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HomeMy WebLinkAboutContract 55322 CITY W CRETARY ,.. p�,� 553 0,� . AGREEMENT BETWEEN THE CITY OF FORT WORTH AND KARLA GARCIA FOR PRELIMINARY DESIGN FOR TRAIL DRIVERS PARK PUtBLIC ART PROJECT This Agreement is entered into this IV,day of 1"Qb>( flJJ_, 2021, by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas,acting by and through Fernando Costa, its duly Assistant City Manager, and Karla Garcia,an individual, located at 1602 Elmwood Boulevard, Dallas, Texas, 75224. The City has designated the Arts Council of Fort Worth and Tarrant County, Inc., to manage this Agreement on its behalf. The Contract Manager shall act through its designated Public Ail project manager. WHEREAS,pursuant to Chapter 2,Sections 2-56 through 2-61 of the Fort Worth Code of Ordinances, the Fort Worth Public Art Program's goals are to create an enhanced visual environment for Fort Worth residents, to commemorate the City's rich cultural and ethnic diversity, to integrate the design work of artists into the development of the City's capital infrastructure improvements, and to promote tourism and economic vitality in the City through the artistic design of public spaces; WHEREAS, City has completed improvements within Trail Drivers Park, located at 2502 Guenther Avenue (Council District 2); WHEREAS, this Project was included in the Public Art Plan for the 2014 Bond Program, adopted by the Fort Worth City Council on October 21, 2014 as M&C G-18339. Additional funding for the Project was included in the Fiscal Year 2020 Fund Reprogramming Plan,adopted by the Fort Worth City Council on April 7, 2020 as M&C 20-0205. The project was included in the Fort Worth Public Art Fiscal Year 2021 Annual Work Plan, with Fund Reprogramming by the Fort Worth City Council on September 22, 2020 as M&C 20- 0678; WHEREAS,the Contract Manager conducted an Artist Selection Process based on qualifications, in accordance with the Project Outline and the guidelines in the Fort Worth Public Art Master Plan Update, adopted by City Council on October 17, 2017 (M&C G-19140); and, on November 9, 2020, the Fort Worth Art Commission("FWAC")approved the Selection Panel's recommendation of Artist for the project; WHEREAS, City and Artist wish to set out the terms and conditions under which said Work shall be designed to promote the integrity of Artist's ideas and statements as represented by the Work. NOW, THEREFORE, City and Artist for and in consideration of the covenants and agreements hereinafter set forth,the sufficiency of which is hereby acknowledged, agree as follows: q�. OFFICIAL RECORD D ,o CITY SECRETARY CVRECEIVE FHB 9 FT. WORTH, TX Q. WORD A� Page 1 of 23 Agreement between City of Fort Worth C' $ ���Y co And Karla Garcia for '4 Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy a�!11016 8 L9� ARTICLE 1 DEFIMTIONS As used in this Agreement,the following terms shall have the meanings as set forth below: 1.1. Agreement—Means and includes this Agreement between the City of Fort Worth and Artist for Preliminary Design of public art for the Site. 1.2. Artist—Means and includes Karla Garcia. 1.3. Artwork Design—Means and includes the Preliminary Design of the Work, which is defined in 1.3.a. below. 1.3.a.Preliminary Design—Means all developed preliminary drawings,sketches,prototypes, maquettes, models, narrative descriptions, budget estimates, and the like that are created by Artist in connection with this Agreement and/or any prior agreement between Artist and City for the Work. 1.4. Contract Manager—Means and includes the Arts Council of Fort Worth and Tarrant County, Inc., and its officers, directors, and employees. 1.5. City—Means and includes the City of Fort Worth, Texas. 1.6. Effective Date — Means and includes the date represented in the first paragraph of this Agreement. 1.7. Parties—Means and includes City and Artist. 1.8. Preliminary Design Deliverables —Means and includes those items set forth in Article 2.3 of this Agreement that Artist is required to submit to City for its review and approval prior to proceeding to the Final Design phase of this Agreement. 1.9. Project—Means and includes the capital improvement or public art development undertaking of City for which Artist's services are to be provided pursuant to this Agreement. A Project Outline attached hereto as "Exhibit A"describes the parameters and expectations of the project. 1.10. Project Core Team—Means and includes the group of community members, generally 5-7 people, who are invited by the City Council Member to provide input on the project for its duration, in accordance with the Fort Worth Public Art Master Plan Update,page 23. 1.11. Project Stakeholders—Means and includes the appropriate City Council Member(s),and the Trail Driver's Park Project Core Team and the FWAC's appointed representative and others as may be appropriate. 1.12. Site—Means the Trail Driver's Park grounds, specifically the main area of the park north of the baseball fields, located at 2502 Guenther Avenue, attached hereto as"Exhibit B." 1.13. Work—Means and includes the finished object(s)of art and design that are the subject of this Agreement, or any intermediary stage of completion of such work. Page 2 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy ARTICLE 2 SCOPE OF SERVICES AND DELIVERABLES 2.1. Scope of Services. a. Artist shall perform all services and will furnish all supplies, materials, and equipment as necessary for developing a Preliminary Design of the Work and for providing the Preliminary Design Deliverables. Services shall be performed in a professional manner and in strict compliance with all terms and conditions in this Agreement. b. Artist shall determine the artistic expression, scope, design, color, size, material, and texture of the Work, subject to review and input from Project Stakeholders