HomeMy WebLinkAboutContract 54361-A1DocuSign Envelope ID: ADFB37E2-B201-4D86-AEE8-E4483CAEEFFC
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CSC NO. 54361-A1
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 18216010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
This First Amendment FY 2021 Homeless Housing and Services Program Youth Set-Aside Contract
Number 18216010006 ("First Amendment") by and between the Texas Department of Housing and
Community Affairs, a public and official agency ofthe State ofTexas ("Department"), and City of Fort Worth,
a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties",
is executed to be effective on the date provided herein.
RECITALS
WHEREAS, on August 28, 2020 and August 28, 2020, the Department and Subrecipient,
respectively, respectively, executed the FY 2021 Homeless Housing And Services Program Youth Set-Aside
Contract Number 18216010006 to be effective on September 1, 2020 ("Contract"); and
WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has
authority to amend the Contract accordingly; and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree asfollows:
1. Subsection C, Pro�ram Participants Files, of Section 9, Recordkeeping Requirements, of the
Contract is hereby amended effective September 1, 2020, to read as follows:
"C. PROGRAM PARTICIPANT FILES. In accordance with 10 TAC §7.28(g), Subrecipient shall
maintain Program Participant files, for non-emergency activities providing direct subsidy to a
Program Participant regardless if the client is directly receiving the funds, that contain the
following:
(1) an Intake Application, including the signature or legally identifying mark of all adult
Household members certifying the validity of information provided, an area to identify
the staff person completing the intake application, and the language as required by Tex.
Gov't Code §434.212;
(2) certification from the Applicant that they meet the definition of Homeless or At-risk of
Homelessness. The certification must include the Program Participant's signature or
legally identifying mark;
(3) documentation of income eligibility, if applicable, which may include a DIS if
documentation is unobtainable;
First Amendment to HHSP Contract Number 18216010006 Page 1 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: ADFB37E2-B201-4D86-AEE8-E4483CAEEFFC
(4) documentation of annual recertification, as applicable, including income eligibility
determination and verification that the Program Participant lacks sufficient resources and
supports networks necessary to retain housing without assistance;
(5) documentation of determination of ineligibility for assistance when assistance is
denied. Documentation must include the reason for the determination of ineligibility;
(6) copies of all leases and rental assistance agreements for the provision of rental
assistance, documentation of payments made to owners for the provision of rental
assistance, and supporting documentation for these payments, including dates of
occupancy by Program Participants;
(7) documentation of the monthly allowance for utilities used to determine compliance
with the rent restriction; and
(8) documentation that the Dwelling Unit for Program Participants receiving rental
assistance complies with the Housing Standards in this Chapter, relating to Homelessness
Programs."
2. The "Budget" attached as Exhibit B to the Contract is hereby deleted and replaced in its entirety
with the "Budget" consisting of one page attached as Attachment #1 to this First Amendment to
be effective on the date executed by all Parties. The Uniform Grant Management Standards
continue to apply to this Contract.
3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern except to the extent that said terms conflict with the terms
of this First Amendment. In the event this First Amendment and the terms of the Contract are in
conflict, this First Amendment shall govern, unless it would make the Contract void by law.
4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the
Contract.
5. This First Amendment may be executed in several counterparts, each of which shall be deemed to
be an original copy, and all of which together shall constitute one agreement binding on Parties,
notwithstanding that all the Parties shall not have signed the same counterpart.
6. If any ofthe Parties returns a copy by facsimile machine or electronictransmission, the signing party
intends the copy of its authorized signature printed by the receiving machine or the electronic
transmission to be its original signature.
7. By signing this First Amendment, the Parties expressly understand and agree that its terms shall
become a part of the Contract as if it were set forth word for word therein.
8. This First Amendment shall be binding upon the Parties hereto and their respective successors and
assigns.
9. This First Amendment shall be effective on the date(s) provide herein.
First Amendment to HHSP Contract Number 18216010006 Page 2 of 4
DocuSign Envelope ID: ADFB37E2-B201-4D86-AEES-E4483CAEEFFC
AGREED TO AND EXECUTED BY:
SUBRECIPIENT:
City of Fort Worth,
a politi('al ub Ivision of the State of Texas
6ocu�igne 6y:
BY: ¢t�.s•�.s•�o Co�X�.
6 FB66
Name: ernan o Costa
Title: Assistant Citv Mana�er
4/29/2021 � 4:19:32 PM CDT
Date:
THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR
OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE.
DEPARTM ENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
DocuSigned by:
����
By:
Name: Abi�ail Versvp
Title: Its duly authorized officer or representative
4/30/2021 � 8:13:31 AM c�r
Date:
OFFICIAL RECORD
First Amendment to HHSP Contract Number 18216010006 Page 3
CITY SECRETARY
FT. WORTH, TX
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple
originals on the date written below their respective signatures to be effective on the Effective Date.
