HomeMy WebLinkAboutContract 50784-R3 (2)CSC No. 50784-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
Rodney R. Thronhilld/b/a
Wliite Rock Consultants
6510 Abrams Rd. Ste 520
Dallas, Texas 75231
Attn: Rod Thornhill
Re: Contract Renewal Notice
May 7, 2021
Contract No. CSC No. 50784-R3
Renewal Tenn No. #3: May 21, 2021 to May 22, 2022
The above referenced Contract with the City of Fort Worth expires on May 21, 2021.
Pursuant to the Contract, contract renewals are at the mutual a�reeinent of the parties. This ]etter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will.bebin immediately afrterthe Expiration Date: All otl�er terms and conditions of
the Contract remain unchanged.
To ab ee to renew the Contract. For an additional one (1)year period, please sign and
return tllis request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.�;ov/nurchasin�to insure
thatyour company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
Field Operations, Water Department
817-392-2693 .
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED: CITYOF FORT WORTH
Dana,, 8 It,;)� By: Dana Burgh�n,2-iM'u:40 CDT) Name: Dana Burgh.do ff Title: Assistant City Manager APPROVAL RECOlv.[MENDED: Cltrlrto;J/tet: !far4'et: By; Christopher HZrder (May 11, 2Q2107:19 CDT) Nam�: Chris Harder Title: . Water Directo r ATTEST:: By: Name: Mary JKayser Title: City Secretary Ve_ndorName _ ___,_,//� �By:�� Nam� Title: R c> P TI-Jo(?NH, J....L� Otvl.l E-R._ J
·Cori.tract Renewal CONTRACT CO:MPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting i:equirements. By:.��-� Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND· LEGALITY: _ By: 0Black (May 13, 2021 09:17 CDT) Na,me: Doug Black Title: Assistant City Atto rney CONTRACT AUTIIORIZATION: M&C: C-28678·Date Approved: _5/8/2018. ___ _ Form 1295 Certification No.:---,----Page2 of2
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COl9NCIL ACTIOIV: Approved on 5/8/2018
DATE: 5/8/2018 F�EFERENCE NO.: **C-28678 �OG �IAME: 601CAP2018-
WHITEROCKC
CODE: C �1(PE: CONSENT ���LIC NO
8-IEAf�ING:
SIDBJECT: Authorize Execution of an Agreement with Rodney R. Thornhill d/b/a Whiie Rock
Consultants in the Amount of $225,000.00 for Contract Management of the Inierceptor
Condition Assessment Program (ICAP) 2018 (ALL COUNCIL DISTRICTS)
RECOMMEiVDAT90N:
It is recommended that the City Council authorize execution of an Agreement with Rodney R.
Thornhill d/b/a White Rock Consultants in the Amount of $225,000.00 for Contract Managemenf of
the Interceptor Condition Assessment Program (ICAP) 2018 with the option io renew up to ihree
additional terms.
DOSCUSSI�N:
This Mayor and Council Communication is to authorize the professional services to be peRormed by
White Rock Consultants of managing the City's contractor's activities and developing work plans,
procedures, methodologies and criteria to assess the pipe condition program. The engineer will
integrate its findings and assessment results with the Wastewater Master Plan capaciiy
recommendation into a multi-year capital improvements work plan with the coordination of the Waier
Department Infrastructure Services Division. This project is part of the Water Department' s Saniiary
Sewer Overflow Initiative Program (SSOI).
On January 28, 2018, the City submitted its Sanitary Sewer OverFlow Corrective Action Plan to the
Texas Commission on Environmental Quality (TCEQ). The plan provided for preventive maintenance
cleaning and condition assessment of large diameter sanitary sewer mains, known as the Inierceptor
Condition Assessment Program (ICAP). Design and construction contracts, will be generated from
the ICAP Program.
This citywide proactive program, currently being overseen by Water Department Field Operaiions,
has goals of identifying and eliminating potential operation and maintenance issues and pipe
structural failures before they occur. Within the Fort Worth wastewater collection system, there are
approximately 263 miles of large diameter pipes that are equal to or greater than 24-inch diameter.
This agreement will continue the programs anticipated ten-year program that are required to
complete the assessment of all large diameter interceptors city wide.
M/WBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/VVBE Office, in accordance with the M/WBE or BDE Ordinance,
because the purchase of goods or services from source(s) where subcontracting or supplier
opportunities are negligible.
The project affects ALL COUNCIL DISTRICTS.
�ISCAL 16VFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated of the Water and Sewer Fund and that prior to an expenditure being made, ihe Wafe�
Department has the responsibility to validate the availability of funds.
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nd Department Accoun# Project E'rograrn Activity
OD ID
Submittecl for Citv Manaqer's Office bv:
Originating Department Flead:
Aeidifioraal Gnformation Contact:
Al"TACI-91VIE6�TS
601CAP2018-WHITEROCKC 1295 Form.pdf
Budget Refere�ce #
Year (Chaa-�iie9cB 2
Jay Chapa (5804)
Chris Harder (5020)
Robert Sauceda (2387)
Pabe 2 of 2
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