HomeMy WebLinkAboutContract 45844-A4CSC No. 45844-A4
ANlENDMENT No . 4
TO CITY SECRETARY CONTRACT No. 45844
WHEREAS, the City of Fort Worth (CITY) and Baird, Hampton & Brown,
Inc., (ENGINEER) made and entered into City Secretary Contract No. 45844,
(the CONTRACT) which was authorized by M&C C-26833 on the 10th day of June,
2014 in the amount of $1,000,000.00; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
North Riverside Drive from North Tarrant Parkway to Old Denton Road;
and
WHEREAS, the contract was subsequently amended, per M&C C-27695 on
the 3rd of May 2016, to include an increased scope of work and a total
revised fee of $1,392,000; and amended administratively on the 27t'' of
December 2019, to include an increased scope of work and a total revised
fee of $1,484,335; and amended per M&C 20-0590 on the 25t'' of August 2020,
to include an increased scope of work and total revised fee of $1,516,635.
WHEREAS, it has become necessary to execute Amendment No. 4 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in the proposals dated April l, 2021, a copy
of which are attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$9,775.00. (See Attached Funding Breakdown Sheet, Page -3-).
2.
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth
Professional5ervicesAgreementAmendmentTemplate FT. WORTH� Tx
PMO Official Release 8/1/2012
Page 1 of 4
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $1,526,410.00.
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All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
J�Gt/�Gt �GL�GIGlG�O�
Dana Burghdoff (May 13, 202 t241 CDT)
Dana Burghdoff
Assistant City Manager
ENGINEER
Baird, Hampton�& Brown, Inc.
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Austln Balyd, P.E.
Principal
DATE:
May 13, 2021
APPROVAL RECOMMENDED:
DATE : 04-19-2021
(.�J_ %�...� ,
W Johnson (Ma 11, 202110:40 CDT)
William Johnson, P.E.
Director, Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: N/A
E�C�i
DBlack (May 13, 202109:19 CDT)
Douglas W. Black
Assistant City Attorney
ATTEST:
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 2 of 4
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
I,� � � ? � I ,
Mary J. Kayser
City Secretary
Contract Compliance Manager:
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By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
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D2T2}C A. WYllt2, Pr1D, PE ��erekA.wn��ce,Pno,PE(May�,zozio6s�coT�
Name of Employee / Signature
Senior Project Manager
Title
❑ This form is N/A as No City Funds are associated with this Contract
Printed Name Signature
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 4
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 45844-A2
Amendment No. 4
Department Fund - Dept. - Account - Project - Activity - Year - Reference Amount
TPW 34014 - 0200431 - 5330500 - CO2272 - CO2330 - 9999 - 14010199 $9,775
Total: $9,775
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 4 of 4
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BAIRD, HAMPTON & BROWN
building partners
LETTER OF TRANSMITTAL
To: Derek White, PhD, PE BHB Project: 2014.706.000
Senior Project Manager
City of Fort Worth Re: North Riverside Drive
Transportation & Public Works
200 Texas St.
Fort Worth, TX 76102
From: Austin Baird, PE Date: April 1, 2021
WE ARE SENDING YOU: � ATTACHED � UNDER SEPARATE COVER
� SHOP DRAWINGS
[� PROGRESS DRAWINGS
� DRAWINGS
� SPECIFICATIONS
� COMPUTER DISK(S)
[� RECORD DRAWINGS
� COPY OF LETTER/REPORT
COPIES DATE DESCRIPTION
04-01-2021 NRD Amendment #4
04-01-2021 Task Order #7
04-01-2021 Attachment A (Scope)
04-01-2021 Attachment B (Compensation)
04-01-2021 Task Order #7 LOE
� ORIGINAL DRAWINGS
� OTHER
� FOR APPROVAL
� FOR YOUR INFORMATION
� FOR YOUR USE
� FOR YOUR ACTION
� AS REQUESTED
[� FOR REVIEW AND COMMENT
REMARKS
IF ENCLOSURES ARE NOT AS NOTED, PLEASE NOTIFY US AT ONCE
COPY TO:
3801 William D Tate, Suite 500 � Grapevine, TX 76051 � PH; 817-251-8550 � FX; 817-251-8810
TBPE Firm #44, TBPLS Firm #10011300, #10011302, #10194146
engineering � surveying � landscape
-
-
BAIRD, HAMPTON & BROWN
building partners
April 1, 2021
Raul E Lopez, P.E. Program Manager
Department of Transportation and Public Works
Arterials - Capital Delivery Division
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Office: 817.392.2457, Email: raul.lopez@fortworthtexas.gov
RE: N. RIVERSIDE DRIVE / AMENDMENT #4
SUMMERFIELDS BOULEVARD (DUAL LEFT TURN LANE)
N. RIVERSIDE DRIVE TO CANNONWOOD DRIVE
City Project No. 02272, DOE # 7236, BHB No. 17.706.000
Mr. Lopez:
Extending the west-bound lanes of Summerfields Boulevard to the N. Riverside Drive / Summerfields
Boulevard roundabout will allow for completion of the north, south and east legs of this intersection;
and we understand the City of Fort Worth wishes to proceed with an alternate design of this roadway to
provide a right-of-way section consistent with recent modifications to the master thoroughfare plan. As
well as to provide additional construction period services throughout the remainder of the overall
project's construction. Accordingly, we are pleased to offer our request for contract amendment to
incorporate this work into our professional services agreement.
