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HomeMy WebLinkAboutContract 55565CSC No. 55565 STATE OF TEXAS COUNTY OF TARRANT . This contract ("Contract") is made and entered into by and between the City of Fort Worth (hereafter "City") and Trinity Habitat for Humanity (hereafter "Agency"), a Texas non-profit corporation. City and Agency may be referred to individually as a"Party" and jointly as "the Parties". The Parties state as follows: WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant ("CDBG") Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, City has received an additional allocation of CDBG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "CDBG-CV3"; WHEREAS, the CDBG regulations and related HUD guidance publications establish all requirements for the CDBG-CV3 funds except for those specifically described in this Contract as deriving from the CARES Act; WHEREAS, a national objective of the CDBG program is to benefit low and moderate income citizens in accordance with 24 CFR Part 570, as amended from time to time; WHEREAS, the purpose of the CDBG-CV3 funds is to prevent, prepare for, and respond to the impact of the Coronavirus Pandemic on low and moderate income populations; and WHEREAS, City citizens, the Community Development Council, and the City Council have determined that CDBG-CV3 programs are needed by the City's citizens to respond to the impact of the Coronavirus Pandemic; and WHEREAS, Agency submitted a proposal and was selected to use CDBG-CV3 funds for a Home Repair program on behalf of elderly homeowners 62 years of age or older, 100% of whom must be low and moderate income; WHEREAS, the Healthy Homes far Seniors Program will prevent, prepare for and respond to the Coronavirus Pandemic by making repairs and upgrades at the homes of vulnerable elderly persons most likely to be affected by COVID-19, including repairs to mechanical systems such as plumbing, heating and electrical, and related repairs that are essential to maintain the structural integrity of the home such that the health of occupants is maintained. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX NOW, THEREFORE, the Parties understand and agree as follows: L INCORPORATION OF RECITALS. City and Agency hereby agree that the recitals set forth above are true and correct and form the basis upon which the Parties have entered into this Contract. 2. DEFINITIONS. In addition to terms defined in the body of this Contract, the terms set forth below shall have the definitions ascribed to them as follows: Area Median Income or AMI means the median family income for the Fort Worth- Arlington metropolitan statistical area as established annually by HUD. The 2020 income limits are attached hereto as EXHIBIT "A-1" — 2020 HUD Income Limits. Business Diversity Enterprise Ordinance or BDE means the City's Business Diversity Ordinance, Ordinance No. 20020-12-2011. CDBG means Community Development Block Grant. Complete Documentation means the following documentation as applicable: • Attachments I, II, III, and B-1 with supporting documentation including: o Proof of expense: copies of timesheets, invoices, leases, service contracts or other documentation showing that payment is due by Agency. o Proof of payment: cancelled checks, bank statements, or wire transfers necessary to demonstrate that amounts due by Agency were actually paid by Agency. o Proof of client eligibility: (i) Source documentation of household income, or (ii) only if source documentation is not available, verifiable self-certification of household income including income of all adults in the household, such as the City's Certification Income Statement attached as EXHIBIT "E" — Form of Income Self- Certification or a similar form approved by City,; and other eligibility documentation further described in Exhibit "A" — Program Summary. • Complete Documentation shall meet the standards described in the attached EXHIBIT "F" - Standards of Documentation. • Any other document or record reasonably necessary to verify costs spent and client eligibility for the Program. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 2 CDBG-CV3 Funds means the CDBG-CV3 grant funds supplied by City to Agency under the terms of this Contract. CDBG Regulations means regulations found at 24 CFR Part 570 et seq. DBE means disadvantaged business enterprise in accordance with 49 CFR Part 26. Director means the Director of the Neighborhood Services Department. Effective Date means the February 1, 2021. HUD means the United States Department of Housing and Urban Development. IDIS means Integrated Disbursement Information System, HUD's project tracking system. Income Eligible Client means a client household whose annual income adjusted for family size does not exceed 80% of AMI using the most current HUD Income Guidelines and Technical Guidance for Determining Income and Allowances. The definition of annual income to determine client income eligibility shall be the definition contained in 24 CFR Part 5.609, as amended from time to time. National Objective means an activity that benefits low and moderate income persons. For the purposes of this Contract, at least 100% of the clients served by the Program must be Income Eligible Clients. Neighborhood Services Department means the City's Neighborhood Services Department. OMB means the Office of Management and Budget. Program means the services described in EXHIBIT "A" — Program Summary. Reimbursement Request means all reports and other documentation described in Section 9. Source Documentation means documentation of full household income of any type described under the definition of annual income in 24 CFR Part 5.609, including but not limited to copies of paychecks, Social Security and disability verification letters, interest or rental income statements, retirement income statements, child support and alimony verification, unemployment benefit letters, and the like. Unduplicated Clients means a count of all client households served by the Program at least once in the Contract Term. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 3. TERM. The term of this Contract begins on the Effective Date and terminates two (2) years and three (3) months following the date of Contract execution unless earlier terminated as provided in this Contract. This Contract may be extended if such extension is necessary for completion of the program, is consistent with expenditure deadlines for CDBG-CV3 funds, and is authorized by the CDBG Regulations and the City's Grant Agreement with HUD. The Contract Term shall include any extension, if exercised, as provided herein. 4. DUTIES AND RESPONSIBILITIES OF CITY. 4.1 Provide CDBG-CV3 and CDBG General Administration Funds. City shall provide up to $2,000,000.00 of CDBG-CV3 Funds and up to $50,000.00 of CDBG General Administration Funds under the terms and conditions of this Contract for Agency's Healthy Homes for Seniors Program. 4.2 M nitor. City will monitor the activities and performance of Agency and any of its contractors, subcontractors or vendors as necessary, but no less than annually. Monitoring by City will include determining whether Agency is meeting the National Objective during the term of this Contract. 5. DUTIES AND RESPONSIBILITIES OF AGENCY. 5.1 Required Services. Agency shall perform the services described in EXHIBIT "A" — Program Summary in accordance with the terms and conditions of this Contract. 5.2 Use of CDBG-CV3 Funds. 5.2.1. Compliance with CDBG Regulations and Contract. Agency shall be reimbursed for eligible Program costs with CDBG-CV3 Funds only if City determines in its sole discretion that: 5.2.1.1 Costs are eligible expenditures in accordance with CDBG Regulations. 5.2.1.2 Costs are in compliance with this Contract and are reasonable and consistent with industry norms. 52.1.3 Complete Documentation, as applicable, is submitted to City by Agency. 5.2.1.3 Costs are in compliance with HUD guidance regarding use of CDBG-CV3 funds and HUD CPD Notice published at FR 6218- N-O 1. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 4 52.2 Bud�et• 5.2.2.1 The CDBG-CV3 Funds will be paid on a reimbursement basis in accordance with EXHIBIT "B" - Budget. 5.2.2.2 During the term of this Contract, Agency may submit written requests to increase or decrease line-item amounts in the Budget, including an explanation of why such increases or decreases are necessary. All requests shall be approved by Director or Director's designee in writing, with such approval being in the City's sole discretion. If the Agency's proposed Budget amendment is approved (as approved, the "Amended Budget"), then the Amended Budget shall be memorialized in a written amendment to this Contract. The Amended Budget will take effect on the first day of the month following the month in which the Contract amendment is executed, unless otherwise specified in the amendment. All requests for Budget amendments must be submitted no later than 90 days prior to the date of the end of the term of this Contract. 5.2.3 Change in Program Bud�et. 5.2.3.1 Agency will notify City promptly of any additional funds it receives for operation of the Program, and City reserves the right to amend this Contract in such instances to ensure compliance with HUD regulations governing cost allocation. 5.2.3.2 Agency agrees to utilize the CDBG-CV3 Funds to supplement rather than supplant funds otherwise available for the Program. 5.2.4 Pa_yment of CDBG-CV Funds to A�ency. CDBG-CV3 Funds will be disbursed to Agency upon City's approval of Reimbursement Requests including submission of Complete Documentation to City in compliance with Section 9. If Agency expends all funds budgeted for the Program prior to completion of 90% of performance goals , City may hold back a small amount of the CDBG-CV3 Funds until the end of the term to ensure completion of all performance goals. During this interim period, Agency must continue to submit Attachment III — Client Data Report in EXHIBIT "D" — Reimbursement Forms monthly. It is expressly agreed by the Parties that any CDBG-CV3 Funds not spent or approved for reimbursement to Agency shall remain with City. 5.3 Pro�ram Performance Milestones. 5.3.1 Agency represents that the Program will achieve the following milestones in accordance with EXHIBIT "A" — Program Summary and the table below: 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY — HEALTHY HOMES FOR SENIORS 5 Unduplicated Clients as specified in EXHIBIT "A" — Program Month Expenditures Summary Number of Clients 3 5% 0% 0 6 10% 10% 7 9 25% 22% 15 12 35% 40% 27 15 50% 53% 36 18 65% 66% 45 21 80% 79% 54 24 90% 93% 63 27 100% 100% 68 5.3.2 Failure of Agency to meet these milestones or a material deviation from them as outlined in this Section 5.3 is a breach of this Contract. For the purpose of this Section, "material deviation" shall mean more than 10% lower than the specified goal. In the event of such breach, City reserves the right in its sole option to (i) delay or withhold payment of Reimbursement Requests, (ii) lower Agency's allocation of CDBG-CV3 Funds, or (iii) terminate this Contract. 5.3.3 Failure to meet at least 80% of its performance milestones or serve 54 Unduplicated Clients under this Contract may, in City's sole discretion, disqualify Agency for consideration under future City Requests for Proposals for federal grant funds. 5.3.4 Amendments to performance milestones regarding CDBG-CV3 Funds must be approved by the Director in writing, with such approval being in the Director's sole discretion. If Director approves the Agency's proposed amended performance milestones (as approved, the "Amended Performance Milestones"), then the Amended Performance Milestones shall be memorialized in a written amendment to this Contract. The Amended Performance Milestones will take effect on the first day of the month following the month in which the Contract Amendment is executed unless otherwise specified in the amendment. All requests for amendments to performance milestones must be submitted by six months priar to the date of the end of the term of this Contract. . Notwithstanding the above, any amendments to this Contract shall not reduce the number of Unduplicated Clients stated in Section 533 and in EXHIBIT "A" - Program Summary. 5.4 Identifv Pro�ram Expenses Paid with CDBG-CV3 Funds. Agency will keep accounts and records in such a manner that City may readily identify and account for Program expenses reimbursed with CDBG-CV3 Funds. These records shall be made available to City for audit purposes and shall be retained as required hereunder. 5.5 Meet National Obiective. Agency shall ensure that the activities carried out in the Program will meet the 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 6 National Obj ective. 5.6 Program Subcontracts. Agency shall not enter into a subcontract with another agency, contractor, or vendor to provide the Program that will be paid with CDBG-CV3 Funds without City's written consent. CLIENT ELIGIBILITY VERIFICATION. 6.1 Client Eli�ibility. Agency will document client eligibility as follows: 6.1.1 A�encv Clients. Agency must verify all clients' household income with Source Documentation, or, only if Source Documentation is not available, with a verifiable self-certification of income for adult household members without such Source Documentation, using the City's Certification of Income Statement attached as EXHIBIT "E" — Form of Income Self- Certification or a similar form approved by City. Agency must use the annual income definition in 24 CFR Part 5.609 to establish client income and must use the most current HUD Income Guidelines. The income of all Program client households must be documented and 100% of them must be Income Eligible Clients. In addition, Agency must document client eligibility for CARES Act assistance by maintaining records of ages of client household members, as well as other eligibility documentation further described in Exhibit "A" — Program Summary. 6.2 Submission of Complete Documentation. Agency must submit copies of documentation of client eligibility described in Section 6.1 with Attachment III with each month's Reimbursement Request for all Unduplicated Clients. 63 Maintain Documentation. Agency must maintain copies of all documentation required by this Section 6 for 5 years following the expiration of the Contract term. This Section shall survive the earlier termination ar expiration of this Contract. 