HomeMy WebLinkAboutContract 48668-R4 i
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CSC No.48668-R4
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CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
December 16,2020
SHAH Software,Inc.
1 Collinway Place
Dallas,Texas 75230
Re: REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No.48668(the"Contract")
Renewal Term No.4
The above referenced Contract Renewal No. 3 expired on December 31, 2020.Pursuant to the Contract,
renewals are at the mutual agreement of the parties. This letter is to inforrn you that the City requests
renewal of CSC No. 48668 for an additional one year period, which will begin immediately upon the
expiration of the current term and will end on December 31,2021.All other terms and conditions of CSC
No.48668,48668-R1,48668-R2 and 48668 R-3 remain unchanged.Please return your signed agreement
letter, along with a copy of your current insurance certificate via email address
nail.duncanWortworthtexas.tov.
Please log onto the PeopleSoft Supplier Portal at http://forworthtexas.gQy/purchasina to insure that your
company information is correct and up to date.
If you have any.questions concerning this Request for Contract Renewal,please contact me at the telephone
number listed below.
Sincerely yours,
Sonlra Slnofon
Sonia Singleton ec 16,202014M CST)
Sonia Singleton,MBA
Assistant Director
817-392-5774
Yes,renew this contract for a one year period ending on December 31,2021.
No,do not renew this contract.
By:. shahjh(DiAp46,2020z1:12CST) Date: 12/16/2020
7agat Shah
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
2021 SHAH SOFTWARE, INC.
REQUEST TO EXERCISE RENEWAL OPTION NO. 4
COMMUNITY ACTION PARTNERS PROGRAM
CITY OF FORT WORTH
'7DC1—
Fernando Costa(Jan 25,202110:42 CSC
Fernando Costa
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
8 t �
JB Strong(Jan 25n02.109:54CST)
J.B. Strong
Assistant City Attorney
,d�vann�
ATTEST:
aq FORr as
�O°00000°o�
oo
°*°o
Mary J. Kayser a� °°°°°°°°°
City Secretary a� EXps�p
M&C: N/A
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Soni�§nglet (Jan21,202111:29CST)
Sonia Singleton, Assistant Director
Neighborhood Services
OFFICIAL RECORD
CITY SECRETARY
j FT.WORTH,TX
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CITY SECRETARY
CONTRACT NO._J�
LICENSE.AGREEMENT
This Lleense Agreement(this"Agreement")is entered into as of Jon 1,2017(the"Effective
Date".)by and between the following:
LICENSOR: SHAH SOFTWARE,INC,
13601 PRESTON RD,STE E 450
DAL-LAS,TEXAS 75240
(800)968-2748
(432)224-1014 (facsimile)
LICENSEE: CITY OF FORT`NORTH
200 TEXAS STREET
FORT WORTH,TX 76102
PH: 1 817-392-5700
RECITALS
WHEREAS Licensor develops and markets web based computer software applications(on
demand softwaie)for Client Tracking,Project-TMckirig cominiorily referred to."CasoMariager—
NewGen;"and
WHEREAS Licensee desires to acquire a license to use the software and Licensor desires
to grant Licensce the license;
NOW THEREFORE,for good and valuable consideration,receipt and sufficiency ofwhich
is.hereby acknowledged,the parties agree as follows:
1:DEFINITIONS
1.1. "Software" means Licensor's core web-based software application for Cient
Tracking,Project Tracking known as"CaseManager--NewGeii". Software as used herein shall
also include any options or modules added to thdcore application as identified on Exhibit B hereto,
incorporated herein,which may include linking to fIatdware and custom;modules.
1,2 "Documentation" means all user manuals and other written material created by
j Licensor to describe the functionality or assist in the.use of f lie Software.
1.3. "Hardware"means the optional hardware,if any,identified on Exhibit C,attached
hereto and incorporated herein,procured for Licensee by Licensor.
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1.4 "License Fee"means the fee to be paid by Licensee to Licensor.as consideration
for the license(s) .granted under this Agreement and the.right to use the Software and the
Docurnwatlon,as further.described herein and on Exhibit A.
1.5 "Repot.tS"mean all Community Services I look Grant.(CS80)and Comprehensive
Energy.Assistance Program (CEAP) reports as Texas Department of Housing.and Community
Affairs(TDHCA)requires;in' ding programmatic and financial reports,along with the ability to
query and generate reports on demographics, services, oiitcomes,.etc., -specific to Community
Action partners,
2.GRANT.OF LICENSE
2.1: Grant: Subjcct,to the terms and conditions set-forth in this Agreement, Licensor
hereby grants:to Licensee a nonexclusive, nontransferable.license In the Softwa>e, to use the
Software exclusively for Licensee's business purposes and.to use the Documentation solely in
connection,with Licensee's use of the Software, for use only by the number of licensed users
permitted on Exhibit A.
2.2. License Restrictions. Except as specifically granted in this Agreement,.Licensor
owns and retains all right,title,,and Interest in the Software,Documentation,and any and all related
materials.This Agreement does not transfer ownership rights of any description in the Software,
Documentation,or any related materials to Licensee or any third patty, Licensee will not modify,
revetse engineer, or decompile the,Software, or create derivative-works based on the Software.
Licensee will not grant access to the Software to any persons or entities other that!Licensee's
employees,consultants,or contractors and then only to the number.of licensed users specified in
Exhibit A.Licensee may not sell the Software or right to-use the Software to any person or make
any other commercial use of the Software,Licensee will retain all copyright and trademark notices
on the Software and Documentation and will take other necessary steps-to protect Licensoe's
intellectual property.rights;
3.FEES&COSTS
3.1. License Fees.In consideration for the License granted to Licensee under this Agreement,
Licensee shall pay Licensor:
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(a.) Annual License Fee The fee provided in Exhibit A attached hereto, and
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Incorporated herein; annually, in advance for each term of this Agreement,
which includes the Software license fee,annual mainten..anee and support,web
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hosting and the.fees for any additional module or component identified on
Exhibit B.
(b) Initial Set up Account Creation Software Upgrade and Man Licensing. A one-
time;non-reoccurring fee of$0 payable on or after.the Effective Date but prior
to the Commencement Date.
3.3 Taxes.Licensee is a tax exempt entity and shall not be liable for ariy taxes pursuant
to this Agreement.
4,LIMNSOR'S OBLIGAMNS.
4.1. Dellverables.On the Commencement Date or.Conversion Date specified in Exhibit
A of this Agreement,.Licensor will provide(1) access to the Software, limited to.the number of
users as specified in Exhibit A,for Licensee's use,together with the Documentation.
4.2 Renorts. Licensor'shall provide Licensee with the ability to download and sage
Reports in CS V or pdf format for day-to-day use of the hosted solution.
