HomeMy WebLinkAboutContract 55790CSC N o. 55790
AGREEMENT FOR COMMUNITY BASED PROGRAMS
THE SHAKEN BABY ALLIANCE
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and The Shaken Baby Alliance, a Texas non-profit
corporation ("Contractor"), acting by and through Bonnie Armstrong, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called Fort
Worth Child Abuse Prevention Project ("Program"), which will support the police department's
crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate Fort Worth
Child Abuse Prevention Project; and
WHEREAS, as consideration far Contractor's performance and operation of the Fort
Worth Child Abuse Prevention Project, City has appropriated monies in the CCPD Budget in the
amount of $299,869.12 ("Program Funds") to provide to Contractor on a reimbursable basis,
subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
L This Agreement between City and Contractor
2. Exhibit A— Scope of Wark: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Project Plan Status Report OFFICIAL RECORD
6. Exhibit E— Quarterly Outcomes Report
7. Exhibit F— Request for Budget Modification Form CITY SECRETARY
FT. W�RTH, TX
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8. Exhibit G— Corrective Action Plan
9. Exhibit H— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
Resnonsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accardance with the Budget Narrative Form as described
in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit `B"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $299,869.12 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractar. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "SBA - RFR Month"
and sent either via email to PSM(a�fortworthtexas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made
within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned
to the Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email to PSM(a�fortworthtexas.gov or to
the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon June 1, 2021 (`Bffective Date"), and shall end on
May 31, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be
completed no later than May 31, 2024. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Proj ect Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the September, December, March, and June RFR and Project Plan Status
Report submittals. Additionally, the Quarterly Outcomes Report must include descriptions of any
realized successes, and zip code data for unduplicated participants. The monthly Project Plan
Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after
the end of each month.
4.3 Contractor agrees that the monthly Request far Reimbursement and Proj ect Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received befare the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, ar Quarterly
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Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit "G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractar shall:
(a) Stop wark under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
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6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractars, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied ar
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its ofiicers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
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expressly understood and agreed that officers, members, agents, employees, subcontractars,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCL UDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
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10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractars, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
ar privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
ar ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
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13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory ar common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilit. (�CGL�: Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required general liability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limitbasis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
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(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if far any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
ar state agency, board, ar commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
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shall lie in state courts located in Tarrant County, Texas ar the United States District Court far the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
179 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subj ect to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
FY2021 Community Based Programs Agreement Page 12 of 42
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18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: The Shaken Baby Alliance
Bonnie Armstrong, Executive Director
101 Summit Ave., Suite 505
Fort Worth, TX, 76102
19. Counterparts: Electronicallv Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or mare counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pd� or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractar shall verify tbe identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
FY2021 Community Based Programs Agreement Page 13 of 42
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HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor. (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 42
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this lst day of �une , 20 21 .
APPROVED AND AGREED FOR CITY
OF FORT WORTH
�� �
Jesus J. Chapa (Jun 1, 2 210�
Jesus J. Chapa
Deputy City Manager
APPROVED AND AGREED FOR THE
SHAKEN BABY ALLIANCE
S��u� ,A2m�t-��
Bonnle Armstrong (May 26, 20211328 CDT)
Bonnie Armstrong
Executive Director
APPROVAL RECOMMENDED
Neil NaqKes
Nell Noakes (May 29, 2021 07:07 CDT)
Neil Noakes
Chief of Police
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
� �.»..�
Assistant City Attorney
APPROVED AS TO FORM AND
LEGALITY FOR THE SHAKEN BABY
ALLIANCE
Attorney for The Shaken Baby Alliance
ATTEST
���'``' l/ �' 0
L!i
Mary J. Kayser
City Secretary
Date: J u n 1, 2021
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible M&C No. 21-0315
for the monitoring and administration of this 1295 CERTIFICATION: 2021-724284
contract, including ensuring all performance
and reporting requirements.