7. ADDITIONAL CDBG REQUIREMENTS. Agency agrees to comply with all requirements of the CDBG Program as stated in the CDBG Regulations, as well as any further requirements established by HUD regarding CDBG-CV3 funds upon receiving notification of such additional requirements from City, including but not limited to the following: 7.1 Environmental Review. CDBG-CV3 Funds will not be paid, and costs cannot be incurred until City has conducted an environmental review and completed an Environmental Review Record for each individual home repair site as required by 24 CFR Part 58. The environmental review 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS may result in a decision to proceed with, modify, or cancel the funding for that particular home repair site. Further, Agency will not undertake or commit any funds to physical or choice limiting actions at any site until completion of the Site-Specific environmental review as described in any applicable federal regulations. Any violation of this provision may (i) cause the City to deny reimbursement for costs incurred at sites which have not been environmentally cleared , or cause this Contract to terminate immediately, and (ii) require Agency to repay City the CDBG-CV3 Funds it has already received and forfeit any future payments of CDBG-CV3 Funds. 7.2 Contract Not Constituting Commitment of Funds. Notwithstanding any provision of this Contract, the Parties agree and acknowledge that this Contract does not constitute a commitment of funds, and that such commitment of funds or approval may occur only upon (i) satisfactory completion of an environmental review for the Program, (ii) approval of any applicable Substantial Amendments to the 2019-2020 Action Plan regarding CARES Act grant funds, and (iii) receipt by City of a grant agreement from HUD. 7.3 Monitoring. 7.3.1 Agency understands and agrees that it will be subject to monitoring by City for compliance with terms and provisions of this Contract, compliance with the CARES Act, and the CDBG Regulations for the term of this Contract. Agency is subject to such monitoring during the term of this Contract and for 5 years after the Contract term ends. Agency will provide reports and access to Program files as requested by City during this 5 year period. For purposes of this Contract, this 5 year period for monitoring is deemed to begin on the date after the final date of the full contract term including any extensions in term, and end on the date five full years after that date. 7.3.2 Representatives of City, HUD, HUD Office of Inspector General, and the United States Comptroller General shall have access during regular business hours, upon 48 hours prior notice, to Agency's offices and records pertaining to the use of the CDBG- CV3 Funds, and to Agency's officers, directors, agents, employees, contractors, subcontractars and vendors far the purpose of such monitoring. 7.3.3 In addition to other provisions of this Contract regarding frequency of monitoring, City reserves the right to perform desk reviews or on-site monitoring of Agency's compliance with the terms and conditions of this Contract. City shall provide Agency with a written report of the monitor's findings after each monitoring visit. If the monitoring report notes deficiencies in Agency's performance, the report shall include requirements for the timely correction of said deficiencies by Agency. Failure by Agency to take the action specified in the monitoring report may be cause for suspension or termination of this Contract as provided herein. 7.3.4 Subsections 73.1 through 7.3.3 shall be applicable for the Contract Term and for 5 years thereafter and shall survive the earlier termination or expiration of this Contract. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 7.3.5 Agency shall provide City annually the results of any state or federal monitoring. Such results shall be submitted within 60 days of receipt of such state or federal monitoring report during the term of this Contract. 7.4 A�encv Procurement Standards. Agency shall comply with all applicable federal, state and local laws, regulations, and ordinances for making procurements under this Contract. In addition to the conflict of interest provisions in Section 14.13.3, Agency shall establish written procurement procedures to ensure that materials and services are obtained in a cost effective manner and that provides for full and open competition. When procuring materials and services for this Contract, Agency shall comply at a minimum with the procurement standards in 2 CFR Part 200.317 through Part 200.326. 7.4.1 Contracts in excess of $10,000.00 made by Agency using CDBG- CV3 Funds must address termination for cause and convenience including the manner by which such termination shall be effected and the basis for settlement of the terminated contract, if any, as required by Appendix II (B), 2 CFR Part 200. 7.4.2 Agency shall not make any contract with parties listed on the government wide System for Award Management, www.sam.gov ("SAM"). Agency must confirm by search of SAM that all contractors paid with CDBG-CV3 Funds are not listed by SAM as being debarred, both prior to hiring and prior to submitting a Reimbursement Request which includes invoices from any such contractor. Failure to submit such proofs of search shall be an event of default. 7.5 Cost Principles/Cost Reasonableness. Agency shall administer its use of CDBG-CV3 Funds in compliance with 2 CFR Part 200, as applicable. The eligibility of costs incurred for performance rendered shall be determined in accordance with 2 CFR Part 200.400 through 2 CFR Part 200.475. 7.6 Financial Management Standards. Agency agrees to comply with 2 CFR Part 200, as applicable. Agency also agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary supporting and back-up documentation for all costs incurred in accordance with 2 CFR Part 200.302 and Part 200.303. 7.6.1 Prohibition of Duplication of Benefits Agency agrees to comply with Section 312 of the Stafford Disaster Relief and Emergency Assistance Act which prohibits the duplication of benefits or financial assistance to people ar entities affected by a Federally declared emergency. Agency agrees to establish and maintain adequate procedures to prevent any duplication of benefits with CDBG-CV3 funds, including duplication of benefits that could occur through client household receipt of homeowners insurance claims or payments. 7.7 Uniform Administrative Requirements, Cost Principles, and Audit Requirements. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 9 Agency will comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200, as applicable, or any reasonably equivalent procedures and requirements that City may require. 7.8 Terms Applicable to Contractors, Subcontractors and Vendors. Agency understands and agrees that all terms of this Contract, whether regulatory or otherwise, shall apply to any and all contractors, subcontractors and vendors of Agency which are in any way paid with CDBG-CV3 Funds or who perform any work in connection with the Program. Agency shall cause all applicable provisions of this Contract to be included in and made a part of any contract or subcontract executed in the performance of its obligations hereunder including its obligations regarding the CDBG Regulations. Agency shall monitor the services and work performed by its contractors, subcontractors and vendors on a regular basis for compliance with the CDBG Regulations and Contract provisions. Agency must cure all violations of the CDBG Regulations committed by its contractors, subcontractors or vendors. City maintains the right to insist on Agency's full compliance with the terms of this Contract and the CDBG Regulations and Agency is responsible for such compliance regardless of whether actions taken to fulfill the requirements of this Contract are taken by Agency or by Agency's contractors, subcontractors or vendors. Agency acknowledges that the provisions of this Section shall survive the earlier termination or expiration of this Contract and shall be applicable for 5 years after the Contract term ends. 7.9 Coqvright and Patent Ri�hts. No reports, maps, or other documents produced in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of Agency. HUD and City shall possess all rights to invention ar discovery, as well as rights in data, which may arise as a result of Agency's performance under this Contract. 7.10 Conflict of Interest Disclosure. In accordance with the requirements of Section 14.14.2.1 and 14.14.4, Agency shall establish conflict of interest policies for federal awards. Agency shall disclose to City in writing any potential conflict of interest. 7.11 Compliance with FFATA and Whistleblower Protections. Agency shall comply with the requirements of 2 CFR 300(b), including provisions of the Federal Funding Accountability and Transparency Act ("FFATA") governing requirements on executive compensation and provisions governing whistleblower protections contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10 U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310. 7.11.1 Agency shall provide City with its DUNS number. 7.12 Internal Controls. In compliance with the requirements of 2 CFR Part 200.303, Agency shall: 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 10 7.12.1 Establish and maintain effective internal control over the CDBG-CV3 Funds that provides reasonable assurance that Agency is managing the CDBG-CV3 Funds in compliance with federal statutes, regulations, and the terms and conditions of this Contract. These internal controls shall be in compliance with guidance in "Standards for Internal Control in the Federal Government" issued by the Comptroller General of the United States or the "Internal Control Integrated Framework" issued by the Committee of Sponsoring Organizations of the Treadway Commission ("COSO"); 7.12.2 Comply with federal statutes, regulations, and the terms and conditions of this Contract; 7.12.3 Evaluate and monitor Agency's compliance with statutes, regulations and the terms and conditions of this Contract; 7.12.4 Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; and 7.12.5 Take reasonable measures to safeguard protected personally identifiable information and other information that HUD or City designates as sensitive or Agency considers sensitive consistent with applicable federal, state, local and tribal laws regarding privacy and obligations of confidentiality. 7.13 Lead Safe Housin� Rule. Agency will ensure compliance with the Lead Safe Housing Rule at 24 CFR Part 35, as applicable. This includes but is not limited to Provision of Lead Hazard Information pamphlet, procurement of Lead Risk Assessments to assist in determination of necessary full Scopes of Work, use of Lead Certified contractors, use of Lead-Safe work practices, and clearance of the work site, as applicable to the age of the housing unit and the extent of rehabilitation performed at the site. To the extent feasible, Agency shall refer clients with homes constructed prior to 1978 whose households include children under the age of 6 years, or that regularly care for children under the age of 6 years, to the City's LeadSafe Program so that all lead-based paint hazards can be treated or removed from the dwelling unit prior to performance of Healthy Home Repairs under the Program. A copy of any Lead Risk Assessment obtained must be submitted to City for any site-specific Environmental Review. 8. RECORD KEEPING; REPORTING AND DOCUMENTATION REQUIREMENTS; AUDIT. 8.1 Record Keeping. Agency shall maintain a record-keeping system as part of its performance of this Contract and shall promptly provide City with copies of any document City deems necessary for the effective fuliillment of City's monitoring and evaluation responsibilities. Specifically, Agency will keep or cause to be kept an accurate record of all actions taken and all funds spent, with supporting and back-up documentation. Agency will maintain all records and documentation related to this Contract for 5 years after the Contract term ends. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 1 1 If any claim, litigation, or audit is initiated before the expiration of the 5 year period, the relevant records and documentation must be retained until all such claims, litigation or audits have been resolved. For purposes of this Contract, this 5 year period for record retention is deemed to begin on the date after the final date of the full eighteen month contract term and end on the date five full years after that date regardless of whether or not this Contract is earlier terminated. 8.2 Access to Records. Representatives of City, HUD and any duly authorized officials of the federal government will have full access to, and the right to examine, audit, copy, excerpt and/or transcribe any of Agency's records pertaining to all matters covered by this Contract for 5 years after the Contract term ends. Such access shall be during regular business hours and upon at least 48 hours prior notice. For purposes of this Contract, this 5 year period for access to records is deemed to begin on the date after the final date of the full eighteen month contract term and end on the date five full years after that date regardless of whether or not this Contract is earlier terminated. 8.3 Reports. Agency will submit to City all reports and documentation described in this Contract in such form as City may prescribe. Agency may also be required to submit a final performance and/or final financial report if required by City at the termination of this Contract in such form and within such times as City may prescribe. Failure to submit to City any report or documentation described in this Contract shall be an event of default of this Contract and City may exercise all of its remedies for default under this Contract. 83.1 AdditionalInformation. Agency shall provide City with additional information as may be required by state or federal agencies to substantiate Program activities and/or expenditure eligibility. 8.4 Change in Reporting Requirements and Forms. City retains the right to change reporting requirements and forms at its discretion. City will notify Agency in writing at least 15 days prior to the effective date of such change, and the Parties shall execute an amendment to the Contract reflecting such change if necessary. 8.5 Audit. 8.5.1 Entities that Exuend $750,000 or more in Federal Funds Per Year. All non-federal entities that expend $750,000 or more in federal funds within 1 year, regardless of the source of the federal award, must submit to City an annual audit prepared in accordance with specific reference to 2 CFR Part 200.501 through Part 200.521. The audit shall cover the Agency's fiscal years during which this Contract is in force. The audit must be prepared by an independent certified public accountant, be completed within 6 months following the end of the period being audited and be submitted to City within 30 days of its completion. Agency's audit certification is attached hereto as EXHIBIT "C" —"Audit Certification Form" and "Audit Requirements". The Audit Certification Form must be submitted to City prior to ar with the first Reimbursement Request. Entities 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 12 that expend less than $750,000 a year in federal funds are exempt from federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the federal agency, City, and General Accounting Office. 