4.3. Support and Maintenance: For so long as Licensee subscribes to the Software,and
for so long as Licensor offers support and maintenance for users.of the'Software, Licensor will
provide Licensee with telephone technical support,software upgrades as developed,wbbimrs on
request in connection with Licensee's use of-the Software Included in Licensee's annual license
fee.
5;TERM AND TERMINATION
5.1. Term.This Agreement is effective on the Effective Date first specified above. The
.initial-term of this Agreement shall be one (1) year from the Effective Date. Unless sooner
terminated a$set forth In Sections 5.2 and 5.3, below, the Agreement shall lie tI'enewable at the
option of the City for four(4)additional terms of one year each. The City shall provide Consultant
with written notice of its intent to renew at least thirty(30)days prior to the end of each term,
5.2. Termination for Convenience.Licensor or Licensee may terminate the Agreement
at any time and from time to thne on thirty(30).days'prior written notice to the other. Licensoe's
notice of any termination for convenience must be accompanied by a refund of any prorated
payments received by Licensor in advance for months beyond the termination date. Licensor may
also terminate this Agreement as to any additional modules,applications,or components in excess
of the core application(as Identified on Exhibit B)upon thirty(30)days'written notice(without
discount or refund)if-(I)Licenso?9 core software applicRtlon no longer supports such additional
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modules, applications, or components or(ii) Licensee fails to upgrade any Hardware or acquire
additional hardware necessary to make, such modules, applications, or'ooinponetits compatible
With Licensor's core application software.
5.3.. Termination for Cause.Either party,as applicable,will have the right, in addition,
and without prejudice to any other rights or remedies,to terminate this Agreement as follows:
a. By Licensor,on 25 days'written notice,ifLicensee falls to Day the.amounts due to
Licensor putsuant to this Agreement;
b. By Licensor,on 15'days'written notice;if there is a change in control of.Lioensee,
'wiiother.by sale:of.assets,stock,merger,or otherwise;
c. By either party for any.material breach of this Agreement, other than failure to
make paymdnts under Section 3,that is not cured within,10 days of receipt by the
party in default.of a notice specifying the breach and requiring its cure;or
d By-either party;immediately on Written notice,if.i (1)all or a substantial portion of
-the assets of the other party are transferred to an assignee for-the benefit of creditors,
to a►deceiver;or to a.trustee In bankruptcy;jii)a proceeding is commenced by'or
against the other party for relief under bankruptcy or similar laws and such
proceeding is not dismissed within 0 days; or (ill) the other party is adjudged
bankrupt.
5.4. Rights on Termination.Licensor has and reserves all rights and remedies that it has
by operation of law or otherwise to enjoin the unlawful or unauthorized use of the Software or
Documentation, including, without limitation, terminating Licensee's access to'the :Software.
Upon termination,Licensee shall have the right to receive from Licensor,a copy of all,Licensee
data generated through the hosted solution in a format that Is machine readable with the ability to
download and import data in a manner that is acceptable to Licensee.Licensor shall provide such
data to Licensee within Eve(5)calendar days following the effective date oftermilnation,Sections
6,'7,and 8 will survive termination or expiration of this Agreement as Will any cause.of action or
claim of either party,whether in law or in equity,arising out of any breach or default.
6.WARRANTIES,DISCLAIMER,AND LIMITATIONS
6.1: `Warr n l
(a.) Software and Documentation. Licensor hereby warrants to Licensee that Licensor
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Is the owner of the Software and the Documentation or has the right to.grant to Licensee
the license to use the Software and Documentation in the manner and for the purposes set
forth in this Agreement without violating any rights of a third patty-and that the media
containing the Software will be free from defects for a period of ninety(90)days from the
rrrr... ..rrrr TYrrrrrrrrrr rrrr........................................._ rrrrrrrrrrrr rrrrrrrrrrrr....rrrrr
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date of delivery to Licensee, provided that this warranty does not cover defects in the
.diskettes due to Licensee's misuse of the.software media or an accident'subsequent to
delivery to Licensee.
.(b.) ThhA Pa►U Goods Oy Services. To the extent the Items delivered pursuant to this
:Agreement include any product.developed, manufactured, or delivered by a person or,
entity other than Licensor,including but not limited to goods,services,software,licenses,
applications or code, mobile data computers, tablets, or terminals, LICENSOR
)3Xp 2ESSLY DISCLAIMS AND EXCLUDES ALL REPRESENTATIONS AND
WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN,. _INCLUDING,
WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY AND ANY AND ALL WARRANTIES OF FITNESS FOR A.
PARTICULAR PURPOSE, All such third.paity products are delivered and accepted by
Licensee"AS-IS,W.fIERE-IS,and with ALL FAULTS."
6.2. Disclaimer. THE WARRANTIES SET FORTH IN SECTION 6.1, ABOVE, ARE IN
LIEU OF, AND THIS AGREEMENT EXPRESSLY EXCLUDES, ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT
LIMITATION: (a) ANY WARRANTY THAT THE SOFTWARE IS ERROR-FREE, WILL
OPERATE WITHOUT INTERRUPTION; OR IS COMPATIBLE WITH ALL EQUIPMENT
AND SOFTWARE CONFIGURATIONS; (b) ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY; AND (c) ANY AND ALL WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE.
6.3. Remedies on Breach of Warranty.In the event-of any breach of th_e warranty set forth in
Section 6A (a) above, Licensee's exclusive remedy will be for Licensor to promptly replace
defective software media.In the event of any other breach-of the warranty set forth in this Section
6, Licensee's exclusive remedy will be for Licensor to refund the license fees actually received
from Licensee and applicable to service dates from the date of breach'forward,
6.4a►nitation of Liability. LICENSOR IS NOT LIABLE FOR ANY INAIRECT;.
INCIDENTAL,SPECIAL,OR CONSEQUENTIAL DAMAGES,INCLUDING THE LOSS OF
PROFITS,REVENUE, DATA, OR USE OR COST OF PROCUREMENT.OF SUBSTITUTE
GOODS INCURRED BY LICENSEE OR ANY THIRD PARTY,WHETHER IN AN ACTION
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SHAH end CFW license Agroemeat E'eculloll Copy 2/8/17
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IN CONTRACT OR TORT OR BASED ON A WARRANTY,EVEN IF LICENSOR OR ANY
OTHER PERSON HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
7.CONIFIDENTIALITY
7,1, Confidentiality.Licensee acknowledges that the Software and Documentation,-and
all information relating to the business and operations of the Licensor that Licensee learns or has
learned.during or,prior to.the term of this Agreement,Is the valuable,confidential,and proprietary
information of the Licensor. During the period this Agfeetnent is in effect, and at all times
afte•waids,Licensee,and its employees,eonh`actors,consultants,and agents,will;
a, safeguard the confidential information with the_same degree of care that it uses to
protect its own confidential Information;
b, maintain the epttf dentiality of this information In accordance with Texas law;
.0. not use.the information except as pam tted under this Agreement;and
d, not disseminate,disclose,sell,publish,or otherwise makeavallable the information
,to any third party without the prior written consent of Licensor.
