HomeMy WebLinkAboutContract 55620CSC No. 55620
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This PROFESSIONAL SERVICFS AND FACILITY USE AGREEMENT ("Agreement") is
made and entered into by and between the CITY OF FORT WORTH (the "City"), a home rule
municipal corporation, actmg by and through Jesus J. Chapa, its duly authorized Deputy City Manager,
and JOHN E. REID AND ASSOCIATES, INC., ("Contractor"), acting by and through Joseph Buckley
its duly authorized President. For purposes of this Agreement, the term Contractor shall include
Contractor, its authorized representatives, officers, employees, and instructors who provide services on
Contractor's behalf. The term City shall include its authorized representatives, officers, employees, and
directors.
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
L This Professional Services Agreement
2. Exhibit A— Scope of Services;
3. Exhibit B— Rental Fees and Policies
4. Exhibit C— Facilities Use Requirements;
5. Exhibit D— Verification of Signature Authority Form.
Exhibits A, B, C and D which are attachedhereto and incorporatedherein, are made apart ofthis Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, C or D and
the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement
shall control.
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Contractorwill conduct "The Reid Technique of Investigative Interviewing andAdvanced Interrogation
Techniques" training ("REID Training") for law enforcement personnel. The Contractor will conduct two
training sessions, each lasting a total of four days. The first session will begin on May 4, 2021 and end on May
7, 2021. The secondsession willbegin on October 12, 2021 and end on October 15, 2021. Each day, Contractor
shall provide training from 8:00 am to 4:00 pm, Central Time. Conlractor shall, in accordance with the tenns
of this Agreement, be allowed use of Classroom 1134 at the Bob Bolen Public Safety Training Complex located
at 511 W. Fel� Street, Fort Wortl�, Texas 76115 ("Premis es") in providing the Services to both City and outside,
non-City law enforcementpersonneL The scope of services to be provided by Contract is further described m
Exhibit A.
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This Agreement shall become effective upon execution by both parties and shall expire on December
31, 2021 at 11:59 pm, unless terminated earlier in accordance with the terms of this Agreement.
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3.1Facility Use Fee
The standardprescribed fee for the use of the Premises, as listed in Exhibit B of this Agreement, is an
amount of Four Hundred and Seventy-Five Dollars ($475.00) per day, which equates to an amount of One
Professional Services Agreement OFFICIAL RECORD
CoFW and Reid & Associates, Ina CITY SECRETARY
Page 1 of 37
FT. WORTH, TX
Thousand and Nine Hundred Dollars ($1,900.00) for each of the four-day sessions and a total under the
Agreement ofThree Thousand and Eight Hundred Dollars ($3,800.00) ("Facility Use Fee") for both sessions.
3.2 Enrollment Fee
The standard fee that Contractor charges for the REID Training is Six Hundred Dollars ($600.00)
per student for a four-day session ("Enrollment Fee").
Under no c ircumstances shall City be held liable for the Enrollment Fees of any attendee of the training
who is not an employee ofthe City.
3.3 Exchan�e of Value
In lieu of a cash excl�ange, City and Contractor agree that as consideration for the use of the Premises
listed above by Contractor forthe training of no more than twenty-seven (27) outside, non-City law enforcement
personnel, Contractor will provide the City with four (4) no-cost enrollments for each session of the REm
Training. Contractor and City agree that theprovision ofthese enrollments to the City without the Enrollment
Fee represents fair and equitable consideration for the Facility Use Fee described above.
3.4 Consideration for Additional Outside Attendees.
In the event that more than Twenty Seven (2� outside, non-City law enforcement personnel enroll in
a session, Contractor shallprovide City with additional consideration in the form of one additional no-cost
enrollment for that session for every additional five (5) outside, non-City enrollees.
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5.1. Written Notic e. City or Contractor may terminate this Agreement at any time and for any reason
by providing the other party with 10 days' written notice of termination, however Contractor will be subject to
the cancellation fees listed in Exhibit B of this Agreement.
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The City shall be responsible for providing the classroom facilities and audio/visual equipment needed
by Contractor. The City shall not be required to purchase any new audio/visual equipment. Contractor agrees
to provide the City a list of necessary audio/visual equipment needed at least two (2) weeks prior to the start of
Servic es. The City agrees to notify contractor of any equipment that is not available within two days ofreceiving
the Contractor's list of necessary equipment. Contractor also agrees to provide the City with information
regarding the clas sroom size necessary to conductthe training at least two (2) weeks priorto the start of Services.
The minimum enrollment for Services is 10 (ten) participants. If, the enrollment minimum is not
met, the parties agree to confer in good faith regarding whether to reschedule or cancelthe Services.
Contractor will provide at least one (1) qualified instructor ("Instructor") for the training programwho
wi11 facilitate the Services.
Contractor agrees to provide each registered course participant with course materials and supplies
pertinent to the subject areas to be covered
Contractor is not required to report training hours to the Texas Commission on Law Enforcement
(TCOLE) for all participants.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 2 of 37
The City shall report training hours to the Texas Commission on Law Enforcement (TCOLE) for
all City of Fort Worth participants who have a valid TCOLE PID number. The Contractor must provide the
following information to the City:
• Instructor Biography(ies)
• Course Syllabus/Schedule
Contractor must provide certificates of completion within seventy-two (72) hours of the City's
submittal of the final roster. Certificate of completion to include:
• Participant Name
• Course Name
• Course Date
• Total Training Hours
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6.1 Disclosure of Conflicts. Contractor hereby warrants to City that Contractor has made full
disclosure in writing of any existing or potential conflicts of interest related to Contractor's services undex
this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement,
Contractor hereby agrees immediately to make full disclosure to City in writing.
6.2 Confidential Information. Contractor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential and shall
not disclose any such information to a third party without the prior written approval of City.
6.3 Unauthorized Access. Contractor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Contractor shall notify City immediately if the security or integrity of any City
Information has been compromised or is believed to have been compromised, in which event, Contractor
shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what
information has been accessedby unauthorized means and shall fully cooperate with City to protect such
City Information from further unauthorizeddisclosure.
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The access grantedto Contractorpursuantto this Agreement shall be limited to the property defined
as Premises in Section 1 of this Agreement. Contractor shall be escorted by a City employee at all times
while on Premises. The City employee escorting Contractormust be authorized to access CriminalJustice
Information Services ("CJIS") protected data. The parties acknowledge and understand that the Premises
contams one or more areas where CJIS protected data is viewed, modified, and used. Furthermore, the
parties acknowledge that Federal and State law set forth the access requirements for CJIS protected data.
Theparties agree to comply with all Federal and State law requirements regarding access to CJIS protected
data.
Contractor shall sign in and out at the front desk of Premises upon entry. Contractor shallcarry a
valid photo ID while on Premises.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
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Contractor agrees that City shall, until the expiration of three (3) years after final payment under
this contract, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Contractor involving transactions relating to this
Agreement at no additional cost to City. Contractor agrees that City shall have access during normal
working hours to all necessary Contractor facilities and shall be provided adequate and appropriate work
spacein orderto conductaudits in compliancewiththeprovisions ofthis section. City shall give Contractor
reasonable advance notice of intended audits.
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It is expressly understood and agreed that Contractor shall operate as an independent contractor as
to all rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,
Contractor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, consultants and
subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as
between City, its officers, agents, servants and employees, and Contractor, its officers, agents, employees,
servants, contractors and subcontractors. Contractorfurther agrees that nothing herein shallbe construed as
the creation of a partnership or joint enterprise between City and Contractor. It is further understood that
City shall in no w ay be c onsidered a Co-employer or a Joint employer of Contractor or any offic ers, agents,
servants, employees or subcontractors of Contractor. Neither Contractor, nor any officers, agents, servants,
employees or subcontractors of Contractor shall be entitled to any employment benefits from City.
Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers, agents, servants, employees ar subcontractor.
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101 L]ABILITY - CONTRACTOR SHALL BE L]ABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTYLOSS, PROPERTYDAMAGEAND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMLSSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OREMPLOYEES.
10.2 GENERAL INDEMNIFICATION — TO THE FULL EXTENT ALLOWED BY LAW,
CONTRACTOR HEREBY COVENANTS ANDAGREES TOINDEMNIF'Y, HOLD HARMLESSAND
DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTSANDEMPLOYEES, FROMANDAGAINST
ANYAND ALL CLAIMS OR LAWSUITS OFANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTYDAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE
OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY, INCL UDING DEATH, TO ANYAND ALL PERSONS, ARlSING OUT OF OR
IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 4 of 37
10.3 Certain uses on the Premises will require individual waivers from each participant.
In addition, individual parental waivers will be required for youth events. All waivers must be
submitted fourteen (14) calendar days prior to the event. City is not responsible for any damages,
injuries, or death related to use of the Premises. Contractor is required to have a pre- and post-
walkthrough with City staff, including Facility administrative staff and an IT Liaison (as requirec�
for each event. If applicable, a list of damages discoveredon the post-walkthrough and afterwardwill
be submittedto the Premises' administrative office and Contractor shall be subject to payment for
the damages as requiredherein.
10.4 INTELLECTUAL PROPERTYINDEMNIFICATION — Contractor agrees to defend,
settle, or pay, at its own cost and expense, any claim or action against City for infringement of any
patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or
documentation. So long as Contractor bears the cost and expense of payment for claims or actions
against City pursuant to this section, Contractor shall have the right to conduct the defense of any
such claim or action and all negotiations forits settlementor compromise andto settle or compromise
any such claim; however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with
Contractorin doing so. In the event City, forwhatever reason, assumes the responsibilityforpayment
of costs andexpenses for any claim or action brought against City forinfringement arising underthis
Agreement, City shall have the sole right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim; however,
Contractor shall fully participate and cooperate with City in defense of such claim or action. City
agrees to give Contractor timely written notice of any such claim or action, with copies of all papers
City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of
costs or expenses shall not eliminate Contractor's duty to indemnify City under this Agreemen� If
the software and/or documentation or any part thereof is held to infringe and the use thereof is
enjoined or restrainedor, if as a result of a settlement or compromise, such use is materially adversely
restricted, Contractor shall, at its own expense and as City's sole remedy, either: (a) procure for City
the right to continue to use the software and/or documentation; or (b) modify the software and/or
documentation to make it non-infringing, provided that such modification does not materially
adversely affect City's authorized use of the software and/or documentation; or (c) replace the
software and/or documentation with equally suitable, compatible, and functionally equivalent non-
infringing software and/or documentation at no additional charge to City; or (d) if none of the
foregoing alternatives is reasonably available to Contractor terminate this Agreement, and refund
all amounts paid to Contractor by City, subsequent to which termination City may seek any and aIl
remedies ava�lable to City underlaw.
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11.1 Assi�nment. Contractor shall not assign or subcontract any of its duties, obligations or
rights under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Contractor under which the
assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor
and Assignee shall be jointly liable for all obligations of Contractor under this Agreement prior to the
effective date of the assignment.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
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11.2 Subcontract.IfCitygrantsconsenttoasubcontract,subContractorshallexecuteawritten
agreement with Contractor referencing this Agreement under which sub Contractor shall agree to be bound
by the duties and obligations of Contractor under this Agreement as such duties and obligations may apply.
Contractor shallprovide City with a fully executed copy of any suchsubcontract.
12.0 INS TRAN . .
Contractor shallprovide City with certificate(s) ofinsurancedocumentingpolicies of the following
types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
12.1 Covera�e and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$1,000,000 - Aggregate
12.2 General Requirements
(a) The commercial general liability policy shall name City as an additional insured
thereon, as its interests may appear. The term City shall include its employees,
officers, officials, agents, and volunteers in respect to the contracted services.
(b) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten (10) days' notice shall be acceptable in the
event of non-payment of premium. Notice shall be sent to the Risk Manager, City
of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort
Worth City Attorney at the same address.
(c) The insurers for all policies must be licensed and/or approved to do business in the
State of Texas. All insurers must have a minimum rating of A- VII in the current
A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that
required, written approval of Risk Management is required.
(d) Any failure on the part of City to request required insurance documentation shall
not constitute a waiver of the insurancerequirement.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
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(e) Certificates of Insurance evidencing that Contractor has obtained all required
insurance shall be delivered to the City prior to Contractor proceedmg with any
work pursuant to this Agreement.
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Contractor agrees that m the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Contractor of any violation of such laws, ordinances, rules
or regulations, Contractor shall immediately desist from and correct the violation.
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Contractor, for itself, its personal representatives, assigns, subContractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and
obligations hereunder, it shall not discrimmate in the treatment or employment of any individual or group
of individuals on any basis prohibited by law. IF ANY CLAIM ARISFS FROM AN ALLEGED
VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CON'IRACTOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORSS OR SUCCESSORS IN
INTERE.ST, CONTRACTOR AGREES TO ASSiJME SUCH LIABILITY AND TO INDEMNIFY
AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
15.0 Nn7TC'F�
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives,
(2) delivered by facsimile with electronic confirmation of the transmission, or (3) receivedby the otherparty
by United States Mail, registered, return receipt requested, addressed as follows:
To The CITI':
City of Fort Worth
Attn: Jesus J. Chapa
Deputy City Manager
200 Texas Street
Fort Worth TX 76102-6311
Facsimile: (817) 392-8502
With a copy to the City Attorney's Office at the same address and to:
Contract Compliance Specialist
Bob Bolen Public Safety Complex
505 W. Felv� St.
Fort Worth, TX 76115
To CONTRACTOR:
John E. Reid and Associates, Inc.
209 W. Jackson Blvd., Suite 400
Chicago, IL 60606
Phone: (312) 583-0700
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 7 of 37
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Neither City nor Contractor shall, during the term of this Agreement and additionally for a period
of one year after its termination, solicit for employment or employ, whether as employee or independent
Contractor , any person who is or has been employed by the other during the term of this Agreement,
without the prior written consent of the person's employer. Notwithstandmg the foregoing, this provision
shall not apply to an employee of either party who responds to a general solicitation of advertisement of
employment by either party.
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It is understood and agreed that by execution of this Agreement, City does not waive or surrender
any of its governmental powers or immunities.
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The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Contractor's
respective right to msist upon appropriate performance or to assert any such right on any future occasion.
19.0 ('�VF,RIVIN(: i,AW /VF.NiTF.
This Agreement shall be construedin accordance withthelaws of the State ofTexas. Ifanyaction,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northem
District of Texas, Fort Worth Division.
20.0 SEVERARii,iTY
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
21.0 FORC'F. MA iELTRF
City and Contractor shall exercise theirbest e�orts to meet theirrespective duties and
obligations as set forth in this A�reement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond theirreasonable
control, including, but not limited to, compliance with any government law, ordinance or
re�ulation, acts ofGod, acts ofthe public enem_y, fires, strikes, lockouts, natural disasters,
wars, riots, epidemics orpandemics, material or labor restrictions byany �overnmental
authority, transportation problems, restraints orprohibitions by any court, board,
deuartment, commission, or a�encY of the United States or of any States, civil disturbances,
other national or re�ional emer�encies, andJor anyo uther similar cause not enumerated
hereinbut which is beyondthe reasonable controlofthe Party whose performance is
affected (collectively "Force Majeure Event"). The performance ofany such obligation is
susuended durin� the ueriod oi, and only to the extent of, such prevention or hindrance,
provided the aflected Party provides notice ofthe Force Majeure Event, and an explanation
as to how it hinders the party's performance, as soonas reasonablypossible, as determined
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 10 of 37
in the City's discretion, afterthe occurrence ofthe Force Majeure Event. The formofnotice
required by this section shall be the same as section 15 above.
