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Home My WebLink AboutContract 37974-APB18 f;IV BECRETi t—VONTRACT NO, A��I APPENDIX B-18 EVERGE GROUP, LLC CSC No. 37974 In accordance with the Professional Services Agreement entered into between eVerge Group, LLC ("Contractor") and the City of Fort Worth ("City") effective on or about November 21, 2008, City Secretary Contract ("CSC") No. 37974, as amended by CSC Nos. 37974-A1 through 37974-A16, (collectively the "Professional Services Agreement"), this Appendix B-18 is incorporated into the Professional Services Agreement and hereby reads as follows: 1. The term of this Work Order shall be extended to end when all services have been completed under this work order as contemplated herein, but not later than the end date set forth below. 2. This Work Order incorporates by reference all of the terms and conditions of the Professional Services Agreement as amended, specifically the services to be provided under Amendment 16, Exhibit A, Attachment B of said agreement. 3. The services to be performed under this Work Order shall be as follows: SENIOR CONSULTANT (FUNCTIONAL) — ERP PHASE II 1. Module planning, configuration and guidance 2. Functional specification development and guidance 3. Test scenario and script development and guidance 4. Test preparation support and execution (where appropriate) 5. Problem investigation and resolution 6. Training planning, development and delivery 7. Cutover and post production planning and support Personnel assigned to provide services under this Work Order: Name: Debi Lyons Start Date: August 24, 2015 End Date: November 30, 2015 Payment Terms: Contractor shall invoice City on the 15th and the last day of each month for the actual hours worked. City agrees to pay all invoices within thirty days of invoice d ate. Payment Rate: $174.00 per hour, inclusive of expenses Appendix B-18 OFFICdAL RIECORD Page EVERGE GROUP, LLC CITY SECRETARY f 2 FT.WORTH, TX MOM AGREED AND ACCEPTED: CITY OF FORT WORTH EVERGE GROUP, LLC Susan_}Alanis Si e Assistant City Manager Dater ( John Beall Name APPROVED AS TO FORM AND LEGALITY: Executive Vice President Title Maleshia Farlmer Date Senior Assistant City Attorney Attested by: O R Ift Q 0 Mary-J.it er, Q* Se OFFICIAL Rig.OTC CITY SECRETARY Appendix B-18 EVERGE GROUP,LLC FT.WORTH,TX Page 2 of 2 -„ , ^ 4, ^ ' ~ M&CDuview Official site of the City of Fcrrt Worth,Texas' ITTY Fldrudqcil lffilrDIA DATE: 11/19/2013REFEFlENCE NO.: G-18O04 LOG NAME: 13ERPGUPPORT CODE: G TYPE: NON-CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Transfer in the Amount of$1,450,150.00 for Phase 11 to Phase I in the ERP Capital Project Fund. AuthohzeEmeoubonofCordnactAnnendnnentNo. 10toCitx Secretary Contract No. 37974 for an Amount Not to Exceed $7,450,150.00 with eVerge Group LLC. Provide ERP Support Services for the Citv'nPeop|a8oftHuman Resources/Payroll System ERP Phase I and Provide Staff Augmentation Services for the City's PeopleSoft Financial Supply Chain Management Software Implementation ERP Phase |! (ALL COUNCIL DISTRICTS) RECOMMENDATION: |tka recommended that the City Council: 1. Authorize the transfer in the amount of$1,450,150.00 from Phase 11 to Phase I in the ERP Capital Project and -, 2. Audhohze the execution of Contract Amendment No. 16 to City Secretary Contract No. 37974 with eVerge Group LLC' for on amount not to exceed $7.45O.150.00to provide ERP Support Services for the Citv'aPeop|eGoftHuman Renouncen/PoyroU8yn0amn ERP Phase | and to provide Staff Augmentation services for the City's PeopleSoft Financial Supply Chain Management Software Implementation ERP Phone ||. DISCUSSION: On October 18, 2010, the City of Fort Worth (City), replaced its Legacy Human Resources (HR) and Payroll systems, with a new PeopleSoft system commonly known as ERP Phase I for HRUPaynol|. eVerge Group LLC (eVerge), the selected ERP implementation vendor for Phase |, has worked with Staff to insta||, configure, tant, deploy and stabilize the new Peop|eGoft system. In October 2012, the City began implementation of PeopleSoft Financial Supply Chain Management Software commonly known as ERP Phase || for Financials. Phone || in currently in progress with o go-live do0a of October 1. 2O14 for various components. Approval of this Mayor and Council Communication (M&C), will address ERP Phase I and Phase 11 needs. .Phase | related costs will not exceed the amount of$1'45O'150.00. Phase || related costs will not exceed the amount of$0.O0O.O00.00 for m total amount of$7.450.Y5O.0O. In order to increase the effectiveness and efficiency of the Citv'n Peop|eGoft HR/PayroU systemnn, and to transition to a normal maintenance mode of operations, assistance is needed to support Staff to a|imnino0a the backlog ofvvork|int|temns/innues, as well as additional support for customer ocmaptonma testing. Funds have been identified in the ERP Phase || Project Budget to support this effort. Additionally, due to eVerge's in-depth knowledge of City operations and environment, Staff recommends using their services for this effort. A sample of the types of issues to be addressed include the following: M&C Review Report/Query Improvements; FMLA Reporting and Monitoring; Building a Billing Process for Retiree Health Benefits; Improving System Processing Time for Absences; Reducing Manual Processing of Leave Payouts; and Developing Driver's License Interface Improvements. The Phase II implementation for Financials requires an estimated amount of$6,000,000.00 for Staff augmentation services. This expenditure is a component of the original project appropriation; therefore, no additional appropriation is necessary. M/WBE Office- eVerge agrees to maintain its initial M/WBE commitment of 11 percent that it made on the original Agreement and extend and maintain that same M/WBE commitment of 11 percent to all prior amendments up to and inclusive of this Amendment No. 16. Therefore, eVerge remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager, or his designee, for a total amount not to exceed $50,000.00 annually. Such increase or amendment does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the ERP Capital Project Fund. TO Fund/Account/Centers FROM Fund/Account/Centers C296 539120 1310300784XX $1,450150.00 C296 539120 1310301361XX $6 000,000.00 Submitted for City Manager's Office by— Susan Alanis (8180) Originating Department Head: Greg Jordan (2836) Additional Information Contact: Pete Anderson (8781) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=19251&councildate=11/19/2013[1/9/2014 3:03:04 PM]