The URL can be used to link to this page

Home My WebLink AboutContract 48167-AD2 we ave rj SECRETARY _ Wum"e•Tax•Advisory 4APCT N0, �- February 1,2021 David Cooke, City Manager City of Fort Worth,Texas 200 Texas Street Fort Worth,TX 76102 Dear Mr. Cooke: This letter sets forth our understanding for applying agreed-upon procedures in accordance with Chapter X Section 11 of the City Charter(Independent Audit) related to the City of Fort Worth's (The City) compliance with Chapter X Section 2 of the City Charter (the Annual Budget) for the year ended September 30,2020. The engagement is solely for the purpose of reporting our findings on the results of the procedures as compared to the adoption of the Annual Budget.The procedures we will perform have been agreed to by the City. This engagement letter accompanies Contract 48167, as amended by 48617-RlAl and renewed by 48617-R2 (collectively,the Contract) and outlines updated and restated terms and standards of dur firm's agreed upon procedures and audit services as of and for the year ended September 30,2020. If there is any conflict in this engagement letter and the terms of the Contract, the terms of the Contr�ct shall prevail over the terms of this engagement letter. Our Responsibilities We will apply the following procedures: 1) Obtain copies of the City Council agendas and minutes for August and September 2020 and read for the following: a. The date of the City Council meeting in which a public hearing was first held on the p�oposed budget for the year ending September 30, 2021; b. The date of the City Council meeting in which a public hearing was first held on the ppoposed ad valorem tax rate for the year ending September 30, 2021 I c. The date the ad valorem tax levy ordinance was first considered for approval by CityCouncil; and d. The date the Annual Appropriations Ordinance was first considered for approval by City Council e. Determine that the date of item "a" above is different than the date of items "c" and "d" above. 2) Obtain and read the Fort Worth Star Telegram for the dates when notices of the hearings in items "a" and "b"were published. 3) Obtain and read the Fort Worth Star Telegram for the date when the caption of the Annual Appropriations Ordinance for the fiscal year ended September 30, 2021 was published to determine that this caption was published in accordance with the Annual Budget provision and the ordinance. 4) Obtain and read the Fort Worth Star Telegram for the dates when the caption and penalty provision of the ad valorem tax ordinance for the fiscal year ended September 30, 2021 were published to determine that this caption and penalty provision were published t ice in accordance with the Annu- B 'daPtpm.Y sign, state law, and the ordinance. OFFICIAL u� - - Weaver and Tidw ll, L.L.P. CITY SLCRETAR1811 West 7th Street,Suite 700 1 Fort Worth,Texc s 76107 FT.WORTK U Main:817. 2.7905 CPAs AND ADVISORS I WEAVE R.COM City of Fort Worth,Texas February 1, 2021 Page 2 5) Determine that the final approved budget and the full text of the Annual Appra riations Ordinance and the ad valorem fax levy ordinance were posted to the City's website an filed in the City Secretary's office and available for public inspection in accordance with the Annual Budget provision. We will conduct our engagement in accordance with the attestation standards for agre d-upon procedures engagements of the American Institute of Certified Public Accountants and, the st ndards applicable to attestation engagements contained in Government Auditing Standards issued by the Comptroller General of the United States. We are responsible for carrying out the procedu es and reporting findings in accordance with these standards. The sufficiency of these procedures is s lely the responsibility of the specified parties. Consequently, we make no representation as to the suffix ncy of these procedures for the purposes of the specified parties or for any other purpose. The agreed-upon procedures to be performed do not constitute an examination or review,of the subject matter.Accordingly,we will not express an opinion or conclusion on the subject matter. If we did perform additional procedures, other matters might come to our attention that would be reported to you. Your Responsibilities With respect to any nonattest services we may provide, the City's management is respon ible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual, preferably within senior management, to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including monitoring ongoing activities. As part of our engagement, we will request from management written confirmation concerning representations made to us in connection with the agreed upon procedures. Engagement Fees Our fees for our agreed-upon-procedures engagement are included in the cost for the audit of tI, e City's financial statements for the year ended September 30, 2020. Our engagement fees do not include any time for post-engagement consultation with your pers nnel or third parties, consent letters and related procedures for the use of our reports in offering documents, inquiries from regulators or testimony or deposition regarding any subpoena. Charges for such services will be billed separately. Our engagement fees do not include consulting on the adoption of new accounting standards and any increased duties because of any future regulatory body or an unknown or unplanned significant transaction. We will consult with you in the event any of these take place that may affect our fe s. Our Report and Other Relevant Information Our report will list the procedures performed and our findings. Our report will be addressed to the Cify and will be intended for use by and restricted to the use of the specified parties as identified above.O r report will contain such restricted-use language. Should we have any reservations with respect to the subject matter,we will discuss them with YOU before the report is issued. City of Fort Worth, Texas February 1, 2021 Page 3 We have no responsibility to update our report for events and circumstances occurring after the; date of our report. During the course of our engagement,we will request information and explanations from many ement regarding the City's operations, future plans, specific transactions and accounting systems and procedures. At the conclusion of our engagement, we will require, as a precondition to the issu nce of our report, that management provide certain representations in a written representation letter. he City agrees that as a condition of our engagement that management will, to the best of its knowled e and belief, be truthful, accurate, and complete in all representations made to us during the cours of the engagement and in the written representation letter. The procedures we perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written c nd oral representations that we receive from management. False or misleading representations could cziuse us to expend unnecessary efforts in our engagement; or, worse, could cause a material error or a fraud to go undetected by our procedures. In the unlikely event that circumstances occur which we in our sole discretion believe could C eate a conflict with either the ethical standards of our firm or the ethical standards of our profession in co tinuing our engagement,we may suspend our services until a satisfactory resolution can be achieved or e may resign from the engagement. We will notify you of such conflict as soon as practicable, and will discuss with you any possible means of resolving them prior to suspending our services. During the course of the engagement, we may communicate with you or with your personnel vic fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communications. Mr. Kevin Sanford is the engagement partner for the services specified in this letter. His responsibilities include supervising the engagement and signing the report or authorizing another individual to si n it. We plan to begin our procedures in December 2020, and unless unforeseeable problems are encountered, the engagement should be completed by February 2021. We look forward to a continued relationship with your organization, and we are available to discuss the contents of this letter or other professional services you may desire. Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our engagement including our respective responsibilities. If you have any questions, please let us know. �X)AWIPn aj JQO P ,r;f- WEAVER AND TIDWELL, L.L.P. City of Fort Worth,Texas February 1, 2021 Page 4 RESPONSE: This letter correctly sets forth our understanding. Acknowledged and agreed on behalf of the City of Fort Worth by: By: '-` Printed Name: D d Cooke Title: City Manager Date: o2-47- / -q�0 -.)-/ APPROVED AS TO FORM AND LEGALITY: By: tA 1 S Assistant Cify Atforney Approval: NA Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitorina and administration of this contract,including ensuring all performance and reporting requirements. Printed Name: 4/ il-17 H �Oljrte'q Title: Assistant Finance Director ATTEST: BY o Mary J. Kayser City Secretary <)� CITY SECRETARY FT. YU RTH,TX