and approval by City as set forth in this Agreement. City may request changes to the Artwork Design from time to time under this Agreement, and Artist will accommodate City's requests. C. Prior to commencing the Preliminary Design, Artists shall meet with and seek input from Project Stakeholders. d. The location at the Site where the Work shall be installed shall be mutually agreed upon by City and Artist. e. Artist, upon request of Contract Manager, shall provide information and/or attend meetings with appropriate City staff for purposes of risk assessment, safety review, sighting of the Work, and permitting. f. Artist shall explore concepts for the Work,within the implementation budget set forth in Article 2.3. g. Artist shall meet and coordinate with Contract Manager,Project Consultant, and others, as necessary, to integrate the Work into the Site in terms of structural support or other infrastructure needs to support the Work. h. Artist shall present the Preliminary Design to the FWAC for joint review with the Project Core Team, other Project Stakeholders, the appropriate City staff, and the FWAC's approval at a regularly scheduled FWAC meeting with a date and time mutually agreed upon. The Preliminary Design shall subsequently be shared with City boards or commissions, as appropriate. i. Artist shall be available for a meeting with the Project Core Team and a separate presentation to the Fort Worth Art Commission as indicated above, in the form of either a minimum of two (2)physical trips to Fort Worth or, pending COVID-19 developments, via Zoom, WebEx, or other virtual teleconference meeting platforms. Additional trips may be required may which would be negotiated and agreed upon in writing by City and Artist. j. Artist shall allow video recording and photography of their participation during activities related to this Project such as presentations and meetings. Page 3 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy 2.2. City Assistance. Upon request by Artist, City shall promptly furnish all information and materials required by Artist to the extent that such materials are available. City,upon request by Artist,shall also provide correct scaled drawings of the Site, if available. 2.3. Preliminary Design Deliverables. a. Within three (3) months after the Effective Date, Artist shall provide services and all supplies, materials, and equipment necessary to provide certain deliverables, as set forth in this Article 2.3 to City for approval. Preliminary Design Deliverables shall consist of the following: i. Detailed, design illustrations for the Work for the Site, which shall be in a high-resolution digital format, such as JPEG or TIF files, showing the proposed Work from multiple vantage points with at least one illustration showing the Work's size and placement in relation to the Site; I A narrative description of the Artist's concept,proposed materials,fabrication,and installation methods, timeline for completion and maintenance, and anticipated annual maintenance requirements; iii. A preliminary budget estimate, on the budget form attached hereto as "Exhibit C," for final design and implementation of the Work in an amount up to $116,352.36 which includes all costs for materials, engineering, labor, fabrication, delivery, installation, insurance (City requirements attached hereto as "Exhibit D"), travel costs, transportation, remaining Artist's fee of$12,077.85 and all other associated costs for the Work; and iv. Artist shall provide the Preliminary Design presentation materials in PowerPoint format to the Contract Manager to become part of the City of Fort Worth Public Art archive owned by City. All documents,models, and/or drawings will be retained for archival and exhibition purposes. b. Preliminary Design Deliverables shall be submitted to the Contract Manager three(3)weeks prior to the scheduled Preliminary Design presentation for staff review. 2.4. Preliminary Design Review. a. Upon completion and submission of the Preliminary Design Deliverables and acceptance by Contract Manager, Artist shall present the Preliminary Design to the FWAC for joint review with the Project Core Team, other Project Stakeholders, the appropriate City staff, and for the FWAC's approval at a regularly scheduled FWAC meeting with a date and time mutually agreed upon. The Final Design shall subsequently be shared with City boards or commissions, as appropriate. b. City shall notify Artist of its approval, or disapproval, of the Preliminary Design within thirty (30) business days of Artist's presentation to the FWAC. Page 4 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy C. If City disapproves of the Preliminary Design, either in whole or in part,then City shall inform Artist of each revision to be made to the Preliminary Design. City may require Artist to make such revisions to the Preliminary Design as City deems necessary in its sole discretion and/or for the Work to comply with applicable statutes, ordinances, or regulations of any governmental regulatory agency having jurisdiction over the Site for reasons of safety and security. d. Artist shall have thirty (30) calendar days from the date City informed Artist of the revision(s) to present the revised Preliminary Design in conformance with City's requirements. e. If City disapproves of the resubmitted Preliminary Design, any further Preliminary Design resubmissions will be by mutual agreement of the Parties and subject to the procedures and terms in this Article. If the Parties desire not to continue with the resubmission process, then this Agreement will automatically terminate,with payment for work performed per the payment schedule in Article 3 up through the date of termination. (See Article 4.4.d) f. Upon City approval of the Preliminary Design, any revisions made to a City-approved Preliminary Design shall become part of the Preliminary Design. Artist shall incorporate any City-approved revisions into the final design in conformance with City's requirements. Any revisions shall become part of any final design deliverables if the Artist proceeds to the final design phase. ARTICLE 3 COMPENSATION AND PAYMENT SCHEDULE 3.1. Compensation. Total compensation to Artist under the Agreement shall be in an amount up to SEVEN THOUSAND,FIVE HUNDRED DOLLARS AND NO CENTS ($7,500.00)which shall constitute full compensation for any and all costs associated with the Agreement, including, but not limited to engineering and consulting, travel (see Section 2.1(k)), an Artist's fee of$6,500.00,and all other services performed and materials furnished by Artist under this Agreement. Artist and City may amend this Agreement to allow for additional payment if additional services are required. 