HomeMy WebLinkAboutContract 42524-A2 AMENDMENT NO. 2 to AGREEMENT
for ARCHITECTURAL DESIGN SERVICES
RICHARDSON BASS BUILDING EXHIBIT and CATERING at
WILL ROGERS MEMORIAL CENTER
STATE OF TEXAS §
§ CITY SECRETARY CONTRACT NO. Z
COUNTY OF TARRANT §
WHEREAS, The City of Fort Worth and Hahnfeld Hoffer Stanford (Architect) made and entered into City
Secretary Contract No. 42524 (The Contract) which was duly authorized administratively without the
requirement of an Mayor& Council approval, the 4th day of November, 2011; and Amendment No. 1 in the
amount of $1,330.00 was administratively executed to provide Additional Services for probable
construction cost estimating; and
WHEREAS, further amendment is necessary to revise Section V, Compensation to Architect, for the
design services; and
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives,
enter into the following agreement which amends the Contract:
1.
SECTION V-COMPENSATION TO ARCHITECT, is amended as follows:
"Replace Section V (Compensation to Architect) as described in Attachments 'A' and 'B'.
Attachments 'A' and 'B' are made a part of this Agreement. The total compensation for all
assignments to complete the Project shall be $111,294.00 plus up to $10,000.00 in reimbursable
expenses."
2.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
EXECUTED this the 't ay of � , z012, in Fort Worth, Tarrant County, Texas.
Hahnfeld Hoffer APPROVED: �. ,
Eric L. Ha—hrffefd, AIA Fernando Costa yy arm a p t
Principal Assistant City Manager Fi o o qq
O pV
APPROVA COMMENDED: RECORDED:, �d
By: U4v By. °°° 000°*°o
as�# Dougla . Wiersig, PE Mary J. Kayse AS
Director, Transportation& Publ Works Dept. City Secretary aatlaoo��''
APPR;Duglas
F D LEGALITY: M&C C-25795 (August 21, 2012)
Contract Authorization
By:
W. Black Date:
Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
WRMC - ring Renovation Page 1 of 1
�7
Amendment No.2 - l 'I September 2012
�'7�GNML�bJ� u�W
Y' J
1•
2(10 Bailey Avenue,Suite 1
Fort Worth,Texas 76107 Hahrdi ld
617.302,0692 Fax 0 SUrIftwd
architects/planners interiors
June 23, 2012
Revised July 11, 2012
Mr. Alfonso Meza
Registered Architect
City of Fort Worth
Transportation & Public Works Department
Facilities Management Group/Architectural Services
401 West 13th Street
Fort Worth, TX 76102-4616
Re: Architectural Design Services
Will Rogers Memorial Center
Exhibit, Catering Pantry
Alteration to the Richardson-Bass Building
Dear Mr. Meza:
Hahnfeld Hoffer Stanford appreciates the opportunity to provide this design services
proposal for proposed modifications to the Richardson-Bass Building to create new
exhibit space and catering facilities in the northwest quadrant of the current stalling area.
The information contained herein is representative of our understanding of the scope of
work and the scope of required services.
Design Team
Hahnfeld Hoffer Stanford (NON-HUB):
David Stanford, AIA Principal-in-Charge/Designer
Rick Bargas,AIA Project Manager
Yaggi Engineering, Inc. (HUB):
Elizabeth Yaggi, P.E. Principal/Mechanical, Electrical, Plumbing Engineer
Tim Yaggi, P.E. Principal/Mechanical, Electrical, Plumbing Engineer
MYD Structural Engineers (HUB):
Mahendra P.Yajnik, P.E. Principal/Structural Engineer
Dunaway Associates (NON-HUB):
Brooks Baca, P.E. Associate/Senior Project Manager
1
1 : 1 1 *INNOVATION. 1 1
Scope of Services
Hahnfeld Hoffer Stanford will provide comprehensive basic design services including
architectural, structural engineering, mechanical engineering, electrical engineering, and
plumbing engineering, civil engineering, kitchen consultant (if required), cost estimator
(if required), and Texas Accessibility Standards (TAS) review will be additional services.
ARCHITECTURAL DESIGN SERVICES SCOPE OF WORK
A. General
Hahnfeld Hoffer Stanford will provide the following general design services:
I
• Overall administration/project management for the Owner.
• Visual/aesthetic architectural design of the facility and related architectural
improvements.
• Work with Owner to develop project goals, objectives, program of required
spaces and total project budget; assist Owner in developing project
schedule/construction budget and project milestones.
• Review all design work for compliance with local building codes and zoning;
and overall coordination of architectural and engineering design services.
i
• Assist in obtaining all permits, Owner and regulatory agencies approvals,
variances or other exceptions to governing codes, laws and regulations.
• Sign and seal Construction Documents as required by Texas Board of
Architectural Examiners.
B. Pre-Design/Schematic Design (COMPLETED)
• Reconfirm Owner's goal and objectives for project.
• Coordinate and manage design work of structural engineer, MEP engineers,
and additional service consultants.
• Develop floor plans and interior elevations as required.
• Develop material and finish selections.
• Mechanical, electrical, plumbing, and structural consultants will provide a
narrative or "one line" drawings of proposed systems.
• Prepare presentation materials including plans and elevations necessary to
generally describe design to Owner.
2
• Meet with City of Fort Worth building official/planning development staff to
review proposed building design; adjust design as necessary to comply with
their interpretations.
• Lead project design reviews with the Owner and A/E team.
C. Design Development (INCLUDED IN PROPOSAL)
• Coordinate and manage design work of structural engineers, MEP engineers,
civil engineers, and kitchen consultant (if required).
• Prepare interior elevation drawings and details.
• Develop specifications for materials and interior finishes.
• Review and coordinate drawings/specifications prepared by all engineering
consultants for conformance with project design intent.
• Lead project team design reviews with the Owner and A/E team.
D. Construction Documents (INCLUDED IN PROPOSAL)
• Develop drawings/design information in sufficient manner for general
contractor bidding purposes.