K� ��
Keith Morris
Contract Compliance Manager
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
FY2021 Community Based Programs Agreement Page 15 of 42
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COVER SHEET
CONTRACTOR The Shaken Baby Alliance (SBA) REQUEST $ 299,869.12
PROJECTTITLE Fort Worth Child Abuse Prevention Project
DIRECTOR Bonnie Armstrong PHONE 817-846-7198
PHYSICAL ADDRESS 1100 Hemphill St., Suite 105, Fort Worth, TX 76104
CONTACT NAME Maribel Neal, Acctg and Program Asst. PHONE 817-882-8686
EMAIL mneal@shakenbaby.org
PROJECT PURPOSE Reduce incidence of Abusive Head Trauma and other child physical abuse
GEOGRAPHICAL AREA/COUNCIL DISTRICT(5) SERVED: Please mark all that apply:
Specify Locations, if by Zip Code: City Wide (ALL) ❑X Council District 3❑ Council District 4❑
Council District 2❑ Council District 6❑ Council District 7❑
Council District 5❑ Council District 8❑ Council District 9❑
CONTRACTOR STATUS: X❑ Private Nonprofit 501(c)3 ❑ Public Nonprofit
COOPERATIVE AGREEMENT USE
Yes ❑X No ❑
(Section 27)
MARK APPLICABLE CCPD GOAL(S) —(See "Definitions of Underlined Terms" when selecting)
❑X Reduce violent crime through crime prevention prolects
❑ Reduce �an�-related activities through crime prevention proiects
❑ Increase safety in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Decrease crime in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Increase the safety of youth through crime prevention proiects or intervention proiects
❑ Reduce juvenile crime through crime prevention prolects or intervention prolects
MARK (IF APPLICABLE) THE CCPD SPECIAL EMPHASIS —(See Instructions)
❑ Project incorporates literacy instruction/skills for children ages 0-9 years.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑X Adults ❑X Children X❑ Parents
CERTIFICATION:
I certify this proposal fairly represents the above-named Contractor's operating plans and
budget for the proposed project. I acknowledge that I have read and understand the
requirements and provision of the Request for Proposal and that the above-named Contractor
will comply with all applicable rules and regulations relating to the procurement process. I
certify that I am authorized to sign this proposal and to enter into and execute a contract with
the City of Fort Worth to provide the authorized services.
NAME: Bonnie Armstrong TITLE: Executive Director
3e`L`u'� '`�2r-�t'�"'� M a 26 2021
SIGNATURE���,��PAr�nSt�o�,��N��y��,ZOZ113:Z8�oT; DATE: Y �
FY2021 Community Based Programs Agreement Page 16 of 42
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PROPOSAL NARRATIVE
PROJECT ABSTRACT
SBA's Fort Worth Child Abuse Prevention Project will address the CCPD Goal to reduce
violent crime, specifically Abusive Head Trauma (AHT), defined by the CDC as a"preventable
and severe form of physical child abuse" by providing: 1) SBA's COPE education to equip
parents with skills to cope with a crying baby, the #1 trigger of AHT, and 2) advanced child
abuse forensic investigation training for law enforcement and other professionals to improve
case outcomes.
PROBLEM(S) AND CAUSES
1) Projects must address one of the CCPD Goal(s) as selected on the Cover Sheet.