CITY OF FORT WORTH:
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
��
Fernando Costa (May 3, 202113:49 CDT)
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: May 3, 2021
APPROVAL RECOMMENDED:
�°� �. �Po��
Tara Perez l,May 3, 20211320 CDT)
By.
Name: Tara Perez
Title: Directions Home Manager
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By: P � oo a� � <
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Name: Mary J. Kayser �a�� nEXpe��a�
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
r��,.���
Tara Perez (May 3, 20211320 CDT)
By:
Name: Tara Perez
Title: Directions Home Manager
APPROVED AS TO FORM AND LEGALITY:
BrJp Pate (Ma 3, A2113:44 CDT)
��
Name: Jo Ann Pate
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
1295:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: ADFB37E2-B201-4D86-AEE8-E4483CAEEFFC
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERALREVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 18216010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
ATTACHMENT #1
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
Additional funds may be obligated via Amendment(s) during the Contract Term. Funds may only be
obligated and expended during the current Contract Term, and reported during the Close-Out Process.
Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
ADM I N ISTRATION $6,807.00
CASE MANAGEMENTSALARY $60,000.00
CONSTRUCTION/REHABILITATION/CONVERSION $0.00
ESSENTIAL SERVICES (only eligible in $0.00
conjunction with a street outreach, case
management, emergency shelter, street
outreach, or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a $69,332.00
Transitional Living Activity
OPERATIONS $0.00
TOTAL FUNDS AWARDED $136,139.00
III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
�DS
/ v
�
Denotes that the Subrecipient must request in writing any adjustment needed to a budget category
before the Department will make any adjustments to the budget categories. Only those written request(s)
from the Subrecipient received at least thirty (30) calendar days prior to the end of the Contract Term will
be reviewed. The Department may decline to review written requests received during the final thirty (30)
calendar days of the Contract Term.
First Amendment to HHSP Contract Number 1821601�006 Page 4 of 4
city of Fort wortn,
Mayor and
DATE: 06/16/20
Texas
Council Communication
M&C FILE NUMBER: M&C 20-0382
LOG NAME: 02HOMELESS HOUSING AND SERVICES PROGRAM - GENERAL AND YOUTH
SUBJECT
Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program
Funds for $486,499.00 and HHSP-Youth Set Aside for $136,139.00, Authorize Execution of Related Agreements, Authorize Execution of
SubGrant Agreements with Housing Authority of the City of Fort Worth DBA Fort Worth Housing Solutions to Provide Rental Assistance and with
Tarrant Counry Homeless Coalition to Provide Youth Rental Assistance and Case Management and Adopt Attached Appropriation
Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of grants and execution of contracts with the Texas Department of Housing and Community Affairs (TDHCA) for the
Homeless Housing and Services funds for $486,499.00 (HHSP-General) and $136,139.00 (HHSP-Youth);
2. Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of $486,499.00 to provide rental assistance to
at least 60 permanent supportive housing clients (HHSP-General);
3. Authorize the execution of subgrant agreement with Tarrant County Homeless Coalition in the amount of $136,139.00 to provide rental
assistance and case management to at least 15 youth (HHSP-Youth); and
4. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Grants Operating State Fund in the
amounts of $486,499.00 and $136,139.00 upon notification of award and receipt of funds.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of
Housing and Community Affairs (TDHCA) to nine municipalities with a population of 285,500 or greater, including the Ciry of Fort Worth.
The HHSP funds may be used to provide rental assistance, case management and other services or housing options to reduce homelessness.
The HHSP grant funds are currently used by Fort Worth Housing Solutions to provide rental assistance to 60 persons for permanent supportive
housing annually.
The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with additional funds to address homelessness
among young adults 18 to 24 years of age. The HHSP-Youth amount allocated to the City of Fort Worth is $136,139.00. Eligible services include
case management, emergency shelter, street outreach and transitional living. The HHSP-Youth grant funds are currenly used by Tarrant County
Homeless Coalition to pro; ide rental assistance and case management for 15 youth annually. TCHC will provide rental assistance and will partner
with a supportive services provider to provide case management for youth in the program.
Upon acceptance, the grant will begin on September 1, 2020. The City's Directions Home unit will administer the HHSP and HHSP-Youth funds
and monitor the sub-recipients, Fort Worth Housing Solutions and Tarrant County Homeless Coalition. The subgrant agreements will be from
September 1, 2020 to August 31, 2021.
An assistant city manager is authorized to execute the contracts.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental entity, state agency or public institution of
higher education: TDHCA and Fort Worth Housing Solutions. A Form 1295 is required for Tarrant County Homeless Coalition.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that, upon acceptance of the above recommendations, receipt of the grant funding and adoption of the attached
appropriation ordinance, funds will be available in the Grant Operating State Fund, as appropriated.
This is a reimbursement grant. The Directions Home unit will be responsible for the verification and submission of documents for these funds. Prior
to expenditure being made, the Directions Home unit has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by; Fernando Costa 6122
Originating Business Unit Head: Tara Perez 2235
Additional Information Contact: Tara Perez 2235