HomeMy WebLinkAboutContract 52634-R1 CSC No. 52634-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 18,2020
Siemens Mobilit Inc_
Attn: Michelle Flynn
9225 Bee Cave Rd. Bldg B. Suite 101
Austin. TX 78733
Re: Contract Renewal Notice
Contract No. CSC No. 52634(the"Contract")
Renewal Term No. 1: August 5,2020 to August 4, 2021
The above referenced Contract with the City of Fort Worth expires on August 5,2020 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Yang Jin
817-392-2538
Contract Renewal OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC No.
ACCEPTED AND AGREED:
FCITY OF FORT NVORTII CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
b ,f responsible for the monitoring and administration
Dana Burghdoff( D24,20 1o:10 EST) of this contract,including ensuring all
'Name: Dana Burghdoff performance and reporting requirements.
Title: Assistant City Manager
By. G �
Name: Yang Jin
APPROVAL RECOMMENDED: Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
William Johnso (Dec21,202010:47 CST)
By: 9@91,
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anle: William Johnson Rack(Dacx,mz009;58 M
Title: Transportation and Public Works Director Name: Douglas W.Black
ATTEST: Title: Assistant City Attorney
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/27/20 M&C FILE NUMBER: M&C 20-0792
LOG NAME: 20RENEWAL 1 FOR EARTC AND SIEMENS MOBILITY CONTRACT
SUBJECT
(ALL)Authorize Execution of the First Renewal and Up to Two Additional Renewals for Traffic Signal Improvements for the Following Individual
Contracts with EAR Telecommunications, LLC d/b/a EARTC LLC and Siemens Mobility, Inc.each in the Amount of$750,000.00(2018 Bond
Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of the first renewal and up to two additional renewals for traffic signal improvements for a contract with EAR
Telecommunications, LLC d/b/a EARTC LLC(City Secretary Contract No.52596)in an amount of$750,000.00 for the modification and
upgrade of traffic signals throughout the City;and
2. Authorize the execution of the first renewal and up to two additional renewals for traffic signal improvements for a contract with Siemens
Mobility, Inc.(City Secretary Contract No.52634)in an amount of$750,000.00 for the modification and upgrade of traffic signals throughout
the City.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to authorize the renewals for individual contracts that were approved on June 4,
2019 by M&C C-29141 in the which the contract renewals were inadvertently omitted.
The Transportation Management Division of the Transportation and Public Works Department continues to actively upgrade the obsolete and non-
standard traffic signal equipment,procuring and implementing advanced technologies including advanced signal controllers,cabinets, Pan,Tilt,
Zoom(PTZ)cameras,and communication modems.
The goal of this program is to bring arterial street traffic signals and their related Intelligent Transportation System(ITS)components up to date.
This will allow traffic flow along every major arterial in the city to be monitored and managed remotely and in real time. The result will be a more
efficient transportation system with the ability to respond to incidents,emergencies,and events quickly.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election(Ordinance No.23209-05-2018)
and subsequent actions taken by the Mayor and Council.
EAR Telecommunications LLC remains in compliance with the City's BIDE Ordinance by committing to 5%MBE participation on this renewal.The
City's MBE goal on this project is 5%.
Siemens Mobility, Inc.remains in compliance with the City's BIDE Ordinance by committing to 5%MBE participation on this renewal.The City's
MBE goal on this project is 5%.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget,as previously appropriated, in the 2018 Bond Program Fund
for the 2018 Traffic Mods and Upgrades project to support the approval of the above recommendations and renewal of the contracts. Prior to any
expenditure being incurred,the Transportation&Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861