7.2. Limitations on Confidentialily Restrictions. Section 7.1 does not apply to any
information that:
a. Is already lawfully In the Licensee's possession (unless received pursuant to a
nondisclosure.agreement);
b. Is or becomes gene v t u gh no fault of the Licensee;
C. Is disclosed to the Licensee by a third party who may transfer or disclose such
information without restriction;
d. Is required to be disclosed by Licensee as a matter of law (provided that the
Licensee will use all reasonable efforts to provide the disclosing party with prior
notice of such disclosure and to obtain a protective.order therefore);
e: Is disclosed by the Licensee with the disclosing party'$approval;and
t Is independently developed by the Licensee without any use of confidential
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information.
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In all cases,the recelving party Will use all reasonable efforts to give the disclosing party 10 days'
prior-written notice of any disclosure of Information under this 4—eetnbnt.
7.3, injunctive Relief for Breach.Licensor and.Licensee acknowledge that any breach
of Section 7.1 by a receiving party will irreparably harm Licensor:Accordingly,.in the event of a
breach,Licensor Is entitled to promptly seek injunctive relief,without the requirement to post a
bond,in addition to any other remedies that Licensor may have at law or in equity.
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-8.1. Asgigginent. Licensee may not assign, sublicense, or transfer Licensee's rights or
delegate its obligations under this Agreement without .Licensoes prior written consent. This
Agreement will be binding on the successors and assigns of Licensee,
8.2. Entire Agreement. This Agreement,.aWig with the bxectited Addendum and the
Exhibits attached and referetioO In this b Li
di Agreement,111clung cons ?s"Terms Conditions"
attached . tin and d
attached WOO-as tibibit C,Poi1stittito thd final and..complete understanding between the parties;
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acid -rdplactg. and supersedes all previous oral or written agreements, understandings, or
KrAn$egients between the imities;with respect to the subject matter contained in this Agreement.
9-.1. Notices. Except as otherwise provided In this Agreement, notices*required to be
given pursuant to this Agreement•will be effective When received,and Will be siufflo,16tit If given
In writing,hand-delivered,sent by facsimile With bonfirmatlott of recei
pt,sent by First Clogs Mail,
return receip
t requested, postage prepaid, or sent by overnight courier service and addressed as
provided on page I of this Agreement:or such other address as the Parties may provide to the-other:
in writing.
$.4.. Governing Law-an.d Jurisdiction,The license is sold and-delivered InDallas'.Tokes.
This Agreement will be governed by and consfi-tied in accordance with Texas k(*,without regard
W the principles of conflict of.laws.Venue shall be proper only In Tarrant County,Texas.
8.5. &Vetabllity. In case any *provision of this Agredmefit is held to be itivitlio,
unenforceable,or Illegal,the provision will be severed front this Agreement,and such invalidity,
unenfo,rc dabillty,or illegality Will not affect any other provisions-of this Agreement:
M WITNESS,the parties have caused this Agreement to be executed as of the date written
above.
-INC.
SHAH 8 'FTWAREE,
LICENSOR:
By.
J Shall,President
a Vshah,President
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LICENSEE:
By: City of Fort Worth
Name-Fernando Costa
Title: Assistant City Managdr
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ATTEST:
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By:
Maly ays r
City eCr'etary � •"•+� s
APPROVED AS TO FORM AND LEGALITY:
By*— X�Llyz:
Jessica Saslity
svang
Assistaot Attorney 1I
Vorin 1295 Certification No.-N/A
M&e:No: N/A
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person reoponsibie
fnr the monitoring Otto administratiolk of this contract,Itiohiding
et5surliig all perfoftnome and reporting requirements;
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Nam*6011-Btniean 0-31 to *A
Title: � A�+SI'apti'Drre�ly/
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EXHIBIT A
NO.:OF LICENSED USERS; Eft
YEARLY LICENSE FEB' - 2�0.1M
-COMMENCEMENT/CONVERSION DATE; JANUARY 1,2017
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EXHIBIT B
:ADDITIONAL APPLICATIONS OR MODULES:
LII IEAP PERFORMANCE REPORTING MODULE
WEATHERIZATION MODULE
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SHAH and OW Ilceiise Agrgement 9iecWlon Copy 2/3/47
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'TERNS OF USE
User agreosto abide bytheseteimsofuse as maybe 4hangedfromilmo to time ModjJicaliorra. Licensor retains rho right,in its sole discretion,to etihanco,
upon notice In rho Llcensor's solo discretion. tad[y;or alter theoperat[oi of iheebihvaro at any limo and further retains the
Disoldinnerr, I,/CPsNSOR HN^BiFY DiSCLA1Ms ALL WARRANTIES. right to make stich enhancements, modifications, or Olt 4rptions.generolly
F�XPItFSSED OR IMPLIED INGLUDFNr BUT NOT LIMITED T0. available to otiter users.of the.sottwaro,oxcept Licensor will not impede the
WARRANTY O + T _ FITNESS R User's ability tp access its data of informal on and any snob enhancenteitt,
T niAllcallon,or altetalion must be of equal or greater value to tvhat9lte User
PARTICULAgpURPOSEORINC TMILiTY •B EETHE E ER has paid for.
D. E
plete otwior,hl
L1 L! 7Ylie;TItto and full and comp rights to all Ciccnsots owned or
O E U I O O E deve)oped software(including source and'object code)and•ottter technical
IJUL SP OT E T T speciifications, addrosses or-conl`igurntlons (colicolivoly the "Sothvnro")
r Rl .assppiited with'or coiitnjned in thi sysiC,m or used by User 7u coulectton
L T E E hereivith stroll remain with Licolisou User understands and agrcos,that i
NSOR IT1V Licenoes owned or developed Softworels Licensoes.irlide secret,proprietary
IMCMENTAL. SPEC UEN w At. OR PUNA G E IA inforinllgn,and wntldentigllnfbrrnationwhethoranypoition"thereofisorttiay
TO bb validly copyilghted or pits itet.Any Software provided to User Is provided
D T 'RISE S' G byltcelt.yenlly,andsuchllCfnseis raoual,nonexclustimnonironsrcreble and
TIOTWITHSTANDING'THE 1ItOFtL+Gt)ING, LICLriVSpli 3F.. LL D limbed to the right {o use auctSoAyvato Qnly aceordi. to giiide�6tes
NOTWI HSTA a'LAC MEN(COSTS ORTSESOIT/VA1tESHOULD established by this Agreement.Such Sonwnire shall be utilized by User:oniy hi
LICENSOR BREACH THIS AGRELMt;NT. Although.•Licensor has accordance ivlththese'Corms QfUso contained in this Agreemedt,pnd shave not
otteinpted to find.and'correct any bugs to the so Licensor Is not be ;copied, duplicated, reproduced, manufactured, decompiled, reverse
respohsible loot any damage or losses of any'hid caused.by the use or misuse ongincored,Incorporated Into any tioi iygro(including iuty tource code,object
ofdteprogrems.Ltcensorshollnotbdliablenordecmedtoboindefatiltofthis codo,bratgoritiuns),iuodifiedor.diiclo'sedIn.ahyfonnbyariymediato.any
Agreana»t for:any delays,error's,-nilfbnctions,coinpatlbi►ity problems,or other person or parry,unless[equlred under state to
btcakdowns with respect to tire aysteni,.equip ment,date,or acry cos rovided
hereunder or used in connection herowhh. liowaver,Licensor sho.1 Have the Mtscellmreoirs. Nothing herein is Intended or shall be tQnstnted to create or
proiileniU fixed w[tlihr twenty=four(1r1).hours`of when the problem has been establish an agency,partnership,or Joint venture retaiionship between the
Ida parties.
