HomeMy WebLinkAboutContract 55073-A1 CSC No.55073-A1
FIRST AMENDMENT TO NON-EXCLUSIVE BIOHAZARD CLEANUP AND
DECONTAMINATION SERVICES AGREEMENT
FORT WORTH CITY SECRETARY CONTRACT NO. 55073
This First Amendment to the NON-EXCLUSIVE BIOHAZARD CLEANUP AND
DECONTAMINATION SERVICES AGREEMENT,Fort Worth City Secretary Contract No.
55073 ("First Amendment"), is made between the CITY OF FORT WORTH("City"), a Texas
home rule municipal corporation and MBW SERV CORPORATION ("Contractor"), a Texas
Corporation, each individually referred to as a "party" and collectively referred to as the
"parties."
WHEREAS City, through its Property Management Department, and Contractor entered
into a non-exclusive agreement for biohazard cleanup and decontamination services, said
agreement being identified as Fort Worth City Secretary Contract No. 55073 and having an
effective date of December 1, 2020 (the "Agreement"); and
WHEREAS it is the collective desire of both City and Contractor to amend the Agreement
to include additional cleaning and disinfecting services to address COVID-19 contamination; and
WHEREAS City and Contractor agree that the additional services are of the same general
category included in Invitation to Bid No. CFWO 1-20-0225 and the Agreement.
NOW THEREFORE, City and Contractor, acting herein by the through their duly
authorized representatives, agree to the following terms, which amend the Agreement as follows:
1. Exhibit A-1, which is attached hereto and incorporated herein, is added to Exhibit
A—Scope of Services of the Agreement. The services and fee schedule included in
Exhibit A-1 are incorporated into the Agreement. In the event of any conflict
between the terms and conditions of Exhibit A-1 and the terms and conditions of
the Agreement, the terms and conditions of the Agreement shall control.
2. All other terms,provisions, conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 55073 Page 1 of 6
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
`1GL O��A responsible for the monitoring and
By: Dana Burghdoff(J 30,20211:58CST) administration of this contract, including
Name: Dana Burghdoff ensuring all performance and reporting
Title: Assistant City Manager requirements.
Date:
Jan 29,2021
APPROVAL RECOMMENDED: Z&A'L '/LG'li1.d4,
By: Alan H.Shuror(Jan 29,202114:35 CST)
Name: Alan Shuror
Title: Sr.Admin Services Manager
By: Steve 6o0Ke(Jan29,202114:39 CST)
�
Name: Steve Cooke APPROVED AS TO FORM AND LEGALITY:
Title: Property Management Director
ATTEST: apF*... 00
Fonr 4
p�p �S►d By:
° °.�p Name: Matt Murray
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By. o = Title: Assistant City Attorney
Pa OO°°°°° ° b
Name: Mary Kayser daEXpS�ob CONTRACT AUTHORIZATION:
Title: City Secretary M&C: 20-0822
1295 No.2020-694318
CONTRACTOR:
MBWSery Corporation
DBA SERVPR0 of North Richland Hills
-•N:jM
By: Michael JW aver(Jan29,202114:33CST)
Name: Michael Weaver
Title: Vice President
Date: Jan 29,2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 55073 Page 2 of 6
Exhibit A-1
Suspected or Confirmed Person Cleaning
This type of cleaning is appropriate after persons suspected/confirmed to have COVID-19 have
been in the facility.
The CDC encourages cleaning of high touch surfaces such as counters, tabletops, doorknobs,
bathroom fixtures, toilets, phones, keyboards, tablets, and tables at a minimum. 'These same
surfaces are mentioned in the CDCs guidance for commercial spaces as well. "
Cleaning removes the soil and dirt that harbors the infectious agents, while disinfecting kills the
remaining environmental pathogens. Cleaning of visibly dirty surfaces followed by disinfection is
a best practice measure for prevention of COVID-19 and other viral respiratory illnesses in
community settings."'
We recommend both cleaning and disinfecting as part of the overall scope of work and plan.
Option 1: Disinfection Only (1-Step: Fog)
$ 0.30/Square Foot
$ 210.00/Vehicle
This type of cleaning only involves disinfecting.