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Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a
part of this Agreement, and are not intended to define or limit the s c ope of any provision of this Agreement.
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The parties acknowledge that each party and its counsel have had the opportunity to review and
revise this Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits
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No amendment, modification, or extension of this Agreement shall be binding upon a party hereto
unless set forth in a written mstrument, which is executed by an authorized representative of each party.
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This Agreement, including Exhibits A, B, C and D contain the entire understanding and agreement
between City and Contractor, their assigns and successors in interest, as to the matters contained herein.
Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in
conflict with any provision of this Agreement.
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This Agreement may be executed m one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute one and the same
instrument.
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Contractor warrants that its services will be of a professional quality and conform to generally
prevailing industrystandards.Citymustgivewrittennoticeofanybreachofthiswarrantywithinthirty(30)
days from the date that the services are completed. In such event, at Contractor's option, Contractor shall
either (a) use commercially reasonable efforts to re-perform the services in a manner that conforms w�h
the warranty, or (b) refund the fees paid by City to Contractor for the nonconformmg services.
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Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon
request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. Contractor shall adhere to all
Federal and State laws as well as establish appropriate procedures and controls so that no services will be
performed by any Contractor employee who is not legally eligible to perform such services.
CONTRACTOR SHALL INDIIVINIFY CITY AND HOLD CITY HARMLESS FROM ANY
Professional Services Agreement
CoFW and Reid & Associates, Inc.
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PENALTIFS, LIABILITIFS, OR LOSSFS DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEFS, SUBCONT'RACTORS, AGENT'S, OR
LICENSEFS. City, upon written notic e to Contractor, shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
29.0 OWNERSHiP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation which are created, published, displayed, and/or produced solely and exclusively for the
services provided under this Agreement (collectively, "WorkProduct"). Further, City shallbe the sole and
exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the
WorkProduct. Ownership of the WorkProduct shallinure to the benefit of City from the date of conception,
creation or fv�ation of the Work Product in a tangible medium of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be considered a"work-made-for-hire" within the meaning
of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is
not considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended,
Contractorherebyexpressly assigns to City all exclusive right, title andinterest in and to the WorkProduct,
and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary
rights therein, that City may have or obtain, without further consideration, free from any claim, lien for
balanc e due, or rights of retention thereto on the part of City.
30.0 �i('.NAT[TRE AiJTFTnRiTY
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf of the respective party, and that such binding authority has been granted by proper
order, resolution, ordinance or other authorization ofthe entity. This Agreement and any amendment hereto,
may be executed by any authorized representative of Contractor whose name, title and signature is affiYed
on the Verification of Signature Authority Form, which is attached hereto as Exhibit "C." Each party is
fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
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Contractor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or
address change for the purpose of maintaining updated City records. The president of Contractor or
authorized official must sign the letter. A letter indicating changes in a company name or ownership must
be accompanied with supporting legal documentation such as an updated W-9, documents filed with the
state indicating suchchange, copyof the boardof director'sresolution approvingthe action, or an executed
merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact
future invoice payments.
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If Contractor has fewer than ten employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless the
c ontrac t c ontains awritten verific ation from the company that it: (1) does not boycott Israel; and (2) w ill not
boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 10 of 37
meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Contractor certifies that Contractor's signature provides written verification to the City
that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 10 of 37
CYTY OF FORT WORTH:
T""°� �{�f'
1?.�; JesusJ.Chapa(Apr22,202113:55 CDT)
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Na�ne: JesUs J. Chapa
Titie: Deputy City Manager
Date:
20
APPROVAL RECOMM�VDED:
NeiG Nog�ref
Neil Noakes (Apr21, 2021 P:54 CDT)
Y�
N�rie: Nei] Noakes
Title: Chief of Po[ice
A7'I`EST:
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Na�ne: Ma�y ]. Kayser
Title: City Secretary
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���nEXASa�'a
JOHN . EID AN ASSO IATIO
By:
Name• se� Buck ey
Tit�e: resi er�t
By si�ning [ acknowledgethatl amtheperson
responsible for the manitoring a�id administratinn
oft�is contract, inciudinb ensuring all per�arrr�a�zce
and reporting requirements.
"J '
Na�ne
Title:
����
Sasha Kanc (Apr21, 202111'.16 CDT)
Sasl�a Kane
Sr. Contract Compliance Specialist
APPROVED AS 'PO FQRM AND LEGALITY:
,
������
By: ,;
Name: Jessika Williams
Title: Assistant City AEtorney
CONTRACT AUTHQWZA'TION:
M& C: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A— SCOPE OF SERVICES
John E. Reid 8 Assaciates Inc.
2a9 W Jackson 8fvd 5uite 4a0 Chi�ag❑ IL 506a6
312-583-07�0 8QQ-255-57�7
LESSON PLANS AND aBJEGTIVES
Course Title: "The �Reid Technique of InWestigati�e
Interviewing and Advanced Interrogation Techniques0"
Tota[ Haurs: 4-day seminar — 24 hours
DAY 1; AM 3 HaURS
Introduction
Caurse Purpose
A. Provide the finest tralning a�ailable on interviewing and
i�terrogatian
II Caurse �bjectives
A. Provide the fundamentals necessary to conduct a proper
interviewand interragation
B. Ta provi�e a structured frame of reference for thase
intetviewers who ha�e some experience but also may not have
had any formal training in the area.
G. Improve the efficiency of all participants in obtaining the
truth from suspects, witnesses and victims in a legally
acceptable manner
III. Caurse Cantent Overview
IV. �istinguishing �etween interviews and interrogations
A. Interviews trying ta determine whether suspe�t cammitted
issue under investigation
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B. Interragation - reasonably sure suspect committed issue
under investigation and trying to get them to admit it.
V. Legal Aspects of Interviewing and Interrogation
�16 page supplement to be used by st�dents as homework assignment]
A. Miranda
B. Canfessian �oluntariness
G. Legal status ❑f trickery and deceit
�. A�cusatory �onfrantation
VI. What makes an excellent interviewerlinterrogator
VII. Raom 5etting — haw ta set up the interview 1 interrogation room ta
make it more conducive to reading behavior and eliciting information
BEHAVIOR SYMPT4M ANALYSIS
I. Introduction
A. ❑efinition
1. Verbal
2. Paralinguistic
3. Non-ver�al
B. How to use behaviar symptams during interviews and
interrogations.
G. 5 Principles af behavior symptom analysis.
II. External factors influencing beha�ior symptoms
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A. How impartant is issue to suspect?
B. What types of suspect are yau dealing with?
C. Nature of the issue under investigation and howthat may affect
the subject's behaviar.
D. Contr�l over the suspect
f i7_� �'i�1, � [r�: f*I�l:l•y
III. Internal factors influencing behavior
A. Intelligence
B. Emotional stability
C. Juveniles
D. Cultural differences
E. Medical
IV. Manner of observatidn and e�aluating beha�i�r symptoms —the
fundamental rules ta followta accurately interpret a suspects
beha�ior
BEHAVIORAL ATTITUDES
A. Attitudes common to both truthful and deceptive sUspects
B. Attitudes common ta Truthful 5uspects
C. Attitudes common ta ❑eceptive Suspects
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POSTURES
Non-verbal beha�iar symptarns indi�ative of truth or deceptian
I. Body Postures
A. Truthful
B. ❑e�eptive
II. Gestures and movements indicative af deceptian
A. ❑e�eptive try to retreai from threatening situations
6. Physical activities to reduce tension assaciated with lying
1 } Posture changes
2} Personal & groorning gestures
3} Pratective gestures
4} External gestures
III. Faciai expressions — provide help identifying the em�tional state af
the subject
IV. Eye �antact
End of �ay 1
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❑A]� 2 : AM 3 H�URS
VERBAL BEHAVIaR SYMPTaMS IN�IGATIVE
�F TRUTH OR DECEPTION
I. Four basic Principles af �erbal behavior symptoms
II. Tf�irteen Guidelines for distinguishing between truthful and deceptive
verbal responses
i�a:�_►�i�r��i���ry �a:►■�r■�:�y-��i�r:�►�
I. Significance of paralinguistic communication
II. Four basi� guidelines far evaluating paralinguisti� behavior
BAITING TECHNIC�UE
I. The baiting technique is a non-accusatory question asked during the
Interview in which the interviewer implies the passit�Ee existenee of
incriminating evidence for the purpose of enticing the subject to
change or consider changing a previ�us statement.