Payment. User shall.pay to Limsoi in the fees pursuant to Its License The captions heroin are for convenlenco only and In no way de4nt,limit,or
Agredntcrtt. Licohsor shall not increase to
without first notging Use by enlarge the scopo of any ofilne provisions therein;
providingg a thirty(30)day advance notice. Licomor shall Qnly tree.e to raise
rates At the time of ilia animal renowel,and the increased rate shrill not exceed No waiver by either party of any provlslon or tiny breach of this agreement
ono percent(144). Failure ofLlcensoito issue any invoice or bill shall riot constitutes a waiver of any other provisign or breech,And no waiver shall bo.
relieve User oflho obligation to pay for any Charge owed Licensor hereunder. effective union.made in writing.The;right.Qf either patty to requite strict
User shall pay all fens and 6ther.charges wlthinthe earlier of(neon 15)days ppecrformance and observance or-any obligations hereunder shall not be affected
from the receipt of an invoico or,for a renetyal Iiconio:term,three(31 days of in any*ay by any provlous waiver,forbeatenee,or course of dealing.
the start of flue iicenso form.Licensor shall havo the right to temllnwta,Usor's
access,without nolico,if any invoice remains unpaid for more than lliky S30) Bxcept for Users obligation to make ppymants hereunder,neither party will be
cloys.User shall provide Licensor a vex o>4emptipn font dpcttmenling that t Is deemed in default as w tasult of a delay in perforniance or failure to perform Its
not responsible to pay taxes under this Agreement. obligations caused by pots of Cod or governmental authority,strikes or labor
disputes,fire,.acts ortvar,failure ofthird-party suppliers,or for any olhor cause
Nalice.All notices,rcqquests;demands,or other communications hereunder beyond the control of that party,
ghats be in writing,hand delivered,sent by fist class mall,overnight mail,or
fnaslmilo(upon elcctronlo.connrmation tint the ieansmisston was roceived), User shall not set'[,psAgn,license..sublicense,franchise,or plitenvisa convey
'end'hall be deemed t0 have been given when received at the addresses elated In whole pr lit part to any third part
sea critic services provided hereunder
on this Invoice.Anyy,notloe.provided by facsimile which Is received alter 4:Q0 without the prior tvrihen coueitt of Licensor.
p;m;local limo shnli bo deemed received the foliowbt 6usini s day.A party
maythange Its addresses for noticeon not lesslhan ten tit0)bustnoo days',prior This is anongciusivoagtcoment.Similarpgreemontsmayboenteredinloby
j %vnttennoticotothoolhtrpatty.NoticetoUsershallbeaddressed-toI oCity's either PartywilhenyQther'perion.
Assistant City Manager overNelghborhood Services,sitd a copy of the notytee
will besent to tho City Attorney at the same address. This agreement shall be govented by,construed, interpreted,and enforced
accotding to the In+vs of the State of Texas,without regard to principles:of
Cgr�tdenfiat&Pro'rlrtgrytiijornnallon,Usetunderstpndsthatliteinformation carifllet of laws and rules.Each party hereby consents to the nonexclusive
it has access to It the right of across to Llcensot's software and/or jurisdiction of the iwinis of the State of Texas and United States federal courts
f fadIIItI miry be confidentialandproprietarynaturb,and User may hereinafter located Wittestate orToxastoresolvd any dispute arls1bg out ofthisagreement:.
have0coss to other information Of Licensor which may be confidential and Venue for any cult brought under this Agreement shall be In a court'of
proprioipryry mihue anti could resgtt in Irre�pparable harm to Licensoi if etiy such coin"event urisdiction In Tarrant County,Texas.
cgnlidentlolotpioprlotaryiofoiriiatiOr isdirccllyorindirectly:(1)usedbyUser p. j
for any purpose other than as specifically set forth heroin;or(2)disclosed to in the event thot any material provision of these terms are determined to be
any Third patty.Accordingly,except as may be required under state law,User invalid whenforceable,or ilio ai then one rovtslon shad be deemed to be
agrees not to rise the information foroihei puryosos Qr disclose of allow access. • g pp
to such Information or soltivaro to any third party.User agrees that a breach of superseded and Ilia parties'.agreement inadifred.ivilh a Provision which most
those conditions abait be grounds suffrclont for Immediateterminniton of its use nearly corresponds to the Intent ofthepartlea and is valid,enforceable and legal.
sad legal As tvdl as In unctive relief. The Parties agree that Usees release of
any iniotniattop requiired by law tvili not be considered a breach of this
Agreement.
i
. .............................................................
SHAH and CFW license Agreement Execution Copy 2/0/17
llofll
Licensee initial
CITYGEORETARY
OONTM650,
FORTWORT
STANDARD FORM ADpri NDtJM OF THE, CITY OF FORT WORTH,TEXAS
To:
Sales Contract and License Ag.rb6maht
With:
Shah Software,Inc.
NoWlthttfinding any language .to the contrary In the attached Agreement presented by Shah Software, Ifio.,
re* referredto as'CaseMenager-N.owoon("Services"),the City Of
(1!Coqtrac.to.r1l.for Client Tracking softwa upgrade
0*byevIde*ncp6fPxod lonbeldwbya
Fort:Worth("City")and Contractor(collectively the"paftle§")hereby stioUldt . 41
parties hereto,r6to, that the parties t
representative of each party duly,4uthorixed to bind the p hereby agree to he
following:
1,Insurance: The City Is a governmental entity Under the l4ws.of the&Qqof Toggs and pursuant to Chapter 225.9
of the TexasGov&nmerit Code,entitled"Self-Insurance by GovernmentalVnIts,"Is self-insured and ther6fore Is hot
required to purchase Insurance.To the extent the Agreement requires the City to purchase Insurance,the City will
provide. a letter—of sdifrinsurod. .tatus..a.s requested by Contractor-. To the extent.the contractor will be providing
Technology services for the City, Including but not limited-to, softwate implementation, data migration, hosting
services, maintenance and support servidos, or any-other 6.6rAces which will require contractor to access to the
City's network, servers, or computers, Contractor shall maintain Technology Errors A Omissions Insurance.
coverage In an am
ount to the City.