8.5.2 City Reserves the Right to Audit. City reserves the right to perform an audit of Agency's Program operations and finances at any time during the term of this Contract and for 5 years after the Contract term ends if City determines that such audit is necessary for City's compliance with the CDBG Regulations or other City policies. Agency agrees to allow access to all pertinent materials as described herein for such audit. For purposes of this Contract, this 5 year period for City audit is deemed to begin on the date after the final date of the full eighteen month contract term and end on the date five full years after that date regardless of whether or not this Contract is earlier terminated. If such audit reveals a questioned practice or expenditure, such questions must be resolved within 15 business days after notice to Agency of such questioned practice or expenditure. If questions are not resolved within this period, City reserves the right to withhold further funding under this Contract and/or any other contracts with Agency. IF AS A RESULT OF ANY AUDIT IT IS DETERMINED THAT AGENCY HAS FALSIFIED ANY DOCUMENTATION OR MISUSED, MISAPPLIED OR MISAPPROPRIATED CDBG-CV3 FUNDS OR SPENT CDBG-CV3 FUNDS ON ANY INELIGIBLE ACTIVITIES, AGENCY AGREES TO REIMBURSE CITY THE AMOUNT OF SUCH MONIES PLUS THE AMOUNT OF ANY SANCTIONS, PENALTY OR OTHER CHARGE LEVIED AGAINST CITY BY HUD BECAUSE OF SUCH ACTIONS. 9. REIMBURSEMENT REQUIREMENTS. 9.1 Deadline for Submitting Reimbursement Requests. 9.1.1 Reimbursement Requests shall be submitted monthly to the City and must be received by the City on or before the 15tn day of the month following the month expenses were paid by Agency. For example, the Reimbursement Request for June expenses must be received by July 15. In the event the 15th falls on a weekend or City holiday, Reimbursement Requests shall be due the next day that the City is open for business. Failure to submit a Reimbursement Request in a timely fashion will result in City taking the actions outlined in Section 10.1. If expenditures exceed $20,000 per month, Agency may elect to submit two reimbursement requests per month, with the first reimbursement request being submitted on the 15th of the month covering expenses paid from the 16th through the end of the preceding month, and the second reimbursement request being submitted on the 30th of the month covering expenses paid in the first 15 days of the month. Agency must advise City in writing no later than 15 days in advance, of their intent to submit two reimbursement requests for any month during the contract term. 9.1.2 City will notify Agency by e-mail within 14 calendar days if a Reimbursement Request is lacking Complete Documentation or corrections are needed. Agency will have 7 calendar days from the date of the e-mail notice to submit any requested information or missing documentation. If Agency fails to submit all the required 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 13 information or missing documentation within 7 calendar days from the first e-mail, Agency may, at the City's sole discretion, forfeit any payments otherwise due that month and failure to submit any requested information may, at the City's sole discretion, be considered an event of default as outlined in Section 10.1.2. 9.2 Submission of Reimbursement Requests. Agency shall provide City with Complete Documentation and the following reports as shown in EXHIBIT `B-1" Leverage of Funds Report and EXHIBIT "D" — Reimbursement Forms with each Reimbursement Request: 9.2.1 Attachment I — Invoice. This report shall contain the amount requested for reimbursement each month or partial month, the cumulative reimbursement requested to date (inclusive of that month's or partial month's request). 9.2.2 Attachment II — Expenditure Worksheet. This report shall itemize each expense requested for reimbursement by Agency and shall include the Account corresponding the expense to a Budget line item. In order for this report to be complete the following must be submitted: 9.2.2.1 For payroll expenses, timesheets signed by employees and approved by supervisor for all payroll expenses listed. Timesheets must distinguish between CDBG-CV3-funded time and non-CDBG-CV3 funded time and reflect actual time spent on CDBG-CV3-funded activities. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request unless approved in writing in advance by City as authorized under the CARES Act.. 9.2.2.2 For non-payroll expenses, invoices for each expense listed with an explanation as to how the invoiced expense pertains to the Program. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request. 9.2.2.3 Proof that each expense was paid by Agency, which proof can be satisfied by cancelled checks, wire transfer documentation, paid receipts or other appropriate banking documentation. 92.3 Attachment III — Client Data Report. This report shall list each Unduplicated Client served during the month along with his or her demographic information. The Client Data Report must maintain a list of all clients served during the Contract term. In order for this report to be complete, the following must be submitted: 92.3.1 Documentation of income verification far each Unduplicated Client the first time the client is served by the Program, which will either be the completed form of EXHIBIT "E" - Form of Income Self Certification or similar form approved by City, or Source Documentation. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 14 9.2.4 EXHIBIT `B-1" - Levera�e of Funds Report This report shall list all funds and resources leveraged for the direct costs of the Program, to include donated funds, donated materials and supplies, the value of discounted materials and supplies, and donated volunteer labor. The report shall specify the amounts of each type of leverage, the date it was provided, and the client addresses at which funds were expended. 9.2.5 Delivery of Reimbursement Request. Reimbursement Requests must be submitted through required software system approved by City or in other manner required by City by the deadline(s) in Section 9.1.1. 9.3 Withholding Payment. CITY SHALL HAVE NO OBLIGATION TO PAY ANY REIMBURSEMENT REQUEST THAT IS NOT RECEIVED BY THE DUE DATE. Failure to timely submit accurate and complete Reimbursement Requests and Complete Documentation along with any required reports shall be an event of default. 10. DEFAULT AND TERMINATION. 10.1 Failure to Submit Reimbursement Request or Required Documentation. 10.1.1 If Agency fails to submit a Reimbursement Request in accordance with Section 9, Agency shall be in default of this Contract. City will notify Agency in writing of such default and the Agency will have 10 business days from the date of the written notice to submit such Reimbursement Request to cure the default. If Agency fails to cure the default within such time, Agency may, at the City's sole discretion, forfeit any payments otherwise due that month. 10.1.2 If Agency fails to submit requested information or missing documentation as set forth in Section 9.1.2, then Agency shall forfeit payment due that month and the failure to submit shall be considered an event of default that shall not be cured. 10.1.3 In the event of (i) an uncured default under Section 10.1.1 or an event of default under 10.1.2 ar(ii) mare than 2 instances of default, cured or uncured, under these Sections, City reserves the right at its sole option to terminate this Contract effective immediately upon written notice of such intent with no penalty or liability to City. 10.1.4 Notwithstanding anything to the contrary herein, City will not be required to pay any CDBG-CV3 Funds to Agency during the period that any Reimbursement Request, report ar documentation is past due or is not in compliance with this Contract or the CDBG Regulations, or during any period during which Agency is in default of this Contract. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 15 10.1.5 In the event of termination under this Section 10.1, all CDBG-CV3 Funds awarded but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have no further right to such funds. 10.2 Failure to Maintain Records or Submit Reports and Documentation. If Agency fails to maintain all records and documentation as required in Section 8, or if the records maintained or reports submitted or documentation is not in compliance with this Contract or the CDBG Regulations as determined by City in its sole discretion, City will notify Agency in writing and Agency will have 30 calendar days from the date of the written request to obtain or recreate the missing records and documentation or submit or resubmit any such report or documentation to City. If Agency fails to maintain the required reports or documentation, or fails to submit or resubmit any such report or documentation within such time, City shall have the right to terminate this Contract effective immediately upon written notice of such intent with no penalty or liability to City. 10.2.1 In the event of termination under this Section 10.2, all CDBG-CV3 Funds awarded but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have no further right to such funds, and any CDBG-CV3 Funds paid to Agency must be repaid to City within 30 days of termination. If such CDBG-CV3 Funds are not repaid to City within the 30 day period, City shall exercise all legal remedies available under this Contract. 10.3 In General. 103.1 Subject to Section 10.2, and unless specifically provided otherwise in this Contract, Agency shall be in default under this Contract if Agency breaches any term or condition of this Contract. In the event that such a breach remains uncured after 30 calendar days following written notice by City (or such other notice period as may be specified herein) or, if Agency has diligently and continuously attempted to cure following receipt of such written notice but reasonably requires more than 30 calendar days to cure, as determined by both Parties mutually and in good faith, City shall have the right to elect in City's sole discretion to (i) extend Agency's time to cure, (ii) terminate this Contract effective immediately upon written notice of such intent to Agency, or (iii) pursue any other legal remedies available to City under this Contract. 103.2 City's remedies may include: 10.3.2.1 Direct Agency to prepare and follow a schedule of actions far carrying out the affected activities, consisting of schedules, timetables and milestones necessary to implement the affected activities. 10.3.2.2 Direct Agency to establish and follow a management plan that assigns responsibilities for carrying out the remedial activities. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 16 10.3.2.3 Reprogram CDBG-CV3 Funds that have not yet been expended from affected activities to other eligible activities or withhold CDBG-CV3 Funds. 10.3.2.4 Any other appropriate action including but not limited to any remedial action legally available such as declaratory judgment, specific performance, damages, temporary or permanent injunctions, termination of this Contract or any other contracts with Agency, and any other available remedies. 10.3.3 In the event of termination under this Section 10.3, all CDBG-CV3 Funds awarded but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have no further right to such funds, and any CDBG-CV3 Funds already paid to Agency must be repaid to City within 30 days of the termination. Failure to repay such CDBG-CV3 Funds within the 30 day period will result in City exercising all legal remedies available under this Contract. 10.4 No Funds Disbursed while in Breach. Agency understands and agrees that no CDBG-CV3 Funds will be paid to Agency until all defaults are cured to City's satisfaction. 10.5 No Compensation After Date of Termination. Agency shall not receive any compensation for work undertaken after the date of the termination. 10.6 Rights of Citv Not Affected. Termination shall not affect ar terminate any of the existing rights of City against Agency, or which may thereafter accrue because of Agency's default and this provision shall be in addition to any and all other rights and remedies available to City under the law. Such termination does not terminate any provisions of this Contract that have been expressly noted as surviving the term or termination of the Contract. No delay or omission by City in exercising any right or remedy available to it under this Contract shall impair any such right or remedy or constitute a waiver or acquiescence in any Agency default. 10.7 Waiver of Breach Not Waiver of Subsequent Breach. The waiver of a default or breach of any term, covenant, or condition of this Contract shall not operate as a waiver of any subsequent default or breach of the same or any other term, covenant or condition hereof. 10.8 Civil, Criminal and Administrative Penalties. Failure to perform all the Contract terms may result in civil, criminal or administrative penalties, including, but not limited to those set out in this Contract. 109 Termination for Cause. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 17 10.9.1 City may terminate this Contract in the event of Agency's default, inability, or failure to perform subject to notice, grace and cure periods. In the event City terminates this Contract for cause, all CDBG-CV3 Funds awarded but unpaid to Agency pursuant to this Contract shall be immediately rescinded and Agency shall have no further right to such funds and any CDBG-CV3 Funds already paid to Agency must be repaid to City within 30 days of termination. Failure to repay such CDBG-CV3 Funds within 30 days will result in City exercising all legal remedies available to City under this Contract. AGENCY ACKNOWLEDGES AND AGREES THAT IF CITY TERMINATES THIS CONTRACT FOR CAUSE, AGENCY OR ANY AFFILIATES OF AGENCY SHALL NOT BE CONSIDERED FOR ANY OTHER CITY CONTRACT FOR CDBG-CV3 FOR A MINIMUM OF 5 YEARS FROM THE DATE OF TERMINATION. 10.9.2 Agency may terminate this Contract if City does not provide the CDBG- CV3 Funds substantially in accordance with this Contract. 