3.2. Payment Schedule. a. City agrees to pay Artist in the following installments set forth below, each installment to represent full and final, non-refundable payment for all services and materials provided prior to the due date thereof. i. ONE THOUSAND DOLLARS AND NO CENTS (S1,000.00) within thirty (30) calendar days upon execution of this Agreement. ii. ONE THOUSAND DOLLARS AND NO CENTS ($1,000.00) after Artist meets with Project Core Team and other stakeholders to gather input prior to Preliminary Design development. Page 5 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy iii. ONE THOUSAND,FIVE HUNDRED DOLLARS AND NO CENTS($1,500.00)within thirty (30)calendar days after Artist submits all Preliminary Design Deliverables required under Article 2.3 of this Agreement. iv. ONE THOUSAND DOLLARDS AND NO CENTS($1,000.00)within thirty(30)calendar days after Artist makes presentation(s)of the Preliminary Design to the FWAC,the Project Core Team, and other Project Stakeholders. V. TWO THOUDSAND, TWO DOLLARS AND NO CENTS ($2,000.00) within thirty (30) calendar days after City's approval of the Preliminary Design. vi. An engineering allowance of up to ONE THOUSAND DOLLARS AND NO CENTS ($1,000.00) for preliminary consultation as needed. Such payment shall be made for actual services rendered only and upon receipt of an invoice from Artist with the original invoice (a retainer fee of up to 50%is allowed)for such services attached. 3.3. Sales Taxes. City is a tax-exempt organization and no state or local sales taxes or federal excise taxes shall be due upon the Project. City shall supply Artist with the"Texas Certificate of Exemption,"in substantially the same form as that attached hereto as"Exhibit E"for use by Artist in the fulfillment of this Agreement. 3.4. Artist's Expenses. Artist shall be responsible for the payments of all expenses incurred during the performance of this Agreement, including, but not limited to, services, materials, mailing/shipping charges and insurance on submissions to City and/or Contract Manager, cost of all travel, and costs for Artist's agents, consultants, and/or employees necessary for the proper performance of the services required under this Agreement. ARTICLE 4 TERM AND TERMINATION 4.1. Term. This Agreement shall be in effect from the Effective Date and, unless terminated earlier pursuant to such provisions in this Agreement, shall extend until final payment to Artist by City. 4.2. Gratuities. City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Artist or any agent or representative to any City or Contract Manager official or employee with a view toward securing favorable treatment with respect to the awarding, amending, or making of any determinations with respect to this performance of this Agreement. 4.3. Termination for Cause. If either party to this Agreement shall fail to fulfill their obligations in accordance with the terms of this Agreement, or otherwise violate any of the covenants, agreements, or stipulations material to this Agreement, then the Parties shall first attempt to resolve any disputes arising from this Article 4.3 in accordance with the Page 6 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy dispute resolution process set forth in Article 5. If the Parties cannot resolve the dispute(s),then the disputing party shall thereupon have the right to terminate this Agreement upon the delivery of a written "Notice of Termination"specifying the grounds for termination. Termination of this Agreement under this provision shall not relieve the party in default of any liability for damages resulting from a breach or a violation of the terms of this Agreement. 4.4. Termination for Convenience. a. The services to be performed under this Agreement may be terminated by either party, subject to written notice submitted thirty(30)calendar days before termination. b. If the termination is for the convenience of City,City shall pay Artist for services actually rendered up to the effective date of termination in accordance with Section 3.2 of this Agreement, and Artist shall continue to provide the City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon payment in full of all monies due for services provided up to the effective date of termination, City shall have the right, in its sole discretion, to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches,photographs, models, and designs, up to the effective date of termination,provided that no right to fabricate or execute the Work shall pass to City. C. If termination is for the convenience of Artist, City shall have the right, in its sole discretion, to pay Artist for services actually rendered up to the effective date of termination in accordance with Section 3.2 of this Agreement or require the Artist to remit to City a sum equal to all payments (if any)made to the Artist pursuant to this Agreement prior to the effective date of termination. If City chooses to pay Artist for services actually rendered, then all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs, up to the effective date of termination shall become property of City. d. If termination is by mutual agreement of the Parties as set forth in Article 2.4,then City shall pay Artist for work performed in accordance with Section 3.2 of this Agreement up through the date of termination.City shall have the right to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs,models, and designs, up to the effective date of termination. 