HomeMy WebLinkAboutContract 54406-A2CSC No. 54406-A2
AMENDMENT 2 TO CITY OF FORT WORTH CONTRACT 54406 SUBGRANT
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND HOUSING
AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS FOR RENTAL ASSISTANCE AND ADMINISTRATION
This Amendment is made and entered into by and between the City of Fort Worth, a home-rule
municipality of the State of Texas ("City"), acting by and through Fernando Costa, its duly
authorized Assistant City Manager, and HOUSING AUTHORITY OF THE CITY OF FORT
WORTH DBA FORT WORTH HOUSING SOLUTIONS, a Texas housing authority
("Agency"). City and Agency are referred to individually as a"Party" and sometimes collectively
referred to as the "Parties."
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Contract No. 54406, (the "Agreement");
WHEREAS, on January 11, 2021, the Parties agreed to amend the Agreement and Exhibit
A to change the scope of services to clarify responsibilities of subgrantee and add Exhibit G
Policies and Procedures to the Agreement; and
WHEREAS, the Parties agree to amend the Agreement to change the eXisting allocations
to better reflect the needs of the program.
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
EXHIBIT "B" Budget attached to the Agreement is hereby amended and replaced in its
entirety with the following:
EXHIBIT "B"
BUDGET
Agencv will submit invoices for reimbursement bv the 15t" of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
Amendment 2 to CSC 54406 OFFICIAL RECORD
CoFW and HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOU
soLUTioNs CITY SECRETARY
FT. WORTH, TX
For payroll expenses, timesheets signed and dated by employees and approved by
supervisor for all payroll expenses listed with the code of time being billed to
City/Directions Home. Paystub must include pay period, date paid, amount and
eXpenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries
with applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll eXpenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. . If a cancelled check is not possible, a bank statement with the
expense highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice.
For the audit, bank statements showing payments, Form 941 s and allocation
documentation will be reviewed.
Reimbursement Requests shall be submitted to:
City Manager's Office
Directions Home
Attention Tara Perez
200 Texas Street
Fort Worth TX 76102
Amendment 2 to CSC 54406 Page 2 of 5
CoFW and HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS
PROGRAM COSTS
ADMINISTRATIVE COSTS
A. PERSONNEL (By title)
Directions Home Coordinator
Special Programs Director
Inspector
Housing clerk (1/2021-3/2021)
PERSONNEL TOTAL:
B. FRINGE BENEFITS
Health coverage/Retirement
Directions Home Coordinator
Special Program Director
Inspector
Housing clerk (1/2021-3/2021)
FRINGE BENEFITS TOTAL:
C. MILEAGE
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
E. OTHER APPROVED
Office Supplies
HMIS fee
Temporary services
Inspection fee
OTHER APPROVED TOTAL:
DIRECT CLIENT EXPENSES
CLIENT EXPENSES
Client Expenses/Rental Assistance
CLIENT EXPENSES TOTAL:
TOTAL PROGRAM COST:
Total
$430,631.00
$9,746.00
$2,758.00
$4,221.00
$440.00
$17,165.00
$2,158.00
$1,036.00
$881.00
$118.00
$4,193.00
$106.00
$68.00
$174.00
$409,099.00
$409,099.00
$430,631.00
Amendment 2 to CSC 54406 Page 3 of 5
CoFW and HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS
II.
This amendment is effective as of the date it is fully executed by both parties.
