HomeMy WebLinkAboutContract 54907-A1 CSC No.54907-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 54907
This First Amendment to Fort Worth City Secretary Contract No. 54907 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and TEKsystems, Inc., a Maryland corporation. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 54907 beginning November 17, 2020 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to adjust the terms of the Agreement,
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing the compensation language found
on page 1 of the Agreement in its entirety with the following:
This is a non-exclusive Agreement as stated by City M&C No. 21-0084. Services will be provided
by Vendor based on the City's staffing needs and the availability of qualified Vendor resources.No
specific contract amount in guaranteed. The maximum amount to be paid to the Vendor for all
services performed hereunder shall not exceed $2,100,000.00. Invoices will be paid by the City
based solely on the hourly rates as set forth in Schedule "C", ITSAC Not to Exceed Rates. All
compensation is inclusive all work orders and expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance with the
provisions of this Agreement and Schedule "C," which is attached hereto and incorporated for all
purposes herein. Each work order shall set forth the name of the Vendor personnel to provide the
services, the specific project to which the personnel will be assigned, the specific service to be
provided by the personnel, the start and end date of the work to be performed, the hourly rate or
salary of the personnel; and the other regulations as agreed to by the parties that may apply to the
specific personnel. In no event shall the City be liable for any overtime rates or overtime pay for
Vendor personnel, regardless of the number of hours worked by Vendor personnel. Vendor shall
be solely responsible for any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specific by this Agreement unless
the City requests and approves in writing the additional costs for such services. The City shall not
be liable for any additional expenses of Consultant no specified by this Agreement unless the City
first approves such expenses in writing.
2. All other terms,provisions, conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
First Amendment to Fort Worth City Secretary Contract No.54907 FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
I�GtC2�/2�UGLILI/`lAtO`1 of this contract,including ensuring all performance
By: Valerie Washington(Mar5,2o 10:31CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Mar 5 2021
Date: By: Cynthi yree(Mar2,202114:08CST)
Name: Cynthia Tyree
Approval Recommended: Title: Sr. IT Solutions Manager
By: /�/ Approved as to Form and Legality:
Name: Kevin Gunn
Title: Director,IT Solutions
Ap��OR�n�a By Otrong(Mar4,2021v:o T)
O o0000
Attest: O°°°° °°�!► d�� Name: John B. Strong
�o �� d Title: Assistant City Attorney
y: *o o 4�� Contract Authorization:
Name: Mary J. Kayser da b M&C: 21-0084
Title: City Secretary �nEXASbab Approval Date: 02/02/21
1295 Form:2020-684165
VENDOR:
TEKsystems, Inc.
By: �� annn,arL
Name: Christop er Garman
Title: Senior Manager of Operations
Date: 3/1/21
OFFICIAL RECORD
CITY SECRETARY
First Amendment to Fort Worth City Secretary Contract No.54907 FT. WORTH, TX
2/12/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 2/2/2021 REFERENCE **M&C 21- LOG NAME: 13P STAFF AUGMENTATION ITS AND
NO.: 0084 WATER ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize the Execution of Agreements with SRB Systems Inc., Luna Data
Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions, Inc.,
and Apex Systems, LLC for Staff Augmentation Services in the Annual Amount of
$2,550,000.00 Using Various Cooperatives and Ratify Expenditures in the Amount of
$100,000.00 for the Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with SRB Systems
Inc., Luna Data Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions,
Inc., and Apex Systems, LLC for staff augmentation services in the annual amount of$2,550,000.00
using various cooperatives and ratify expenditures in the amount of$100,000.00 for the Information
Technology Solutions and Water Departments.
DISCUSSION:
On November 1, 2016, City Council approved Mayor and Council Communication (M&C) C-27983,
authorizing the execution of Professional Service Agreements (Agreements)with staff augmentation
vendors in the annual amount of$2,100,000.00. M&Cs C-28636 and C-28999 were subsequently
executed to add additional vendors, increasing the opportunity of receiving competitive pricing. The
annual spending authority was increased by$300,000.00 in June of 2020 via M&C 20-0410 for a total
annual amount of$2,400,000.00 to support the implementation of the Water Department's MyH2O
initiative.
The purpose of these Agreements is to add staff augmentation vendors for the Information Technology
Solutions (ITS) and Water Departments to have Agreements in place to assist in the development and
implementation of technology projects and to use as temporary backfills for staffing vacancies. When
augmentation services are needed, individual recruitments are sent to each vendor to ensure that the
City receives competitive pricing and qualified candidates.
Upon approval of this M&C, the funds will be distributed between the ITS and Water Departments as
follows:
Information Technology Solutions $2,100,000.00
Water $450,000.00
The previously utilized DIR cooperative contracts have expired and the vendors have been awarded
new contracts. This action seeks to replace the existing M&Cs to allow for continued services. The
following cooperative contracts will be utilized for the respective vendors:
Vendor Contract No. Contract Expiration
Insight Global GS-35F-0247Y March 19, 2022
SRB Systems, Inc. DIR-CPO-4589 August 31, 2024
Luna Data Solutions, Inc. DIR-CPO-4582 August 31, 2024
TEKSystems, Inc. DIR-CPO-4638 August 31, 2024
GTS Technology Solutions, Inc. DIR-CPO-4526 August 31, 2024
Apex Systems, LLC DIR-CPO-4521 August 31, 2024
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It is requested that City Council ratify expenditures in the amount of$100,000.00. In anticipation of a
new M&C, ITS staff executed a contract with TekSystems, Inc. in the amount of$100,000.00. A
contractor, engaged through TekSystems under their previous DIR cooperative contract, has been
assigned to high priority tasks for the Human Capital Management(HCM) system payroll task
initiative. To ensure that the progress of the project was not impacted, the contract was executed to
allow for continued services.
In order for these Agreements to align with the City's fiscal year, adoption of this Mayor and Council
Communication (M&C)technically authorizes (i) a series of Purchase Agreements, each of which will
align to the terms of the respective cooperative contract to ensure legal authority exists for the
contract, and (ii) an annual spend amount, future years of which would be subject to City Council
appropriation.
In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of
the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to
not appropriate funds for a future year, staff would stop making purchases when the last appropriation
expires, regardless of whether the then-current Purchase Agreement has expired. The City initially
use these cooperative contracts to make purchases authorized by this M&C. The cooperative
contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City
to purchase similar services under the extended contracts. If a cooperative contract is not extended,
but a new cooperative contract is executed with the respective vendor with substantially similar terms
as the previous cooperative contract, this M&C authorizes the City to purchase the services under the
new cooperative contract.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of these Agreements shall
commence upon final execution of the Professional Services Agreements and expire in accordance
with the terms and conditions of the respective cooperative agreement. The Agreements may be
renewed up to five (5) additional one-year terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' Operating Funds to support the approval
of the above recommendations and execution of the contracts. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
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Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
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2/12/2021 M&C Review
Originating
inatin9 Department artment Head: Kevin Gunn (2015)
— — Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
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