4.5. Incapacity of Artist. a. In the event of Artist's death or Artist becoming physically or legally incapacitated during the term of this Agreement, City shall have the right to terminate this Agreement on payment to Artist or Artist's successors for all work and services performed prior to death or incapacity. All work product produced by Artist, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs,up to the effective date of termination shall become property of City. Page 7 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy b. Should Artist's Preliminary Design have been approved,in the event of termination under this Article 4.5, City shall have the right to complete the Work, if feasible. Due regard shall be made for Artist's intended results and proper credit and acknowledgement shall be given to Artist. ARTICLE 5 DISPUTE RESOLUTION If either Artist or City has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered or any warranty that arises under this Agreement,the Parties shall first attempt to resolve these issues through this dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list the parry's specific reasons for such dispute. Within ten(10)business days of receipt of the notice,both parties shall make a good faith effort, either through email, mail, phone conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach, or other matter in question that may arise out of or in connection with this Agreement. If the Parties fail to resolve the dispute within sixty(60)calendar days of the date of receipt of the notice of the dispute, then the Parties may submit the matter to non-binding mediation upon written consent of the authorized representatives of both parties in accordance with Chapter 154 ofthe Texas Civil Practice and Remedies Code and Chapter 2009 of the Texas Government Code,then in effect. Request for mediation shall be in writing, and shall request that the mediation commence not less than fifteen(15)or more than forty-five(45)calendar days following the date of request, except upon Agreement of the Parties. In the event City and Artists are unable to agree to a date for the mediation or to the identity of a mutually agreed mediator within thirty(30) calendar days following the date of the request for mediation,then all the conditions precedent in this article shall be deemed to have occurred. The Parties shall share the mediator's fee and any filing fees equally. Venue for any mediation or lawsuit arising under this Agreement shall be in Tarrant County,Texas. Any agreement reached in mediation shall be enforceable as a settlement agreement in any court having jurisdiction. No provision of this agreement shall waive any immunity or defense. No provision of this Agreement constitutes consent to sue. If the Parties cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute. (See Article 4.3) ARTICLE 6 OWNERSHIP AND INTELLECTUAL PROPERTY RIGHTS 6.1. General. a. Upon payment in full to Artist or pursuant to the applicable termination provision of this Agreement, the Artwork Design,Work,and all other work product under this Agreement shall become the property of City, without restriction on future use, except as provided below. Artist shall retain copyright and other intellectual property rights in and to the Artwork Design and/or Work. By execution of this Agreement, Artist grants to the City an exclusive, perpetual, royalty free, and irrevocable license to Page 8 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy graphically depict or publicly display the Artwork Design and/or Work for any non-commercial purpose whatsoever. For purposes of this limitation, any graphic depiction or display of the Artwork Design and/or Work intended to promote or benefit City, its public services or its public purposes, regardless of whether or not a fee is charged to the public, or whether revenue is otherwise received by City, shall be deemed a non-commercial purpose. b. In view of the intention that the Artwork Design and the Work be unique, Artist shall not make any additional exact duplicate reproductions of the Artwork Design or the Work, nor shall Artist grant permission to others to do so except with the express written permission of City. However, nothing herein shall prevent Artist from creating future artworks in Artist's manner and style of artistic expression. C. Artist reserves every right available under the Federal Copyright Act to control the making and dissemination of copies or reproductions of the Artwork Design and/or Work, except as those rights are limited by this Agreement. City may make and disseminate photographs,drawings,and other two- dimensional reproductions of the Artwork Design and/or Work and accompanying materials for any municipal purpose. All reproductions by the City shall contain a credit to the Artist and a copyright notice substantially in the following form: "©date,Artist's name." d. Nothing in this Agreement shall prevent the Artist from using images of the Artwork Design and/or Work for marketing and promotional purposes in connection with the Artist's business. e. City is not responsible for any third-party infringement of Artist's copyright and not responsible for protecting the intellectual property rights of Artist 6.2. Artist's Address. Artist shall notify City of changes in Artist's address as set forth in Article 12. The failure to do so, if