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Home My WebLink AboutContract 54929-A2 CSC No. 54929-A2 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT 54929 This Amendment is entered into by and between the City of Fort Worth(hereafter "City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car ("Vendor"), City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on November 23, 2020, the Parties entered into City Secretary Contract 54929 to provide short-term rental of cars, trucks, and vans ("Agreement/Contract"); and WHEREAS, on February 3, 2021, the Parties amended the Agreement to increase the annual amount up to $300,000.00 agreed to be paid by City and owed to Vendor under the Agreement in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. WHEREAS, the Parties wish to amend the Agreement to increase the annual amount up to$1,000,000.00 agreed to be paid by City and owed to Vendor under the Agreement in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the annual amount up to $1,000,000.00. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services or items. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Second Amendment to Fort Worth City Secretary Contract No.54929 Page 1 of 2 ACCEPTED AND AGREED: FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 4:711Q..%e7l of this contract,including ensuring all performance By: Dana Burghdoff(Mar 15,20 10:40 CD and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager Date: Mar 16,2021 By: jcgv k&5nva�- Name: Jonathan Reynolds Approval Recommended: Title: Fleet Coordinator,Water Approved as to Form and Legality: ChdEtogher ffardor By: Christopher Harder(Mar 15,202108:49 CDT) Name: Chris Harder,P.E. Title: Director,Water Department By: Name: Taylor Paris Attest: oaq�FORr��a Title: Assistant City Attorney g OF° oad ° Contract Authorization: ° °°��Id o o=d M&C: 21-0143 By: U 0 �p�,f 0°° °o��d Name: Mary J.Kayser aaa� EXA`�a4p Title: City Secretary VENDOR: EAN Holdings,dba Enterprise Rent-A-Car �� 1<aaal By: ChristianKaas(Mar 9,202109:32CST) Name: Christian Kaas Title: Regional Manager Date: Mar 9,2021 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Second Amendment to Fort Worth City Secretary Contract No.54929 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/02/21 M&C FILE NUMBER: M&C 21-0143 LOG NAME: 13PAMEND P-12288 VEHICLE RENTAL LSJ SUBJECT (ALL)Authorize Amendment to Existing Purchase Agreement with EAN Holdings,LLC for Vehicle Rentals in an Annual Amount Up to $1,000,000.00 Using a Tarrant County Cooperative Contract for All City Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to the existing purchase agreement with EAN Holdings, LLC for vehicle rentals in an annual amount up to to$1,000,000.00 using Tarrant County Cooperative Contract No.2020-166 for City departments with renewal options in accordance with Tarrant County Cooperative Contract No.2020-166 or applicable successive Tarrant County Cooperative contracts for the same services. DISCUSSION: On December 11,2018,the City Council approved Mayor and Council Communication(M&C)P-12288,authorizing agreements with EAN Holdings, LLC for vehicle rentals using a Tarrant County Cooperative Contract for an annual amount up to$300,000.00.Staff is now requesting authorization to amend the existing purchase agreements to increase the annual amount by an additional$700,000.00,for a total amount not to exceed to$1,000,000.00.The increase is required due to the need for manual meter reading by Water Department staff until manual reading is phased out. City departments will use this agreement for the rental of various types,sizes,makes and models of automobiles,sport utility vehicles,vans and pickup trucks.Vehicles will be used by staff traveling to conduct official City business in-town and out-of-town.The City will have the ability to select vehicles that best fit the needs for the assigned duties. M/WBE OFFICE—A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item.Tarrant County cooperative contracts have been competitively bid to increase and simplify the purchasing power of government entities. PRICE ANALYSIS-The unit prices range from 15 percent higher to 15 percent lower than the unit prices in the current agreement awarded in 2020. No guarantee was made that a specific amount of services would be purchased.Staff certified that the prices offered are fair and reasonable. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount up to the amount allowed by relevant law and the Fort Worth City Code does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM-Upon City Council's approval,this agreement shall begin on March 2,2021 and expire on September 26,2021 to coincide with the Tarrant County contract. RENEWAL OPTIONS-This agreement may be renewed in accordance with the terms and conditions of Tarrant County Contract No.2020-166 or applicable successive Tarrant County contracts for the same services at the City's option.This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated, in the participating departments'operating funds to support the approval of the above recommendation and amendment to the purchase agreement. Prior to any expenditure being incurred,the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Jay Chapa 5804 Dana Burghdoff 8108 Originating Business Unit Head: Reginald Zeno 8517 Steve Cooke 5134 Additional Information Contact: Cynthia Garcia 8525 LaKita Slack-Johnson 8314