III.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties. Capitalized terms not defined herein shall have
the meanings assigned to them in the Agreement.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
Amendment 2 to CSC 54406 Page 4 of 5
CoFW and HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20_
FOR CITY OF FORT WORTH:
� cL,
Fernando Costa (May 25, 2021 17:48 CDT)
Fernando Costa
Assistant City Manager
FOR AGENCY:
Mq`v- MA��iq�et Le�nohS
,
Mary-Margaret Lemons (May 24, 202115:59 CDT)
Mary-Margaret Lemons
President
Date:
M ay 25, 2021
APPROVAL RECOMMENDED
Jo✓l � "P��
Tara Perez (May 24, 2021 16:02 CDT)
Tara Perez,
Manager, Directions Home
Date: May 24, 2021
APPROVED AS TO FORM AND
LEGALITY
Jo Pate (Ma 2, 202117:26 CDT)
Jo Ann Pate, Assistant City Attorney
Date: M ay 25, 2021
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Date: M a�/ 24� 2�21
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ATTEST:
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Mary J. Kayser, City Secretary
May 26, 2021
Date:
M&C No.:
J a✓l c� "PQ��
Tara Perez (May 24, 2021 16:02 CDT)
Tara Perez
Manager, Directions Home
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
Amendment 2 to CSC 54406 Page 5 of 5
CoFW and HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS
City of Fort Worth,
Mayor and
DATE: 06/16/20
Texas
Council Communication
M&C FILE NUMBER: M&C 20-0382
LOG NAME: 02HOMELESS HOUSING AND SERVICES PROGRAM - GENERAL AND YOUTH
SUBJECT
Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program
Funds for $486,499.00 and HHSP-Youth Set Aside for $136,139.00, Authorize Execution of Related Agreements, Authorize Execution of
SubGrant Agreements with Housing Authority of the City of Fort Worth DBA Fort Worth Housing Solutions to Provide Rental Assistance and with
Tarrant County Homeless Coalition to Provide Youth Rental Assistance and Case Management and Adopt Attached Appropriation
Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of grants and execution of contracts with the Texas Department of Housing and Community Affairs (TDHCA) for the
Homeless Housing and Services funds for $486,499.00 (HHSP-General) and $136,139.00 (HHSP-Youth);
2. Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of $486,499.00 to provide rental assistance to
at least 60 permanent supportive housing clients (HHSP-General);
3. Authorize the execution of subgrant agreement with Tarrant County Homeless Coalition in the amount of $136,139.00 to provide rental
assistance and case management to at least 15 youth (HHSP-Youth); and
4. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Grants Operating State Fund in the
amounts of $486,499.00 and $136,139.00 upon notification of award and receipt of funds.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of
Housing and Community Affairs (TDHCA) to nine municipalities with a population of 285,500 or greater, including the City of Fort Worth.
The HHSP funds may be used to provide rental assistance, case management and other services or housing options to reduce homelessness.
The HHSP grant funds are currently used by Fort Worth Housing Solutions to provide rental assistance to 60 persons for permanent supportive
housing annually.
The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with additional funds to address homelessness
among young adults 18 to 24 years of age. The HHSP-Youth amount allocated to the City of Fort Worth is $136,139.00. Eligible services include
case management, emergency shelter, street outreach and transitional living. The HHSP-Youth grant funds are currenly used by Tarrant County
Homeless Coalition to provide rental assistance and case management for 15 youth annually. TCHC will provide rental assistance and will partner
with a supportive services provider to provide case management for youth in the program.
Upon acceptance, the grant will begin on September 1, 2020. The City's Directions Home unit will administer the HHSP and HHSP-Youth funds
and monitor the sub-recipients, Fort Worth Housing Solutions and Tarrant County Homeless Coalition. The subgrant agreements will be from
September 1, 2020 to August 31, 2021.
An assistant city manager is authorized to execute the contracts.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental entity, state agency or public institution of
higher education: TDHCA and Fort Worth Housing Solutions. A Form 1295 is required for Tarrant County Homeless Coalition.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that, upon acceptance of the above recommendations, receipt of the grant funding and adoption of the attached
appropriation ordinance, funds will be available in the Grant Operating State Fund, as appropriated.
This is a reimbursement grant. The Directions Home unit will be responsible for the verification and submission of documents for these funds. Prior
to expenditure being made, the Directions Home unit has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Fernando Costa 6122
Originating Business Unit Head: Tara Perez 2235
Additional Information Contact: Tara Perez 2235