2. Indemnity: To the extent thb attached Agreornaht requires the City to Indemnify or hold contractor or any third
party harmless from damages of any kind or charoctor,such obligations are not binding upon-the City.
.3.Attorneys'Fees,penalties,and Liquidated Damages:To the extent the attached Agreement roquIr00 the City
to pay attorneys'fees for any action contemplated or taken,or penalties or liquidated damages.In any amount,the
City shall not be liable for attorney's fees of C.ontraptor or any third party, or any other fees or ponpitles or other
such obligations..
4. Insurance
rance by Contractor:
4.1 The Contractor shall carry the following Insurance coverage with a company that Is licensed to do business
In Texas or otherwise approved by the City:
L Commercial General LiabillIX
a.Combined limit of not less than*$2,000,000 Pot occurrence;$4MIIIloh aggregate or
600 aggregate and 0
b. Combined limit of not loss thah $1,000,000 per occurrence; $.2,000,' . . mbrella
Umbrella p follow-form provision and shall
Cdvaraa In the afnouht of $4,000,000. Umbre . policy.shall contain a
Include coverage for personal and advertising Injury.
0,Defense costs shall be outside the limits of liability.
1. Automobile Liability Insurance covering any vehicle Used In providing Services under this Agreement,
Including owned, non-owned, or hired vehicles, with a combined limit of not less than 41,000,000 per
occurrence.
Professional Liability(Errors&Omissions)In the amount of$1,000,000 per claim and$1,000,000 aggregate
limit.
4. 'Statutory Workers'Compensation and Employers' Liability Insurance requirements per the amount required
by statute.
s, Technology Liability(Errors&Omissions)
Combined limit of not less than$2' 00,000 per occurrence;$4mIlIIon aggregate or
0
b. Combined limit of not less than $1,000,000 pot occurrence; $2,000,000 aggregate and Umb
relia
ollcy shall a follow4orm
Cove rag In the amount of $4 000,000. Umbrella p provision and shall
f
Include coverage for personal and advertising Injury.The umbrella policy shall cover amounts for any claims
not covered by the primary Technology Liability policy.Defense costs shall be outside the limits of liability.
(a) Coverage shall Include,but not be limited to,the following:
(1)Failure to prevent unauthorized access
(11)Unauthorized disclosure of information
(ill)Implantation of malicious code or computer virus
(Iv)Fraud,Dishonest or Intentional Acts with final adjudication language
(v) Intellectual Property Infringement coverage, specifically Including coverage for Intellectual
property infringement claims and for indemnification and legal defense of any claims of intellectual
property infringement, Including infringement of patent, copyright, trade mark or trade secret,
brought against the City for use of Deliverables,Software or Services provided by Contractor under
this Agreement.
Technology coverage may be provided through an endorsement to the Commercial General Liability(CGL)
policy, a separate policy specific to Technology E&O, or an umbrella policy that picks up coverage after
primary coverage Is exhausted.Either Is acceptable If coverage meets all other requirements.Technology
coverage shall be written to Indicate that legal costs and fees are considered outside of the policy limits and
shall not erode limits of liability. Any deductible will be the sole responsibility of the Contractor and may not
exceed$60,000 without the written approval of the City. Coverage shall be claims-made,with a retroactive
or prior acts date that is on or before the effective date of this Agreement. Coverage shall be maintained for
the duration of the contractual agreement and for two(2)years following completion of Services provided.
An annual certificate of Insurance,or a full copy of the policy If requested, shall be submitted to the City to
evidence coverage.
6. Any other Insurance as reasonably requested by City.
4,2 General Insurance Requirements:
1. All applicable policies shall name the City as an additional Insured thereon, as Its Interests may appear.
The term City shall include Its employees, officers, officials, agents, and volunteers In respect to the
contracted Services.
2. The workers'compensation policy shall Include a Waiver of Subrogation(Right of Recovery)In favor of the
City of Fort Worth.
c
3. A minimum of Thirty(30)days'notice of cancellation or reduction In limits of coverage shall be provided to
the City. Ten(10)days' notice shall be acceptable in the event of non-payment of premium. Notice shall
be sent to the Risk Manager,City of Fort Worth,200 Texas St.,Fort Worth,Texas 78102,with copies to the
City Attorney at the same address.
4. The Insurers for all policies must be licensed and/or approved to do business In the State of Texas. All
Insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have
reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating
is below that required,written approval of Risk Management is required.
red Insurance documentation shall not constitute a waiver
ti. Any failure on the part of the City to request requi
of the Insurance requirement.
Contractor has obtained all that the
ti dellvertiered to and approved by the Citficates of Insurance es Risk Management Division prior to execution of thisuAgreemerance nt.I be
[ 6. Governing Law and Venue: This Agreement and the rights and obligations of the parties hereto shall be
governed by, and construed In accordance with the laws of the United States and the state of Texas, exclusive of
conflicts of taws provisions. Venue for any suit brought under this Agreement shall be in a court of competent
Jurisdiction in Tarrant County,Texas.
CFW/Shah Software,Tno,Addendum Bxocutton Copy 2i3/17
Page 2 of 4
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6.Sovereign Immunity: Nothing herein constitutes a waiver of the City's sovereign immunity. To the extent this
Agreement requires the City to waive Its rights or Immunities as a government entity, such provisions are hereby
deleted and shall have no force or effect.
7.Non Appropriation of Funds: in compliance with Article 11 §5 of the Texas Constitution,it is understood and
agreed that all financial obligations of the City hereunder are subject to the availability of funds. if sufficient funds
are not appropriated or become unavailable to satisfy the City's financial obligations under the Agreement,the City
shall have the right to terminate the Agreement without penalty or expense to the City whatsoever, except as to the
portions of the payments agreed upon for which funds have been appropriated.
8.Taxes: To the extent the attached Agreement requires the City to pay taxes of any nature,the City shall not be
liable for any taxes pursuant to the Agreement.Upon request,the City shall provide Contractor with evidence of Its
tax exempt status.
9. Confidential Information: To the extent the Agreement places any restrictions on the City with respect to
disclosure of information, Contractor understands and acknowledges that the city of Fort Worth ("City") Is a public
entity under the laws of the State of Texas, and as such, all public documents and data, including the attached
Agreement,held by the City are subject to disclosure under Chapter 652 of the Texas Government Code,the Texas
Public information Act(the"Act'). If the City is required to disclose any documents that may reveal any Contractor
proprietary Information to third parties under the Act, or by any other legal process, law, rule or judicial order by a
court of competent jurisdiction, the City will utilize Its best efforts to notify Contactor prior to disclosure of such
documents. The City shall not be liable or responsible In any way for the disclosure of information not clearly
marked as"Proprietary/Confidential Information"or if disclosure is required by the Act or any other applicable law
or court order. In the event there Is a request for such Information,it will be the responsibility of Contractor to work
with the City to submit reasons objecting to disclosure.A determination as to whether such reasons are sufflclent
will not be decided by the City, but by the Office of the Attorney General of the State of Texas, or by a court of
competent jurisdiction. To the extent the City provides Information to the Contractor, Contractor shall store and
maintain City Information In a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise corrupt City information in any way.Contractor shall notify the City immediately if the security or Integrity
of any City information has been compromised or Is believed to have been compromised.The parties agree that
Confidential Information shall not include information that is required to be disclosed pursuant to applicable law,rule,
regulation or court order.