such failure prevents City from locating Artist, shall be deemed a waiver by Artist of the right subsequently to enforce these provisions that require the express approval of Artist. Notwithstanding this provision, City shall make every reasonable effort to locate Artist when matters arise relating to Artist's rights. ARTICLE 7 WARRANTIES OF TITLE AND COPYRIGHT a. Artist represents and warrants that: i. Artwork Design and/or Work shall be the original product of the Artist's sole creative efforts. ii. Artwork Design and/or Work is and will be unique and original, and does not infringe upon any copyright or the rights of any person; iii. Artist has not sold, assigned, transferred, licensed, granted, encumbered, or utilized the Artwork Design and/or Work or any copyright related thereto that may affect or impair the rights granted pursuant to this Agreement; iv. Artwork Design and/or Work(or duplicate thereof)have not been accepted for sale elsewhere; Page 9 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy V. Artist has the full power to enter into and perform this Agreement and to make the grant of rights contained in this Agreement; and vi. All services performed hereunder shall be performed in accordance with all applicable laws, regulations, ordinances, etc., and with all necessary care, skill and diligence. ARTICLE 8 ARTIST AS INDEPENDENT CONTRACTOR Artist shall perform all work and services hereunder as an independent contractor,and not as an officer, agent,servant or employee of City.Artist shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of his/her officers, agents, employees, and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City and Artist,his/her officers,agents,employees and subcontractors, and doctrine of respondent superior has no application as between City and Artist. ARTICLE 9 INDEMNIFICATION 9.1. General Indemnity. a. ARTIST COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS,LAWSUITS, JUDGMENTS,ACTIONS, CAUSES OF ACTION, LIENS, LOSSES,EXPENSES,COSTS,FEES(INCLUDING,BUT NOT LIMITED TO,ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND/OR SUITS OF ANY KIND OR NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS (INCLUDING, BUT NOT LIMITED TO, WORKERS' COMPENSATION ACT LIABILITY, LOST PROFITS, AND PROPERTY DAMAGE)AND/OR PERSONAL INJURY (INCLUDING, BUT NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS,OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING FROM ANY ACTS, ERRORS, OR OMMISSIONS OF ARTIST AND/OR ARTIST'S SUBARTISTS AND CONTRACTORS AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, MEMBERS, PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT. b. Artist agrees to and shall release City from any and all liability for injury, death, damage, or loss to persons or property sustained or caused by Artist in connection with or incidental to performance under this Agreement. Page 10 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy C. Artist shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 9.2. Intellectual Property. Artist agrees to assume full responsibility for complying with all State and Federal Copyright Laws and any other regulations, including, but not limited to, the assumption of any and all responsibilities for paying royalties that are due for the use of other third party copyrighted works by Artist. City expressly assumes no obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City specifically does not authorize, permit, or condone the reproduction or use of copyrighted materials by Artist without the appropriate licenses or permission being secured by Artist in advance. IT IS FURTHER AGREED THAT ARTIST SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, ACTIONS, OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES, TO WHICH THEY MAY BE SUBJECTED ARISING OUT OF CITY'S USE OR POSSESSION OF THE WORKS BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. City expressly assumes no obligation to review or obtain appropriate licensing and all such licensing shall be the exclusive obligation of Artist. ARTICLE 10 EQUAL OPPORTUNITY a. Artist shall not engage in any unlawful discrimination based on race,creed,color,national origin,sex, age, religion, disability, marital status, citizenship status, sexual orientation or any other prohibited criteria in any employment decisions relating to this Agreement, and Artist represents and warrants that to the extent required by applicable laws, it is an equal opportunity employer and shall comply with all applicable laws and regulations in any employment decisions. b. In the event of Artist noncompliance with the nondiscrimination clauses of this Agreement, this Agreement may be canceled,terminated, or suspended in whole or in part,and Artist may be debarred from further agreements with City. ARTICLE 11 MISCELLANEOUS 11.1. Compliance. Artist shall comply with all Federal, state, and local statutes, ordinances, and regulations applicable to the performance of Artist's services under this Agreement. 11.2. Entire Agreement. Page 11 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy This writing embodies the entire agreement and understanding between the Parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 11.3. Amendments. No alteration, change, modification, or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of City. 11.4. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 11.5. Governing Law and Venue. If any action,whether real or asserted,at law or in equity,arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 11.6. Successors and Assigns. Neither party hereto shall assign,sublet,or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease, or transfer of all or any part hereof without such prior written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Artist and their respective successors and permitted assigns. 11.7. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of City and Artist, and any lawful successor or assign, and are not intended to create any rights, contractual, or otherwise, to any other person or entity. 11.8. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. 11.9. Force Majeure. It is expressly understood and agreed by the Parties to this Agreement that, if the performance of any obligations hereunder is delayed by reason of war; civil commotion; acts of God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes; lockouts, national disasters; riots; material or labor restrictions;transportation problems;or any other circumstances which are reasonably beyond the control of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not,the party so obligated Page 12 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such design or construction requirement shall be extended for a period of time equal to the period such party was delayed. 11.10. Contract Construction. The Parties acknowledge that each party and, if it so chooses, its counsel, have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 11.11. Fiscal Funding Out. If, for any reason, at any time during any term of this Agreement, the Fort Worth City Council fails to appropriate funds sufficient for the City to fulfill its obligations under this Agreement,the City may terminate this Agreement to be effective on the later of(i)thirty(30)days following delivery by City to Artist of written notice of City's intention to terminate or(ii)the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 11.12. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 11.13. Right to Audit. Artist agrees that City will have the right to audit the financial and business records of Artist that relate to the Work(collectively"Records")at any time during the Term of this Agreement and for three(3)years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, the Artist shall make all Records available to the City at 200 Texas Street, Fort Worth, Texas or at another location in the City acceptable to both parties following reasonable advance notice by the City and shall otherwise cooperate fully with the City during any audit. Artist shall require all of its subcontractors to include in their subcontracts a right to audit in favor of City in substantially the same form as described in this Article 11.13. 11.14. Certified MBE/WBE. If applicable, Artist is encouraged to make its best effort to become a certified Minority Business Enterprise (MBE) or Woman Business Enterprise(WBE) firm with a certifying agency whose certification is accepted by the City under the City's Business Diversity Enterprise Ordinance. 11.15. Survival Provision. The provisions contained in Articles 4.5 (Incapacity of Artist),Articles 6(Ownership and Intellectual Property Rights), 7 (Warranties of Title and Copyright), 8 (Artist as an Independent Contractor), 9 (Indemnification), and 11.13 (Right to Audit)shall survive the termination or expiration of this Agreement. Page 13 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy 11.16. Counterparts and Electronic Signatures. This Agreement may be executed in several counterparts,each of which will be deemed an original,but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 11.17. Time Extensions. The Parties may agree, in writing,to extend or modify any of the time deadlines set forth in this Agreement. 11.18. Israel. If Artist is a company with ten(10)or more full-time employees and if this Agreement is for$100,000 or more,Artist acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. If applicable under this Agreement and Artist is considered a "company," by signing this Agreement, Artist certifies that Artist's signature provides written verification to the City that Artist: (1) does not boycott Israel; and(2) will not boycott Israel during the term of theAgreement. 11.19. Publicity. For the duration ofthe Agreement,if Artist intends to seek its own publicity for the Work, such efforts and/or press releases must be approved, in advance, by City. ARTICLE 12 NOTICES All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested,postage prepaid, as follows: 1. CITY OF FORT WORTH: Fernando Costa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street, Third Floor Fort Worth,Texas 76102 Copies to: Sarah Fullenwider, City Attorney Office of the City Attorney City of Fort Worth 200 Texas Street, Third Floor Fort Worth, Texas 76102 Page 14 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Martha Peters,Director of Public Art Arts Council of Fort Worth&Tarrant County 1300 Gendy Street Fort Worth,Texas 76107 2. ARTIST Karla Garcia 1602 Elmwood Boulevard Dallas,Texas 75224 Page 15 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy IN WITNESS HEREOF,the Parties hereto have executed this Agreement to be effective as of the Effective Date. CITY OF FORT WORTH ARTIST Fernando Costa Karla Garcia Assistant City Manager Artist Date: 211 G120 Z/ Date: 2/10/2021 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �4 Name: Alida Labbe Title: Public Art Project and Capital Budget Manager APPROVED AS TO FORM AND LEGALITY: Thomas Royce Han n Assistant City Attorney Form 1295:Not required ATT T D 1311 , Mary J. Kkyser ✓ City Secretary Contract Authorization: M&C—No M&C Required OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 16 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Exhibit A: Project Outline Trail Driver's Park Public Art Project Outline r - The City of Fort Worth has completed improvements at Trail Driver's Park as part of the City of Fort Worth's 2014 Bond Program. Improvements include refurbished parking,a new pavilion, and added bench seating and tables around several pathways. This location was identified as part of the Fort Worth Public Art Plan for the 2014 Bond Program. PUBLIC ART SITE AND APPROACH