A. Pracedures
1. Dk�tain appropriate commitment
�. Establish �redibility af bait questian
3. Explanatian of real ar fi�titious e�idence
4. fntroductory phrases
5. Face saver
8. 5pecific use of baiting technique to k�reak suspect's
alibi
C. Additianal baiting suggesti�ns for unique in�estigations
;
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BEHAVIDR ANALY5IS INTERVIEIN
I. Preparation prior to the interview
A. Factual Ana[ysis
B. Gathering and analyzing the facts
C. "Subject Infarmation Sheet" - w�rk farm ta prafile characteristics
of criminal behavior
d. ❑e�isians prior to conducting the interview
E. Preparing the suspect farthe interview
F. Qetermir�ing the sequence of the interviews
II. BEHAVI�RAL ANALY5IS INTERVIEW qUE5TI0N5
�A non-accusatory interview in which a structured set of questians
are asked, same af which are for the purpase af eliciting ver�al and
non-�erbal behavior indicative af truth or decepti�n)
III. Be�efits of conducting the interview prior to any interrogat�on
❑RY 2: PM 3 H�[1RS
IV The structure of the interview — Types af questians asked in the
interview
1. Nan-threatening questions
2. Investigative questions
3 Beha�iar pro�oking questians
1. Reason for interview
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�. HistorylYau
3. Suspician af others
3A. SuspiciQn �anyone name you}
4. Vauch far others
4A. Vouch far y�u
5. Attitude
E. Credibility
5A. Gredi�ility (if suspect has been accused}
7. []ppartunity
8. Motive
9 Think
1 �. t]bjection
1'I Punishment
12. In�estigati�e resufts
13. Second chance
14 Alibi - ❑etails
15. Baiting techniques
(Non-accusatory question where interviewer implies possit�le
existence of incriminating e�idence for purpose Qf enticing
the suspect}
V. OPTIONAL INTERVIEW DUEST[ONS
1 Any reason someane would name you
�. Wha do you think would eliminate you
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3. Have yau ever been questioned befare �regarding this issue}
4. Has anyane ever approached you
5. Have you e�er borrowed...
E. ❑a yau think �other agency] shauld get involved in investigatian
7 Vllhat percentage of people do you think �issueJ
8. What wauld be the easiest way far a person (issue}
9. Would a fiinancial audit would it reveal and large purchases etc.
10 If you did this wauld you tell me'�
1'I. Circumstances question
12. LJnderstand question
13 ❑iscipiine question
14. Cantrol questian
VI Interview evaluatian procedures — Interviewtabulation sheet
End of Day 2
DA Y 3: AM 3 HdURS
PREPARATIDN PRIDR TD THE INTERROGATIaN
A. Additional insight from beha�iar pro�oking questions
8. Gain add�tional Insight for the interrogation by identifying
what consequenGe's the suspeGt fears mast. Also identify
the suspect's perception regarding the flexik�ility af the
percei�ed cansequence.
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5tep 1 ❑IRECT P051TIVE CQNFRdNTATIQN
A. "I have in this file the results of our investigatian into
the {issue}. The results of the investigation clearly
indicate that you are the person who (issue}."
B. 8ehavioral pause to assess the ver�al and non-verbal
reaction
C. Transition -'I want to spend some time with yau to see
if we can get this thing straightened out'
❑. Alternative Gonfrontation approach: "Based an the
results of your interview it indicates you have not told me
the whole truth abaut the �incidentj."
Step 2 THEME DEVEL�PMENT
A. In a monologue the interrogator proposes to the
suspect reasans and motives that will serve to morally
justify or excuse the suspect's criminal behavior.
B. Principles of theme de�elopment
1. 8asic rule under�ying interrogation — the need to let
the suspect 'sa�e face'
2. The need to `shift the blame' from the suspect ta
someane or something far tf�e �rime
3. The importance of cor�trasting what the suspect did
to snmething warse
4. ❑isplay empathy
C. The theme is developed as ta why the suspect
committed the act, nat if he committed the act.
D. Legal considerations
E. The suspect's hehavior indicates the correct theme
F. ❑etermine the need the suspect was trying to satisfy
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1. Real Need Crimes
2. Life-5tyle Need Crimes
3. Impulse Need Crimes
4. Esteem Need Grimes
❑is�ussion of Interrogatian Themes for the fiollowing iypes of
crimes;
1. EMPLDYEE THEFT
2. EMBEZZLEMENT
3. PAYING ANd RECEIVING gRIBES
4. CREDIT CARD, GHECK FRALJ�
5. fDENTITY THEFT, GDUNTERFEITTING
5. BLJRGLARY 1 ROBBERY
7. [NSURANCE FALJQ
8. SHOPLIFING
DR Y 3: PM 3!-l�U14S
9. RAPE ! CRIMINAL SEXL.IAL A55AULT 1
HARA55MENT
10. FLASE CLAIMS �F RAPE, AB�LJGTI4N,
PHY5ICAL ASSALILT, 5E?CUAL HARA55MENT
11. SEXLIAL CHIL❑ ABUSE
12. AR50N
13. PHY5ICAL CHILD ABUSE
14. HaMICIDE 1 ASSAULTS
15. RECKLESS HOMICIDE
1�. ❑RUG 5ALE5
17. PURCHASE OR P055E51aN OF DRUGS
18. L.15E OF ORL.IGS DURING W�RK
19. ❑EVELOPING SELLER'S NAME
G Third Person Themes
1. Prapertime ta use third persan themes
2. ❑evelopment of third persan themes and persanal
5tOflES
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3. Third person themes abaut friend 1 family member
4. Third person themes a�out previous case
5. Third persor� themes a�out a news event
6. ❑ialogue in develaping third persan themes
H. General principles to rememf�er regarding theme
develapment
End of �ay 3
�A Y 4: A M 3H�URS
Step 3 HAN�LING ❑ENIALS
A. 4bjectives
8. 5ignifi�ance of denials ai different stages af the
interrogation
C. Telltale introductions af denials
Many decepti�e suspects introduce their denials with
permission phrases: "Can I say one thing?"; "Just let
me explain. . . ."; "But. . . ."
B. Discouraging weak denials fram being voiced
The interragatQr, using verbal statements and non�erbal
gestures, interje�ts before the wards, "I didn't do it"
are voiced.
C. Respanding to denials that are voiced
❑. Handling truthful denials — 5tepping dovtim the
interrogation
E. Handling deceptive denials
F. Addressing the suspect's verbal challenges
G. Addressing specific denials
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H. Respanding ta the suspe�t's request ta see evidence
Intraducing evidence during the interrogatian
J. Tactics to gain the suspect's trust and change the
suspects perception
DA 1� 4: PM 3H� Ut25
5tep 4 DVERCOMING OBJECTIVES
A. ❑efinition - An objectian is a statement ar reason that is
offered t� allegedly pr��e that an accusation is false� "I
don't e�en own a gun" (in an armed robbery caseJ.