10.Force Majeure:To the extent the attached Agreement purports to release a party from its obligations under the
Agreement due to causes beyond its reasonable control(force majeure), Including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts,
natural disasters,wars, riots, material or labor restrictions by any governmental authority,transportation problems
and/or any other similar causes,such provision shall apply equally to both parties.
f 11, Dispute Resolution: To the extent the attached Agreement sets forth a dispute resolution procedure, such
provision shall only apply to the City as set forth herein th this Addendum. in the event of a dispute,the parties may
first submit the dispute for non-binding mediation In Tarrant County,Texas.The mediator shall be agreed to by the
parties. Each party shalt be liable for Its own expenses,Including attorney's fees;however, the parties shall share
equally In the costs of the mediation. in the event mediation Is not successful, the dispute may, upon written
consent of both parties,be submitted for binding arbitration In accordance with the rules of the American Arbitration
Association. Each party shall be liable for its own expenses, Including attorney's fees; however, the parties shall
share equally In the costa of the arbitration. In no event shall the City be required to submit a dispute to binding
mediation or arbitration without the City's prior written consent.
12. Assignment: To the extent the Agreement authorizes assignment of rights, duties and obligations of either
party, such assignment shall only be valid upon the express written consent of both parties. Any attempted
assignment in violation of this provision shall be null and void.
CFW/Shah Software,Ino,Addendum Mention Copy 2/3117
Page 3 of 4
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13.Conflicting Terms: If any provisions herein conflict with the terms of the attached Agreement,the terms herein
shall control,
14. Right to Audit: Contractor agrees that the City shall, until the expiration of three(3)years after tinai.payment.
under.this Agreement, have access to and the right to examine any directly pertinent books,documents,papers and.
records of Contractor Involving transactions relating to this.Agreement. Contractor agrees that City shall have
access during normal working hours to all necessary Contractor facilities and shall be provided adequate and
appropriate workspace in order to conduct audits In compliance with the provisions of this section. The City shall
give Contractor reasonable advance notice of Intended audits.
Contractor further agrees to Include to ail its subcontracts hereunder a provision to the effect that the subcontractor
agrees that the City-shall, uritil the.expiration of three (3)-years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents, papers and records of such
subcontractor, Involving transacfions to the subcontract,-and further, that City shall have access during normal
woYking hours to oil subcontractor facilities,and shall be provided adequate and appropriate work:space,In order to
conduct audits In compliance with the provisions of this article. City shall give subcontractor reasonable advance
notice of intended audits.
ACCEPTED AND AGREED,
i
CITY OF FORT WORTH: SHAH SOF ARE,INC.
y c�a�do�a,4._—�
B Fernando Costa Jagat Shah
Assis ant lty Manager President
Date:AT
2 t
V� O
BY: 7D
M K yset
Ci Secretary
APPROVE S TO FORM AND LEGA
By: ��A/—V�
Jonlizh,Sangsv ttg
Assistant City Attorney it
Form 1295 Cet•tification No.NIA
M&C:N/A
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I em the person responsible
( foe the tno:iltgrins and admiiilstia"on of this contract,including
ensu ng all pecfo tnanee n repo: ing requlremeiits.
AWN
Na te:•S'tiviici.:Wit'
Title; pcfy3t�rEbtrtt' .j��r[ ix
CFW/Shah,Sothvare.[i:c,Addendum Execution Copy 213/17
P*4 of 4
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CITY SECRETARY
CONTRACT NO,y4-� 4-Ai
FIRST AMENDNIENT TO
FORT WORTH.CITY SECRETARY CONTRACT NO, 48668
This Amendment is made between the City of Font Worth("Licensee"), a municipal corporation,
acting .herein by .and tltroitgh Fernando Costa, its duly authorized Assistant City Mflnngel•.and
Shah Software, I►:c.("Licensor"),acting herein through Jagat Shah, its duly authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement identified as Font Worth �
City Secretary Contract No. 48668 for a period of one year beginning January 1,2017;
WHEREAS, Licensee wishes to pq chase from Lleepsor additional modules to its
software application for client tracking known as"Case Manager»Now Gen";and
W14*EREA$, it is the collective desire of both Licensee and Licensor to amelid the
Agreement at a cost of an additional $5,032,00 which is twenty-five percent (25%) of previous
licensing fee:of$20,130.00,The fee is prorated for May through December of 201 T
NOW THEREFORE, KNOWN ALL BV THESE PRESENT:
Fort Worth City Secretary Contract No.48668 is hereby amended to be effective on May 1, 2017
by:
I: Amending "EXHIBIT A" under "YEARLY LICENSE FEE: $20,130" to read as
1-10 19 t?Zz�i.� follows:
ADDITIONAL LICENSE FEE: $5,032.00
FASTRACK INITIAL SETUP: $1,750
FASTRACI< Annual licensing costs: $3,355(ptaated for May through December
10 2017).
Cost will be added to LICENSE.AGREEMENT renewals as referenced in Section `
Z �6' 5, 5.I of Fort Worth City Secretary Contract No.48668,
All other terms, provisions, conditions, covenants and recitals of said Agreement not.expressly
amended herein shali.remain in full force and effect.
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: SHAHS 7`WARE, INC.
By: By:
Fernando Costa Jagat SI t
Assistant.City M nager President
Date: 8 Z /7 Date:CONTRACT COMPLIANCE MANAGER:
Flem Ame invent to Tort Wprt6 CIt.V Secrot,ulY CWiwact No.48608
E
t of2
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By signing below, 149knowledge that I am the porson vespoOsible foi• the tno1iitoring .aiul
administratlon of this W)tractj lcluding ensuring till performatice and iepot•ting requireinents.
r
Sohia.Singleton
.Assistant Director
I APPROVED AS TO PORM
f AND LEGALITY:
i
BY:
J,B: tiong
Assistant City Attort ey 1
i }CORM 1295:NIA
1 ATTEST;
i
��0 R?'
,,. ..G1ip�
.,
$y. 41 -IA
_ _� X .
Mary J. ItaY F:.