• Provide drawings/design information for interior finishes,
assemblies/components, millwork and special features of interior spaces.
• Review and coordinate drawings prepared by all consultants for purpose of
checking for conformance with visual, aesthetic and technical design
requirements.
• Submit 95% Construction Documents for Owner review/approval; incorporate
Owner review comments.
E. Bidding and Negotiation (INCLUDED IN PROPOSAL)
• Lead pre-bid conference to review Construction Documents plans with
prospective general contractors. Prepare addend u ms/cl arification responses
to bidder's questions.
• Submit Construction Documents to state/local agencies having jurisdiction
over project for review/approval.
• Assist Owner in review of general contractor bids; review
references/qualifications of subcontractors; assist in review of general
contractor construction contract, bonds and insurance requirements.
3
F. Construction Administration (INCLUDED IN PROPOSAL)
• Provide architectural representation of Owner at project site at intervals
appropriate to stage of construction operations, to become generally familiar
with the work and keep Owner informed about progress and quality of the
work completed, endeavor to guard against defects and deficiencies in the
work, and determine in general if work is being performed in a manner that
will be in accordance with Construction Documents when fully completed;
Architect shall not make exhaustive or continuous site visits to check the
quality of the work; Architect shall not control or have charge of, OR be
responsible for construction methods, means, techniques, job-site safety or
sequences of work in connection with the project; these are the
responsibilities of the general contractor; Architect shall not be responsible for
general contractor's, sub-contractor's, and their agents acts or omissions, or
failure to perform the work in accordance with Construction Documents.
• All Owner/general contractor communications about matters arising out of or
relating to Construction Documents shall be through Architect's office.
• Review/certify monthly applications for payment based upon evaluation of the
work in place and general contractor's current schedule of values.
• Review/take appropriate action on construction submittals such as shop
drawings, product data, and samples.
• Review/take appropriate action on reasonable request from the general
contractor on additional information, clarifications, interpretations related to
the work, requests for information, etc.
• Review change proposals and change orders requested for project when
related to the work; review general contractor'S as-built documents.
• Prepare Substantial Completion punchlist and review general contractor's
project close-out documents prior to release of final Application for Payment.
BASIS OF COMPENSATION
Basic Services
Hahnfeld Hoffer Stanford proposes a Lump Sum Basic Services Fee (Architectural,
Structural, and MEP) of $95,000.00 ($106,330.00 total fee less previously paid
$10,000.00 for Pre-Design/Schematic Design Phases and $1,330.00 in Additional
Services - Amendment No. 1). This fee is based upon the Opinion of Probable Cost
developed by Riddle & Goodnight, Inc. of $1,302,563.00 for the completion of the
remaining phases of design documentation and construction administration services.
Additional Services
1. Dunaway Associates, Inc., for any civil engineering design services; $4,000.00
(Non-HUB).
4
2. Ackerman Barnes Consulting, Inc. for kitchen consulting (if required) (Non-HUB).
3. Riddle & Goodnight, Inc.for any cost estimating (if required) (Non-HUB).
REIMBURSABLE EXPENSES
Reimbursable Expenses are in addition to Basic Services and Additional Services and
include actual expenditures made necessary by our Architectural Services and include
actual expenditures made by the Architect's employees and consultants in the interest of
the Project. These include the following:
• Reimbursable expenses for printing, including final Construction Document
printing for general contractor bidding is estimated at$5,000.00.
• Expense of fees paid for securing approval of authorities having jurisdiction over
the Project; TAS Accessibility-third parry plan review and inspection fees would
be approximately$964.00; K+K Associates, LLP. (HUB)
OWNER'S RESPONSIBILITIES
The Owner will make available any existing documentation to the Architect for his use.
The Owner will be responsible for non-construction issues associated with the
development of the project. Architect will assist Owner with the preparation of drawings
and diagrams as necessary to submit to the City of Fort Worth.
The Architect will assist Owner in obtaining vendors for the services not included in this
proposal, including but not limited to environmental engineering, geotechnical testing,
and independent construction material testing.
We certainly look forward our continued relationship with the City of Fort Worth, as we
provide design services for your project. If you have any additional questions or
comments, please advise.
Sincerely,
HAHNFELD HOFFER STANFORD
architect planners Interiors
Eric L. Hahnfeld,AIA I
Principal
Enclosures:
Exhibit'A': Yaggi Engineer, Inc. Proposal (HUB)
Exhibit'B': MY-D Structural Engineers Proposal (HUB)
Exhibit'C': Dunaway Associates Proposal
Exhibit 'D': K+K Associates, LLP Proposal (HUB)
5
EXHIBIT A
YA 001 ENGINEERING, JNC-
ELIZABETH A.YAGGI.P.E.
R.TIM YAGGI,P.E.
June 27,2012
Mr.David Stanford
Hahnfeld Hoffer Stanford
200 Bailey Avenue, Suite 200
Foil Worth, Texas 76107
Re: Will Rogers Memorial Center
Richardson Bass Renovation
Dear David:
We appreciate the opportunity to provide MEP engineering services for the referenced project as
described in your e-mail dated September. 15, 2011. The project consists of providing the design
for HVAC, plumbing, electrical and fire protection for a new exhibits space and catering kitchen
of approximately 7,700 square feet located in the northwest corner of the Richardson Bass
building. Baird Hampton Brown will provide mechanical, plumbing and fire protection
engineering services as a sub-consultant to Yaggi Engineering.
Our fee proposal makes the following assumptions:
0 We understand that the entire project will be designed at one time; no phasing of design
has been included,
0 Kitchen equipment design will be performed by others. YEI will provide MEP
connections to the kitchen equipment only.
a We understand that this project will not be LEED certified.
a Our scope will include energy calculations and certification for the mechanical and
lighting systems for the renovated area, but will not include the building envelope.
a We cannot be responsible for equipment delivery that affects construction schedules.
0 Our fee proposal is based upon producing the Contract Documents using AutoCad. This
proposal does not include producing cadd drawings in Microstation format.