This public art project provides an opportunity for a local artist to create a unique artwork for Trail Driver's Park.The artwork shall be integrated into the north end of the park with a focus on telling the story of the area. The Project Core Team requested that this project be harmonious with neighboring public artworks by Leticia Huerta along the Lebow Channel bridges along 281h Street and Brennan Avenue.They further discussed artwork that would be approachable for all generations. PUBLIC ART BUDGET The Trail Driver's Park project is included in the Fort Worth Public Art Fiscal Year2020Annual Work Plan, adopted by the Fort Worth City Council on April 7, 2020 (M&C 20-0204). Funding for the project was included in the Public Art Plan for the 2014 Bond Program as well as the FY2020 Fund Reprogramming Plan totaling$172,017.17 which includes contingencies and project management costs. ELIGIBILITY Staff will recommend 8-10 local artists from the Fort Worth Public Art Pre-Qualified List of Artists,and additional artists by invitation,whose work would be a good fit for the project. Page 17 of 23 Agreement between City offort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy PROJECT CORE TEAM 1. Linda Campbell, Diamond Hill-Jarvis Neighborhood Association 2. Tressa Hilburn, North Side Neighborhood Association 3. Roxanne Martinez, Blue Zones & Diamond Hill Resident 4. Jen Sarduy, Diamond Hill-Jarvis Neighborhood Association 5. Orfa Subialdea, North Side Neighborhood Association 6. Cassie Warren, North Side Neighborhood Association ARTIST SELECTION PROCESS SELECTION PANEL MEETING#1 FWPA staff shall present a pool of 8-10 local artists from the Fort Worth Public Art Pre-Qualified List of Artists and other artists by invitation. Artists will be contacted prior to being considered by the Artist Selection Panel,to ascertain their interest and availability. The Artist Selection Panel shall review the artists' qualifications and select 3 finalists and one alternate. Upon selecting the finalists,the Artist Selection Panel will recommend whether the finalists should be invited to create a conceptual proposal prior to the second Selection Panel meeting. FINALIST ORIENTATION The finalists shall participate in an orientation for the project, including a [virtual] site visit. SELECTION PANEL MEETING#2 The Artist Selection Panel shall interview each of the three artists individually.The Panel may then ask questions about their professional experience and related work.The Panel will then recommend one artist and one alternate for the project. Upon the FWAC's approval of the Panel's recommendation, a Preliminary Design contract will be executed with the selected artist. MEETING FACILITATOR: Michelle Richardson, Public Art Project Manager,Arts Council of Fort Worth ARTIST SELECTION PANEL(Voting) 1. Council Member Carlos Flores, District 2 2. Roxanne Martinez, Elected Project Core Team Member 3. Leslie Thompson, Fort Worth Art Commissioner 4. Leticia Huerta,Artist 5. Arts Professional ADVISORS (Non-voting) 1. Maira Gallegos, District 2 Director 2. Morgan Leal, Park and Recreation Advisory Board, District 2 3. Carlos Gonzalez, Park and Recreation Department,City of Fort Worth 4. Other Project Core Team Members 5. Others as may be appropriate TIMELINE(Subiect to change) Project Outline Approved September 14, 2020 Selection Panel Meeting#1 October 2020 Finalist Orientation October 2020 Selection Panel Meeting#2(Interviews) November 2020 FWAC approval December 14, 2020 Page 18 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Exhibit B: Site rr2+:ns+ uuri sr DOIlar GenBral El Parian Night Club Q El Rancho Supermercado ELa°g All ecarvAreDIAMOND HILL s` E4ungAre 'g Ate , FAI _ Always There RersnnneJ " M 0 KARREN'S n±�+•+ •r- +,+_° DIAMOND HILLzr-r " -nn rn6 r1 Diamond HIII Pact-ease Q _ a Elementary School T W,.Yh Sr la 33ih S. Flesla Mart® Northsrd<] E OwUnp 1 isi;s'chicken n CoNE2etl,Sl x +er © IF Itjvpntino Rosas - � cooper's Olil Time Pit Bar-t;Qdce Forl Worth Stockyardsdt Trail _ Drivers Park Ft 6yorth rrash/recycle Sounders Park Drop Off Station V Q " F Y Raider Express t� `4 > 7i 2 River Ranch Slockvards Mercado Juarez Cate ,.toe,-I,Garrt;�s ter �Se�oi - OAI 5 _ .West Fork y� Nr ilA Total of Five(5) Benches Ins tailed 3060 Linear Feet of Concrete Walk A Total of 6 Picnic Thee Small 'Tables Instailed - Shelter with I� -- -- Electrical Oullels North Drive Approach Re-Paved /) t' "a North Parking Lot A Total of Two(2) `Currently Under ,f - - Security Lighting t Construction Light Poles Drainage — IImprovements South Parking Lot 1 ,r 14 Page 19 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Exhibit C: Budget Form PROJECTARTIST • . DEVELOPMENTDEVELOPMENT COSTS COSTS FEES INSTALLATION Artist fee Transportation Design(Preliminary/Final) Permits Professional fees Site preparation/remediation Engineer Footings/foundations Architect Electrical connections/modifications Lighting Designer Labor Conservator Equipment rental Other Traffic control SUB-TOTAL FEES Security SUB-TOTAL INSTALLATION TRAVEL Transporation OVERHEAD Lodging Insurance(prorated) Per diem(meals and incidentals) Studio assistant(hours x$per hour) SUB-TOTAL TRAVEL SUB-TOTAL OVERHEAD FABRICATION Artist administration(hours x$per hour) CONTINGENCY Materials Artist labor(hours x$per hour) GRAND TOTAL ARTIST Labor PROJECT COSTS Rentals(equipment,space,etc.) Storage SUB-TOTAL FABRICATION Page 20 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Exhibit D: Insurance Requirements PUBLIC ART PROJECTS-INSURANCE REQUIREMENTS Artist shall meet all the following insurance requirements for this Project. If Artist subcontracts fabrication, transportation, and/or installation of the Work, then Artist shall also require his/her subcontractor(s)to abide by all of the following insurance requirements. Commercial General Liability(CGL) $1,000,000 