Authorize the execution of an Agreement with the National Institute of Justice; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of $113,243.00, upon receipt of the grant. DISCUSSION: The United States Department of Justice, National Institute of Justice's Fiscal Year 2013 Paul Coverdell Forensic Science Improvement Grants Program provides funding for state and local governments to improve the quality and timeliness of forensic services and/or eliminate backlogs in the analysis of forensic evidence including controlled substances, firearm and tool mark examinations, latent prints, toxicology and trace evidence. The Fort Worth Police Department is requesting funding under the Fiscal Year 2013 Paul Coverdell Forensic Science Improvement Grant in the amount of $113,243.00 far educational courses, registration fees, associated travel expenses and equipment for the Fort Worth Police Department's Crime Lab. Registration and course fees, along with the associated travel fiinds for the Crime Lab staff to attend various conferences, worlcshops and classes total the amount of $13,243.00. Additionally, funding requested for equipment under the grant totais in the amount of $100,000.00 and includes the purchase of a Gas Chromatograph—Mass Spectrometer and a hydrogen generator. No matching funds are required under this grant. FISCAL INFORMATION: The Financial Management Se�vices Director certifies that upon approval of the above recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, fiinds will be available in the current operating budget, as appropi�iated, of the Grants Fimd. FUND CENTERS: TO Fund/Account/Centers GR76 451891 035423643000 GR76 5(,VARIOUS) 035423643010 $113,243.00 $113,243.00 FROM Fund/Account/Centers CERTIFICATIONS: Submitted for Citv Manager's Office b� Originating Department Head: Additional Information Contact: Charles W. Daniels (6199) Jeffrey W. Halstead (4231) Aya Ealy (4239) ATTACHMENTS 1. 35COVERDELLGRANTFYI3 A013.doc