® It is our understanding that our MEP engineering design will include providing new
services within the renovated area only. Any re-design or upgrade of existing building
MEP systems is not included. If required, any upgrade of existing MEP systems located
outside renovation or expansion area will be considered to be Additional Services as
outlined below.
® Telephone/data rough-in will be provided and does not include wiring, equipment,jacks,
etc.
0 This proposal assumes that services during construction will be limited to review of shop
drawing submittals, responses to requests for information and two site visits during
construction.
6840 W.1-20.Suite 270 Phone 817-483-2373
Arlington,TX 76017 mm.yagglenglneering.corn Fax 817-483-4233
Mr. David Stanford
June 27,2012
Page 2
We propose to provide the MEP engineering design for the referenced project in sufficient detail
to receive construction bids from subcontractors and in sufficient detail to install the systems in
accordance with applicable codes. Deliverables will include original drawings (CARD Plots) and
specifications prepared for binding separately. Drawings will be seated by a Registered/Licensed
Engineer.
Furthermore, the design will be in accordance with criteria and guidance received from the
Owner via communication from HHS. Criteria will also include the following:
1. One copy of Owner-approved floor plans in AutoCAD or REVIT format.
2. Utility rOLIgh-in and connection requirements and locations of all equipment furnished
under other divisions of the specifications or equipment furnished by another contract.
In consideration for the scope described above we propose the following stipulated sum fees:
,-700
Design Development Phase (30%) $ <�) I
Construction Documents Phase(45%) $ 8,550
Bidding&Negotiations(5%) $ 950
Construction Administration $ 3,800
Total AM P Fee $ 19,000
Invoices will be forwarded to your office based upon the percentage of design completed during
each billing period and will be due upon receipt of each invoice. Stipulated sum includes cost of
long distance telephone calls, telephone faxes and mailing costs. Stipulated sum includes travel
expenses for travel to the project site, but does not include reproduction expenses, other than
single copy originals for Your final report. Travel expenses, plotting and reproduction expenses,
other than those identified above will not be incurred without your prior approval, at which point
these expenses will be reimbursed at cost payable under the same conditions as the stipulated
SUM.
Hourly rates for Additional Services, such as revisions to previously approved work, work
outside of the scope itemized herein or special studies, if requested, will be performed at the
following rates, plus direct expenses, payable under the same conditions as the stipulated sum:
Principal $175 per hour
Project Manager $150 per hour
Sr. Engineer $125 per hour
Engineer- PE $100 per hour
Engineer- EIT $85 per hour
Sr. Designer $90 per hour
Designer $80 per hour
• Mr, David Stanford
'June 27,2012
Page 3
CADD/Drafting $70 per hour
Clerical $70 per hour
Yaggi Engineering shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the Work, for the acts or omissions of the Contractor,
Subcontractors or any other persons performing any of the Work, or for the failure of any of them
to carry out the Work in accordance with the Contract documents, The total aggregate liability
arising from professional acts, error or omission shall be limited to the fee for the services
rendered on this project.
Please call if you have any questions or if you need additional information.
Sincerely,
YAGGI ENGINEERING,INC. ACCEPTED:
Signature
4 .1
Elizabet A. Yaggi,P.E. Title
EAY/sr Date
AHEN®RA YAJNIK IT m
E/kNIO
STRUCTURAL ENGINEERS February 10,2012
Mahendra P.Yajnik,P.E.
President
David Stanford,AIA
Hahnfeld Hoffer Stanford Architects
200 Bailey Avenue,Suite 200
Fort Worth,TX 76107
RE: Richardson Bass Exhibits Area
Will Rogers Equestrian Center
Fort Worth,TX
Dear David:
At your request, we have assembled a proposed scope of services and fees for
structural engineering services on the renovation of the Richardson Bass Exhibits
area for the Will Rogers Equestrian Center in Ft. Worth, TX. Our proposal is based
our initial meeting with you.
It is our understanding that the project consists of a partial infill of a stab within an
existing building. A new glass and masonry wall will separate this area and movable
partition wall will also be added within the exhibits area. Our services will be to
provide the slab-on-grade structure and support the masonry walls and the movable
partition from the existing structure. An alternate fee is to be provided for cutting
openings though the exterior walls and the addition of an exterior canopy.
The following scope of services is proposed:
A. DESIGN DEVELOPMENT:
• NIA
B. CONSTRUCTION DOCUMENTS:
• Structural design and detailing of structures
• Structural design drawings for construction
• Coordination of structural drawings with furnished architectural,
mechanical, electrical, and plumbing drawings
• Review specifications pertaining to structure
C. BIDDING:
• Answer bidders'questions pertaining to structural drawings and
specifications
• Provide addenda as necessary
D. CONSTRUCTION ADMINISTRATION:
• Review structural shop drawings, red-mark and return 1 reproducible
and 2 prints on all submittals
• Provide one site visit during construction.
MY D Structural Engineers,LLC
305 NE Loop 820,Suite 507•Hurst,TX 76053•817-284-8056 a Fax 817-284-5075
Richardson Bass Exhibits Area Page 2
Feb. 10, 2012
This proposal is contingent upon the following:
1. Backgrounds for floor plans, building sections, and elevations will be provided by others. Floor
plan backgrounds will be provided as electronic files in Autocad or Revit.
2. The project will be designed and constructed in one phase.
3. A subsurface geotechnical analysis and report will be provided by others with foundation
recommendations.
4. A site plan and grading plan will be provided with finished elevation and exterior grades around the
building perimeter.
We propose a fixed fee of$4,000 for the slab-on-grade renovation with an additional fee of$1,000 as
shown for the exterior canopy and opening construction. Our fees associated with the phases above
are as follows:
Phase % Fee Add'l Fee
A. Design Development
B. Construction Documents Canopy&
C. Construction Documents-100%, Bidding 85 $3,400.00 Openings
Subtotal Construction Documents 85 $3,400.00 $1,000.00
D. Construction Administration 15 $600.00
Total $4,000.00 $1,000.00
The fee listed for Construction Administration shall be paid in equal payments based upon the
estimated number of months to complete the construction of the structural work.