Each occurrence $2,000,000 Aggregate limit Coverage shall include, but not be limited to, the following: premises, operations, independent contractors, products/completed operations, personal injury, and contractual liability. Insurance shall be provided on an occurrence basis, and be as comprehensive as the current Insurance Services Office(ISO)policy. The policy shall name City as an additional insured. Bailee's/Property(if applicable) The inland marine policy shall provide per occurrence coverage at replacement cost value based on the latest appraised value of the Artwork, which is entrusted to the Artist and is considered to be in the Artist's care, custody, and control and shall include property"in transit." Automobile Liability $1,000,000 Each accident or $250,000 Bodily Injury per person $500,000 Bodily Injury per occurrence $100,000 Property Damage A commercial business policy shall provide coverage on"Any Auto," defined as autos owned, hired and non- owned. For Artist and/or Artist's Subcontractors who have employees: Workers' Compensation Statutory limits Employer's liability $100,000 Each accident/occurrence $100,000 Disease-per each employee $500,000 Bodily Injury/Disease-policy limit Workers' Compensation coverage shall provide limits consistent with statutory benefits outlined in the Texas workers' Compensation Act(Art. 8308— 1.01 et seq. Tex. Rev. Civ. Stat.). GENERAL POLICY REQUIREMENTS The certificate of insurance shall include an endorsement naming the City of Fort Worth, its' Officers, Employees and Volunteers as an "Additional Insured" on all liability policies. Exception: the additional insured requirement does not apply to Workers' Compensation or Automobile policies. Page 21 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Artist is responsible for providing the City a thirty day (30) notice of cancellation or non-renewal of any insurance policy and may not change the terms and conditions of any policy that would limit the scope or coverage, or otherwise alter or disallow coverage as required herein. The workers' compensation policy shall include a Waiver of Subrogation(Right of Recovery)in favor of the City of Fort Worth. The insurers for all policies must be licensed/approved to do business in the State of Texas. If the subcontractor is an international entity and carries insurance through an international insurance company, then the subcontractor must obtain language on their certificate of insurance confirming that its insurance policy extends coverage to operations in the United States. All insurers must have a minimum rating of A- VII in the current A.M.Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. If insurance policies are not written for specified coverage limits, an Umbrella or Excess Liability insurance for any differences is required. Excess Liability shall follow form of the primary coverage. Unless otherwise stated, all required insurance shall be written on an"occurrence basis." The deductible or self-insured retention(SIR)affecting required insurance coverage shall be acceptable to and approved in writing by the Risk Manager of City of Fort Worth in regards to asset value and stockholders' equity. In lieu of traditional insurance, alternative coverage maintained through insurance pools or risk retention groups,must also approved by City's Risk Manager. City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable adjustments to insurance coverages and their limits when deemed necessary and prudent by City based upon changes in statutory law,court decision or the claims history of the industry as well as of the contracting party to City of Fort Worth. City shall be required to provide prior notice of ninety days. City shall be entitled,upon request and without expense,to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modifications of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of party or the underwriter on any such policies. Page 22 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project—Execution Copy Exhibit E: Sales Tax Exemption �lass#-IMl Texas Sales and Use Tax Exemption Certification 'Ffal's cart.&Ma 1*nss ANY regrat'r?&r,Ykgiber do ba vakd. R&TO Ft FU cloYw,Err.I raxy -- MY 439 Fort WQrttt TOMB r A-1d—i-MI'"t ii�'W+.` S Y4.&fL tgYii7r 7s.i - I'.'t2r��9rw�ack 200 Texas 3brat 4l � 817�2 a39+�0 art, ram,armd. - --- - I,ti-Es Firrhaser na-nrd ahrwr+,drt no Rn ccri-opllom Frw.l payrrwid male®•grid use taxes�fbr the purchase of taxaNa iierris desaihad bal7w rr cry IA@ ad q,,Ji@ J order ct'ram,`+ k*l Mrnrn! cMr_ All VMdars Streal addra2z: _. Cipy,°rala,71f !x wiplim of 1wris Iv be parrhaeed or cn t-iC attaded War or invoirt: +ll tne._3�•tJfr m3tif attanwrhdltes That this Ce iffirmta cannot Lin i- W for trio nt�chi.I�eae[�reP[•�I JC��ribb�+ McFicle. Pur&aics dams itr's,ekam*n p}r tho fOkmkQ f MuntIpeilty,GaaetmxrentM ErMV I ITndar`alend thel 141�I C�itilef pe5renl of aH cite ark FBI nse tar ut�o-[rz�a WtaN rr►dp Gietn ka ii�kr� H►1 gbh 14 ptoOdurn of the Tar Oode arKkV dI aprilmtrs law. �w►d+r,3ianJfhel,filarrr`rear'viR-r;�-fran�uw��ncarti'�aCn�ffia�d•V'bi1..�,t�rk+rY�rtlluplfk_r�s+.�r11t�Ci�,p�i�,acst3ip�, v+s�'bou-.,ac'.ttm�nrrc�Y'iertl>$nthel�,r�'Btse�Jii�ChKcerttifr-fie,i�dri�rx?�4�►,�t�t.5'�an�:;rll`tipl�z�+r6vk�. �?AWisanrpry�v:. from a Owsa G rr&derrraZLw tv a fabny re AsA zes:ond&-owe, ,m a. Firler t4��rE; `Ns�difrr�x aerRxt L-+i I�.r_d frt d'$�i�r�.�c�39.�+��.or rarrl>ae�V a rrsalar ur�tide. iHtsc1ERTmArEDoEsAji3rREuujRr=AnClHYmsmrueLVAL& S*ko @rrti kho To-#'Emeakfdon kluatl or'Tax Exempt'Nk nbars do not aids 9 hIs Qertiiiitate should tia 1'ItPnMOd W It-au—ff-IW— Do 1kg aqqiX Jbi;catnpbutad emriilt eate la ibe Comptrwllar rf Ptabllt ACCOLwl4$, Page 23 of 23 Agreement between City of Fort Worth And Karla Garcia for Preliminary Design of Trail Drivers Park Public Art Project-Execution Copy