We recommend this procedure after general surface cleaning has already been completed.
General surface cleaning includes physically removing visible dirt, organic matter, viruses, fungi,
and bacteria. General surface cleaning is accomplished with water, detergent, and physical
scrubbing of the surface. The guiding principle is to remove microbes if possible, rather than kill
them (with a sanitizer or disinfectant).
This type of disinfection includes:
[1] application of an EPA-registered disinfectant on porous surfaces
[2] application of an EPA-registered disinfectant on non-porous surfaces
[3] application of an EPA-registered disinfectant on high-frequency touch surfaces
Option 2: Cleaning and Disinfecting (3-Step: Fog/Clean / Fog)
$ 0.38/Square Foot
$ 230.00/Vehicle
This type of disinfection involves both cleaning and disinfecting as part of the overall scope of
work and plan. This is the most highly preferred method of disinfection by our clients, including
federal agencies.
Page 3 of 6
Exhibit A-1
This type of disinfection includes:
[1] application of an EPA-registered disinfectant on porous surfaces
[2] application of an EPA-registered disinfectant on non-porous surfaces
[3] application of an EPA-registered disinfectant on high-frequency touchpoints
[4] cleaning of non-porous surfaces with a detergent solution
[5] cleaning of high-frequency touch surfaces with a detergent solution
[6] decontamination of non-porous surfaces by applying an EPA-registered disinfectant
[7] sanitizing of porous-surfaces by applying an EPA-registered disinfectant
[8] sanitizing of high-frequency touch surfaces by applying an EPA-registered disinfectant
For both options, note that the cleaning and disinfecting will only apply to the current state of the
structure and contents. The structure would not be protected from future SARS-CoV-2
contamination if an infected person were to enter and occupy the building.
Equipment Used
The disinfectant will be applied using either an Ultra Low Volume sprayer or fogger or an
electrostatic sprayer.
Technicians will wear full personal protective equipment.
Documentation and Decontamination Certificate
As part of every cleaning, we will turn in the documentation required per our current contract
with the City of Fort Worth.
Additionally, a decontamination certificate will be issued by MBW SERV Corporation DBA
SERVPRO of North Richland Hills after each disinfection cleaning. This certificate will specify
the address and locations within that were disinfected, the date of service, and a signature by a
company representative. A certificate can be left on-site by the decontamination technician, and
a digital copy will also be provided and can be shared and distributed anyway the City of Fort
Worth wishes.
Re-Entering a Disinfected Area
Areas may be re-entered immediately after the disinfection has been completed. When
feasible, we recommend waiting one (1) hour to allow some of the odor of the disinfectant to
dissipate.
Sanitization of Washable Textiles
Page 4 of 6
Exhibit A-1
MBW SERV Corporation DBA SERVPRO®of North Richland Hills is an Esporta Certified
Operator, and we are also prepared to sanitize textiles such as laundry, linens, and other items
that can be wet-washed. This service was used to disinfect blankets for the City of Dallas's
homeless shelter that was constructed at Dallas City Hall during the initial COVID-19 outbreak in
2020.
The Esporta Wash System has a unique cage design, lab proven wash programs and
scientifically designed detergent products combined to create a powerful water cleaning force of
hydraulic pressure.
This wash process is lab-proven to be superior at removing biological contamination from
textiles and soft goods.
The Esporta Detergents include a Stage 1 detergent is an emulsifier, that removes odor and
organic matter and strips the food sheath around bacteria for a kill by the Stage 1 sanitizer, a
Stage 2 detergent which breaks down inorganic materials, and a Stage 3 sanitizer which is is
hydrogen peroxide based (H2O2)which kills bacteria on contact. These three products are
hypoallergenic which avoids allergy issues with the processed laundry.
Esporta Wash System tests have been conducted by Michael Pinto of Wondermakers
Environmental using an independent 3rd party lab to test Category 2 & 3 contaminated textiles
&soft goods to a clean standard of USDA Food Grade—the food processing industry, safe to
eat standard. The raw sewage contaminated textiles and soft goods were tested for fecal
coliforms, Escherichia coli and Enterococci / Strep.
