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HomeMy WebLinkAboutContract 48121-AD22 CSC No.48121-AD22 Addendum No. 22 Statement of Work This Addendum No. 23-Statement of Work (SOW) is made as of this 20th day of January, 2021, under the terms and conditions established in the MASTER PROFESSIONAL SERVICES AGREEMENT between the City of Fort Worth ("City") and Mackenzie Eason & Associates, LLC ("Consultant"), the same being Fort Worth City Secretary Contract (CSC) No. 48121 (the "Master Agreement" or"MSA"), as renewed and amended. This Statement of Work is made for the following purposes, consistent with the services defined in the Master Agreement: The recruitment and hiring of a new Director of Human Resources at the City of Fort Worth. In particular, Consultant shall perform those functions identified below in the Scope of Services, as such services are more fully detailed in the MSA. Section A. Scope of Services a) Comprehensive organizational and position analysis b) Market analysis and creation of a candidate specification c) Candidate identification and assessment d) Candidate selection and interview process e) Offer and negotiation process f) Integration of candidate into position g) Final report Key Tasks: Deliverables and/or other results of services: Successful Hire of the Director of Human Resources for the City of Fort Worth Section B. Schedule: To begin immediately and conclude by July 2021. Section C. Compensation, Reimbursable Expenses, and Billing Terms: Processing and payment of Fees and Reimbursable Expenses, including the structure of payments and invoicing therefor, shall be in accordance with the Master Professional Services Agreement. The total Fee that shall be paid to Consultant for the recruitment and hiring of a new Director of Human Resources for the City of Fort Worth shall be in accordance with section 3.2.1 of the Master Service Agreement. In submitting invoices, Consultant shall provide copies of receipts for all Reimbursable Expenses under subsection 3.3 and shall reference the appropriate Statement of Work. Further, as indicated within section 3.4.2 of the Master Service Agreement, on each invoice, the Consultant shall separately list the total amount for both Fees and Reimbursable Expenses for which invoices were previously submitted during the then-current annual contract period (either initial term or renewal period) and the total amount of Fees and Reimbursable Expenses for the entire OFFICIAL RECORD Addendum No.23 CITY SECRETARY Director of Human Resources SOW FT. WORTH, TX period, including those amounts being requested under the then-current invoice. If the City requests additional documentation of expenses, the Consultant shall provide such information if available. Consultant shall submit invoices for Fees and Reimbursable Expenses to Selena Ala, within the City Manager's Office and also submit a copy to the Talent Acquisition Manager in the Human Resources Department, 200 Texas Street, Fort Worth, Texas 76102. On full and final completion of the Services for a Statement of Work, the Consultant shall submit a final invoice; including any unpaid Reimbursable Expenses pursuant to subsection 3.3 of the Master Service agreement. Any reimbursable expenses shall be paid to Consultant in accordance with section 3.3 of the Master Service Agreement. Further, the structure of any payments made to Consultant will be in accordance with section 3.4 of the Master Service Agreement. As indicated. Section D. City's Responsibility: City shall provide all requisite data needed by Consultant to perform a diligent search for a viable candidate. Section E. Counterparts; Electronically Transmitted Signature: This SOW may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image shall be deemed to be an original signature hereto. [Signature page to follow.] Page 2 of 3 Addendum No.23 Director of Human Resources SOW Executed in multiple originals on this the 20th day of January 2021. CITY OF FORT WORTH, TEXAS: MACKENZIE EASON &ASSOCIATES, LLC By: s Chapa(Jan 21,2021 CST) By: Dariei rge 0,2021 13:36 CST) Na e: Jesus Chapa Title: Deputy City Manager Title: Managing Partner Date: Jan 21, 2021 Date: Jan 20, 2021 ATTEST:(Ykl By: p00� FORr4 a Name: Mary Kayser ono o=� Title: City Secretary ��� o°° °°°4 ° d �EXA`ro�Ab� APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika Williams Title: Assistant City Attorney Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 46YAM Need Kovuru(Jan 20,202114:02 CST) Neena Kovuru Assistant Director of Human Resources OFFICIAL RECORD Addendum No.23 CITY SECRETARY Director of Human Resources SOW FT. WORTH, TX COUNCIL ACTION: Approved on 6/25/2019 -Amended by M&C 19-0147 DATE: 6/25/2019 REFERENCE NO.: **C-29165 LOG NAME: 14EXECUTIVE RECRUITING CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Master Professional Services Agreements with Careers Work Inc., GovHR USA, LLC and CornerStone Staffing Solutions, Inc. for a Combined Total Amount Not to Exceed $650,000 Annually for Recruitment Placement Services for City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: Authorize the execution of a Master Professional Services Agreement with Careers Work, Inc. in an amount not to exceed $250,000.00 annually for executive recruitment services for all City departments; and Authorize the execution of a Master Professional Services Agreement with GovHR USA, Inc. in an amount not to exceed $250,000.00 annually for executive recruitment services for all City departments; and Authorize the execution of a Master Professional Services Agreement with CornerStone Staffing Solutions, Inc. in an amount not to exceed $150,000.00 annually for non-executive recruitment services for all City departments. DISCUSSION: The City of Fort Worth currently uses only one talent acquisition service (Mackenzie Eason and Associates) exclusively for its recruiting efforts. In order to provide more options for departments within the City, an effort is being made by the Human Resources (HR) Department to provide additional professional services that may better reflect the type of talent acquisition services a department is looking for. The HR Department is seeking to enter into agreements with CornerStone Staffing Solutions, Inc. (Cornerstone)for non-executive positions and GovHR USA, Inc. (GovHR) and Careers Work, Inc. (Careers Work)for executive level positions. Gov HR has municipality experience and has recruited for public-sector entities. They have worked with the Park and Recreation Department within the last year and proven themselves to have a very robust process that will meet the special and often unique needs and circumstances facing local governments and not-for profit clients. Careers Work is a local executive firm and will tailor its recruitment program to meet our needs by utilizing multi-channel sourcing and recruitment strategies. Both firms provide a commitment to diversity in the candidate pool and will assist the city's diversity efforts in ensuring that our internal workforce reflects the diversity of our community. They will both also provide the City with a two year guarantee for our executive recruitments. Cornerstone will assist with providing adequate pools of qualified private sector candidates for non- executive positions that are difficult to fill each year in various departments. Cornerstone currently provides separate temporary staffing services to the City under a separate agreement and has deployed a custom marketing strategy and executed a targeted and proactive recruitment campaign to engage elite talent. Authorizing these Master Services Agreements with the above mentioned companies allows every department to utilize these services, along with the current services offered my Mackenzie Eason and Associaties, eliminates the need for departments to enter into individual contract Agreements and provides choices for the departments to use such services on an as needed basis. All recruiting fees would be approved by the appropriate Assistant City Manager and Department Director, and charged to the department for which the search is being performed. TERM - These Agreements shall be effective upon execution and shall remain in effect for one year from the date of execution. RENEWALS - These Agreements may be renewed at the City's option for four consecutive terms of one year each. This action does not require specific City Council approval provided that sufficient funds have been appropriated during the renewal terms. The pricing during any renewal term shall not exceed five percent of the previous years' pricing. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the participating departments and that prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds without exceeding existing appropriations. TO Fund Department Account Project ProD IDgram Activity Year Budget ( ef rent ) Amount FROM Department Account Project Budget Reference# Amount Fund ID ID Program Activity Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Brian Dickerson (7783) Additional Information Contact: Brian Dickerson (7783) ATTACHMENTS