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Home My WebLink AboutContract 54648-A1 CSC No. 54648-A1 AMENDMENT NO. 1 OF FORT WORTH CITY SECRETARY CONTRACT NO. 54648 BETWEEN THE CITY OF FORT WORTH AND JACOBS ENGINEERING GROUP, INC. This AMENDMENT NO. 1 ("Amendment") to City Secretary Contract (CSC) No. 54648 (Agreement) is made and entered into by and between the CITY OF FORT WORTH ("City"), a home rule municipal corporation organized under the laws of the State of Texas,acting by and through Fernando Costa,its duly authorized Assistant City Manager, and Jacobs Engineering Group Inc. ("Engineer"), acting by and through Scott Bussell, its duly authorized Vice President. RECITALS WHEREAS, On April 15 and April 22, 2020, a Request for Qualifications (RFQ) was advertised for, among other services, Noise Mitigation Engineering Services at Fort Worth Alliance Airport ("Airport"),and on May 8, 2020, Engineer was selected; WHEREAS, On September 15, 2020, City and Engineer entered into City Secretary Contract ("CSC")No. 54648 ("Agreement"), an agreement for Engineering and Other Noise Mitigation services for City Project No. 102901, "Noise Mitigation Measures at Fort Worth Alliance Airport" ("Project"); WHEREAS, Part of the Project requires homeowner outreach and public meetings to be conducted to allow homeowners living within the two specified neighborhoods identified in the noise contours depicted in Attachment E of the Agreement the chance to be educated on the processes related to the noise mitigation efforts that may apply to their homes; and what options will be available to them in the event their home will qualify for any remediation; WHEREAS, Section 2.0 of the original Scope of Services in the Agreement referenced "Homeowner Outreach and Orientation"to be conducted to accomplish the tasks mentioned above; WHEREAS, It was the original intent of the Engineer to conduct this homeowner outreach through in-person public meetings; WHEREAS, due to the novel Coronavirus Pandemic and the inability to conduct typical in- person meetings safely, Engineer proposed to amend the scope of services in the Agreement to allow for the creation of a website that (i) will allow homeowners to obtain more information about the program through virtual public meetings; (ii) provide homeowners a forum to ask questions, and (iii) give homeowners the ability to volunteer their homes to be tested in accordance with the procedures specified in in the Scope of Services("Additional Services"), all of this in order to prevent any potential spread of the virus; WHEREAS, the costs to incorporate the Additional Services to the Agreement will be $24,871.15 which includes the cost of software and website development services to allow for virtual public meetings and the creation of a new website; and Amendment No.1 to CSC No.54648 Between the City of Fort Worth and Jacobs Engineering Group Inc.for Noise Mitigation Services OFFICIAL RECORD Page 1 of 4 CITY SECRETARY FT.WORTH,TX WHEREAS, City and Engineer have both agreed to (i) add the Additional Services to the Scope of Services under the Agreement; (ii) update the compensation section of the Agreement to include the additional $24,871.15 cost required for the Additional Services bringing the total not to exceed amount to $3,365,444.07: (iii) incorporate the additional costs into the compensation schedule under Attachment B of the Agreement. NOW,THEREFORE,for good and valuable consideration,the receipt and adequacy of which are hereby acknowledged, Lessor and Lessee hereby agree as follows: 1. The Agreement is hereby amended by deleting Article II, "Compensation and Term of Agreement,"in its entirety and replacing it with the following: Article II Compensation and Term of Agreement A. The ENGINEER's compensation shall be in an amount not to exceed $3,365,444.07 as set forth in Attachment B. B. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement shall be for a term beginning upon the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein, whichever occurs first. 2. Attachment A, "Scope of Services" of the Agreement is hereby amended by adding the Additional Services listed in Exhibit A of this Amendment. In addition, Attachment B, "Compensation"of the Agreement is hereby amended by adding the additional labor hours and cost breakdowns for the Additional Services in Exhibit B of this Amendment. 3. Except as expressly modified in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. Amendment No.1 to CSC No.54648 Between the City of Fort Worth and Jacobs Engineering Group Inc.for Noise Mitigation Services Page 2 of 4 4. The statements set forth in the recitals above are true and correct and form the basis upon which City and Engineer have entered into this Amendment. 