While we believe this protocol is effective to clean and disinfect, we cannot provide assurances
that all pathogens will be eliminated. Any area may be infected later if exposed to someone who
is contagious with any pathogen.
Washable textile sanitization is available for$998.00/ 100 pounds of textiles.
This service includes bagging all items and transporting them to our Esporta cleaning facility.
The textiles will be washed, dried, folded, and transported back to the City of Fort Worth.
Technical Data Sheets and Safety Data Sheets
Our preferred EPA-registered disinfectants include:
[1] ServprOXIDE, EPA No. 82972-1-93012
[2] Benefect Botanical Decon 30 Disinfectant EPA No. 84683-3-74771
Our preferred detergents includes:
Page 5 of 6
Exhibit A-1
[1] SERVPRO Wall and All Surface Cleaner
The technical data sheets and safety data sheets for our preferred disinfectants and detergents
are attached.
References
i
hftps://www.cdc.gov/coronavirus/2019-ncov/hcp/quidance-prevent-spread.html?CDC AA refVal=https%3A%2F%2Fwww.cdc.gov%
2 Fcoronavi rus%2F2019-ncov%2Fg uidance-prevent-spread.html
ii
hftps://www.cdc.ciov/coronavirus/2019-ncov/community/quidance-business-response.html?CDC AA refVal=https%3A%2F%2Fwww
.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fspecific-groups%2Fguidance-business-response.html
iii
hftps://www.cdc.ciov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html
Page 6 of 6
M&C Review
Official
CITY COUNCIL AGENDA FURT1
REFERENCE**M&C 20- 13P20-0225 ITB -
DATE: 11/10/2020 NO.: 0822 LOG NAME: DECONTAMINATION SERVICES
LRH
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Purchase Agreement with MBW Sery Corporation for Decontamination
Services in the Amount of$572,000.00 for the Police, Property Management, Parks,
Water, Code, Aviation and Office of Emergency Management (OEM) Departments and
Authorize Four One-Year Renewals
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with MBW Sery
Corporation for decontamination services in an annual amount of$572,000.00 for the Police,
Property Management, Parks, Water, Code, Aviation and OEM Departments and authorize four
one-year renewals.
DISCUSSION:
The Police Department approached the Purchasing Division to finalize annual agreements for
decontamination services. In order to procure these services, staff issued an Invitation to Bid (ITB).
The ITB included detailed specifications describing the types of services to be performed based on
industry standards and in accordance with federal and state regulations.
The ITB was advertised in the Fort Worth Star-Telegram on September 9, 2020, September 16,
2020, and September 23, 2020. We solicited seven vendors from the purchasing database system
and received three responses. Bids were evaluated on best value criteria complying with all
provisions of the solicitation. Staff recommends awarding a non-exclusive one year agreement to
MBW Sery Corporation which met all applicable qualifications and specifications. The City will use
this agreement on an as-needed basis. No guarantee was made that a specific amount of services
would be purchased.
Last year, approximately $180,000.00 was spent for these services. The total amount of
$572,000.00 requested will be used as follows: approximately$199,000.00 annually for regular
decontamination services, $323,000.00 for COVID-19 related services and $50,000.00 for
contingency. Prices for labor are 15\% higher than the previous prices awarded on September 29,
2015 (M&C P-11796). Overall, the prices are considered fair and reasonable (see bid tabulation
attached).
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
Upon City Council's approval, this agreement shall begin and expire one year from approval date
and may be renewed for up to four additional one-year terms at the City's option. This renewal
does not require specific City Council approval, provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term. An administrative change
order or increase may be made by the City Manager in the amount of$143,00.00 and does not
require specific City Council approval as long as sufficient funds have been appropriated.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=2839l&councildate=11/10/2020[11/12/2020 11:49:58 AM]
M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval
of the above recommendation and authorization of the purchase agreement. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
�nd Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Dana Burgdoff(8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Laurena Hamilton (8321)
ATTACHMENTS
Capture-SOS search MBW.JPG
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28391&councildate=11/10/2020[11/12/2020 11:49:58 AM]