Justify the selection by:
a. Identify and describe the problem area(s) relevant your project will address. (i.e. violent
crime, gang-related activities, neighborhood crime, neighborhood safety, juvenile crime)
This project will address the CCPD Goal to reduce violent crime, specifically Abusive
Head Trauma (AHT), which includes Shaken Baby Syndrome (SBS) and is identified by the
Centers for Disease Control and Prevention as "a preventable and severe form of physical child
abuse that results in an injury to the brain of a child."1 Among infants and young children who
are victims of child abuse, SBS/AHT is the most common cause of death and long-term
disability.2 The American Academy of Pediatrics (AAP) reports an estimated incidence of 32 to
38 cases per 100,000 children per year in their first year of life, of which many go
unreported.3�4 As a violent injury that presents with a spectrum of signs and symptoms that
may range from subtle to obvious, the AAP adds in its 2020 policy statement, Abusive Head
Trauma in Infants and Children: "Failure to recognize AHT and respond appropriately at any
step in the process, from medical diagnosis to child protection and legal decision-making can
place children at risk." Ultimately, nearly 25% of SBS/AHT victims die from the abuse and
approximately 70% of survivors suffer some degree of permanent neurologic impairment,
including static encephalopathy, intellectual disability, cerebral palsy, cortical blindness, seizure
1 Retrieved 12/28/20 from www.cdc.gov/violenceprevention/childabuseandneglect/Abusive-
Head-Trauma.html
Z American Association of Neurological Surgeons. Nd. Shaken Baby Syndrome. Retrieved June 5,
2020 from www.aans.org/en/Patients/Neurosurgical-Conditions-and-Treatments/Shaken-Baby-
Syndrome
3 Jenny C, Hymel KP, Ritzen A, Reinert SE, Hay TC. Analysis of missed cases of abusive head
trauma [published correction appears in JAMA. 1999; 282(1):29]. JAMA. 1999;281(7):621-626
4 Narang SK, Fingarson A, Lukefahr J, AAP COUNCIL ON CHILD ABUSE AND NEGLECT. Abusive
Head Trauma in Infants and Children. Pediatrics. 2020;145(4):e20200203. Retrieved 12/28/20,
from https://pediatrics.aappublications.org/content/pediatrics/145/4/e20200203.full.pdf
FY2021 Community Based Programs Agreement Page 17 of 42
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disorders, behavior problems, and learning disabilities.s
Due to myriad reasons —from child privacy to gaps in information sharing across health
care, public health, justice, and social services sectors — surveillance data and data systems to
identify child physical abuse, including SBS/AHT, vary greatly in comprehensiveness, definitions,
accessibility, and timeliness.6 Yet, evidence indicating the urgency of this widespread public
health issue can be gleaned from compiled available city, county, and state data.
Violent Crime Against Children: The Child Abuse Problem in Fort Worth: Analysis of the City of
Fort Worth Crime Data Map provides a snapshot of the current, citywide crime and public
health problem of child physical abuse — though the analysis is limited to cases of child abuse
that are 1) reported to the Fort Worth Police Department and 2) clearly indicated in the dataset
as involving assault of a child. The City of Fort Worth Crime Data Map includes data fields on
the type, description, date, and general block location of reported Texas Penal Code Section
22.04 (PC 22.04) offenses, which is the law defining the crime of injury to a child (14 years of
age or younger), elderly individual, or disabled individual.' In Table 1 below, the frequency of
child physical abuse offenses reported to FWPD is counted based on when/if the words "assault
child" is clearly stated in the offense type data field for a given PC 22.04 case in the Crime Data
Map. Based on this analysis, at least 22 children were assaulted in Fort Worth in 2020 (through
12/27/2020), and 23% of the victims suffered serious bodily injury, defined by Texas Penal Code
Sec. 1.07(46) as "bodily injury that creates a substantial risk of death or that causes death,
serious permanent disfigurement, or protracted loss or impairment of the function of any
bodily member or organ." The total number of reported assaults of children in 2020 is less than
half (49%) of the 45 cases reported to FWPD in 2019, when 29% of the child victims suffered
serious bodily injury. This downward trend aligns with a drop in reports of child abuse and
other types of family violence due to social distancing and isolation caused by the COVID-19
pandemic, and hides a projected increase this year in the incidence and severity of abuse
behind closed doors.