Our efforts to provide for the alternate roadway design and right-of-way documents have been
estimated within the enclosed Level of Effort spreadsheet (LOE); $14,510. In addition, the LOE provides
an hourly budget for construction support services to attend an additional 24 site meetings ($17,790)
during the one-year-plus construction period of N. Riverside Drive and Summerfields Boulevard.
The original professional services contact executed in August 2014 (City Secretary No. 45844) provides
for a not-to-exceed amount of $1,000,000; and each phase of the project was authorized under separate
Task Orders. An amendment to this contract was approved in May 2016 (City Secretary Contact No.
45844-A1) for the amount of $392,000. A second amendment to this contract was approved in
December 2019 (City Secretary Contract No. 45844-A2) for the amount of $92,335. A third amendment
to this contract was approved in August 2020 (City Secretary Contract No. 45844-A3) for the amount of
$32,300.
Today, we are requesting a fourth amendment, in the amount of $9,775 as follows:
3801 William D Tate, Suite 500 � Grapevine, TX 76051 � PH; 817-251•8550 � FX; 817-251-8810
TBPE Firm #44, TBPLS Firm #10011300, #10011302, #10194146
engineering � surveying � landscape
Summerfields Boulevard
April 1, 2021
Page 2 of 2
Professional Services Amendment Contract
Agreement Amount Amount Total
Original Contract Amount $ 1,000,000
Amendment No. 1 to Contract $ 392,000 $ 1,392,000
Amendment No. 2 to Contract $ 92,335 $ 1,484,335
Amendment No. 3 to Contract $ 32,300 $ 1,516,635
Amendment No. 4 to Contract $ 9,775 $ 1,526,410
We hope you find the above and enclosed information complete; and encourage you to call with any
questions or comments.
We appreciate the opportunity to submit this request for contact amendment, and look forward to
working with you.
Thank you,
BAIRD, HAMPTON & BROWN
Austin Baird, PE
Principal, Sr. Civil Engineer
Enclosure: Attachment A— Scope of Engineering Design Service
Attachment B— Compensation for Engineering Services
Exhibit B-1— Level of Effort Spreadsheet
CC: Derek White, PhD, PE, Senior Project Manager
BHB Design Team
3801 William D Tate, Suite 500 � Grapevine, TX 76051 � PH; 817-251•8550 � FX; 817-251-8810
TBPE Firm #44, TBPLS Firm #10011300, #10011302, #10194146
engineering � surveying � landscape
ATTAC H M E N T"A"
SCOPE FOR ENGINEERING DESIGN SERVICES — TASK ORDER #7
N. RIVERSIDE DRIVE
SUMMERFIELDS BOULEVARD (DUAL LEFT TURN LANE)
N. RIVERSIDE DRIVE TO CANNONW DRIVE
City Project No. 02272
The objective of this Task Order Agreement is to prepare and modify construction
plans for the construction of dual left turn lanes along Summerfields Boulevard
serving the Caroline Court. The final plans are to be issued as a Change Order to the
construction contract for N. Riverside Drive.
The scope set forth herein defines the work to be performed by the ENGINEER in
completing this task order; and includes Design Management, Preliminary Design Plans and
additional Construction Phase Services.
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1.
1.2.
Managing the Team
• Lead, manage and direct design team activities.
• Ensure quality control is practiced in performance of the work.
• Communicate internally among team members.
• Task and allocate team resources.
Communications and Reporting
• Attend a pre-design peer review meeting with TPW leadership to review preliminary
scope, refine and validate project definition, and drive value in project delivery.