City Secretary v
Contract Authorization: '••••.�X��
• M&C.:L�1'ot Recr iu red �`•,> ''
Date Approved: NA
i
i
I?I►st Ampnitment.tu NVI Worth Cifc Seerct%QV Cuntrild No.48668
2of2
CITY SECRETARY
CONTRACT NO- 942
SECOND AMENDMENT TO
.078 FORT WORTH CITY SECRETARY TARY CONTRACT NO.48668
C11y8,.?,qr4#111 the City of Fort W6tih .( -icdns0o"), g.municipal
This Amendment.is-ilkado .botween j
orofin, acting herein by.and through Fernando Costa, its duly huthorized'Asslstant City
0
-Manager and 'Shah Software, Inc. ("Lleensof), acting herein 'through Jagdt Shah, its duly
authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement Identified as Fort Worth
City Secretary ContradtNo.48668 for licensing.fees in theamount of-$2:0,130.00 for a period of
one year beginning January 1,1017;
WHEREAS, city Secretary QQotr4dt No. 48668 was amended to include -additional
licensing fees as Identifkd.1 Fort Worth City Secretary Contract-No.48668-Al in the amount of
$5,105.00,
WHEREAS,it is,the collective desire of both Licensee and Licensor to renew Fort Worth
City Secretary Contract No. -48668 as identified in Fort Worth City Secretary Contract No.
48669-AI for a period of one year beginning January 1,20 18,and
WHEREAS, Licensee wishe.9 to purchase fidditipnvil services from the Licensor due to
changes in the National Performance Indicators that must be entered into the software system.
NOW THEREFORE,I(NOWN ALL BY THESE PRESENT:the Parties agree as
follows:
lows:
Fort Worth City Secretary Contract No.48668 is hereby amended by amending;"EXHMIT R'
under"YEARLY LICENSE FEE:$20,130"to teed as follows,
Yearly License Fee:$20,130
FASTRACIC.Annual licensing posts,$5,Q32
Enter new and Remove obsolete National PerfDfmance.Indicatqrs:$1,500
Costs will be added to LICENSE AGREEMENT renewals as-referenced in Section
5.1 of Fort Worth City
Secretary Contract No.48668.
All other terms,provisions,conditions,covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
Second Amendment to Fat Worth ciiy Secretary Contract No.48668 10 2
1
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APPROVED FOR APPROVED FOR
.CITY OF FORT WORTH: SHAH SOFTWARE;INC.
By:{ ��w�-------'" BY:
Fernando Cosa Jagat Shah
Assistant Cit Ma agor President
Date: S /8 Date:
CONTRACT COMPLIANCE MANAGER:
By signing below, I acknowledge that I.atn the person responsible for the monitoring and.
administration of this contract,inclu ' g ensuring all perfoiman.ee and reporting requirements..
L�. '
Sonia Singleton
Assistant Director
APPROVED AS TO FORM
AND LEGALITY:
By:
J.B. S .ong
Assistant City Attopa.y I
i
FORM 1295:'NJA ice: �` i ..
ATTEST:
B 1
E City Secretary V
Contract Authorization:
M&C:Not Required
Date Approved:NIA._
'Second Amendnient to Fort Worth Clay Secretary Contr&dt No.48668
2 of 2
i R['CL-1VkD CITY-SECRETARY
0 RACTtdORY�F$bf08�>�3
I , oCC2Z 2019
Q'YOFMI]T4ypp
ell
YSGCpiTAlly
THERD AMENDMENT TO
FORT WORTH C>TY SECRETARY CONTRACT INTO..48668
This Amendment is-made between the City of.Foit Warih ("Licensee"), a municipal
corporation, acting herein by and through Fernando Costa, its duly authorized Assistant City
Manager acid Shah Software, Inc. (Uodnsor"), acting herein though Jagat Shah, its duly
authorized.Pesident:
WFIERI3AS, Licensee and.Licensor entered into an Agreement'identified as Fort Worth.
City Secretary Contract No.48668 for licensing fees in the amount of$201,130.00 for a period of
one.year bt;ginning,Jotivary 1,2011;
i
WHEREAS, City Secretary Contract'No. 48668 was .amended to. include additional
.licensing fees as identified in Foit Worth City Secretary Contt'aat No.48668-Al in the amount of
$�,032.00;
WHEREAS; City Secretary Contract No. 48668-Al was amende,d to include additional
services from the Licensor due to changes in the National Performance Indicators that must be
entered 'into.the software system as identified In Fort Worth City Secrotaiy Contract No.4$66$-
A2 in the amount of$1;500.00;
WHEREAS, it is the collective-desire of both Licensee and Licensor to renew Fort Worth
City Secretary Contract No.48668'for a period of one year beginning January 1,2020;and
vaM"AS, Licensee wishes to purchase additional services from the Licensor due to
the Grantor's (Texas Department of Housing'arid Community Affairs) roquirement to upload a
Community Services Block Grant(CSI30)reporting module into thq software system.
NOW THE, KNOWN ALL BY THESE PRESENT:the Parties agree as
follows:
1: Fort Worth City Secretary Contract No.. 48668 is hereby amended.by replacing
"EXHIBIT A"under"YEARLY LICENSE FEE: $20,1130"with the following:
Yearly License Fee:$20,130
FASTRACK Annual Licensing Fee:$5,032
CSBG Report File Upload Module:$3,650
Additional Annual Licensing Costs:$1,500
TOTAL COST FOR 2020:$30,312
Costs will be added to LICENSE AGREEMENT renewals as referenced in Section
5.1 of.Fort Worth City Secretary Contract No.48.668:
2. All other terms,provisions,conditions,.covenants and recitals of the Agreement
not-expressly amended herexn.shall remain In full force and effect.
f
Third Amendmeritto Fort Worth City Secretary Contract No.48668 Page 1 of 2
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ExedUted ef%otive as of the.ditto signed by the Assistant City Manager below.
PORT WORTH:
City of Tort Worth Contract Compliance IWAnaget•:
By sigtiing I acknowledge that I am the person
responsible for the monitoring and adniinistratiQn
of this contract,including ensuring all performance
By: and reporting requit emetrts.
'Narne: *Ferna4�1�
Title: Assistant City Manager
Date: BY;
Name: Sonia Singleton
Approval Recommended: Title: Assistant Director
Approved.as to Form and Legality:
By: JZ
—
Name; t crT t�
Title; r R�ctoR. By:
Name: John B.Strong
Attest: Title: Assistant City Attorney
Contract Authorization:
w
F.0 M&C: Not Required
By, 1`
Name: Mary Ka s ��, •''••.ti, r
Title: City Secretary
f� S •♦•r �}�•,f
I'
Shah Software,Inc.
i
By;
Name: Jagat Shah
Title: President
Date: December 17.2010
Page 2 of
Third Amendment to Fort Worth,City Secretary Contraot No.48668
pxedoted dffeotiye as of the date signed by1he Assistant City Manager below.
FORT WORTH:
City,of Fort Worth Contract CdinplIftneemanager;
By signing I a6knoWled&that I am,the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By: a0d reporting requirements..