Abuse victimization and perpetration is a citywide public health problem and impacts
children in all Fort Worth Council Districts (see Table 2) and across socioeconomic groups. For
example, the 20 reported assaults of a child that resulted in serious bodily injury or mental
injury between the period 2018 and 2020 occurred in census tracts with child poverty rates
5 Narang et al., 2020
6 Fortson, B. L., Klevens, J., Merrick, M. T., Gilbert, L. K., & Alexander, S. P. (2016). Preventing
child abuse and neglect: A technical package for policy, norm, and programmatic activities.
Atlanta, GA: National Center for Injury Prevention and Control, Centers for Disease Control
and Prevention. Retrieved December 28, 2020, from
https://www.cdc.gov/violenceprevention/pdf/CAN-Prevention-Technical-Package.pdf
' The City of Fort Worth makes clear in its description of the crime dataset that the privacy of
juveniles is a priority (see https://data.fortworthtexas.gov/Public-Safety/Crime-Data/k6ic-
7kp7). Data on the specific ages, injuries, and circumstances of the children involved in the
cases are not provided.
FY2021 Community Based Programs Agreement Page 18 of 42
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ranging from 0.80% to 65.30%.g
Table 1: Number of Assault of Children Cases Reported to the FWPD, as Indicated by Texas
Penal Code Section 22.04 Case Offense Type, Code and Description, By Year Reported
PC 22.04 Offenses 2020 2019 2018
# of Reported Cases of PC 22.04 (incl. child, elderly
and disabled) 161 179 44
# of Reported Cases of PC 22.04 Clearly Indicated
as Assault of a Child* 22 45 13
Offense Description**
Intentional Serious Bodily Injury or Mental
Injury 3 9 1
Intentional Bodily Injury 7 18 4
Reckless Serious Bodily Injury or Mental Injury 2 4 1
Reckless Bodily Injury 5 3 3
Injury by Criminal Negligence - 2 -
Abandonment/Endangerment 5 9 4
# of Reported Cases of PC 22.04 Clearly Indicated
as Aggravated Assault of a Child*** 5 3 3
* Indicated in the Nature of Call (i.e.,Type) data field
** Indicated in the Offense Description data field
*** Indicated by the NIBRS Offense Code 13A in the Offense data field
Source: City of Fort Worth Crime Data Map. Retrieved December 28, 2020
from https://cfw.maps.arc�is.com/apps/webappviewer/index.html?id=2b6d2eafa58048d298
849b0a47af6797; Data reported thru thru 12/27/2020.
Table 2: Number of Assault of Children Cases Reported to the FWPD, as Indicated by Texas
Penal Code Section 22.04,* By Fort Worth Council District and Year Reported
Council District
By Year 2020 2019 2018 Total
District 2 3 2 1 6
District 3 2 6 1 9
District 4 2 5 2 9
District 5 3 7 2 12
8 Census tracts for locations of reported offenses were obtained by searching the addresses
provided in the City of Fort Worth Crime Data Map in the U.S. Census Bureau's Geocoder at
https://�eocodin�.�eo.census.�ov/�eocoder/. Census tract numbers were then crossreferenced
to a listing of the city of Fort Worth's 2018 child poverty rates by zip code and census tract
provided at www.cityhealthdashboard.com, a site managed by NYU Langone Health. Child
poverty rates are defined on the City Health Dashboard site as the percentage of children living
in households <_100% of the federal poverty level.
FY2021 Community Based Programs Agreement Page 19 of 42
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District 6 2 7 2 11
District 7 1 0 3 4
District 8 6 10 1 17
District 9 3 7 1 11
Outside of City
of Fort Worth
Council Districts 1 1
Total 22 45 13 80
* Indicated in the Nature of Call (i.e., Type) data field
Source: City of Fort Worth Crime Data Map. Retrieved December 28, 2020
from https://cfw.maps.arc�is.com/apps/webappviewer/index.html?id=2b6d2eafa58048d298
849b0a47af6797; Data reported thru thru 12/27/2020.