Normally offered by only the guilty
B. Recagnizing the O�jectian;
Intraductory phrases are used ta ind�cate an objections:
"that's impossible' ; "That's ridi�ulous"; "I couldn't
have �fone that".
C. Use af the abjection to develap a theme:
When the objection follows, use statement of agreement
or understanding, and use the objection as a suppart for
your themes
❑. Handling ]ogical challenges
E. Common objections heard during the interrogation
5tep 5 PROCUREMENT AND RETENTION OF SUBJECT'S
ATTENTI�N
A. Psychological Significance; the suspect is on the
defensive, may withdraw, and focus their thoughts on
punishment.
B. Behavioral signs of psychological withdrawal
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C. General procedure to captivate the suspect's interest;
Interrogatar attempts to regain the sul�ject's at�entior�
by intensifying t�e iheme and by establishing physical
closeness.
❑. Pracedures to get t�e suspect emotianally or mentally
involved in the theme
1. lJse ❑f Role Reversal
E. Challenge the suspect's values and traits
F. Nandling �argaining statements
G. Addressing the suspect's fear of cansequences
1. apprapriate time to use
2. [ndirectly addressing conseguences
3. Openly address the consequences
H. Addressing the futility of continued resistance
5tep fi HANOLING 5U5PECT'S PA551VE MD�D
A. Psychalogical significance;
The suspect is becnming less tense, appears defeated,
is listening to your theme and may begin to cry.
B. Watching for physical signs af defeat
C. Interrogatar's response to the suspect's defeated attitude;
Intensify the theme and brief it dovtim ta one ❑r two
senter�ces, underlying the essential elements.
❑. ❑eveloping insight statements
E. Naving the suspect verbalize agreement
C. Begin introducing the cflmponents of the alternati�e
question, while remaining in Glose physical proximity.
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Step 7 PRESENTING AN ALTERNATIVE 4UESTIDN
A. Definition; An alternative is a question asked of the
suspect, in which the suspect is offered twd incriminating
choices concerning some aspect of the crime. Accepting
either choice represents the first admissian af guilt.
B. Understanding the Alterr�ative;
The alternati�e should contrast an undesirable a�tion
with a desirable actian
C. �ffering supporting statements
❑. Presenting the Alternati�e to the suspect
"Did you plan this thing out, or was it just something
fhat happened on the spur of the moment? I'm sure
that it was on the spur of the moment, wasn't it, Jae?"
E. Handling a denial to the alternative
F. Examples of Alternatives; Extensive list of alternatives is
pr��ided, that can be de�eloped in variQus crimina]
�nterrogations
5tep 8 HAVING THE 5U5PECT RELATE THE VARIDUS DETAlLS
OF THE �FFENSE
A. Establishung the difference l�etween the `admission' and
the 'Ganfession'
B. 5tatement af reinfarcement;
"Joe, I was sure that that was the �ase all akang "
C. Initial questions as�Ced of the suspect. Use open ended
questions ta abtain detaifs of the offense.
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C. Committing the suspect to the �rime. ❑btain
corroboration - facts that only the guilty wauld know.
Step 9 CaNVERTfNG AN �RAL C�NFESSI�N [NT� A VNRITTEN
CONFESSI�N
A. Use third party ta witr�ess the oral canfession
8. Forms of written confession: v+�ritten by suspect,
written by interrogator, recorded, taken down by
stenographer.
C. Establish �oluntariness and ful[, detailed substantlation
Errd of Day 4
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Page 26 of 37
. .I . .
.
: D►� : y� 9 :►I1 ' � �71�.'�
EflB EaLEN PUBLIC SAFETY TRAINING CENTER
Rental Fees & Palicies
509 W. Felix Street
P��rt W��rth, TH 7fi1 ] 5
[fl ] 7J 392-C�875 nr [fl ] 7J 392-G874
Reser�ations for tf�e meeting and training farilities at the Boh Bolen Puhlic Safety Training
Center [BBPSTC} can be hooked out a maximum of 6 months. Llse of the facilities by the Fort
Worth Fire ❑epartment {FWFa] ❑r tfie Fort Wor[h Police nepartment {FWPQ} may supersede
other grnup hoakings witfi at [east li3 days of notice provided {except in the case ❑f
emergencies and natural disasters where ad�ance notice may not befeasible},
Please Read the Follvwing:
1. E�ent Holder shall comply with all laws (federal, state and lacal] including all ardinances
of the City of Fort Worth and rules, regulations and requirements of the Fire and Police
�epartments. Violations of these laws and tfie rental policies listed belaw may result
in the immediate termination of this renial agreement and forfeiture of any and all
reservation fees and cou Id resu It in the Event Holder not being allowed to rent BBPSTC
in tf�e future.
�. Persons making the reservation should specify the exact time BBPSTC is needed.
Admittance sfiall not be made prior to the time specified. If reser�ation extends 6eyond
the designated time, additional rental and staff time charges will be assessed in half-
hau r increments.
3. The number of guests shall be restricted to the maximum capaeity of ea�h space.
4. Pricing and policy requirements are subject to change without notice,
For reservations, �ontact 6BP5TC administrati�e staff at:
817-392-6875 or817-392-6874
BBP5TC Hours of Ooeration
Meeting Fa�ilities: MoRday-Friday, 8a-5p
Fire ❑rill Grounds: Tuesday-Thursday, 8a-5p
E�ent 800king Dffice: Monday-Friday, 9a-4p
After Hours [5ubject to 5taffing Availahility]: Daily, 7a-Sa and 5p-lOp
88P5TC is closed the following f�alidays: New Years �ay, Martin Lutfier ICing Day, Memorial
Day, Fourth of July, Labor Qay, Thanksgi�ing Qay, the day after Thanksgi�ing, and
Cfiristmas.
PQINT QF C�NTACT: Each e�ent reqiFest must ha�e a designated point of contact [P�C}
who is a City of Fort Wortfi employee. The POC must agree to this policy and aeknowledge
the conditions set forth herein. The P�C is responsihle for the administrati�e needs of the
event; set-up and clean-up; the condition of the rented space after use including returning
furniture and atfier items to tf�eir original position, repairing any damages or additional
cleaning that may be required; and notifying BBPSTC administrative staff of any requests to
eancel or resc}iedule a planned e�ent. [f audio��isual equipment is to he used duririg the
event, the P�C shauld also coordinate a time prior to the event to complete an orientation on
the equipment. The person listed as the POC shall be the sole contact person fvr purpose of
this agreemeRt.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 27 of 37
RESERVATION APPROVALS: Nooral agreements for use of BBPSTC, grounds, or
additional rooms shall be valid. The Fire Training Deputy Chief or the Police Chief or
�ssignee shall review and approve reservation requests. Some reservation requests
may also require approval by the Fire DepartmenYs Executive Staff or the Police
Department's Executive Staff, including youth events. No rental contracts are
valid unless approved, signed and dated by the appropriate staff person.