10.10 Termination for Convenience. In terminating in accordance with 2 CFR Part 200, Appendix II, this Contract may be terminated in whole or in part only as follows: 10.10.1 By City with the consent of Agency in which case the Parties shall agree upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated; or 10.10.2 By Agency upon at least 30 days written notification to City, setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of a partial termination, City may terminate the Contract in its entirety if City determines in its sole discretion that the remaining portion of the Contract to be performed or CDBG-CV3 Funds to be spent will not accomplish the purposes for which the Contract was made. 10.11 Dissolution of Agencv Terminates Contract. This Contract shall terminate in the event Agency is dissolved ar ceases to exist. In the event of termination under this Section, all CDBG-CV3 Funds are subject to repayment and/or City may exercise all of its remedies under this Contract. 10.12 Non-appropriation of Funds. In the event no funds or insufiicient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Agency of such occurrence and this Agreement shall terminate on the last day of the �scal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 10.13 Reversion of Assets. In the event this Contract is terminated with or without cause, all assets acquired by Agency with the CDBG-CV3 Funds including cash, interest payments from loans or 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 18 otherwise, all outstanding notes, mortgages or other security instruments, any accounts receivable attributable to the use of the CDBG-CV3 Funds, and any real or personal property or equipment valued over $5,000 owned by Agency that was acquired or improved with the CDBG-CV3 Funds shall automatically transfer to City or to such assignee as City may designate. 11. REPAYMENT OF CDBG-CV3 FUNDS. All CDBG-CV3 Funds are subject to repayment in the event the Program does not meet the requirements of this Contract or in the CDBG Regulations. If Agency takes any action that results in the City being required to repay all or any portion of the CDBG- CV3 Funds to HUD, Agency agrees it will reimburse City for such repayment. If Agency takes any action that results in City receiving a finding from HUD about the Program, whether or not repayment of all or any portion of the CDBG-CV3 Funds is required of City, Agency agrees City may require that 10% of the CDBG-CV3 Funds be repaid to City as liquidated damages. The Parties agree that City's damages in the event of either repayment to HUD being required or receiving a finding from HUD are uncertain and would be difficult to ascertain and may include an impact on City's CDBG grant or other federal grant funds, in addition to the finding by HUD or a required repayment of funds to HUD by City. Therefore, the Parties agree that payment under this Section of 10% of the CDBG-CV3 Funds by Agency to City is liquidated damages and not a penalty. 12. CHANGE IN NON-PROFIT STATUS. Agency must provide City with written notification of any changes to its non-profit status within 15 calendar days of being notified of the change. Regardless of notice by Agency, if the non-profit status of Agency changes after the date of this Contract, City may but is not obligated to, terminate this Contract. In the event of termination under this Section 12, all CDBG-CV3 Funds awarded but not yet paid to Agency pursuant to this Contract shall be immediately rescinded and Agency shall have no further right to such funds. City, in its sole discretion, may require that any CDBG-CV3 Funds already paid to Agency must be repaid to City within 30 calendar days of termination under this Section. 13. SURVIVAL. Any provision of this Contract that pertains to auditing, monitoring, client income eligibility, record keeping and reports, City ordinances, ar applicable CDBG requirements, and any default and enforcement provisions necessary to enforce such provisions, shall survive the termination of this Contract for 5 years after the Contract term ends and shall be enforceable by City against Agency. For purposes of this Contract, this 5 year period for survival of certain Contract provisions is deemed to begin on the date after the final date of the full eighteen month contract term and end on the date five full years after that date regardless of whether or not this Contract is earlier terminated. 14. GENERAL PROVISIONS 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 19 14.1 A�ency an Independent Contractor. Agency shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of City. Agency shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, contractors, subcontractors, vendors, clients, licensees or invitees. 14.2 Doctrine of Respondeat Superior. The doctrine of respondeat superior shall not apply as between City and Agency, or its officers, members, agents, servants, employees, contractors, subcontractors, vendors, clients, licensees or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Agency. City does not have the legal right to control the details of the tasks performed hereunder by Agency, its officers, members, agents, employees, contractors, subcontractors, vendors, clients, licensees or invitees. 14.3 Agencv Property. City shall under no circumstances be responsible for any property belonging to Agency, or its officers, members, agents, employees, contractors, subcontractors, vendors, clients, licensees or invitees that may be lost, stolen or destroyed or in any way damaged and AGENCY HEREBY INDEMNIFIES AND HOLDS HARMLESS CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL CLAIMS OR SUITS PERTAINING TO OR CONNECTED WITH SUCH PROPERTY. 14.5 Religious Organization. Agency shall comply with all applicable requirements as more particularly described in 24 CFR Part 5.109. No portion of the CDBG-CV3 Funds shall be used in support of any sectarian or religious activity. In addition, there must be no religious or membership criteria far clients of a CDBG-CV3-funded service. 14.5.1. Separation of Explicitly Religious Activities. Agency retains its independence and may continue to carry out its mission, including the definition, development practice, and expression of its religious beliefs, provided that it does not use CDBG-CV3 Funds to support or engage in any explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization), or in any other manner prohibited by law. 14.5.2 Explicitly Religious Activities. If Agency engages in explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization), the explicitly religious activities must be offered separately, in time or location, from the programs or activities supported by CDBG-CV3 Funds and participation must be voluntary for clients of a CDBG-CV3-funded service. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 20 14.6 Venue. Venue shall lie in Tarrant County, Texas for any action, whether real or asserted, at law or in equity, arising out of the execution, performance, attempted performance or non-performance of this Contract. 14.7 Governing Law. This Contract shall be governed by and construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, arises out of the execution, performance or non-performance of this Contract or on the basis of any provision herein, for any issue not governed by federal law, the choice of law shall be the laws of the State of Texas. 14.8 Severabilitv. The provisions of this Contract are severable, and if for any reason a clause, sentence, paragraph or other part of this Contract shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 14.9 Written Agreement Entire Contract. This written instrument and the Exhibits, Attachments, and Addendums attached hereto, which are incorporated by reference and made a part of this Contract for all purposes, constitute the entire agreement by the Parties concerning the work and services to be performed under this Contract. Any prior or contemporaneous oral or written agreement which purports to vary the terms of this Contract shall be void. Any amendments to the terms of this Contract must be in writing and executed by the Parties. 14.10 Para�raph Headings for Reference Only, No Legal Si�nificance; Number and Gender. The paragraph headings contained herein are for convenience in reference to this Contract and are not intended to define or to limit the scope of any provision of this Contract. When context requires, singular nouns and pronouns include the plural and the masculine gender shall be deemed to include the feminine or neuter and the neuter gender to include the masculine and feminine. The words "include" and "including" whenever used herein shall be deemed to be followed by the words "without limitation". 14.11 Comuliance With All Auulicable Laws and Re�ulations. Agency agrees to comply fully with all applicable laws and regulations that are currently in effect or that are hereafter amended during the performance of this Contract. Those laws include, but are not limited to: ➢ CDBG Regulations found in 24 CFR Part 570 ➢ Coronavirus Aid, Relief, and Economic Security Act of 2020 ➢ Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301) ➢ Title VI of the Civil Rights Act of 1964 (42 U.S.C. Sections 2000d et seq.) 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 21 including provisions requiring recipients of federal assistance to ensure meaningful access by persons of limited English proficiency ➢ The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. Sections 3601 et seq.) ➢ Executive Orders 11063, 11246 as amended by 11375 and 12086 and as supplemented by Department of Labor regulations 41 CFR Part 60 ➢ The Age Discrimination in Employment Act of 1967 ➢ The Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 et seq.) ➢ The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. Sections 4601 et seq. and 49 CFR Part 24) ("URA") ➢ Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 794 et seq.) and 24 CFR Part 8 where applicable ➢ National Environmental Policy Act of 1969, as amended, 42 U.S.C. Sections 4321 et seq. ("NEPA") and the related authorities listed in 24 CFR Part 58. ➢ The Clean Air Act, as amended, (42 U.S.C. Sections 1251 et seq.) and the Clean Water Act of 1977, as amended (33 U.S.C. Sections 1251 etseq.) and the related Executive Order 1173 8. In no event shall any amount of the assistance provided under this Contract be utilized with respect to a facility that has given rise to a conviction under the Clean Air Act or the Clean Water Act. ➢ Immigration Reform and Control Act of 1986 (8 U.S.C. Sections 1101 et seq.) specifically including the provisions requiring employer verifications of legal status of its employees ➢ The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the Architectural Barriers Act of 1968 as amended (42 U.S.C. Sections 4151 et seq. ) and the Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A ➢ Regulations at 24 CFR Part 87 related to lobbying, including the requirement that certifications and disclosures be obtained from all covered persons ➢ Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part 23, Subpart F ➢ Executive Order 12549 and 24 CFR Part 5.105(c) pertaining to restrictions on participation by ineligible, debarred or suspended persons or entities ➢ Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act ➢ Guidelines of the Environmental Protection Agency at 40 CFR Part 247 ➢ For contracts and subgrants for construction or repair, Copeland "Anti- Kickback" act (18 U.S.C. 874) as supplemented in 29 CFR Part 5 ➢ For construction contracts awarded by Agency in eXcess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers, Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327A 300) as supplemented by 29 CFR Part 5 ➢ Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and implementing regulations at 24 CFR Part 35, subparts A, B, M, and R ➢ Uniform Administrative Requirements, Cost Principles, and Audit 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 22 Requirements for Federal Awards, 2 CFR Part 200 et seq. ➢ Federal Funding Accountability and Transparency Act of 2006 ("FFATA") (Pub.L. 109-282, as amendedby Section 6205(a) ofPub.L. 110-252 and Section 3 ofPub.L. 113-101) ➢ Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10 U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310. 14.12 HUD-Assisted Proiects and Employment and other Economic Opportunities; Section 3 Requirements. 14.13 Prohibition Against Discrimination. 14.13.1 General Statement. Agency shall comply in the execution, performance or attempted performance of this Contract, with all non-discrimination requirements of 24 CFR Part 570.607 and Chapter 17, Article III, Division 4— Fair Housing of the City Code. Agency may not discriminate against any person because of race, color, sex, gender, religion, national origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender expression, or transgender, nor will Agency permit its officers, members, agents, employees, or clients to engage in such discrimination. This Contract is made and entered into with reference specifically to Chapter 17, Article III, Division 3- E�nployment Practices of the City Code, and Agency hereby covenants and agrees that Agency, its officers, members, agents, employees and contractors, have fully complied with all provisions of same and that no employee, or applicant for employment has been discriminated against under the terms of such ardinances by either or its officers, members, agents, employees or contractors. 14.13.2 No Discrimination in Employment durin� the Performance of This Contract. During the performance of this Contract Agency agrees to the following provision, and will require that its contractors and subcontractors also comply with such provision by including it in all contracts with its contractors: [Contractor's, Subcontractor's or Vendor's name] will not unlawfully discriminate against any employee or applicants for employment because of race, color, sex, gender, religion, national origin, familial status, disability ar perceived disability, sexual orientation, gender identity, gender expression or transgender. [Contractor's, Subcontractor's or Vendor's name] will take affirmative action to ensure that applicants are hired without regard to race, color, sex, gender, religion, national origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender expression or transgender and that employees are treated fairly during employment without regard to their race, color, sex, gender, religion, national origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender expression or transgender. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 23 [Contractor's, Subcontractor's or ilendor's name] agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. [Contractor's, Subcontractor's or Vendor's name] will, in all solicitations or advertisements for employees placed by or on behalf of [Contractor's, Subcontractor's or Vendor's name], state that all qualified applicants will receive consideration for employment without regard to race, color, sex, gender, religion, national origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender expression or transgender. [Contractor's, Subcontractor's or T�endor's name] covenants that neither it nor any of its officers, members, agents, employees, or contractors, while engaged in performing this Contract, shall, in connection with the employment, advancement or discharge of employees or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age or because of any disability or perceived disability, except on the basis of a bona fide occupational qualification, retirement plan or statutory requirement. [Contractor's, Subcontractor's or Vendor's name] further covenants that neither it nor its officers, members, agents, employees, contractors, or persons acting on their behalf, shall specify, in solicitations or advertisements for employees to work on this Contract, a maximum age limit for such employment unless the specified maximum age limit is based upon a bona fide occupational qualification, retirement plan or statutory requirement. 14.13.3 Agencv's Contractors and the ADA. In accordance with the provisions of the Americans With Disabilities Act of 1990 ("ADA"), Agency warrants that it and any of its contractors will not unlawfully discriminate on the basis of disability in the provision of services to the general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, ar employees of, Agency or any of its contractors. AGENCY WARRANTS IT WILL FULLY COMPLY WITH THE ADA'S PROVISIONS AND ANY OTHER APPLICABLE FEDERAL, STATE AND LOCAL LAWS CONCERNING DISABILITY AND WILL DEFEND, INDEMNIFY AND HOLD CITY HARMLESS AGAINST ANY CLAIMS OR ALLEGATIONS ASSERTED BY THIRD PARTIES, CONTRACTORS SUBCONTRACTORS, VENDORS OR AGENTS AGAINST CITY ARISING OUT OF AGENCY'S AND/OR ITS CONTRACTORS', SUBCONTRACTORS', VENDORS' OR AGENTS' OR THEIR RESPECTIVE EMPLOYEES' ALLEGED FAILURE TO COMPLY WITH THE ABOVE- REFERENCED LAWS CONCERNING DISABILITY DISCRIMINATION IN THE PERFORMANCE OF THIS CONTRACT. 14.14. Conflicts of Interest and Violations of Criminal Law. 14.14.1 A�encv Safe�uards. Agency shall establish safeguards to prohibit its employees, board members, advisors and agents from using positions for a purpose that is or gives the appearance of 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 24 being motivated by a desire far private gain far themselves ar others, particularly those with whom they have family, business or other ties. Agency shall disclose to City any such conflict of interest or potential conflict of interest, immediately upon discovery of such. 14.14.2 General Prohibitions A�ainst Conflicts of Interest. No employees, agents, consultants, officers or elected officials or appointed officials of City or of Agency who exercise or have exercised any functions or responsibilities with respect to activities assisted with CDBG-CV3 funds or who are in a position to participate in a decision-making process or gain inside information with regard to these activities may utilize CDBG-CV3-funded services, may obtain a financial interest or benefit from a CDBG-CV3-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for 1 year thereafter. 14.14.2.1 Agency shall establish conflict of interest policies for federal awards including the CDBG-CV3 Funds and shall disclose in writing potential conflicts of interest to City as authorized by 2 CFR Part 200.112. 14.14.3 Conflicts of Interest Involvin� Procurement. The conflict of interest provisions of 2 CFR Part 200.318 shall apply in the procurement of property and services by Agency. In all cases not governed by this Section, the provisions of 24 CFR Part 570.611 of the CDBG Regulations shall apply. 14.14.3.1 As mare particularly described in 2 CFR Part 200.318, Agency shall maintain and submit to City written standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award, and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of Agency. 14.14.32 The officers, employees, and agents of Agency shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 14.14.3.3 Notwithstanding the prohibition contained in Section 14.14.3.2, Agency may set standards of conduct far situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. Such standards of conduct must provide for disciplinary actions to be applied for violations of such standards by Agency's 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY — HEALTHY HOMES FOR SENIORS 25 officers, employees or agents. 14.14.3.4 Agency shall maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, Agency is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. 14.14.3.5 Agency must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. 14.14.4 Disclosure of Conflicts of Interest. In compliance with 2 CFR Part 200.112, Agency is required to timely disclose to City in writing any potential conflict of interest. 14.14.5 Disclosure of Texas Penal Code Violations. Agency affirms that it will adhere to the provisions of the Texas Penal Code which prohibit bribery and gifts to public servants. 14.14.6 Disclosure of Federal Criminal Law Violations. In compliance with 2 CFR Part 200.113, Agency is required to timely disclose to City all violations of federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Agency. 14.15 Subcontractin� with Small and Minority Firms, Women's Business Enterprises and Labor Surplus Areas. 14.15.1 For procurement contracts $50,000.00 or larger that are paid for, in part or in full, with the CDBG-CV3 Funds, Agency agrees to abide by City's policy to involve Minority Business Enterprises and Small Business Enterprises and to provide them equal opportunity to compete for contracts for construction, provision of professional services, purchase of equipment and supplies and provision of other seroices required by City. Agency agrees to incorporate the City's BDE Ordinance, and all amendments or successor policies or ordinances thereto, into all contracts and subcontracts for procurement larger than $50,000.00 or larger that are paid for, in part or in full, with the CDBG-CV3 Funds and will further require all persons or entities with which it so contracts to comply with said ordinance. 14.15.2 It is national policy to award a fair share of contracts to disadvantaged business enterprises ("DBEs"), small business enterprises ("SBEs"), minority business enterprises ("MBEs"), and women's business enterprises ("WBEs"). Accordingly, affirmative steps must be taken to assure that DBEs, SBEs, MBEs, and WBEs are utilized when possible as sources of supplies, equipment, construction and services. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 26 14.15.2.1 In order to comply with federal reporting requirements 24 CFR Part 570.506 (g)(6), Agency must submit the form attached hereto as EXHIBIT "I" — MBE Reporting Form for each contract or subcontract with a value of $10,000.00 or more paid or to be paid with the CDBG-CV3 FLTNDS. Agency shall submit this form by the date specified in EXHIBIT "I" — MBE Reporting Form. 14.16 Other Laws. The failure to list any federal, state or City ordinance, law or regulation that is applicable to Agency does not excuse or relieve Agency from the requirements or responsibilities in regard to following the law, nor from the consequences or penalties for Agency's failure to follow the law, if applicable. 14.17 Assignment. Agency shall not assign all or any part of its rights, privileges, or duties under this Contract without the prior written approval of City. Any attempted assignment of same without approval shall be void, and shall constitute a breach of this Contract. 14.18. Right to Inspect Agencv Contracts. It is agreed that City has the right to inspect and approve in writing any proposed contracts between Agency and any contractor or vendor engaged in any activity in conjunction with this CDBG-funded Program prior to any charges being incurred. 14.19 Force Maieure If Agency becomes unable, either in whole or part, to fulfill its obligations under this Contract due to acts of God, strikes, lockouts, ar other industrial disturbances, acts of public enemies, wars, blockades, insurrections, riots, epidemics, earthquakes, fires, floods, restraints ar prohibitions by any court, board, department, commission or agency of the United States or of any States, civil disturbances, or explosions, or some other reason beyond Agency's control (collectively, "Force Maj eure Event"), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. Agency will give City written notice of the existence, extent and nature of the Force Majeure Event as soon as reasonably possible after the occurrence of the event. Failure to give notice will result in the continuance of Agency's obligation regardless of the extent of any existing Force Majeure Event. Agency will use commercially reasonable efforts to remedy its inability to perfarm as soon as possible. 14.20 IMMIGRATION NATIONALITY ACT. City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Agency shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Agency shall complete the Employment Eligibility Veriiication Form (I-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 27 provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Agency shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Agency shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Agency shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Agency. 15. INDEMNIFICATION AND RELEASE. AGENCY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY; AND AGENCY HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER HINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. AGENCY LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF AGENCY, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, INVITEES, LICENSEES, OR CLIENTS, OR CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 28 IT IS THE EXPRESS INTENTION OF THE PARTIES, BOTH AGENCY AND CITY, THAT THE INDEMNITY PROVIDED FOR THIS SECTION INCLUDES INDEMNITY BY AGENCY TO INDEMNIFY AND PROTECT CITY FROM THE CONSEQUENCES OF CITY'S OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS ALLEGED TO BE THE SOLE OR CONCURRING CAUSE OF THE INJURY, DAMAGE OR DEATH. AGENCY AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS CONTRACT, EVEN IF THE INJLTRY, DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE. AGENCY SHALL REQUIRE ALL OF ITS CONTRACTORS AND SUBCONTRACTORS TO INCLUDE IN THEIR CONTRACTS AND SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF CITY IN SUBSTANTIALLY THE SAME FORM AS ABOVE. 16. WAIVER OF IMMUNITY BY AGENCY. If Agency, as a charitable or nonprofit organization, has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Agency hereby expressly waives its rights to plead defensively such immunity ar exemption as against City. This Section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 17. INSURANCE AND BONDING. Agency will maintain coverage in the form of insurance or bond in the amount of $100,000.00 to insure against loss from the fraud, theft or dishonesty of any of Agency's officers, agents, trustees, directors or employees. The proceeds of such insurance or bond shall be used to reimburse City for any and all loss of CDBG-CV3 Funds occasioned by such misconduct. To effectuate such reimbursement, such fidelity coverage shall include a rider stating that reimbursement for any loss or losses shall name the City as a Loss Payee. Agency shall furnish to City in a timely manner, but not later than the Date of Execution of the Contract, certificates of insurance as proof that it has secured and paid for policies of commercial insurance as speciiied herein. If City has not received such certificates by the Date of EXecution of the Contract, Agency shall be in default of the Contract and City may, at its option, terminate the Contract. Such insurance shall cover all insurable risks incident to or in connection with the execution, performance, attempted performance or nonperformance of this Contract. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 29 Agency shall maintain the following insurance coverage and limits: Commercial General Liability (CGL) Insurance $ 500,000 each occurrence $1,000,000 aggregate limit Non-Profit Organization Liabilitv or Directors & Officers Liability $1,000,000 Each Occurrence $1,000,000 Annual Aggregate Limit Business Automobile Liability Insurance $1,000,000 each accident on a combined single-limit basis, or $ 250,000 Property Damage $ 500,000 Bodily Injury per person per occurrence $2,000,000 Aggregate Insurance policy shall be endorsed to cover "Any Autd', defined as autos owned, hired, and non-owned. Pending availability of the above coverage and at the discretion of City, the policy shall be the primary responding insurance policy versus a personal auto insurance policy if or when in the course of Agency's business as contracted herein. Workers' Compensation Insurance Part A: Statutory Limits Part B: Employer's Liability $100,000 each accident $100,000 disease-each employee $500,000 disease-policy limit Note: Such insurance shall cover employees performing work on any and all projects including but not limited to construction, demolition, and rehabilitation. Agency or its contractors shall maintain coverages, if applicable. In the event the respective contractors do not maintain coverage, Agency shall maintain the coverage on such contractor, if applicable, for each applicable contract. Additional Requirements Such insurance amounts shall be revised upward at City's reasonable option and no more frequently than once every 12 months, and Agency shall revise such amounts within 30 days following notice to Contractor of such requirements. Agency will submit to City documentation that it has obtained insurance coverage and has executed bonds as required in this Contract prior to payment of any monies provided hereunder. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY — HEALTHY HOMES FOR SENIORS 30 Where applicable, insurance policies required herein shall be endorsed to include City as an additional insured as its interest may appear. Additional insured parties shall include employees, officers, agents, and volunteers of City. Any failure on part of City to request certificate(s) of insurance shall not be construed as a waiver of such requirement or as a waiver of the insurance requirements themselves. Insurers of Agency's insurance policies shall be licensed to do business in the state of Texas by the Department of Insurance or be otherwise eligible and authorized to do business in the state of Texas. Insurers shall be acceptable to City insofar as their financial strength and solvency and each such company shall have a current minimum A.M. Best Key Rating Guide rating of A-: VII or other equivalent insurance industry standard rating otherwise approved by City. Deductible limits on insurance policies shall not exceed $5,000 per occurrence unless otherwise approved by City. In the event there are any local, federal or other regulatory insurance or bonding requirements for the Program, and such requirements exceed those specified herein, the former shall prevail. Agency shall require its contractors to maintain applicable insurance coverages, limits, and other requirements as those specified herein; and Agency shall require its contractors to provide Agency with certificate(s) of insurance documenting such coverage. Also, Agency shall require its contractors to have City and Agency endorsed as additional insureds (as their interest may appear) on their respective insurance policies. Directors and Officers Liability coverage shall be in force and may be provided on a claims-made basis. This coverage may also be referred to as Management Liability, and shall protect the insured against claims arising out of alleged errors in judgment, breaches of duty and wrongful acts arising out of their organizational duties. Coverage shall protect not only the entity, but all past, present and future directors, officers, trustees, employees, volunteers and committee members. Notwithstanding any provision in this Contract to the contrary, when applicable, Agency shall comply with the requirements of 2 CFR 200.310 and shall, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG-CV as provided to property owned by Agency. 18. CERTIFICATION REGARDING LOBBYING. The undersigned representative of Agency hereby certifies, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by ar on behalf of Agency, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 31 Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, member of Congress in connection with this federal contract, grant, loan or cooperative agreement, Agency shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this Contract was made or entered into. Submission of this certificate is a prerequisite for making or entering into this Contract imposed by 31 U.S.C. Section 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. Agency shall require that the language of this certification be included in all subcontracts or agreements involving the expenditure of federal funds. 19. LITIGATION AND CLAIMS. Agency shall give City immediate notice in writing of any action, including any proceeding before an administrative agency, filed against Agency in conjunction with this Contract or the Program. Agency shall furnish immediately to City copies of all pertinent papers received by Agency with respect to such action or claim. Agency shall provide a notice to City within 10 days upon filing under any bankruptcy or financial insolvency provision of law. 20. NOTICE. All notices required or permitted by this Contract must be in writing and are deemed delivered on the earlier date of the date actually received or the third day following deposit in a United States Postal Service post ofiice or receptacle; with proper postage, certified mail return receipt requested; and addressed to the other Party at the address set out below or at such other address as the receiving Party designates by proper notice to the sending Party. Citv City Attorney's Office 200 Texas Street Fort Worth, TX 76102 Telephone: 817-392-7600 Copy to: Neighborhood Services Department 200 Texas Street 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 32 Fort Worth, TX 76102 Attention: Director Telephone: 817-392-7540 Copy to: Neighborhood Services Department 200 Texas Street Fort Worth, TX 76102 Attention: Senior Contract Compliance Specialist Telephone: 817-392-7333 Agency: Trinity Habitat for Humanity Gage Yager, C.E.O. 9333 N. Normandale Street Fort Worth, TX 76116 Telephone: 817-926-9219 21. AGENCY HAS LEGAL AUTHORITY TO ENTER INTO CONTRACT. Agency represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Contract and to perform the responsibilities herein required. 22. COUNTERPARTS. This Contract may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instrument which may be sufficiently evidenced by one counterpart. 23. PROGRAM INCOME Parties agree that no program income as defined by HUD shall be earned as a result of this contract. 24. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL If Agency has fewer than 10 employees, this Agreement is for less than $100,000, or Agency does not meet the definition of a"company" under the applicable section of the Texas Government Code, this section does not apply. Agency acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods ar services unless the contract contains a written veriiication from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 33 of the Texas Government Code. By signing this contract, Agency certifies that Agency's signature provides written verification to the City that Agency: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 25. ELECTRONIC SIGNATURES. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. [SIGNATURES APPEAR ON NEXT PAGE] 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY - HEALTHY HOMES FOR SENIORS 34 IN WITNESS WHEREOF, the Parties hereto have executed 1 original of this Contract in Fort Worth, Tarrant Countv, Texas. ������� a � �a� FORT �ad ATTEST: �� o°° °°�oo �d CITY OF FORT WORTH ° �� d C �g g•I C C�� °_ o � `�� U �� 0 �P '� � � � � �`_' a 0 � °o 00 .�1 B�/ Femando Costa (Apr13, 202116:09 CDT) � �00000a a J• City Secretary �����EXAsb�b Fernando Costa, Assistant City Manager M&C: 20-0940 and 21-0016 Date: December 15, 2020 and January 12, 2021 APPROVED AS TO FORM AND LEGALITY: � (�...-�=— Taylor Paris, Assistant City Attorney APPROVAL RECOMMENDED: �� ��-�- Victor Turner Director, Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements ' A.6.,�kL. Barbara Asbu y(Apr 13, 20211425 CDT) Barbara Asbury, Compliance and Planning Manager TRINITY HABITAT FOR HUMANITY G�ge Y �er 6age agcr (Apr7, 202114:13 CDT) By. Gage Yager, C.E.O. 2020 CDBG-CV3 CONTRACT TRINITY HABITAT FOR HUMANITY — HEALTHY HOMES FOR SENIORS OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CDBG-CV3 CONTRACT EXHIBITS: EXHIBIT `�A" —Program Summary EXHIBIT "A-1" — 2020 HUD Income Limits EXHIBIT "B" — Budget EXHIBIT "B-1"- Leveraging Report EXHIBIT "C" — Audit Certification Form EXHIBIT "D" — CDBG Income Self-Certification Form EXHIBIT "E" — Standards for Complete Documentation EXHIBIT "F" — Duplication of Benefits Certification Form EXHIBIT "G" — Reimbursement Forms • Attachment I — Invoice • Attachment II — Expenditure Worksheet • Attachment III — Client Data Report EXHIBIT "H" — MBE Reporting Form (as applic�zble, if City grant funds pay for contractual services of $10,000 or more) CDBG-CV3 CONTRACT EXHIBITS 2021 Page 1 HABITAT FOR HiJMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 EXHIBIT "A" PROGRAM SUMMARY: CDBG-CV3 TRINITY HABITAT FOR HUMANITY — HEALTHY HOMES FOR SENIORS February 1, 2021 to Apri130, 2023 $2,050,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the contract. PROGRAM: The Healthy Homes for Seniors Program (Program) provides home repairs that ensure a healthy living environment for low to moderate (low-mod) income homeowners 62 years and older. The program responds to the Coronavirus Pandemic by ensuring that persons who are most vulnerable to the life-threatening effects of COVID-19 will have safe living conditions with up-to-date mechanical systems that are most relevant to occupant health.. Eligible repairs and/or replacement of systems will include HVAC, electrical, natural gas, plumbing, and roofs to preserve the ongoing structural integrity of the home, as well as accessibility features such as grab bars and lever hardware for doors. One year of homeowners insurance will also be provided on properties where the property owner has been unable to afford or obtain coverage. Clients must be income eligible households, occupy the home as their principal residence and must lack the financial means or physical ability to renovate their homes. For the purposes of this Program, all clients served shall have a household income at or below 80% of Area Median Income, as defined and published annually by the United States Department of Housing and Urban Development. Agency must coordinate with the City to ensure compliance with the Lead Safe Housing Rule. Per-Unit Cap: CDBG-CV3 funding for each Unit will be limited to $25,000, unless one or more of the following circumstances exists: Increased construction costs due to required Lead Hazard Reduction services; Increased construction costs due to City of Fort Worth Historic & Cultural Landmarks Commission requirements; Agency is responsible for prioritizing work items in order to stay within the funding cap to the greatest extent feasible, to maximize the number of clients served through the Program while also addressing the most urgent items that are most essential to preserving each elderly client household's health over the long term. Agency is responsible for ensuring that all applicable City permits, building inspections or approvals are obtained. These approvals may include but are not limited to Historic & Cultural Landmarks Commission, Board of Adjustment or Zoning approvals. Cost for permits or approvals CDBG-CV3 CONTRACT EXHIBITS 2021 Page 2 HABITAT FOR HiJMANITY HEALTHI' HOMES FOR SENIORS Rev. 03/26/2021 are reimbursable under this contract. Clients with disabilities may be eligible for reasonable accommodations in processing of such permits and approval requests. Agency is responsible for referring all properties considered for Program assistance to the City of Fort Worth LeadSafe program to determine eligibility for that program, and for complying with the Lead Safe Housing Rule (24 CFR Part 35). Agency will maintain a list of such referrals for review by City upon request. If a Referral property is determined to be eligible for the LeadSafe Program, Agency will coordinate with the City to ensure that all City-administered Lead Hazard Reduction activities are completed prior to completion of Healthy Homes for Seniors activities. If a Referral property is determined to be ineligible for the LeadSafe Program, Agency may take one of the following actions: • Contract for a Lead Risk Assessment to determine the extent of Lead Hazard Reduction services required by HUD's Lead Safe Housing Rule, and incorporate such Lead Hazard Reduction into the Program scope of work for that property. • Contract for a Lead Risk Assessment, incorporate Lead Hazard Reduction into the Program scope of work, and use Agency's Leveraged funds to the maximum extent feasible for high-cost properties and projects. • Contract for a Lead Risk Assessment, incorporate Lead Hazard Reduction into the Program Scope of Work for the unit, and reduce the extent of other mechanical system repair items performed in order to maximize the overall number of clients served while making essential repairs to protect the client's health.. • Deny services to the potential client based on cost infeasibility. If the Lead Risk Assessment performed by the City's or Agency's contractor identified lead hazards in the interior of the home, and the property has been determined to be ineligible for participation in the City's LeadSafe Program, Agency may take one of the following actions: • Use Contract funds to perform the interior lead hazard reduction activities / interim controls in addition to the exterior Program repairs. • Use Agency leveraged funds to supplement Contract CDBG-CV3 funds and perform all HUD- required interior lead hazard reduction activities in addition to all other repair items to ensure the ongoing health of occupants and structural integrity of the housing unit. • Deny services to the potential client based on cost infeasibility. CDBG-CV3 funds will be used to pay for materials, building permits, contractor labor for the home repairs and project delivery costs in the form of salaries and FICA insurance for staff directly dealing with clients, as well as administrative oversight expenses and purchase of a vehicle to be used in delivery of the program. The costs of Lead Risk Assessments and lead hazard reduction interim controls and necessary inspections to ensure compliance with HUD regulations are also eligible. The costs of Lead Risk Assessments at homes which are later denied Program services due to cost infeasibility or other reasons, axe eligible under this Contract as a proj ect delivery expense. Agency is responsible for preparing and submitting to City all necessary information, photographs, work item descriptions, etc. for completion of the HUD required 24 CFR Part 58 environmental review process. Agency shall not commence work on any property prior to receipt of verification from City that the environmental review process had been completed and the property is approved for work. CDBG-CV3 CONTRACT EXHIBITS 2021 Page 3 HABITAT FOR H[JMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 Agency is located at 9333 N. Normandale Street, Fort Worth, Texas 76116; with operating hours of 8:30 a.m. through 5:30 p.m., Monday through Thursday and 8:30 a.m. through 4:00 p.m. on Fridays. Agency Program services will be delivered at the homeowners' residences during the hours of 7:00 a.m. and 6:00 p.m. Monday through Saturday. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 14A Rehab: Single-Unit Residential National Objective Citation: LMH Low/Mod Housing Benefit 24 CFR 570.208(a)( 3) Regulatory Citation(s): 24 CFR 570.202(b)(11) Agency will maintain documentation that verifies that 100% of clients served by the Program are Income Eligible Clients. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 54 (80%) of the 68 proposed Unduplicated Clients at or below 80% Area Median Income (AMI) as shown by the monthly reports on Attachment III-Client Data Report. CDBG-CV3 CONTRACT EXHIBITS 2021 Page 4 HABITAT FOR HLTMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 EXHIBIT "A-1" 2020 HUD INCOME LIMITS Effective July 1, 2020 1 erson 2 ersons 3 ersons 4 ersons 5 ersons 6 ersons 7 ersons 8 ersons 30% AMI $17,150 $19,600 $22,050 $24,450 $26,450 $28,400 $30,350 $32,300 50% AMI $28,550 $32,600 $36,700 $40,750 $44,050 $47,300 $50,550 $53,800 60% AMI $34,260 $39,120 $44,040 $48,900 $52,860 $56,760 $60,660 $64,560 80% AMI $45,650 $52,200 $58,700 $65,200 $70,450 $75,650 $80,850 $86,100 *Income limits are published at least annually by HUD. CDBG-CV3 CONTRACT EXHIBITS 2021 Page 5 HABITAT FOR HiJMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 Trinity Habitat for Humanity Healthy Homes �XHIBIT "B" - BUDG�T FiJNDING A: Name of Source FUNDING B: FUNDING C: FUNDING D: CDBG Rehabilitation Program Contract 2020 - EXHIBIT "B" - BUDGET Trinity Habitat for Humanity-Healthy Homes for Seniors Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined 'm Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is December 2022; Program is for 2 year contract term. Budget is a detail x 2. SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary x 2 Grant Grant Program - Construction Manager $ 89,000.00 100.0% $ 89,000.00 Program - PAH Intake $ 68,640.00 100.0% $ 69,140.00 Subtotal, Program Delivery Positions $ 158,140.00 ADMINISTRATIVE POSITIONS Admin - Senior Director of Programs $ 187,734.00 7.0% $ 13,141.38 Admin - Senior Director of Construction $ 180,000.00 10.0% $ 18,000.00 Admin - Accounting Grants Coordinator $ 82,000.00 14.2% $ 11,613.28 Subtotal, Administrative Positions $ 42,754.66 TOTAL $ 607,374.00 $ 200,894.66 FRINGE DETAII,-PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA - Prog.Delivery 7.65% $ 12,059.46 7.0% $ 12,059.46 FICA - Administration 7.65% $ 34,404.65 10.0% $ 3,440.47 Life/Disability Insurance $ 726.00 0% $ - Health/DentalInsurance $ 18,008.00 0% $ - Unemployment-State $ - 0% $ - Worker's Compensation $ 3,872.00 0% 0 Retirement $ - 0% $ - TOTAL $ 69,070.11 $ 15,499.93 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies $ 1,000.00 0.00% $ - Postage $ 150.00 0.00% $ - Printing $ 150.00 0.00% $ - Computers and Ipads $ 1,500.00 0.00% $ - Contractual Services $ 3,804.87 100.00% $ 3,804.87 TOTAL $ 6,604.87 $ 3,804.87 MISCELLANEOUS CDBG Rehabilitation Program Subrecipient Contract 2020 - EXHIBIT "B" - BUDGET Trinity Habitat for Humanity-Healthy Homes for Seniors Page 1 Est. Percent to Amount to Total Budget Grant Grant Supplies (Trucic) $36,000 96.88% $ 34,876.97 Supplies (Program Specific Software) $50,000 100.00% $ 50,000.00 Transportation Expense (specify) Mileage Other () TOTAL $ 86,000.00 $ 84,876.97 Fidelity Bond or Equiv� Directors and Officers General Commercial Li 'AL LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant 0 $ $ 6,357.00 0 $ $ 53,237.00 0 $ $ 00 $ DIRECT CLIENT ASSISTANCE Amount to Grant Est. Percent to Amount to Total Budget Grant Grant Contractual Services, Home Repairs $ 1,744,923.57 100.0% $ 1,744,923.57 TOTAL $ 2,573,566.55 $ 2,050,000.00 $ 523,566.56 _ __ _ _ __ _ _ _ _ __ iMiscellaneous Detail Program Oversight - 7% of the Senior Director of Operation's time spent in grant management which inclades but is not limited to contract negotiations with City, budget management, employee supervision, and community ', relations - 10% of#he Senior Director of Construction's time spent in programmanagement which includes `but is not limited to construction program consultation,;budget management, employee supervision, and ' contractor and volunteer relations -12 % of the Accounting and Grants Coordinator's time spends doing the accounting for the grant iwhich includes but'is not limited to collecting, recording and paying the subcontractors for supplies ;and services delivered, collecting a reporting out payroll expense by weekly to HR, compiling the material necessary for monthly reporting to the city, and keeping track of and compiling information necessary for annual audit = $5;000 _ _ _ _ _ _ __ --- ._ _ _ _ _ __ CDBG Rehabilitation Program Subrecipient Contract 2020 - EXHIBIT "B" - BUDGET Trinity Habitat for Humanity-Healthy Homes for Seniors Page 2 EXHIBIT "S-1" LEVERAGE OF FUNDS REPORT*�* AGENCY NAME ***This report to be turned in to the City on a quarterly basis and is subject to monitoring at any time during the program period. Supporting documentation does not need to be submitted to the City; however, retain all su ortin documentation for the monitorin .*** Type of Date of Levera e Amount Donation Source Comments TOTAL: CDBG-CV3 CONTRACT EXHIBITS 2021 Page 7 HABITAT FOR H[JMANITY HEALTHI' HOMES FOR SENIORS Rev. 03/26/2021 EXHIBIT C AUDIT CERTIFICATION FORM AUDIT CERTIFICATION FORM AND AUDIT REQUIREMENTS Agency Name: TRINITY HABITAT FOR HUMANITY Fiscal Year Ending: SEPTEMBER 30, 2020 ❑ During the fiscal year in which funds will be received, we will exceed the federal expenditure threshold of $750,000. We will have our Single Audit or Program Specific Audit completed and will submit the audit report described in 2 CFR Part 200 within 7 months after the end of the audited fiscal year or 30 days within its completion, whichever is the earlier date. ❑ During the fiscal year in which funds will be received, we will not exceed the $750,000 federal expenditure threshold required for a Single Audit or a Program Specific Audit to be performed this fiscal year. (Fill out schedule below) Signatory and Title Date This form must be completed by Agency Executive Director or other Authorized Official. Failure to submit this or a similar statement or failure to submit a completed single audit package as described in the federally required audit requirements described in 2 CFR Part 200, as applicable, by the required due date may result in suspension of funding and may affect eligibility for future funding. Notwithstanding the above, this certification acknowledges the agency's commitment to meet all other financial reporting, financial statements, and other audit requirements as may be set forth in the Contract. CDBG-CV3 CONTRACT EXHIBITS 2021 Page 8 HARITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 EXHIBIT D: INCOME CERTIFICATION FORM City of Fort Worth Certification of Income Statement Applicant Name: Current Address: City and Zip: Phone #: Household Members and Income includin a licant name Last Name First Name Age Monthly Source of Income Income $$ TOTAL NUMBER OF FAMMu,Y MEMBERS Total Gross Annual Household Income: (Include Yourself, Spouse, Children, etc.) PERSONAL INFORMATION: (Check one in each item. This Information is Required for Federal Reporting Purposes) a. ❑ MALE b. 0 WHITE ❑ BLACK/AFRICAN AIVIERICAN ❑ BLACK/AFRICAN AMERICAN & WHITE ❑ FEMALE ❑ AMERICAN INDIAN/ALASKAN NATIVE ❑ ASIAN ❑ AMERICAN INDIAN/ALASKAN NATIVE & WHITE ❑ ASIAN & WHITE ❑ NATIVE HAWAIIAN/OTHER PACIFIC ISLANDER ❑ BALANCE/OTHER ❑ AMERICAN INDIAN/ALASKAN NATIVE & BLACK/AFRICAN AMERICAN c. ETHNICITY d. DISABLED ❑ HISPANIC ❑ NON-HISPANIC e. IS HEAD OF HOUSEHOLD FEMALE? ❑ YES ❑ YES ❑NO ❑NO Certification: I certify that the information I am providing is true and could be subject to verification at any time by a third party. I also acknowledge that the provision of false information could leave me subject to the penalties of Federal, State and local law. Signature of Applicant Date WARNING: TITLE 18, SECTION 1001 OF THE U.S. CODE STATES THAT A PERSON IS GUILTY OF A FELONY FOR KNOWINGLY AND WILLINGLY MAHING FALSE OR FRAUDULENT STATEMENTS TO ANY DEPARTMENT OF THE UNITED STATES GOVERNMENT. t+�or use Household Size: Applicable Income Limit: Gross Annual Income: Is Applicant Eligible? Check if Applicant refused to provide demographic information: O Staff Assessment of Demographics: Person Making Determination: NOTE: Address, income amounts and sources forALL householcl members are Ciudad de Fort Worth CDBG-CV3 CONTRACT EXHIBITS 2021 Page 9 HABITAT FOR H[JMANITY HEALTHY HOMES FOR SENIORS Rev. 03/26/2021 CERTIFICACION DE DECLARACION DE INGRESOS Nombre del Solicitante: Direccion de Actualidad: Ciudad y Codigo Postal: elefono: Miembros Del Ho ar e In resos Inclu endo el/la Solicitante Apellido Nombre Edad Ingreso Origen de Ingresos Mensual * TOTAL NTJMERO DE 1VIIEMBROS DEL HOGAR (Incluyase Usted.) Total Anual de Ingresos del hogar: **INFORMACION PERSONAL: (Seleccione uno en cada articulo. Esta informacion es requerida por el Gobierno federal.) a. ❑ MASCULINO b. ❑ BLANCO ❑ NEGRO/AFRICANO AMERICANO ❑ NEGRO/AFRICANO AMERICANO & BLANCO ❑ FENIININO ❑ INDIO AMERICANO/NATNO DE ALASKA ❑ ASIATICO ❑ INDIO AMERICANO/NATNO DE ALASKA & BLANCO ❑ ASIATICO & BLANCO ❑ NATNO HAWAIANO/OTRO DE LAS ISLAS PACIFICAS ❑ BALANCE/OTRO ❑ INDIO AlV1ERICANO / NATIVO DE ALASKA & NEGRO/AFRICANO AMERICANO c. ETI�ICIDAD d. INCAPACITADO e. �ES LA CABEZA DEL HOGAR MUJER? ❑ HISPANO ❑ SI ❑ SI ❑ NO-HISPANO ❑ NO ❑ NO Certiiicacion: Yo certifico que la informacibn que yo estoy proporcionando es verdadera y puedo ser sujeto a verificacion a cualquiera hora por tercera parte. Yo tambien reconozco que la provision de informacion falsa puede dejarme sujeto a penalidades Federales, Estatales, y a ley local. Firma del Solicitante Fecha ADVERTENCIA: TITiTL018, SECCION 1001 DEL CODIGO DE LOS ESTADOS UNIDOS INDICA QUE UNA PERSONA ES CULPABLE DE UN DELITO POR SABER Y VOLUNTARIAMENTE HACER DECLARACIONES FALSOS O FRAUDULENTAS A CUALQUIER DEPARTAMENTO DE GOBIERNO DE LOS ESTADOS UNIDOS. -----------------Pr�ra use de empleados de la a�encia----------------- # De Miembros de Familia: Limite de Ingreso: Ingreso Anual: �Es solicitante elegible? : Compruebe si el solicitante se nego a dar su informaci6n personal: O Evaluacion del empleado sobre informaci6n personal: Persona haciendo la determinacion: Fecha: Note: La direccion de la casa y los ingresos (y sus origenes) para todos miembros del CDBG-CV3 CONTRACT EXHIBITS 2021 HABITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS son Page 10 Rev. 03/26/2021 EXHIBIT E: STANDARDS FOR COMPLETE COST DOCUMENTATION Documentation Standards for CDBG-CV3 Funds ContractExpenses t - If an employee works on both a City CDBG-CV Funded Program and another program funded through other sources, the City will only reimburse for a reasonably cost-allocated portion of the employee's salary. With the first reimbursement request, Agency will provide the City with a written statement on how each employee's time was allocated (for previously-incurred expenses) and how the time will be allocated for the remaining term of the Contract. If an employee works Salaries X 100% of their time directly with the City's CDBG-CV3-funded Program, then 100% of the employee's salary may be eligible for reimbursement. Statements must be signed by a person authorized to sign on behalf of the Agency and should be submitted with the October invoice. Reimbursement requests must include a timesheet and work log that reflect the hours worked by the employee(s) working directly on the CDBG-CV3-funded Program. For employees who are paid with multiple funding sources, timesheets must reflect all funding sources. If separate timesheets are kept for each funding source, all such timesheets must be submitted to City. Timesheets must be signed by employee and supervisor. Agency must show how the employee's salary was calculated and invoiced to City. *If employees are paid by direct deposit rather than check, then the agency must submit both the direct deposit payment company's report (such as an ADT report) and a bank statement or check showing payment to the direct deposit company. FICA/Medicare X X Life Insurance X X If the City reimburses for an employee's gross salary, and these benefits Health or represent deductions from the employee's take-home pay, the employee Disability X x costs for these beneiits expenses should be reflected on the pay advice. Insurance If the City pays the employer portion of these benefits, the Agency must Retirement / provide documentation verifying that the employee is enrolled in the Pension Plan X X benefit plan, documentation of how the invoiced amount was Unemployment calculated, and must provide documentation verifying payment. Insurance X X CDBG-CV3 PSA CONTRACT 2021 HABITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS Supplies X X X lent / X X X X X Supplies �X X XIX 0 Maintenance and Repairs Contracted Labor or Services his may include cleaning supplies, program supplies such as teaching X aids or craft materials, and food supplies X X X X X City may pay for a portion of the rent for the Program facility so long as it is in proportion to the square footage attributable to the CDBG-CV3- funded program and the cost was incurred in order to prevent, prepare fc or respond to the Coronavirus Pandemic. ���� 0���� X IThis item requires approval by the City prior to the execution of the Contract to confirm direct relationship to the Coronavirus Pandemic. Prior to the execution of the Contract, the Agency must provide a X written statement that lists the contractual labor or services to be used during the Contract term, such as security services, legal, accounting, transportation providers, educational facilitators, custodial services, construction services, etc. Evidence that contractor is not debarred or suspended, through a printout of completed search of the Federal System for Award Management (SAM), is also required. Agencies may not use the contract services of any City of Fort Worth Department. roof of payment documentation means: • Image of the check AND bank statement showing the check cleared the bank; OR, • Image of the cancelled check (ex. At end of bank statement); OR, • Payroll Check Stub, "Advice", or Statement AND Bank Statement indicating payroll; OR, • For wire or e-transfers: Receipt or statement from payeebendor OR bank statement. CDBG-CV3 PSA CONTRACT 2021 HABITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS Trinity Habitat for Humanity EXHIBIT "F" CDBG-CV3 FLTNDS Duplication of Benefits Certification The undersigned certifies the organization for which he/she is the approved signatory will comply with Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act and with Section 1210 of the Disaster Recovery Reform Act of 2018, which require that duplication of benefits will be prevented in provision of services funded under this contract. The undersigned also certifies that he/she understands that this means that in providing assistance to eligible populations, grant funds will not be used to pay costs if another source of financial assistance is available to pay that cost. The undersigned further certifies that no person, household, business, nonprofit organization or government entity will receive financial assistance from multiple sources (including this contract) for the same purpose such that the total assistance received for that purpose is more than the total need for assistance. The undersigned also certifies that as a subrecipient for CARES CDBG-CV3 Funds under this contract, the agency has not received other funds to be used for the same purposes for the same clients in excess of the total needed for provision of that service. The undersigned further certifies, and agrees, that if he/she or the organization for which he/she is certifying, subsequently receives a duplicative benefit, he/she or the organization will repay the funds he/she received under this Agreement to City. The undersigned further certifies that: • Salary costs proposed to be reimbursed through this contract were not covered by, and will not duplicate benefits provided by, the Paycheck Protection Loan Program. • Costs proposed to be reimbursed through this contract were not covered through and will not duplicate benefits provided by, an Economic Injury Disaster Loan. • Home Repair Costs reimbursed through this contract were not also be paid for through the Federal Emergency Management Agency (FEMA), other federally funded housing repair or plumbing repair programs, or similar privately funded programs. The undersigned certifies that, to date, he/she or the organization he/she represents, has received, or reasonably anticipates receiving, the following potentially duplicative assistance (if none, leave blank): Organization: Typed Name: Title: Signature: Date: CDBG-CV3 PSA CONTRACT 2021 HABITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS EXHIBIT G REIMBURSEMENT FORMS Reimbursement Forms will be provided to Subrecipient in electronic Excel Format upon execution of the Contract. These Exhibit pages illustrate the contents of the three required Reimbursement Forms: Attachment I(Invoice), Attachment II (Expenditure Worksheet), and Attachment III (Client Data Report). ATTACHMENT I: INVOICE Agency: Address: City, State, Zip: Program: Periof of Service: Tax ID No. P.O. No. FID No. CDBG -CV3 CONTRACT 2020-2021 HABITAT FOR HUMANITY HEALTHY HOMES FOR SENIORS EXHIBIT G: ATTACHMENT II: EXPENDITURE WORKSHEET Agency: TRINITY HABITAT FOR HiJMANITY Program: HEALTHY HOMES FOR SENIORS *Please group like account codes; Contract Budget line items are the only cost types eligible for reimbursement. �P.