Fort Worth's Child Abuse Problem within a County and State Perspective: Tarrant
County and state data provide further insight into the ages and demographics of children who
have been victims of violent crime in our community. The Tarrant County Public Health
Department reported that of the 42 children who died from assault between 2012-2016 in
Tarrant County, 17 (40%) were between 1-4 years old.9 Hispanic children comprised 33.3% of
the child homicides suggesting the need for linguistically accessible parenting and child abuse
prevention education.
The Texas Department of Family and Protective Services (DFPS) provides the most
recent data on confirmed child abuse fatalities in Tarrant County and across the state.10
According to a DFPS report published in March 2020, Tarrant County had 14 child abuse deaths
in FY 2019, down from a record high of 21 deaths in FY 2018, moving Tarrant from 2nd to 3rd in
highest number of confirmed child abuse and neglect fatalities in the state behind Harris
County (47 deaths) and Dallas County (23 deaths). Overall, Texas had 235 confirmed child abuse
and neglect-related fatalities in FY2019 (an increase of 11% compared 211 fatalities in FY2018)
of which:
• 94 children (40%) died of Physical Abuse (Blunt Force Trauma and Intentional Homicide);
• 170 children (72%) were 3 years and younger;11
35% of the children were Hispanic, 29% were White/Anglo, 29% were Black/African
American, and 6% were Other/Non-Hispanic;1Z
9 Tarrant County Public Health. (2018). Child Mortality in Tarrant County, 1-24.
10 Texas Department of Family and Protective Services. (2020). Fiscal Year 2019 Child
Maltreatment Fatalities and Near Fatalities Annual Report, 1-58.
11 Statewide over the past ten years, children ages 3 years and younger were almost 80% of all
confirmed child abuse and neglect fatalities. (DFPS, 2020)
12 Black/African American children were disproportionately affected (7.85 fatalities per 100,000
Black/African American children compared to an overall rate of 3.14 fatalities per 100,000
children in the state. (DFPS, 2020)
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• 128 children (54.5%) had no prior involvement with Child Protective Investigations (CPI)
nor Child Protective Services (CPS) and 83 (35%o) had closed CPI/CPS cases at the time of
the child's death.
DFPS also provides information on confirmed abuse and neglect-related nearfatalities. DFPS
reported 100 confirmed near fatalities in FY2019, up 22% from FY2018.13 DFPS reported "the
most common cause of abuse and neglect-related near fatalities involved physical abuse to
include blunt force, inflicted trauma and abusive head injury also known as shaken baby
syndrome, which accounted for 56 percent of the near fatalities in FY2019." 14 Sixty-five
percent of near fatalities involved children age 3 years and younger.
b. Identify if your project is: 1) Crime prevention proiect; 2) Intervention proiect; or a Direct
Neiphborhood Proiect; and
This proposed project is a crime prevention proiect that will address the CCPD Goal to reduce
violent crime, specifically, child physical abuse.
c. Describe in detail the causes of the previously identified problem area(s) and cite
sources that support your description.
Shaken Baby Syndrome/Abusive Head Trauma (SBS/AHT) is caused by a caregiver
shaking and/or impacting a child's head, resulting in brain injury. Crying is the number one
trigger for SBS/AHT followed by potty training, feeding issues, and interrupting an activity of the
caregiver.15 Babies less than one year are at greatest risk of injury. The large rise in shaking
between ages 3 and 6 months, when crying peaks, accords with battering as the main cause of
hospitalization and death in this age group. Other signs of child physical abuse include skin
injuries, fractures, abdominal injuries, and burns resulting in pain, permanent injury, and
disfigurement.