This proposal specifically excludes the following items as well as any work not considered to be within
the scope of normal engineering services:
Number Exclusion
1. Design of retention systems
2. Design of bracing or shoring for construction
3. Review and determination of structural fire-resistance requirements
4. Material testing
5. Providing inspections and statements that the structure is in
compliance with our plans and specifications.
6. 1 Special investigations for environmental site assessments
Revisions approved by the Architect and Owner to the scope of services, changes to design, and
items not listed above under scope of services will be considered an additional service and will be
billed at our standard hourly rates. Our current hourly rates are:
Title Rate
Principal $150.00
Project Manager $135.00
Engineer $100.00
Senior CADD Technician $75.00
CADD Technician $65.00
Clerical $60.00
Richardson Bass Exhibits Area Page 3
Feb. 10, 2012
The following items are considered reimbursable expenses and will be billed at cost plus ten percent
(10%):
Expense Exceptions
Reproduction Other than normal coordination prints
Plotting In addition to normal plotting
Courier Service
Postage
All invoices shall be paid within 30 days from date of invoice.
In the event this project is delayed or terminated prior to completion, compensation shall be based on
the current hourly rates for services performed to date. MY D shall be paid after Architect receives
payment from Owner. MY D shall carry professional liability insurance on errors and omissions
throughout the duration of this contract.
We appreciate the opportunity to provide this proposal and look forward to working with your firm on
this project. If you have any Questions or need additional information, please do not hesitate to
contact us.
Should this proposal meet with your approval, please sign below and return one copy to our office for
our files.Acceptance indicates our authorization to proceed.
Sincerely,
MY D STRUCTURAL ENGINEERS, LM
1414
Paul T.Lundstrom, Jr., PE
Accepted: Title
Date:
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EXHIBIT C
D.U N AWAY
Dunaway No. P000669.000
June 22, 2012
Mr. David Stanford
Hahnfeld Hoffer Stanford
200 Bailey Avenue, Suite 200
Fort Worth,Texas 76107
Reference: Proposal for Professional Civil Engineering Services
WRIVIC—Richardson Bass Renovations/P000669.000
Dear Mr. Stanford:
Dunaway Associates, L.P. (Dunaway) is pleased to submit this proposal for professional civil
engineering services for the Civil Construction Documents to serve the Richardson Bass
Renovations. Based on conversations with you,we believe the following scope of services will meet
your needs for this project,
BASE SCOPE OF WORK
1, Site/Civil Construction Documents — Dunaway will prepare construction plans and
specifications for the private infrastructure improvements to the Richardson Bass
Building after an Owner-approved Site and Building Plan is received. These
improvements consist of a one-time design for Site/Civil grading, paving, utilities, and
demolition. These plans and specifications will be signed and seated by a Registered
Professional Engineer licensed in the State of Texas and will be processed with the City
of Fort Worth for approval and construction. A tentative list of drawings anticipated to be
prepared for this project follows:
® Demolition Plan
0 Site Dimension and Coordinate Control Plan
® Site Details
® Grading Plan
® Utility Layout
41 Water&Sanitary Sewer Details
2. City of Fort Worth Utility Tapsand Impact Fees — Dunaway will coordinate the service
taps into the public main lines along Rip Johnson Road with the City of Fort Worth Water
Department. It is anticipated that city forces will construct the taps and set the new
services for domestic water and sewer. No Transportation I Public Works facilities or
CFA will be required for this work.
3. Franchise Utility Coordination — Dunaway will coordinate the proposed and existing
services in Rip-Johnson with the.Franchise Utility companies and MEP. It is anticipated
that no offsite civil design is required for this work.
550 Bailey Avenue,Sulle 400 9 Foitftrth,Texos 76107 A-z Tel;817,335.1121 6 Fax:$17.335.7437 4F dunmayassoclatescorn
Proposal for Professional Civil Engineering Services
WRMC—Richardson Bass Renovations
June 22, 2012/Page 2 f
Any additional meetings, submittals, reviews, and revisions, other than those stated
above, directed by City of Fort Worth Staff or caused by changes outside of Dunaway's
control, are not included In the Base Fee,
BASE FEE
i
Dunaway Associates, L.P. proposes to provide the above-described scope of work for a LUMP I
SUM fee of $4,000, exclusive of reimbursable expenses. Please find attached to this proposal
our Standard Terms& Conditions for professional services,which is also part of this proposal.
ADDITIONAL SERVICES (not included In proposal� 1
The following is a list of some, but not necessarily all, of the services that can be useful or
required for a project of this type. The listed services have not been included in this proposal.
Dunaway can provide or sub-consult many of these services if desired by City of Fort Worth. if
Owner determines any of these services is desired, Dunaway can either amend this proposal to
incorporate the desired service or services or recommend other actions to cover the needs as
expressed.
1. Community Facilities Agreement
2. Construction Administrative Services.
i
3. Phase I and Phase 2 Environmental Site Assessments.
4. City of Fort Worth Urban Forestry Plans and Applications or revisions for Phase i or III.
5. Design of franchise utilities (gas, electric, telephone and cable TV)will be conducted by
the franchise utility companies. Usually, each franchise utility company will provide its
own design. If desired, Dunaway will show the conduit for each of these on our drawings
provided that the size, number and material for each conduit is provided to Dunaway by
the utility company.
!
6. Redesign efforts related to site plan or building footprint changes after approved site
plan is received or significant design efforts have begun are not included.
7. Boundary surveys and as-built surveys and/or easements by separate instrument.
8. Soil Investigation/Laboratory Testing: Dunaway recommends that City of Fort Worth
retain an independent laboratory for use in any testing required during the design phase,
i.e., for density approval in the street rights-of-way, and for any site excavation and i
embankment that might be required for this project,
9. Construction inspection services are not included. Dunaway does not provide
construction inspection services. Normally,.we recommend that.City of Fort Worth retain
a geotechnical engineering consultant'to provide construction inspection services for
private improvements.