• Attend a pre-design peer review meeting with Stormwater Management, Water
Department, Parks Department and Real Property staff to review preliminary scope,
refine and validate project definition, and drive value in project delivery.
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
• Attend an expectation meeting with CITY Program Manager to define clear measures
of effectiveness for project delivery.
• Prepare, review and update Change/Decision Log with CITY Project Manager.
• Prepare information and exhibits for Lessons Learned at the direction of the CITY
Project Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement and
submit monthly in the format requested by the CITY.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
City of Fort Worth
Summe�elds Blvd.
Attachment A
Page 1 of 3
With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Baseline design schedule
D. Plan Submittal Checklists
E. Comment Resolution Log
F. Change/Decision Log
TASK 4. FINAL DESIGN (100 PERCENT)
Final plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the final design of the infrastructure as follows.
4.1. Development of Final Design Drawings and Specifications shall include the following:
• Traffic Control Performance Specification updated to reflect any changes as a
result of the conceptual phase.
• SUE plan drawings — N/A
• Updated existing and proposed typical section sheets.
• Define roadway alignments and profiles.
• Create existing and proposed roadway cross sections.
• Updated roadway plan and profile sheets displaying station and coordinate data for
all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required.
• No less than two bench marks and control points per plan/profile sheet.
• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
• Final roadway details to include curbs, curb expansion joints, driveways,
sidewalks, and pavement details.
• Final signing, pavement marking, illumination and signal layouts.
• Prepare water and sewer plans at locations where they conflict with the proposed
roadway or storm drain and address CITY comments. Prepare water and sewer
plans for proposed improvements:
o Water line modifications, including lowering and/or realignment, at all areas of
conflict.
o Sanitary Sewer line modifications, including realignment, at all areas of
conflict; non are anticipated.
4.2. Geotechnical Investigation/Pavement Design — N/A
4.3. Constructability Review — N/A
4.5. Utility Clearance -N/A
4.6 Project Decision Log
4.7 Construction Opinion
City of Fort Worth
Summerfields Blvd.
Attachment A
Page 2 of 3
• The ENGINEER shall prepare an opinion of probable construction cost and
submit this opinion to the CITY.
4.8 Roundabouts — N/A
4.9 Illumination — N/A
ASSUMPTIONS
• 3 sets of 11" x 17" plans will be delivered for the 60% design. 1 set of 22" x 34"
plans will be delivered.
• 1 set of specifications will be delivered for the 60% design.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• All submitted documents and checklists will be uploaded to the designated
project folder in Buzzsaw.
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• The plans uploaded onto Buzzsaw shall be downloaded by utility companies for
Utility Clearance.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Final Design drawings and specifications
B. Estimates of probable construction cost
City of Fort Worth
Summerfields Blvd.
Attachment A
Page 3 of 3
ATTACHMENT "B"
COMPENSATION FOR ENGINEERING SERVICES - TASK ORDER #7
N. RIVERSIDE DRIVE
SUMMERFIELDS BOULEVARD (DUAL LEFT TURN LANE)
N. RIVERSIDE DRIVE TO CANNONWOOD DRIVE
City Project No. 02272
Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services for Task Order No. 7 up to
$9,775, and shall be based on time and materials as summarized in Exhibit B-1 -
Engineer Invoice and Section IV - Summary of Total Project Fees. The total lump
sum fee shall be considered full compensation for the services described in
Attachment A, including all labor materials, supplies, and equipment necessary to
deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
ATTACHMENT "B"
COMPENSATION FOR ENGINEERING SERVICES — TASK ORDER #7
IV. Summary of Total Project Fees
Firm
Primary Responsibility
Fee Amount %
$9,775.00 100%
Prime Consultant
Baird, Hampton &
Brown, Inc.
Project Management and
Engineering -Task Order #7
Proposed MBE/SBE Sub-Consultants
n/a
Non-MBE/SBE Consultants
n/a
TOTAL $9,775.00 100%
Project Number & Name Total Fee MBE/SBE Fee MBE/SBE %
02272 - Task Order #1 253,835 144,834 57%
02272 - Task Order #2 344,219 32,500 9%
02272 - Task Order #3 287,367 21,860 8%
02272 - Task Order #4 506,579 67,854 13%
02272 - Task Order #5 92,335 0 0%
02272 - Task Order #6 32,300.00 0 0%
Subtotal for Above Tasks 1,516,635.00 267,048.00 18%
02272 - Task Order #7 9,775.00 0 0%
Total for All Task Orders 1,526,410.00 267,048.00 17%
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