Name: Fernando Costa
Title: Assistant city Manager
Date, By: L61A
-Name, SofiiO Singleton
Approval Recommended: Title, Asslstg,tit Director
Approved as to Form.-and.Legality:
By,
Nome:
Title-. %-a MC—Ta P�_ By: Z)AM61--2
Name: tron
i Yfii A�g
YA� Of Attorney
Attest: Title, Assistant
Contract Authorization.:
M&C: Not Required
B : F 0.
Name: dhr�Kay" ................
Title: City Secreta
'VENDOR
Shah Software,Inc.
By;
Name: Jagat Shah
Title- President
Date: December 11.2619
Third Ainwidment.to Fort Worth City Stcrethty Contract No.48668 Page 2 of 2
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CSC No.
CITY OF TORT WORTH
REQUEST TO'EXERCISE RE'IYEW.A.L OPTION
.,�ti cnv or roes WOnTF► � .
cuv s�cn�tnnY �
rlt�Deic 9 017
SHAH Software,Inc.
13661.13restoti Road,Suite E 450
Dallas,Texas 75N6
Re: REQUEST TO EXERCISE RENEWAL OP-'ION
License Agreement
Contract N6-CSCNo.48668(the"Contract")
.Renewal Terri No.#: 1
The above referenced Contract will expire on_December 31, 2017, Pprsuant to the Contract,renewals are at the
tnniitual agredti ez<tof the parties. This fetter is tb inform yqu that the Citiy requests renewal of CSC.No.008 for an
additional one.year period,which will begin immediately.upon the expiration of the current telin and will . on
Deceariber 31,2018. All other terms and conditions of CSCNo.4866.8 remain unchanged. Tease return your signed
agreement letter,along with a copy of your current insurance ceffitleate,to the address set forth below,
Please log onto Bu* 6ed QJshine at.itta`//foitwortlitexas.aoy/6utcli9sina to insure that your company information is
correct and up=to-date.
If you have any questions concerning this Request for Contract Renewal,please contact the at the telephone number
iisted below.
Sincerely yours,
Sonie Singleton,MBA
Assistant Director
817-392-5774
Yes,renew this contract for a one year period ending on December 31,2018.
No,do not renew this contract.
i
Date: pecembor 22,By:
L017
7agat Shall
'President
CX F . R RTHt
�J.Ka ^ r
Fe n Ln Cosa ry y
Assistant City Manager City Secretary �Ur.
Date:
O�iM AND LWALIT1p:Q&C No. NIA. p, ",,V.
OF0101AL RECORD
r'
CITY 6000 ARx ATT wn
1�'r.H,y01lY'M,U . fig
i
VG�' CSC No. �a
CITY OF FORT WORTH
.a � •COS c�(P• �t�:. (Cl Sic. � /.
RCQp ST TO MERCISE RENEWAL OPTION
G iadl 15,2018
S14AH Software;Inc,
13601 Presto)!Road,Suite E 450
Dallas,Texas 75140
.Rot REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No,48668(the"Contract")
Renewal Term No.M 2
The above referenced Contract-Renewal#I will expire on December 31,2018. Pursuant to the Contract,renewals
are of the mutual agreement of the parties. This letter Is to infortn you that the City requests renewal of CSC No,
48668:for an additional one year period,which will begin Immediately upon the expiration of the current terin and
will eitd oat Decbmbei' 31, 2019. All other _tot-ins and conditions of-CSC No.48668 and 48668-R1 remain
unchanged. Plonse return your signed agreement letter, along with a copy of your current Insurance
certificate,to the suldlress sot forth below.
Please log onto BttySpeed Onlitto at hH ://fortwortil exus,gQyjRuc ' g'to hisiire that your company Information
is cort"t and up-to-date.
If you have any questions concerning this.Request,for Contract Renewal, please contact jne at the toleplione
oum r listed below. /
' (Soni'sely ry o g i l
ton, .BA1
i
As slstant DirectorL /
7-35774
enew this contract for a one year period ending on Decettiber 31,2019.
No, not snow this contract.
�
By, Date'
fi
t Shah
President
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CITY OF FORT WORM T�89'Tr
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Fernan o�Costa
Assistant City Manager City Secretary
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Date: M&C No. NIA
JO)1118, , s>e It LyA t01i16y
Wage 2, ►
si-JAH Software,Inc.Ljoen8c A
groom
Cofttract 146.49668-Renow6l Term No.2
Contract Complj!44ce Manager: and administratioh of
By signing below,I acknowledge that I aiii'the person responsible for the.monitoring
this oontkact;inottlabig ons ring all perforM400 and reporting Ke I a
Sonia Singleton
it-gleton
Assistant Director
Title
�a ,M_(L8'- Q3 '
c�Gs � CSC No. .
CITY OF FORT WORTH
REQUEST TO EXERCISE RE,NEWAL:OPTION
3anuary 22,x020
SHAH Software,.Inc.
I Collinway Place
Dallas,Texas 15230
Re, REQUEST T..O.EXERCISE RENEWAL OPTION
License Agreement
Contract No.'CSC No.48668(the"Contract")
Renewal Term.No, 3
The above referenced.Contract Renewal N.o.a PxXr j ed on December 3.1,2019. Pursuant to the Contract,
renewals_are at the mutual agreement of the:parties. This letter Is to inform you that:the City requests
renewal of CSC No. 48668 for an a4ditionol one.year period, which-will begin ltntneaiately upon the
explratlon of the ourrent term and will.end on December 31.2020.All other terms and con0itions:of CSC
No, 48668, 48668-Ri and 48661;-122 remain ttncitanged, Please return your Signed agreement letter,
along-wlth.a copyof your current.insurance certificate,to the address set forth below.
Please log onto fhe People84 Supplier Portal at htlp•//Portwortlrtexas.Qov/riurehasing to insure that your
corhpany information is oorecot and up to date.
If you have any questions concerning this Request for Contract Renewal,-please contact me at the telephone
number listed below.
Sincerely yours,
Sonia SIngleton,MBA
Assistant Director
817.;392-3774
;X Yes,renew this contract for a one year perlod ending on Deceri�ber 31,2020,
No,do not renew this contract.
1
� �V A
'By: N v_ \ Dater January 22.2020
Jagat.Shah
i
President
Page 2
SHAH Softwiti�e,_Irict LicenseAgreeinerit
Contract No.48668,Renewal.TetIn No.3
CITY OF FORT WORTH
Fernando Costa Date
Assistant:City iVanagec
J.oha .Stropg
Assistant City Attorne
Fop
ary :ICayser K ~j�d X�^
City Secretary
M&C:Not Applicable �(�� '
CONTRACT COMPLIANCE MANAGER:
i3y signing below,.I acknowledge that 1 am the person responsible for the monitoring and administration of
this contract,including ensuring all performance and reporting requirements.
r f
Sonia Single on
Assistant DIrectoY
i
,