HomeMy WebLinkAboutContract 52779-R4CSC No. 52779-R4
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
Xylem Water Solutions USA Inc.
Attn: Rebecca Long
2310 McDaniel Dr.
Carrollton, TX 75006
April 8, 2021
Re: Contract Renewal Notice
Contract No. CSC No. 52779
Renewal Term No. 4: June 21, 2021 to June 20, 2022
The above referenced Contract with the City of Fort Worth expires on June 20, 2021.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign
and return this request to exercise renewal option, along with a copy of your current
insurance certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at htta://fortwrorthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
/ � i � �
Darla Morales
Parts Material Supervisor
817-392-4932
aFFICIAL RECORD
Contract
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
�G�� �
By; Dana Burghdoff (Apr 8, 202 45 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
CG��iSfopl�e� l�q�de�
By:
Christopher Harder (Apr 8, 202115:13 CDT)
Name: Chris Harder
Title: Water Director
ATTEST:
By. �/��\���f � �,�,44U����
Name: Mary J Kayser �aOFoF�RT�aa�
Title: City Secretary ��.o° 00�0�
p�a o
o °
��o o=�
0
� o �
dd� ° ° �
0
� �°°�00000�° *a
. �� �EXp`',,�.o.,o,a
Xylem Water Solutions USA Inc
By: /�
Name: Matthew W Rottman
Title: Sales Representative
CONTRACT COMPLIANCE MANAGER;
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Darla Morales
Title: Parts Material Supervisor
APPROVED AS TO FORM AND
LEGALITY:
����
By; DBlack (Apr8, 202117:40 CDT)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-12069
Date Approved: 6-20-17
Form 1295 Certification No.:
aFFICIAL RECORD
Contract Renewal
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/20/2017
DATE: Tuesday, June 20, 2017
LOG NAME: 13P17-0357 FLYGT PUMPS MJR WATER
SUBJECT:
REFERENCE NO.: **P-12069
Authorize Sole Source Purchase Agreement with Xylem Water Solutions USA,
Inc., for OEM Flygt Submersible Pumps, Parts and Repair for an Annual
Amount Up to $300,000.00 for the Water Department (ALL COLTNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize
Sole Source Purchase Agreement with Xylem Water
Solutions USA, Inc., for OEM Flygt submersible
pumps, parts and repair for an annual amount up
to $300,000.00 for the Water Department.
DISCUSSION:
The Purchase Agreement will be utilized by the
Water Department to purchase Original Equipment
Manufacturer (OEM) Flygt submersible pumps,
parts and repair service for drainage of
water/wastewater, sludge and raw water pipelines
throughout the City.
On May 30, 2017, the Purchasing Manager
authorized Purchase Agreement (Bid No. 17-0357,
Purchase Order No. 17-00099496) with Xylem Water
Solutions USA, Inc., for OEM Flygt submersible
pumps, parts and repair service in the annual
amount not to exceed $100,000.00. An additional
$200,000.00 is needed for the remainder of the
Agreement period for a current annual amount of
$300,000.00 due to the need for these services.
Xylem Water Solutions USA, Inc., is the
documented Sole Source provider for OEM Flygt
submersible pumps, parts and repair service.
The Agreement includes detailed specifications
describing the OEM Flygt submersible pumps,
parts and repair service required. No
guarantees were made that a specific amount of
required items and services would be
purchased. Required items and services will be
ordered on an as needed basis.
PRICE ANALYSIS - There is an overall four
percent price decrease from the previous
Agreement awarded August 12, 2012 (M&C P-11420)
when previous prices are adjusted for
inflation. The Federal Reserve of Economic Data
for industrial pumps increased six percent from
2012 to 2017. Water Department staff reviewed
the proposed pricing and certified that the
pricing is fair and reasonable based on the bid
received.
ADMINISTRATIVE CHANGE ORDER - An administrative
change order or increase may be made by the City
Manager in the amount up to $100,000,00 and does
not require specific City Council approval as
long as sufficient funds have been appropriated,
M/WBE OFFICE - A waiver of the goal for MBE/SBE
subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE
Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is
from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval,
the Agreements shall begin June 21, 2017 and
will end on June 20, 2018.
RENEWAL OPTIONS - The Agreement may be renewed
for up to four successive one-year terms at the
City's option. This action does not require
specific City Council approval provided that the
City Council has appropriated sufiicient funds
to satisfy the City's obligations during the
renewal term,
FISCAL INFORMATION / CERTIFICATION:
The approval of this action provides purchasing
authority up to $300,000.00, as specified. The
Director of Finance certifies that funds are
available in the current operating budget, as
appropriated, of the Water and Sewer Fund and
that prior to an expenditure being made, the
department has the responsibility to validate
the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDsI:
TO
Department Project Budget Reference #
Fund ID Account ID Program Activity year (Chartfield 2) Amount
FROM
Department Project Budget Reference #
Fund ID Account ID Program Activity year (Chart6eld 2) Amount
CERTIFICATIONS:
Submitted for Citv Manager's Office bv: Jay Chapa (5804)
Originating Denartment Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact:
Jane Rogers (8385)
ATTACHMENTS
1. 17-0357 MBE Waiver.pdf rcFw [ocer�,ai�
2. 17-0357 Xvlem 1295 Form.�df (Publicl
3. WATER-17-00388873.pdf «Fw Internal)
4. Xvlem EPLS 17.�df rcFw inte��a>>
5. Xvlem SS 17.�df «Fw Internaq