RENTAL FEES: All facilities are booked a minimum of 4 hours, which includes all
set up and clean up tirne for your event, For added set up and clean up time,
additional time may booked in half-hour increments for $30 per half-hour, up to a
maximum of two additional hours for set up and clean up. Rental fees for the
meeting facilities and Fire Drill Grounds are as follows:
Facility Name �/x Day Full Day Notes
(9 hours}
COMMON AREAS FIRE/POLICE
Auditonurn <.55'1 �1,Q50 �
Multi Purpose Room (max. 245) 5710 51,180 ind. use of Lobby/Lounge/Kitchen
Lobby 5710 51,180 Incl.useofLounge/Kitchen
Lounge 5325 5540 Incl. use of Kitchen
FIRE MEETING FACILifiES
Classroom 1283 max. 18 5285 �475
Classroom 1266 max.24 5285 s475
Classroom 1261 max. 37 5285 5475
Classroom 1258 max. 38 5285 �475
Classroom 1275 max. 38 $285 5475
Classroom 1277 max. 38 5285 5475
Classroom 1214 (max. 50) 5425 5710
Classroom 1264 max. 51 5425 5710
Simulator 1266 max. 24 $325 �540
Computer Lab 1267 (max. 24) $485 5810
FLRE DRILLGROUNDS*
Incl. use of burn props, propane, Radio
8-Story Tower - LiveBurns 51,200 52,000 Tower, SCBA compeessor
B-Story Tower - No Burns 5600 51,000 lncl. use Radio Tower, SCBA
com ressor
Radio Tower 5600 51 Q00
Warehouse Simulator 5450 5750
A uatics Simulator 5360 $600
FlashoverChamber 5720 51 200 Does not include materials
Vehicle Fire Prop 51,020 51,700 �nd. fuel,travel/delivery (if
re uested
Incl. use af burn props, SCBA
[lass A Burn Lab - Live Burns �1,020 S 1,700 compressor (materials provided at
cost
Class A Burn Lab - No Bums 5540 5900 Incl. SCBA com ressor
Confined/TrenchSpace 5450 5750 Suppliesnatincluded
Fire Addkional Staffing
Instructor/Trainer
575/hour per person
Safety Officer
575/hour per person
"�Based on the number of attendees and planned training activities, additior�al mstructors and/orsafety offrcers
may be requirad in order to compfy with NFPA 1403 at the Fvent Nolder's cost, In such instances, the Staffrng
Rates will apply. Materiaf costs wll! be 6ased on current market rates.
Professional Services Agreement
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Page 28 of 37
POLICE MEETING FACILITIES**
Classroom 1134 (max. 35) SZ85 $475
Classroom 1135 (max. 35) $300/4 hours only after5pm)
Computer Lab 1142 (max. 24) g2g5 5475
Computer Lab 1146 jmax. 24) g285 �,475
Classroom i1b6 (max. 48} 5285 5475
Classroom 1233 (max. 48) g425 5710
Classroom 1416 Weapons Range Sz85 $475
Area max.32
Classroom 142G Weapons Range g425 $710
Area max.48
Classroom 1439 Weapons Range
Area max.32 5285 5475
Firing Range # 1(SO yard, 401ane} 5650/haur (4 hour minimum required)
Firing Range # 2(25 yard, S lane) 5125/how (4 hour minlmum required)
Firing Range # 3(25 yard, 301ane} 5425/how� (4 hours minimum required}
Firing Range # 4(100 yard, 101ane) 5165/hour (4 hour minimum required)
Tactical Village 5100/hour
Driving Track $100/hour
Use of Farce Simulator g65/hour
Police Additional Staf£ng
Police Officer $68/hour per person
IT Liaison 568/hour per person
Police Instructor $75/hour per person
'Janitorial $11/hour per person
*Police Stipulatlo�s
*Room 1135 is available for use after Spm ��300/4 hours if approved for use)
`Specialized areas are charged per hour
'Janitorial - Recommends 2 staff inembers per every 175 guests
'•For POLICE ticense Fees tha� are sio[ed on a per day Gosis, and ticensee agrees ro poy rhe fulf doify iicense Fee, even if arry ar alf affhe
res edive5 aceareused orn ortiorro ada .
NOTE� All renta!/ees arrd Ceposits ore tlue rn Julf at trme oJ bookfng antl may tre paitl6y cretl2/Cebi[ cara. Prices lisfed above are subJeR [o
change. 8ase rates listed above dv not indude overtime Jees ordeposits.
!n fhe case of Cdy af Fort Wortb departments, only non-Gene�al Fund depanments wr(16e charged fees forspace reservatlons. Genero�
Fund depnrtmenis wiflonfy be cborged where supplementol jees are required for e�rtra servrces such os jani[orinl, security, e[c.
RESCHEDULING AND CANCELLATION REQUESTS: Requests to cancel or
reschedule an event should be sent to BBPSTC administrative staff in writing at least
14 calendardays before the original event date. Events may be rescheduled to a
later date within six months of the original date based on space availability. A
reschedule fee of $50 per rented space will apply. Cancellation refunds shall be as
follows and may take up to 8 weeks to process:
6 weeks or more prior to event Refund 75%
of rental fee 2-6 weeks prior to event Refund 50%
of rental fee Less tf�an two weeks prior to e�ent No
refu nd
Cancellation due to indement weather Reschedule or Refund 75% of reservation fee
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 29 of 37
�VERTIME FEES: After hours staffing rates may apply for events taking place after 5pm
and/or on weekends.
PAYMENT: Payments may be made by debit or credit card or check. A reservation
booked under false pretenses will be canceled and will void any refunds of your
payment.
DECORATIONS AND EVENT SIGNAGE: Event holder shall not be permitted to nail, tack,
screw or otherwise physically attach materials to any part of BBPSTC, including the ceiling,
walls, window treatments, fixtures, windows, etc. All decorations and signage must be on a
table or freestanding, In addition, no paint sprays, glitter, confetti, shoe polisli or open flames
may be used in any part of BBPSTC. Tfiis includes items such as candles, hurricane torches
or lanterns. Battery opera#ed candles are permissible. All tables, decorations, displays, etc,
must be arranged so that clear and unobstructed pathways (as determined by BBPSTCj are
maint�ined throughout all areas of the facility. Emergency exits cannot be blocked. The POC
is required to submit a proposed plan for decorations and event signage to BBPSTC
administrative staff for review and approval a minimum of 14 calendar days prior to your
event. Once this proposal has been approved, notice of any changes, adds, and/or moves will
be required 48 hours prior to event.
TABLES: Classroom spaces are reserved as-is. No moving of tables, chairs, or equipment.
Multi-purpose Room rental fees include the use of tables and chairs. Our table sizes vary, Our
tables and chairs may not be taken outside, The POC is required to submit a set-up diagram
to BBPSTC administrative staff for review and approval a minimum of 14 calendar days prior
to your e�ent. Once this diagram has been approved, notice of any changes, adds, and/or
moves will be required 48 hours prior to event. Changes, adds, and/or moves requested on-
site will be charged a$50 Change Fee. Tables and cliairs will be set up by the Event Holder
at their own risk and expense.
DANCING AND MUSIC: Dancing is not allowed. Music, including live bands and D]s, may be
permitted under limited circumstances in the Multi-Purpose Room and Lobby with preapproval
from BBPSTC administrative staff. Space for music greatly reduces the maximum capacityof
these rooms. Noise levels must not disturb other building guests as determined by BBPSTC
administrative staff. Noise violators are subject to immediate removal from grounds
without refund_ BBPSTC reserves the right to limit music volume and song content.
IT, SOUND & A/V EQUIPMENT; The POC and any other persons responsible for making
audio-visual arrangements for the event will need to schedule time to meet with a mem6er
of BBPSTC administrative staff at least 7 calendar days prior to the ewent, BBPSTC does not
provide audio equipment or extension cords. You should notify us of your A/V needs when
you rent the room, Microphones, lecterns, projection screens, may be available for use on a
limited basis at an additional �harge to the Event Holder. An IT Liaison will be available to
assist with operator er�ors, but staff is not available to fix malfunctioning equipment. Event
Holders requiring access to computers and/or the internet may be required to complete a
separate Network Access Ag reement.
FOOD & BEVERAGES: Events providing food and/or beverages must have prior approval
from BBPSTC administrative staff at least 14 calendar days in advance of your event. All food
and beverages must eitfier be prepared by an established caterer and/or restaurant or
packaged in its original retail packaging. Rental of a room does not guarantee private use of
the catering kitchen, as it is a shared kitchen with all BBPSTC patrons. Cleaning items,
utensils, etc. are not furnished when utilizing the kitchens. You are responsible for making
sure the kitchen/catering area is clean after your rental, No items may be left in BBPSTC after
the specified rental period. Storage space is not provided except during rental times. Please
discuss #his information with your caterer. Food and drinks are not allowed in the Computer
Lab and Auditorium. Only beverages with covered lids are allowed in the Classrooms and Fire
Drill Grounds.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 30 of 37
PHOTOGRAPHY: Photography must be approved by BBPSTC prior to the event. There is no
charge for photography during a scheduled event in your scheduled area.