� `�i �8xC1{��3F` ''�'��r-'.s � -'� 'r� `� �: � . � tz.��� � �� ' :s:` s° { ... a `� i �� � a_:a ; � S ��� J a� �. 5 .aC, s+z ;�'�' m A�i�'i�ll�l:y y'f'„=k Y -*'": �c §� �Y riy*'�'- p Y �. �"�-z 4 r y� �' y; s+. �"'i. r�.. �rr� *� z� � > . . ` �. l�ox�� `, o��� �Date � �. � ;, ��a ee, � q, �,� �nDescri tion/,Job��i�le�� ��� _�'`'o� de, � � ��mouut�; 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Total $0.00 Salaries FICA Life/Disability Insurance Health/Dental Insurance Worker's C Retirement Contractual Services Food Supplies Teaching Aids Craft Supplies Field Trin Exnenses Electric Gas Water and Wastewater Solid Waste Disposal Rent Fidelity Bond or Equiv. Directors and Officers Ins. Gen. 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C E o 0 w � � « � n � ��� w d •• E $ d 'a U a � w d Z � � o `.� -o c a�i P o :g ` o � a e,., v C � c � d v � � « E o� m `w ��L° � E c � Z u' c �n � o � 0 z `o } `u d c ro a d 3 O c E 3 � Z `o i « w N c m c O d en n Z `o i N w � c M c 0 d n u Y � a o o � � � � E = L� z' E o N � V rc y � d E v •a � o�a a w r+ w y � n o� v d � r wY "�� d a a y • 'oo � w n Z � N O Y y a c O � j ',�� z � � � c c �� � m v w �O � Y o � `o � c Ti � � � v � « N u C t � t 2 Z N i w � � m C 0 .� eb Z `o } m w � � C M c 0 .N 'n 2 N > � � m C u � 9 a .o a a � � .o E � Z `o i « w � : c m c O � H � � GG 0 W � � � w � � x � � � � z � � w H H � N O N O 0 N H U � � U M U r�� V � O�cial site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FOR�RTH DATE: 12/15/2020 REFERENCE **M&C 20- LOG NAME: 19NS CARES ACT HUD FUNDS NO.: 0940 CDBG-CV3 AWARDS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Acceptance of Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant to be Awarded by the United States Department of Housing and Urban Development in an Amount Up to $5,468,206.00, Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the use of the Grant Funds, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs RECOMMENDATION: It is recommended that City Council: 1. Authorize acceptance of Coronavirus Aid, Relief, and Economic Security (CARES) Act Community Development Block Grant (CDBG-CV3) to be awarded by the United States Department of Housing and Urban Development in an amount up to $5,468,206.00 (CDBG-CV3 funds); 2. Approve a substantial amendment to the City's 2019-2020 Annual Action Plan for submission to the United States Department of Housing and Urban Development for the use of CDBG-CV3 funds in the amount of $5,468,206.00 and acceptance of this award of the City's second allocation of CARES Act Community Development Block Grant funds, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize City Manager or his designee to execute contracts for up to eighteen-month terms with the agencies listed in Table 1 below for CARES Act CDBG-CV3 funds, contingent upon receipt of funding and satisfactory completion of all regulatory requirements; 4. Authorize the City Manager or his designee to extend contracts if an agency requests an extension and such extension is necessary for completion of the program, or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds; 5. Adopt the attached appropriation ordinance increasing the receipts and appropriations in the Grants Operating Federal Fund in the amount of $5,468,206.00 subject to receipt of the grant, for the purpose of funding Community Development Block Grant (CDBG-CV3) programs,services, and activities; and 6. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 18.73\%, estimated total of $204,839.00. DISCUSSION: The CARES Act was signed into law on March 27, 2020, to respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions to help local governments prevent, prepare for and respond to the Coronavirus, including providing for additional allocations of forumula grant funds under the Community Development Block Grant (CDBG) program. The City was notified by United States Department of Housing and Urban Development (HUD) on April 9, 2020, of its initial award of $4,360,291.00 in CDBG-CV funds. These funds were subsequently awarded to eligible activities and programs through M&C 20-0330 and M&C 20-0471 in May and June of this year. The City was notified on September 11, 2020, of the award of its second allocation of CDBG funds, known as CDBG-CV3, in the amount of $5,468,206.00. All funds must be used to prevent, prepare for, and respond to the Coronavirus. On October 14, 2020, the Community Development Council (CDC) as the City's advisory body for the use of CDBG-CV3 funds approved a funding recommendation for the award of these funds. Four key activities were approved by the CDC for CARES Act funds; emergency rental assistance, employment-related services, childcare related to employment, and youth education/tutoring services. In addition, a Healthy Homes for Seniors program, providing home repairs for seniors ages 62 and older, was recommended for funding. Emergency rental assistance activities address the Consolidated Plan goal for affordable housing. Services for the elderly address the Consolidated Plan goal for aging in place. Employment-related services address the Consolidated Plan goal for poverty reduction and household stabilization. The CDC also approved a two-tier process for allocation of the CARES Act funds. Tier one funds totaling $4,093,641.20 are recommended to be awarded directly to agencies for the activities listed in the table below. Tier two funds totaling $1,374,564.80 will be awarded for the four above-listed priority activities through a competitive Request for Proposal process that identifies additional service-delivery partners by the end of Decmber, for CDC review and approval in early January, and subsequent City Council approval. A 5-day public comment period was held from November 22, 2020 to November 28, 2020. Notice of this public comment period was published in the Fort Wor�h Star-Telegram, posted on the City's website, and distributed through the City News and other ongoing communications activities of the City Community Engagement Office. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of funding recommendations is also attached. This Substantial Amendment Action Plan for use of CARES Act funds under the CDBG-CV3 program will be submitted to HUD following City Council approval. Indirect costs totaling approximately $204,839.00 could be charged to this grant, as the Neighborhood Services Department Indirect Cost rate is 18.73\% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the programs and services to assist low-to-moderate income citizens impacted by the coronavirus. CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG-CV3) It is recommended that $4,093,641.20 of CDBG-CV3 funds be allocated as follows: General Administration: $1,093,641.20 Costs of planning for, administering, reporting on, and monitoring all activities paid for with CDBG-CV3 funds. Direct Awards to Public Service Agencies ($3,000,000.00): Contracts are recommended for the following agencies and programs in the following amounts: TABLE 1: CDBG-CV3 AGENCIES AGENCY PROGRAM AMOUNT Fort Worth Area Habitat for Humanity Healthy Homes for Seniors '$2,000,000.00 B Christian Learning Center Boys & Girls Club of Greater Tarrant County Camp Fire First Texas Clayton Youth Enrichment Services Fort Worth SPARC Girls, Inc. of Tarrant County United Community Centers YMCA of Metropolitan Fort Worth TOTAL CDBG-CV3 CONTRACTS outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring outh Education/Tutoring ,�$ 120,000.00 , $ 156,120.00 $ 120,000.00 ' $ 128,500.00 $ 88,368.00 ' $ 111,375.00 , $ 120,000.00 � $ 155,637.00 $3,000,000.00 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. Fund Department Account Project ID ID Submitted for City Manager's Office by_ ram Activity Budget Reference # Amount Year (Chartfield 21 Fernando Costa (6122) Originating Department Head: Additional Information Contact: ATTACHMENTS Victor Turner (8187) Sharon Burkley (5785) 19NS Cares Act HUD Funds CDBG-CV3 Awards Rec 5-Appropriation Ordinance.docx CARES ACT CDBG-CV3 LETTER from HUD- Fort Worth.pdf CDBG-CV3 Tier I Proposed Funding Allocations.pdf Healthy Homes Program Summary,pdf CITY COUNCIL AGENDA DATE: 1/12/2021 REFERENCE M&C 21- LOG NAME: 19NS CARES ACT HUD FUNDS CDBG- NO.: 0016 CV3 TIER II AWARDS CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: (ALL) Approve Awards of Federal Grant Funds in the Amount of $1,374,564.80 from the United States Department of Housing and Urban Development Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant and Authorize Execution of Related Contracts O�cial site of Ue Gty of Fort Worth, Texas FoR� H RECOMMENDATION: It is recommended that City Council: 1. Approve awards of federal grant funds in the amount of $1,374,564.80 from the United States Department of Housing and Urban Development Coronavirus Aid, Relief, and Economic Security Act; 2. Authorize the City Manager or his designee to execute contracts for up to eighteen-month terms with the nonprofit agencies for Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant funds, contingent upon receipt of funding and satisfactory completion of all regulatory requirements; and 3. Authorize the City Manager or his designee to extend contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of the federal grantfunds. DISCUSSION: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020, to respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions to help local governments prevent, prepare for and respond to the Coronavirus, including providing allocations of formula grant funds under the Community Development Block Grant (CDBG) program. The City was notified by United States Department of Housing and Urban Development (HUD) on April 9, 2020, of its initial award of $4,360,291.00 in CDBG-CV funds. These funds were subsequently awarded to eligible activities and programs through Mayor and Council Communication (M&C) 20-330 and 20- 0471 in May and June of this year. The City was notified on September 11, 2020, of the award of its second allocation of CDBG funds, known as CDBG- CV3, in the amount of $5,468,206.00. These funds were accepted and partially awarded to eligible activities and programs through Mayor and Council Communication (M&C) 20-0940 on December 15, 2020, including the adoption of the appropriation ordinance and waiver of indirect costs. All funds must be used to prevent, prepare for, and respond to Coronavirus. On December 9, 2020, the Community Development Council (CDC) as the City's advisory body for the use of CDBG-CV3 funds approved a funding recommendation for the award of these funds. Four key activities were approved by the CDC for CARES Act funds; emergency rental assistance, employment-related services, childcare related to employment, and youth education/tutoring services. Emergency rental assistance activities address the consolidated plan goal for affordable housing. Childcare and employment-related services address the consolidated plan goal for poverty reduction and household stabilization. Youth education/tutoring services address the consolidated plan goal for childcare/youth tutoring and mentoring. A five-day public comment period was held from December 22 , 2020 to December 29, 2020. Notice of this public comment period was published in the Forf Worth Star-Telegram, posted on the City's website, and distributed through the City News and other ongoing communications activities of the City Community Engagement Office. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of funding recommendations is also attached. It is recommended that $1,374,564.80 of CDBG-CV3 funds be allocated as shown below. Contracts are recommended for the following agencies and programs in the following amounts: CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG-CV3) AGENCY United Community Centers, Inc. Recovery Resource Council The Ladder Alliance Tarrant County Samaritan Housing, Inc. Volunteers of America Texas Inc. Avance-Dallas, Inc. Boys & Girls Club of Greater Tarrant County, Inc. Clayton Child Care, Inc. Fortress Youth Development Center, Inc. Fort Worth Museum of Science and History Fort Worth SPARC Girls Incorporated of Tarrant County FUNDING AREA ildcare Services iployment-Related rvices iployment-Related rvices �ergency Rental sistance iergency Rental sistance uth Education/Tutoring uth Education/Tutoring uth Education/Tutoring uth Education/Tutoring uth Education/Tutoring uth Education/Tutoring uth Education/Tutoring AMOUNT $80,000.00'. $75,000.00 $200,000.00 $200,000.00' $75,000.00 $50,000.00. $75,000.00 $180,000.00. $45,000.00' $45,000.00 $75,000.00 $184, 564.80 Table 1: CDBG-CV3 AGENCIES PROGRAM Child Care for Working Caregivers Recovery Support Services Bilingual Career Instructor Short Term Rental Assistance and Homeless Prevention VOA - Rental Assistance Parent-Child Education Program Expanded Mobile Basic Needs Stop 6/Meadowbrook After School Fortress After School Little Scholars Program Camp SPARC Spring 2021 Academic Coaches for Girls in Fort Worth AGENCY Literacy United, Inc. Rivertree Academy, Inc. TOTAL CDBG-CV3 CONTRACTS PROGRAM iteracy Intervention Project th & 5th Grade Tutoring & Technology FUNDING AREA i Education/Tutoring i Education/Tutoring AMOUNT $45,000.00, $45,000.00 >1,374,564.80! FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. � oject Program Activity Budget Reference # Amount ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget ID ID Year Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Victor Turner (8187) Additional Information Contact: Sharon Burkley (5785) ATTACHMENTS 19NS CARES ACT HUD FUNDS CDBG-CV3 Tier II AWARDS Secretary of State Business Organizatlons.pdf CDBG-CV3 Tier II Proposed Funding Allocations 120920.pdf