HomeMy WebLinkAboutContract 51199-R3 CSC No. 51199-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
January 5, 2021
Westech Engineering Inc
3665 S W Temple
Salt Lake City, UT 84115
Re: Contract Renewal Notice
ContractNo, CSC No, 51199
Renewal Term No. 3: February 20, 2021 to February 19, 2022
The above referenced Contract with the City of Fort Worth expires on February 19, 2021.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one(1)year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://foilworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Darla Morales
Parts Material Supervisor
817-392-4932
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 51199-R-3
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: 'Dana Burghdoff( n28,2o 09:16CST) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
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APPROVAL RECOMMENDED: Name: arla Morales
Title: Parts Material Supervisor
CLt�rftodGre��fa�g'e� APPROVED AS TO FORM AND
By: ChristopherH rder(Jan 26,202109:07 CST) LEGALITY:
Name: Chris Harder
Title: Water Director OR
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ATTEST: p,�`° ����� By: DBlack(Jan 27,202117:50 CST)
o o�-r Name: Doug Black
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By: CONTRACT AUTHORIZATION:
Name: Mary J,Kayser M&C:P-12231
Title: City Secretary Date Approved: 8-7-2018
Form 1295 Certification No.:
Westech Engineering Inc
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OFFICIAL RECORD
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CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/7/2018
DATE: Tuesday,August 7, 2018 REFERENCE NO.: **P-12231
LOG NAME: 13P418483 OEM WESTECH CLARIFIER MJR WATER
SUBJECT:
Authorize Execution of a Sole Source Agreement with WesTech Engineering,
Inc.,for WesTech Clarifier Parts and Repair for the Water Department in an
Annual Amount Up to$650,000.00 and Authorize Five Annual Renewal Options
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole
Source Agreement with WesTech Engineering,Inc.,for WesTech Clarifier
Parts and Repair for the Water Department in an annual amount up to
$650,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize a Sole
Source annual Agreement to repair and perform routine maintenance on
Original Equipment Manufacturer(OEM)WesTech clarifiers on an as-needed
basis. In order to procure these products and services, Staff has
documented WesTech Engineering,Inc., as the Sole Source OEM and
distributor for WesTech clarifier repair service and replacement parts in
the North Texas Area. No guarantee was made that a specific amount of
goods or services would be purchased. The Water Department anticipates
spending$650,000.00 annually under this Agreement. The proposed contract
would allow the unit price to be increased so long as the City approves the
increase. In addition, an administrative change order or increase may be
made by the City Manager in the amount up to$50,000.00 and does not
require specific City Council approval as long as sufficient finds have
been appropriated.
The Water Department reviewed prices and found prices to be considered fair
and reasonable.
M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements
was requested by the Purchasing Division and approved by the M/WBE Office,
in accordance with the M/WBE or BDE Ordinance,because the M/WBE Waiver is
based on the sole source information provided to the M/WBE Office by the
Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because
it is a purchase of materials for which WesTech holds exclusive
distribution rights in the North Texas area, as authorized by Section
252.022(7)(D)of the Texas Local Government Code.
This Agreement shall begin on the date in Purchase Order(Effective Date)
and shall expire on upcoming September 30th, (Expiration Date),unless
terminated earlier, in accordance with this Agreement(Initial Term). Upon
the expiration of the Initial Term,the Agreement shall renew automatically
under the same terms and conditions for up to five one year renewal periods
(October 1 to September 30)and for a fifth renewal period which shall
expire on completion of five year duration,unless City or Vendor provides
the other party with notice of non-renewal at least 60 days before the
expiration of the Initial Term or renewal period. However, if funds are
not appropriated,the City may cancel the Agreement 30 calendar days after
providing written notification to the ContractorNendor.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to$650,000.00
as specified. The Director of Finance certifies that funds are available
in the current operating budget, as appropriated and that prior to an
expenditure being made,the participating departments has the
responsibility to validate the availability of funds.
BQN\418483\MJR
FUND IDENTIFIERS (FIDs):
T�
Fund Department Account Project program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for CityManager's Office by: Susan Alanis (8180)
Originating Department Head: Cynthia Garcia (8525)
Additional Information Contact: Jane Rogers (8385)
ATTACHMENTS
1. 418483 MWBE Waiver. dp f (CFw Internal)
2. 418483 Westech S .pdf WFw Internal)
3. WATER Reauisition.pdf WFw Internal)
4. WesTech lB5 2018-368015.12df (Public)
5. Westech SAMs report 2018 pdf (cFw internal)