5. All other provisions and conditions of the Agreement that are not expressly amended herein or directly in conflict with the provisions and conditions of this Amendment shall remain in full force and effect. (Signature page to follow) Amendment No.1 to CSC No.54648 Between the City of Fort Worth and Jacobs Engineering Group Inc.for Noise Mitigation Services Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Amendment in multiples on Feb 4,2021 BY: BY: CITY OF FORT WORTH JACOBS ENGINEERING GROUP INC. cz-- /'?�n Fernando Costa(Feb 4,2021 19:30 CST) Fernando Costa Scott Bussell Assistant City Manager Vice President Date: Feb 4, 2021 Date: 2-3-2021 APPROVAL RECOMMENDED: By: Roger Venables Director,Aviation Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. tM Tyler Dale(Fe 4,202115:32 CST) Tyler Dale Airport Project Coordinator APPROVED AS TO FORM AND LEGALITY S By.G (/C• Thomas Royce Hansen Assistant City Attorney ATTEST: 4pt4FOR7r Form 1295 No. N/A p�o° oOr a'ItP�f� ° °�� o ° Mary J. Kayser d� M&C No.: N/A City Secretary o�aa°°° °° *a°0000°°° 44 nEaavS4bp M&C Date: N/A Amendment No.1 to CSC No.54648 Between the City of Fort Worth and Jacobs Engineering Group Inc.for Noise Mitigation Services OFFICIAL RECORD Page 4 of 4 CITY SECRETARY FT.WORTH,TX Attachment A: Scope of Services Fort Worth Alliance Airport jacobs Noise Mitigation Program — Phase 1 Contract Amendment No. 1 Website for Virtual Public Meeting Fee Proposal Overview The AFW Noise Mitigation Virtual Meeting Website will provide a virtual space where users will find all the necessary information about the project presentation.The proposed website will use a series of virtual boards to present visually the content with the ability to enlarge the presentation boards by clicking on them.The website will provide additional tools to gather feedback like a comment form or survey.The website will provide a sign in form to keep a list of the people who attended.The website will use google analytics as the platform to track traffic and record usage and engagement.The website will be mobile friendly by implementing a responsive design that guarantees an optimal viewing experience across multiple devices and operating systems.The web design will follow AFW branding and identity in addition to modern web design trends. Website Features: • Responsive Design • Immersive 360'space using Marzipano JavaScript framework. • Sign-In form. • Comment form. • Google Analytics. • Major web browsers support including Internet Explorer versions 10 and above. • Support for media like videos with close captions, images, and documents on pdf format. • Html and JavaScript based programming provides a wide range of hosting options. • Commercial Hosting provided with a unique domain (GoDaddy). Web Development Process: There are numerous steps in the web site design and development process. From gathering initial information,to the creation of your web site, and finally to keep your web site up to date and current. 1. Information Gathering/Planning 2. Design/Branding Implementation 3. Programming 4. Content Implementation 5. Testing and Delivery Key Deliverables and Schedule 1. Storyboard/Content Review: Start of Week 1. 2. 3D Room Setup:Week 1. 3. Programming and Initial Content Implementation: Week 1. 4. 1"Draft Review: End of Week 1. 5. Feedback Tools setup:Week 2. 6. Final Content Implementation:Week 2. 7. Final Draft Review: End of Week 2. 8. Final Delivery. Upload to web server/Website is LIVE to the public: End of Week 2. AFW Noise Mitigation Program Amendment No. 1 Page 2 of 2 Attachment B: Compensation va+cobs Fort Worth Alliance Airport Noise Mitigation Program-Phase 1 Contract Amendment No.1 Website for Virtual Public Meeting Fee Proposal 10-Dec-20 Labor Hour Estimate Activity Project Media Interactive Graphic Media Project Total Manager Director Artist Artist Producer Coordinator Hours Project Management Kick-Off Meeting(specific for Virtual Meeting/Website) 1 1 1 1 2 6 Reviews&Coordinaton 4 2 3 4 2 17 Virtual Room Development 3D Room Layout 2E14 12 1 23 Content Integration&Development 2 6 24 8 1 45 Web Development Web Programming 2 10 20 1 33 Forms Setup/Live Event Setup 2 4 6 24 1 37 Content Implementation Content Implementation 1 4 6 1 12 Testing&Delivery Functionality Tests 1 2 2 24 1 30 Web Hosting Setup/Deployment 1 2 2 1 6 Total: 16 35 57 30 60 11 209 Labor Cost: Salary Rate Hours Labor Project Manager $ 104.00 16 $ 1,664.00 Media Director $ 70.00 35 $ 2,450.00 Interactive Artist $ 45.00 57 $ 2,565.00 Graphic Artist $ 36.00 30 $ 1,080.00 Media Producer $ 50.00 60 $ 3,000.00 Project Coordinator $ 40.25 11 $ 442.75 Salary Cost: $ 11,201.75 Overhead @ 99.41%: $ 11,135.66 Subtotal: $ 22,337.41 Profit @ 10% $ 2,233.74 Total Labor Cost $ 24,571.15 Other Direct Expenses Postcards&Postage $ 300.00 Total Direct Expenses: $ 300.00 Total Cost: $ 24,871.15 12/10/2020 1 of 1