10. Landscape and Irrigation planning, coordination, and design.
G:.XProposa1sW000001P000$69•WRMCRidtardsonBessRenovations%PtoposaWOOD669 R•B Building Proposet HHS..A012.0622-9.d"x
it
5500n1!eyAverwe,Suite WO 0 Foil Wo0h,texos 76107 A? tel:8E7.335,1121 4,Fox:817.335.7437 41 dunovroyossoeioles.com l
Proposal for Professional Civil Engineering Se►vices
WRMC —Richardson Bass Renovations
.tune 22, 2012/Page 3
Only those services specifically mentioned in the Scope of Work section are offered as part of
this proposal.
If this proposal meets with your approval, please sign below and return one copy to our office as our
notice to proceed. We appreciate the opportunity to assist you with this project and look forward to its
success.
Respectfully subMi.ied,
DUNAWA AS C1, TES, . .a S4 p LP Agreed & Accepted
a Tex s Ed it �p � rtershEp
HAHNFELD HOFFER ST'ANFORD
ro. , . aca By:
Assocc!e/Sergi r Project Manager
Name:
Title:
Date:
Attachments
JSTISIBImIlb
G:tProposais100M1P000669-VVRtACRictiardsonBassRenovations\ProposaltP000669_R-B Bui:d n®Proposet HtiS_2012.0622-t.docx
ts'..,U Ou11:+y Av,-nut.5Utr..100 Fol Wofth,I.:xts 16 1(,17 0 ka 017.3:31,I h;I �? For:.6 17.335.7437 � d:+r ri•::nynsso i,t>s.c c311
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��DNUINAWAY
STANDARD TERMS CONDITIONS
Page 9 ®f 2
BASE CONTRACT:
Client: Hahnfeld Hoffer Stanford
Service Professional: Dunaway Associates,L,P.
Project Name: WRMC®Richardson Bass Renovations
These Standard Terms"« Conditions are at`cached to and fully incorporated Into the Base Contract. The Base Contract,together with thee®
Standard Terms and Conditions,Is sometimes called this"Agreement"herein.
L Basis of Compensation. Professional Services shall be billed was committed by the Client or Dunaway Associates,L.P„their
monthly and based upon either a percent complete for lump sum employees,agents,or subconsultants. Consequential damages
tasks or Dunaway Associates, L.P.'s Standard Hourly Bill Rate Include,but are not limited to,loss of use and toss of profit.
Schedule. This Schedule Is updated annually In January. IV. No Duties to Third Parties. The services to be performed by }
2012 STANDARD HOURLY BILL RATE SCHEDULE Dunaway Associates, L.P. under this Agreement are Intended
STAFF TYPE HOURLY BILL RATE solely for the benefit of the Client. Nothing contained herein shall
Administrative........................................$67.00-$87.00 confer any rights upon or create any duties on the part of Dunaway
Cadd Technician....................................$76.00-$90.00 Associates,L.P.toward any parson or persons not a party to this
Department Directors................•............$155.00-$225.00 Agreement including, but not limited to any contractor,
Graduate Engineer.............•..................$94.00-$105,00 subcontractor, supplier, or the agents, officers, employees,
Design Technician.................................$92.00-$150.00 Insurers,orsureties of anyof them,
Environmentai Scientist.........................$78.00-$130.00 V. Claims Limited to insurance Coverage. The Client and
Expert Witness 1 Special Consultant......$225.00-$275.00
Field Supervisor.....................••••••••......$90.00-$160.00 Dunaway Associates, L.P. waive all rights for damages, each Financial................................................$70.00-$165.00 against the other and against the contractors, subconsultants,
Information Systems............................. $75.00-$165.00 agents,and employees of the other,but only to the extent covered
insfrument Operator................... $45.00 by property Insurance during or after construction, except such
.•••••• rights as they may have to the proceeds of such insurance. The
!minim...,..ner..............................•..........$65,00 Client and Dunaway Associates, L.P. each shall require similar t
Land Planner Architect
..............................$95.000-1 5.000 waivers from their contractors,subconsultants,and agents.
Landscape Architect..................•...........$95.00-$145.00
Landscape Planner................................$85.00-$95.00 Vt. General Contractor Duties and Responsibilities. Neither the
MarketinglBusiness Development,.........$65,00-$120.00 professional activities of Dunaway Associates, L.R, nor the
Principal.................................................$175.00-$225.00 presence of Dunaway Associates, L.P.or his or her employees
Production Manager ........$100.00-$120.00 j
9--••••••••••••••••••••••• and subconsuitanls al a construction site,shall relieve the General
Project Engineer....................................$110.00-$160.00 Contractor and any other entity of their obligations, duties and
Project Surveyor....................................$95.00-$140•a0 responsiblydles Including, but not limited to, construction means,
Project Manager....................................$110.00-$150.00 methods, sequence, techniques or procedures necessary for
Rodman..........................•......................$40.00 performing,superintending or coordinating all portions of the Wor'r.
Survey Manager....................................$1 f 5,00-$150.00 of constructlon In accordance with the contract documents and any
Survey Party Chief.................................$108.00-$117.00 health or safety precautions required by any regulatory agencies.
Survey Technician.................................$77.00-$95.00 Dunaway Associates, L.P. and his or her personnel have no i
TrafficlTransportallon Engineer..............$94,00-$150.00 authority to exercise any control over any construction contractor
If. Limitation of Liability. To the fullest extent permitted bylaw,and or other entity or their employees In connection with their work or
any health or safety precautions. The Client agrees that the
notwithstanding any other provision of this Agreement,the total General Contractor is solely responsible for jotlske safety, and
liability In the aggregate of Dunaway Associates, L,P. and warrants that this Intent shall be made evident in the Clients
Dunaway Associates, L.P.'s officers, directors, partners, agreement with the General Contractor. The Client also agrees
employees, agents and Dunaway Associates, L.P.'s that the Client, Dunaway Associates, L.P. and Dunaway
Subconsultants,and any of them,to Client and anyone claiming Associates,L.P.'s Subconsultants shall be Indemnified and shall ?