PARKING: SeN-parkin� is availahle in the Main Parking I_ot ONL.Y; 9C�asian�Ily muRlple
evei�ts are held at BBPSTC which result in additEonal traffic and limited parking availabillty.
We endeavor to inform yau of any such events that are planned for the same dat� and time
as your event end their poten[�al impact so that you may plan aocordingiy, Regardtess of
impact, Ycx� will be boimd by the terms of yeur r�ental contract and these regulations.
OTHER INFORMATION:
• we are a non-smoking facility. No smoking permttted, including e-cigarettes, in the
building. Ashtrays are available in the designated areas;
• No animals will b+e permitted in BBPSTC except for service animals currently on duty.
• Non-empbyee licensed ppen/corxealed frrearms are pronibited at the BBPST�.
• Vehides are NOT permitted to drive over curbs, sklewalks, or on any areas other tl�an
those designated as road or parki�g spaces at any tlme,
• Lim(ted storage space is available. Piease contact the BBPSTC administrative stafl` for
more informati�n_ 5taff may sign fbr deiiveries but will not 6e respor�ible for them.
Deco�ations, equipment, or supplies must be removed from the building at the end of
the rziHal per'rod,
• Any �ctivity, meeting, etc., which BBPSTC administrative sYaff deems ��s detrimental to
the facilities will not be permitted: BBPSTC reserves the right to exciude any groupor
individual deemed to be a risk to the City ot Fort Worth and/or BBPSTC property or
interests.
• No chiid ren's parties wili be scheduled. Shvuld an event be baoked under false pretenses,
all deposit funds will be forfeited.
• BBPSTC is a secured facility. All visitors are required to enter throug h the m�al de[ectors
Icxate.d at the main entrance.
• Inqutrles regarding the accessibiliry fo� those with dfsabllities should be directed [o
88PSTC administrative staff at (817j 392-6875.
I confirm by signature below, that i have read and understand the rules and
regulatio� stated herein govanirg facility usg, and agree to abide by all rulesand
assume flnancial responslbllity for any damsga to the facillty andequfpmemt.
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Organization Name
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Name of Event Event Date
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POC 5igr�t re Date
POC M�ilirtg Addres5 Gity State �Ip
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A gigned contr�tt and payment oi the rPntal fe� and deposit is required to confimY yovr event boetting
Pm&ssional Sen�ices Agrecmeat
CoFW andReid& Associatcs, Tnc.
Page 3l oI37
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11 Location. City does hereby grant to Contractor the use of certain space within the following
location for the purpose of conducting "The Reid Technique of Investigative Interviewing and Advanced
Interrogation Tecl�niques"training ("Services") for law enforcement personnel ("Program Participants'�:
1.1.1 Bob Bolen Public Training Safety Complex 511 W. FeliY St. Fort Worth, TX
76115
The Bob Bolen Public Safety Training Complex shall be referred to as"Premises" throughout this
Exhibit.
1.2 Condition of the Premises. Contractor expressly acknowledges and agrees that it has
conducted a full and complete physical examination of the Premises and hereby accepts the Premises, AS
IS, WHERE IS, AND WITHOUT ANY WARRANTIES OF WHATEVER NATCJRE, EXPRESS OR
IMPLIED, IT BIING TI� INTENTION OF CITY AND CONTRACTOR TO EXPRFSSLY
NEGATE AND EXCLUDE ALL WARRANTIFS EXPRFSS ORIMPLIID, INFACT ORBY LAW,
INCLUDING WITHOUT LIMITATION, TI� IMPLIID WARRANTY OF SUITABILITY, AND
THE WARRANTIFS OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR
PURPOSE, CONTAINID IN OR CREATID BY ANY APPLICABLE LAW OF Tf� STATE OF
TEXAS.
2.0 iT� , nF . PR .Mi� �
21 Contractor may use the Premises to conduct the Services in accordance with this
Agreement in support of its mission and for no otherpurpose.
2.2 Contractor shall only have use of the Premises beginning at 8:00 am and ending at 5:00
pm, Central Standard Time on the scheduled training session days.
2.3 In the event of a change in hours or a�ailability of the Premises, such change shall not give
rise to any claim against the City by the Contractor, whether forlostprofits, cost, overhead, orotherwise.
2.4 Contractor may bring onto the Premises any equipment reasonably necessary to further the
intended use of thePremises.
2.5 Contractor may not use any part of the Premises for any use or purpose that violates any
applicable law, regulations, or ordinance of the United States, the State of Texas, the County of Tarrant, or
the City of Fort Worth, or other lawful authority with jurisdiction of the Premises.
2.6 Contractor understands and agrees that the parking areas at the Premises are not for the
exclusive use of the Contractor and that the City and the Premises' patrons may use the parking spaces at
any tune.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 32 of 37
I .� 1� : Y�I�:►
3.1 Holdover Tenancy. Unless terminated earlier pursuant the terms of this Agreement, thi�
Agreement will expire without further notice when the Term expires. Any holding over by Contractor after
the Term expires will not constitute a renewal of the Agreement or give Contractor any rights in or to the
Premises, except as a tenant atwill.
� I 1111111�.y�►117.��.y1�)►f.y1:3111Y111�.�
41 In addition to any other duties and responsibilities set forth in this Agreement, Contractor
shall:
4.1.1 Ensure that all Program Participants and any other individual using the Premises
comply with any and all policies, rules, and regulations governing the use of the Premises.
The City will provide a copy of any suchpolicies, rules, andregulations within a reasonable
time after request by the Contractor.
4.1.2 Contractor and Program Participants shall not remain in the Premises beyond the
Contractor's approved hours, except in instances of eminent danger to the Program
Participants, severe weather conditions, emergencies declared by the City and other
situations determined in the sole discretion of the City.
4.1.3 Notification of changes to Program schedules, including cancellation but
excluding emergencies or Force Majeure Events, must be provided to the City within 24
hours prior to schedule start time. In case of emergency or Force Majeure Events, the
Contractor must notify the City promptly upon learning of such emergency or Force
Majeure Events.
4.1.4 NOT USE THE PREMISES FOR ANY PURPOSE NOT SET FORTH IN THIS
AGREEMENT, INCLUDING, BUT NOT LIMITED TO, CONDUCTING ANY
UNAUTHORZED BUSINESS.
4.1.6 Report any maintenance or repair needs to the City as soon as practicable.
4.1.7 Contractor agrees to notify City promptly upon the receipt of any claim or
lawsuit brought in connection with any injury, death, or damages at the Premises.
Contractor agrees to make its officers, representatives, agents, and employees
available to City, at all reasonable times, for any statements and case preparation
necessary for the defense of any claims or litigation for which City may be
responsible hereunder. Contractor shall place language in its contracts with
contractors and subcontractors that contractors shall notify City as required by
Contractor m this subsection.
4.1.12 While City will coinmission and oversee all repairs, Contractor will
reimburse City for any repairs that are made for any damage that occurs during
Services hours.
41.15 City will provide Contractor with necessary keys and security codes for
access to the Premises.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 33 of 37
41.16 Contractor will notify City immediately if the security of the Premises is
compromised.
4.2 The City will:
4.2.1 Furnishthenecessaryexistingutilitiesandelectricalpowera�ailableatthe
Premises for the ordinary and intended use of such, which includes lighting, heat
and air conditioning, and water. City shall notbe liable or responsible for accidents
or unavoidable delays.