by,through or under Client,for any and all daims,tosses,costs,or be made additional insureds under the General Contractor's '
damages whatsoever arising out of,resulting from,or In any way general liability insurance policy.
related to the Project or this Agreement from any cause or causes,
including but not limited to the negligence,professional errors VIL Cancellation. it is understood that this Agreement may be
or omissions, strict liability or breach of contract, or warranty canceled at any if= by the Client and payment shall be due
express or Implied of Dunaway,Associates, L.P. or Dunaway based on the method of computatlon In Section I only on.No k �
Associates,L.P.'s officers,directors,partners,employees,agents performed or expenses incurred to date of cancellation.
or Dunaway Associates, L.P.s Subconsultants or any of them, VIII. Payments and Interest; Client recognizes that prompt payment
shall not exceed the amount of professional liability p p p ym nt i
Insurance available at the time of settlement or judgment for of Dunaway Associates,L.P.'s Invoices is an essential aspect of
any claims arising that pertain to the services provided under the overall consideration.Dunaway Associates, L.P. requires for
this Agreement. Client agrees to limit any claims against DA providing service to ClienL Client agrees to pay all charges not in t
for services strictly In the control of DA°s professional dispute within 30 days of date of invoice. statement of charges
services as outlined in this Agreement for services will be submitted by the 15° of each month. All
accounts past due 60 days from date of invoice shall pay Interest
III. No Consequential Damages. Notwithstanding any other at the rate of 18%(1.5016 per month),or maximum allowable by j
provision of this Agreement, neither party shall be liable to the law, whichever Is lower, of the past due amount per month.
other for any consequential damages incurred due to the fault of
the other party,regardless of the nature of this fault or whether it
G:Wroposars10006001P000669•WRMCRichardsoneassRenovalionslProposshP000o09_R-B auildine Proposal HNS 2012-0s22.9,docx
550 VD[levAvenue.Suite 400 4e For]worth,texas 76107:lel;617.335.112E 0 fox:817.335.2437 4a dunowovossociores.com I
STANDARD !T
Page 2 of 2
IX, Cessation of Services. if Client,for any reason,falls to pay the C. For services not offered as a part of Dunaway
undisputed portion of Dunaway Associates,LP.'s Invoices within Associates, L.P.'s normal services, the Client may, at
30 days of Invoice date,Dunaway Associates,L.P,has the right to his option,contract directly with the third party for such j
cease work on the project and Client shall waive any claim against services or through Dunaway Associates, L.P. If such
Dunaway Associates, L.P. for cessation of services, and shall contracts are made through Dunaway Associates,L.P.,
defend and Indemnify Dunaway Associates, L.P. from and a service charge of 10% will be added to the net
against any claims for injury or loss stemming from Dunaway amount of such contracts.
Associates, L.P.'s cessation of service. ,Client shall also pay
Dunaway Associates, L.P. the cost associated with premature XV, Certifications, Guarantees and Warranties. Dunaway
project demobilization. In the event the project is remobilized, Associates, L.P.shall not be required to execute any document
Client shall also pay the cost of remobilizal<on, and shall that would result in Its certifying,guaranteeing or warranting the
renegotiate appropriate contract terms and conditions, such as existence of conditions whose existence Dunaway Associates,
those associated with budget,schedule or scope of service. L.P.cannot ascertain.
i
X. Legal Action. Subject In all respects to the other provisions of this XVI. Assignment. Neither party to this Agreement shall transfer,sublet
Agreement,In the event legal action Is necessary to enforce the or assign any rights or duties under or Interest in this Agreement,
payment terms of this Agreement,the prevailing party In any such Including but not limited to monies that are due or monies that may
action shall be entitled to collect any Judgment or settlement sums be due, without the prior written consent of the other party.
due, plus reasonable attorney's fees, court costs and other Subcontracting to subconsultants,normally contemplated by the
reasonable expenses Incurred by the prevailing party in Consultant as a generally accepted business practice,shall not be
connection with such collection action. considered an assignment for purposes of this Agreement
Xt. Dispute Resolution and Termination. In the event any bill,or XVII. Miscellaneous.
portion thereof,Is disputed by Client,Client shall notify Dunaway
Associates, L.P.within 10 days of receipt of the bill in question, A. intellectual Property. The drawings, specifications and
and Client and Dunaway Associates, L.P.shall work together to any other work products (including but not limited to
resolve the matter within 60 days of its being called to Dunaway software programs and electronic media of any i
Associates, L.P.'s attention. If resolution of the matter Is not description) prepared by Dunaway Associates, L.P. for
attained within 60 days,either party may terminate this Agreement this project shall remain the property of Dunaway j
In accordance wth conditions Indicated in the termination of Associates, L.P. and Dunaway Associates, L.P. shall
agreement clause speclfledIn Section Vll. retain ail common law, statutory and other reserved
rights,Including the copyright,where applicable.
XII. Medlatlon, in an effort to resolve any conflicts that arise during
the design and construction of the Project or following the B, Entire Agreement, This Agreement Is the entire
completion of the Project, the Client and Dunaway Associates, agreement between the parties with respect to the
L.P.agree that all disputes between them arising out of or relating subject matter of this Agreement and shall be binding
to this Agreement or the Project shall be submitted to nonbinding upon and Inure to the benefit of the parties hereto and
mediation unless the parties mutually agree otherwise. The Client their respective legal representatives, heirs, successors i
and Dunaway Associates,L.P.further agree to include a similar and assigns, I
mediation provision in all agreements with Independent contractors
and subconsultants retained for the Project and to require all C. Counieroarts. This Agreement shall be executed with
independent contractors and subconsullants also to Include a one or more separate counterparts,each of which,when
similar mediation provision In all agreements with their so executed,shall,together,constitute and be one in the i
subcontractors,subconsultants,suppliers and fabricators,thereby same Instrument. j
providing for mediation as the primary method for dispute
resolution between the parties to all those agreements. D. Governing Law and Venue. This Agreement shall be
XIII. Surveying Regulatlons. Land Surveying In the State of Texas is governed by, and construed in accordance with the
substantive laws of the State of Texas and the parties
regulated by the Texas Board of Professional Land Surveying, hereto agree and consent that venue for all purposes
Building A,Suite 156,12100 Park 35 Circle,Austin,Texas 78753, shall be in Tarrant County,Texas.
telephone number(512)239.5263. E
XIV. Reimbursable Expenses. Other charges which may apply to the E. Proposal Expiration. The terms stated In the proposal j
Client's project Include: are valid only if executed by both parties within 90 days
from the date of the proposal,
A. Printing and reproduction shall be billed at standard
commercial rates. F. Free Publicity. Dunaway Associates, L.P.has the right
to photograph the above named project and to use the
B. All direct non labor expense, including bid advertising, photos in the promotion of the professional practice of
etc,, and travel and subsistence for the principals and Dunaway Associates, L.P. through advertising, public
staff as required for the proper execution of the work, relations, brochures or other marketing materials,
are charged at actual invoice cost. Filing fees paid by Should additional photos be needed In the future, the
Dunaway Associates, L.P.will be charged at cost plus client agrees to provide reasonable access to the project, j
10%. Travel by passenger vehicles shall be at a rate
commensurate with IRS regu€allons,
650 Bosley Avenue,Suite 400 Fort worth,Texas 76107 4 ref:817,335,1121 4 Fax 817.335.7437 4 dunowoyossocloles.com
EXHIBIT D
t1SS(�{:fA�LS
June 27,2012
Halinfeld Hoffer Stanford
Mr.Eric Hahnfeld,AIA
200 Bailey Avenue Suite 200
Fort Worth,Texas 76107
Re: TAS Plan Review and Inspection Services Proposal
Will Rogers Memorial Center
Exhibit and Catering Pantry Alterations
Richardson-Bass Building
Fort North,Texas
Dear Mr.Hahnfeld:
We appreciate the opportunity of being invited to team with your firm on the referenced project.
Below is a brief outline of our proposal for accessibility consulting requirements.
We will provide a Texas Accessibilities Standards(TAS)Plan Review report at the 100%
Construction document phase.During design and construction we will be available for questions
or clarifications. When construction is complete,we will perform the State required TAS Site
Inspection and deliver a TAS Inspection Report.
Hahnfeld Hoffer Stanford typically registers coanplett d projects online with the Texas
Department of Licensing and Regulation,at the time of issuing construction documents. Should
HHS not perform the registration, an additional$175 will be part of the fee for the project.
Our fees are based on the construction value of each project,and proposed as follows:
Project Plan Review Fee Inspection Fee Discount if Paid Together Total
Will Rogers
Memorial Center $510.00 $561.00 -a107.00 $964.00
Exhibit and Catering
Pantry Alterations
Richardson-Bass Building
Hopefully,this provides you with the information you need as you go forward with your project.
Please feel free to call with any questions. We are looking forward to working with you.
Sincerely,
Sharon Krueger,AIA, Registered Accessibility Specialist
Partner K+K Associates,LLP
K+K Associates,LLP 6405 Tranquility Ct., Arlington, Texas 76016.2070 (817)781-3044 fax(817)457.3038
TAS Compliance Services
,.►-%i-%v.kpluskassociates.com emailo skrueger@kpliaskassociates.com
ATTACHMENT"B"to AMENDMENT NO.2 to AGREEMENT
for ARCHITECTURAL DESIGN SERVICES
RICHARDSON-BASS BUILDING EXHIBIT&CATERING at
WILL ROGERS MEMORIAL CENTER
Add the following to the Agreement:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide design development, construction documents, and construction administration
services for the renovation of the northwest quadrant stall area of the existing
Richardson-Bass Building to provide new exhibit space and catering areas. The
Richardson-Bass Building is located in the Will Rogers Memorial Center in Fort Worth,
Texas("Project"). The scope of services(excluding programming and schematic phase
which is completed)is described more fully in Attachment"A"of this Agreement.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
5. The Architect shall perform services as outlined in the following: Hahnfeld Hoffer Stanford's letter,
dated June 23, 2012 (Revised July 11,2012), subject: Architectural Design Services, Will Rogers
Memorial Center, Exhibit & Catering Pantry, Alteration to the Richardson-Bass Building, which is
attached hereto as Attachment"A" , and Attachment"B"which modifies the Agreement. Attachments
"A"&"B"are made a part of this Agreement.
SECTION IV SPECIAL SERVICES OF ARCHITECT
I. If authorized in writing by City, Architect shall furnish or obtain from others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I - SERVICES OF THE ARCHITECT and Attachments "A" & `B." These special
services will be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in SECTION III-CHARACTER OF ARCHITECT'S SERVICES and Attachments"A"&
"B" including Amendment No.1, which was executed on March 29, 2012 for the amount of$1,330.00,
hereof shall be $111,294.00, hereinafter referred to as the "total fee," including up to $10,000.00 in
reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
2.1. Completion of Programming and Schematic Design and cost estimates 20%(Completed)
2.2. Completion of Design Development and cost estimates 40%
2.3. Completion of Construction Documents and cost estimates 75%
2.4. Action by City Council to accept bids 80%
2.5. Final acceptance of the Project by the City 100%
WRMC Richardson-Bass Exhibit&Catering Renovation Page 1 of 5
Attachment"B"to Amendment No.2 September 2012
2.6. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
2.6.1 Printing Costs
2.6.2.Enhanced CAD drawings for public and City meetings.
2.6.3.Long distance phone calls
2.6.4.Postage and courier expenses
2.6.5.Other costs with prior approval of the City.
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
1. The Construction Budget for the Project is$1,303,000.00. If the Construction Budget is exceeded by
the lowest bona fide bid,the City may(1)award the contract,(2 abandon the project and terminate this
agreement,or(3)cooperate in the reduction of the Project Scope and features as required to stay within
the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the
project and rebid,the Architect shall,without additional fee,modify the Drawings and Specifications as
necessary to stay within the Construction Budget. In the event the City abandons the project,the City
may terminate this Agreement, and the Architect shall be entitled to 80%of the total fee plus allowable
reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design, at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Programming and Schematic Design Phase: (COMPLETED)
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work,design and coordination of utilities,landscaping and facility
design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend
two City meeting(if required)during the design of the project.