4.2.2 Ensure the Premises is suitable for their intended purpose.
4.2.4 Ensure the Premises is ready for set up by Contractor in accordance with any
reasonable requests of the Contractor.
5.0 i,iENS
5.1 Contractor sl�all do no act or make any contract that may create or be the foundation for any
lien upon or interest in any City property. Any such contract or lien attempted to be created or filed shall
be void. Should any purported lien on City property be created or filed, Contractor, at its s ole expens e, shall
liquidate and discharge the same within ten (10) calendar days after notice from the City to do so. Should
Contractor fail to discharge the same, such failure shall constitute a breach of this Agreement, and the City
shall have the right to terminate this Agreement immediately. However, Contractor's financial obligation to
City to liquidate and discharge such lien shall survive following termination ofthis Agreement and until such
a time as the lien is discharged.
� I : : � 11.1 ' : 1/l
6.1 Contractor, at Contractor's own expense, shall keep the Premises and maintain all
equipment and other properties of City in a safe, sanitary, sightly condition and in good repair during all
Services or scheduled time set forth in this Agreement. Contractor shall restore and yield said Premises,
equipment, and all other properties belonging to the City back to City at the expiration of the Services or
scheduled time set forth in this Agreement in good or better condition as it existed at the beginning of the
Services or schedule time set forth in this Agreement and in which Contractor found them.
6.2 Contractor will not do or permit to be done any injury or damage to the Premises, or any
part thereof, or permit to be done anything that will damage or change the finish or appearance of the
Premises or the furnishings thereof or any other property belonging to the City by the erection or removal
of equipment or any other improvements, alterations or additions. No decorative or other materials shall be
nailed, tacked, screwed or otherwise physically attached to any part of the Premises, or to any of the
furnishings or fixtures of the City without the prior written consent of the City.
6.3 Subject to ordinary wear and tear, Contractor will pay the costs of repairing any damage
that may be done to the Premises or any of the fixtures, fumiture or furnishings by any act of Contractor or
any of Contractor's officers, representatives, servants, employees, agents, ProgramParticipants, or anyone
visiting the Premises upon the invitation of the Contractor. The City shall determine, m its sole discretion,
whether any damage has occurred, the amount of the damage and the reasonable costs of repairing the
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 34 of 37
damage, and whether, under the terms of this Agreement, the Contractor is responsible. City shall be the
sole judge of the quality ofthe maintenance and/or damage ofthe Premises, furnishings, fixture or furniture
by the Contractor. The costs ofrepairing any damage to the Premises shall be immediately due and payable
by the Contractor upon Contractor's receipt of a written invoice from City.
6.4 Subject to the prior written consent of the City, Contractor may place any signs within the
Premises necessaryto indicate Contractor's name and location. Any sign shall beprepared and installed by
the Contractor, at the sole cost of Contractor, in accordance with applicable rules and regulations of the
City and in keeping with the Premis es' decor. Any special requirements of Contractor c ontrary to the above
must be made a part of this Agreement by written amendment.
�I� �C�] .Z�lll xll .� �
7.1 If either party is unable, either in whole or part, to fulfill its obligations under this License
due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars;
blockades; insurrections; riots; epidemics; public health crisis; earthquakes; fires; floods; restraints or
prohibitions by any court, board, department, commission or agency of the United States or of any state;
declaration of a state of disaster or of emergency by the federal, state, county, or City government in
accordance with applicable law; issuance of an Imminent Threat Alert or Elevated Threat Alert by the
United States Department of Homeland Security or any equivalent alert system that may be instituted by
any agency of the United States; any arrests and restraints; civil disturbances; or explosion; or some other
reason beyond the Party's reasonable control (collectively, "Force Majeure Event"), the obligations so
affectedby such Force Majeure Event will be suspended only during the continuance of such event. If a
Force Majeure Event occurs, the City may, in its sole discretion, close or postpone the opening of its
Premises, parks, ar other City-owned and operated properties and facilities in the interest of public safety
and operate them as the City sees fit. Contractor hereby waives any claims it may have against the City for
damages resulting from any such Force Majeure Event.
8.0 Ri(''.HT nF F.N'I'RY AIVD iN�PECTTnN
8.1 In providing use of the Premises by Contractor, City does not relinquish the right to control
the management of the Premises, or the right to enforce all necessary and proper rules for the management
and operation of the same. After receiving notice by City, Contractor must permit City or its agents,
representatives, or employees to enter the Premises for the purposes of inspection; determining whethex
Contractor is complying with this Agreement; maintaining, repairing, or altering the Premises; or any other
reasonable purpose. During any inspection, City may perform any obligations that City is authorized or
required to perform under the terms of this Agreement or pursuant to its governmental duties under federal
state or local laws, rules or regulations. In the event of an emergency, no advance notice from City is
required.
9.0 i.i(�F.NSF� AIVD PFRMi'T'�
9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and
permits necessary for its operations.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 35 of 37
i i : � � � � .: � y� , �� � . � ; ui ►: � � .
In addition to the duties described in the Agreement, Contractor shall comply with the
following upon termination or expiration of the Agreement:
10.1 Prior to the effective date for expiration or termination of the Agreement,
Contractor shall promptly remove all of its personal property; provided, however, Contractor shall
not be obligated to remove any fiYtures. Contractor shall also repair any damage to the Premises
that occurred during Contractor's use of the Premises, including, but not limited to, any damage
that Contractor causes during removal of Contractor's property, to the reasonable satisfaction of
the City.
10.2 If Contractor fails to comply with its obligations in this Section, City may, at its
sole discretion, (i) remove Contractor's personal property and otherwise repair the Premises and
invoice Contractor for City's costs and expenses mcurred, such mvoice to be due and payable to
City within thirty (30) calendar days of its delivery to Contractor; ar(ii) following no less than
thirty (30) calendar days prior written notice to Contractor, take and hold any of Contractor's
personal property as City's sole property; or (m) pursue any remedy at law or in equity available
to City. If Contractor fails to surrender the Premises to City following termination ar expiration,
all liabilities and obligations of Contractor hereunder shall continue in effect until such is
surrendered.
10.3 Upon termination, all funds owed to the City shall be due and payable by the tenth
(lOth) calendar day after the effective date oftermination.
11.0 AC'.C'F��
11.1 Contractor will only use areas of the Premises that are approved in advance by City.
11.2 Contractor will assure that Program Participants adhere to the Services hours set
forth in the Agreement. Earlier access may only be granted by arrangement.
11.3 Program Participants will not be allowed to congregate or loiter in front of the main
entrance of the Premises or in the parking lot prior to 8:00 am or after 4:00 pm.
Professional Services Agreement
CoFW and Reid & Associates, Inc.
Page 36 of 37
01. . : i
: i � � \ : : 1 . � :
Ex�cu�ion ofthis 5ignature Verification Form �"Form") hereby cartifies that the following individuals
have the authority to legaliy b ia�d Contractor a�d #o execute any agreement, amendment , or change order
on beha]foFContractor. S�ch binding authority has been granted by �roperorder, reso lutio«. ordinance, or
othera�thorization of Contractor. City is fully entitied to rely on the warranty and representation set frnth
in Ehis �'orm in entering into any agreement or amendE��ent wiFli Contractar. Contractor wil[ submit an
updated FOm1 within ten (I 0) business days ifthere are any chan�es to the signatory authority, City is
entitled torely on any current e�cuted Fomtuntii it recei�es a re�ised Formthat has b�en properEy e!�ecuteil
by Contractor.
Name:
Tii le:
5ignaEure
Name:
T it le:
Si�nature
Name:
Title:
Signat��e
Na . f O.S�p P �fc=�l�
.
Si ature f esi ent/CEO
Oth�r Title
Date: �� ��� ��i
ProEssionel5crvit��AEuee�ntCoFW ;u�e1
Reid & Associ�c� ]nc. Page 37 of37