2.4. Architect shall prepare the design in stages as follows:
2.4.1.Design Development Phase: Preparation of architectural and MEP plans, principal
elevations, civil and utility site plans, cartoon set, selection of principal equipment and
finishes, and discipline-based cost estimates. Upon written approval of this phase of the
work,Architect may proceed to the Construction Document Phase.
2.4.2.Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans,finishes schedules,detailed technical specifications,and detailed cost estimates.
2.5. Format of Drawings
2.5.1.Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
WRMC Richardson-Bass Exhibit&Catering Renovation Page 2 of 5
Attachment"B"to Amendment No.2 September 2012
2.5.2.Drawings shall plot to 2204 sheet to facilitate half-size I lxl7 prints. Fonts shall be legible
at half-size.
2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The Architect(if required)will pay all fees required for TDLR reviews
and inspections. All designs shall be in conformance with the Elimination of Architectural
Barriers Act, State of Texas,and the City of Fort Worth Building Codes.
2.6.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.6.2.The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction, and a building-commissioning program in the design
of the Project.
2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.10.Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.11.The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and conduct the
Prebid Conference,and participate in the contractor selection process.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals,observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
WRMC Richardson-Bass Exhibit&Catering Renovation Page 3 of 5
Attachment"B"to Amendment No.2 September 2012
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs, drawings, specifications, documents, and other work products of the Architect,whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final printed designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
6. Prepare schedules using the following scheduling software systems: Primavera Version 6.1 or
Primavera Contractor Version 6.1 or Primavera SureTrak Version 3 or Mircosoft Project Version
2003/2007. The softwares can be later versions. If a different software is planned,the software has to
be previously approved by the City.
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the Projects
for the purposes of transmitting instructions, receiving information, interpreting and defining City's
policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide"Instructions to Offers"and"General Conditions"for use in assembling the Project Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
WRMC Richardson-Bass Exhibit&Catering Renovation Page 4 of 5
Attachment"B"to Amendment No.2 September 2012
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
SECTION XVII M/WBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530,the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 25%is established for this Agreement and its commitment to meet that goal. Any misrepresentation
of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may
result in termination of this Agreement and debarment from participating in City contracts for a period
of time not less than three years.
xxxxxxxxxxxxxxxxxxxx The Remainder of this Page Is Intentionally Left Blank xxxxxxxxxxxxxxxxxxxx
WRMC Richardson-Bass Exhibit&Catering Renovation Page 5 of 5
Attachment"B"to Amendment No.2 September 2012
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FURTWORT111
Ir-
COUNCIL ACTION: Approved on 8/21/2012-Ordinance No. 20335-08-2012
DATE: 8/21/2012 REFERENCE NO.: ""C-25795 LOG NAME: 25WRMC RB EXHIBIT
CATERING
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 42524 with
Hahnfeld Hoffer& Stanford, LLC, in the Amount of$99,964.00 Plus Up to $5,000.00 in
Reimbursable Expenses to Design and Provide Construction Administration for Alterations
to the Exhibit and Catering Spaces in the Richardson-Bass Building at the Will Rogers
Memorial Center and Adopt Supplemental Appropriation Ordinance Increasing
Appropriations in the Culture and Tourism Fund in the Amount of$104,964.00 and
Decreasing the Assigned Fund Balance by the Same Amount (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture
and Tourism Fund in the amount of$104,964.00 and decreasing the assigned fund balance by the
same amount; and
2. Authorize the execution of Amendment No. 2 to City Secretary Contract Number 42524 with
Hahnfeld Hoffer& Stanford, LLC, in the amount of$99,964.00 plus up to the amount of$5,000.00 in
reimbursable expenses for the design and construction administration services for alterations to the
exhibit and catering spaces in the Richardson-Bass Building at the Will Rogers Memorial Center
increasing the contract amount to $111,294.00 plus up to the amount of$10,000.00 in reimbursable
expenses.
DISCUSSION:
On November 4, 2011, a Schematics Phase I Design Agreement was administratively executed with
Hahnfeld Hoffer& Stanford, LLC, in the amount of$15,000.00 including up to $5,000.00 in
reimbursable expenses to alter the Richardson-Bass Building to provide exhibit and catering spaces
at the Will Rogers Memorial Center. On March 29, 2012, Amendment No. 1 in the amount of
$1,330.00 was administratively executed to provide an opinion of probable construction cost for the
Schematic Phase I.
This amendment will provide the remaining design and construction administration services to
implement this project. Hahnfeld Hoffer& Stanford, LLC, is one of the five architectural firms
previously selected to provide design and construction administration services for medium sized
projects. This firm also has extensive knowledge of the Will Rogers Memorial Center facilities.
The overall project cost is expected to be:
Design $ 121,294.00
Construction $ 1,303,000.00
FF&E $ 100,000.00
ITS, Contingency, Staff $ 198,706.00
Total $1,723,000.00
1,**.,•//nr nf— rn�»n�i, � —1)Ir l-1'71<IV, IA 4/71/7/117 n/11)/1) 111
Hahnfeld Hoffer& Stanford, LLC, is in compliance with the City's M/WBE ordinance by committing to
an additional 25 percent participation on this Amendment No. 2. The City's goal on this amendmerit is
25 percent.
The project is physically located in COUNCIL DISTRICT 7 but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation and adoption of the attached supplemental appropriation ordinance, funds will be
available in the current capital budget, as appropriated, of the Culture and Tourism Fund. Upon
approval, the assigned fund balance of the Culture and Tourism Fund will exceed the minimum
reserve as outlined in the Financial Management Policy Statements.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG04 539120 0246000 $104,964.00 GG04 539120 0246000 $104,964.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: James Horner (2505)
ATTACHMENTS
25WRMC RB EXHIBIT CATERING SA012.doc
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