Risk factors for SBS/AHT and other forms of child physical abuse include
parental/caregiver lack of knowledge of child developmental norms, age- and developmentally-
inappropriate expectations of child behavior, young parents, premature babies, unstable family
situations, and low socioeconomic status.16 While most perpetrators are biological fathers,
13 "A near fatality consists of an act of abuse or neglect to a child who, without imminent
medical intervention, would likely have died as a result of the maltreatment." (DFPS, 2020)
14 DFPS, 2020, p. 50
1s Joyce, T., & Huecker, M.R. (2019). Pediatric Abusive Head Trauma (Shaken Baby Syndrome)
[Updated 2019 Feb 11]. In: StatPearls [Internet]. Treasure Island (FL): StatPearls Publishing;
2020 Jan-. Retrieved from [https://www.ncbi.nlm.nih.gov/books/NBK499836/].
16 Fortson, B. L., Klevens, J., Merrick, M. T., Gilbert, L. K., & Alexander, S. P. (2016). Preventing
child abuse and neglect: A technical package for policy, norm, and programmatic activities.
Atlanta, GA: National Center for Injury Prevention and Control, Centers for Disease Control
FY2021 Community Based Programs Agreement Page 21 of 42
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stepfathers and mothers' boyfriends (65% to 90%), anyone caring for a child with misplaced
anger and frustration can commit SBS/AHT.17
Community failure to recognize and respond to suspected SBS/AHT can enable further
abuse perpetration and escalation. The American Academy of Pediatric's 2020 policy statement
on AHT highlighted a study of 112 cases of perpetrator admissions to AHT that found 55% of
the cases involved repetitive incidents of abuse (an average of 10 incidents of abuse
perpetrated against the victim). 18
PROJECT ACTIVITIES AND OUTCOMES
2) Describe the tar�et population the project will directly benefit.
(EXAMPLE: number of people in the target population, and demographics of the target
population)
This project will directly benefit young children under age 5 years and their parents and
caregivers. The Census Bureau's 2019 American Community Survey estimates a population of
72,850 children under age 5 years in the city of Fort Worth, representing 8% of Fort Worth's
estimated total population of 913,656. This project will benefit the children through 1)
evidence-informed child abuse prevention education provided to new parents, high school
students, and neighborhood/community leaders, and 2) professional training on child abuse
prevention provided to law enforcement and related professionals serving on multidisciplinary
teams (MDTs). A priority emphasis for prevention education will be on reaching and teaching
new parents and high school students with individual, familial, or neighborhood risk factors
associated with higher incidence of SBS/AHT, such as high rates of teenage parents, premature
babies, unstable family situations, and poverty. Yet, as noted in the response to question 1a
above, SBS/AHT has occurred within all geographic areas of Fort Worth, and affects children
and families of all socioeconomic backgrounds. Therefore, this project will incorporate both
universal and targeted approaches to crime prevention education.
3) Describe how your project will addresses the causes of the problem area(s) and how it will
achieve the selected CCPD Goal(s).
Evidence-informed child abuse prevention education to new parents, hi�h school
and Prevention. Retrieved 12/28/20 from www.cdc.gov/violenceprevention/pdf/CAN-
Prevention-Technical-Package.pdf; Koralek, D. (1992). Caregivers of young children: Preventing
and responding to child maltreatment. Washington, D.C.: U.S. Department of Health and
Human Services; Administration for Children and Families; Administration on Children, Youth
and Families; National Center on Child Abuse and Neglect. Retrieved 12/28/20 from
https://rhyclearinghouse.acf.hhs.gov/sites/default/files/docs/1426-
Caregivers_of_Young_Children_Preventing_and_Responding_to_Child_Maltreatment.pdf
17 Joyce & Huecker, 2019
18 Narang et al., 2020
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students, and nei�hborhood/community leaders: The Shaken Baby Alliance's COPE Child
Abuse Prevention Education curriculum equips new parents and high school students (i.e.,
future parents and caregivers) with the tools to cope with a crying baby, the number #1 trigger
for SBS/AHT.19 Dias et al shows that providing new parents with a structured education
program regarding infant crying patterns, the dangers of violent shaking, and ways to cope with
infant crying that includes a crying plan and Letter of Promise signed by the parent(s) reduces
the incidence of SBS/AHT violent crime by 47%.20 SBA's COPE curriculum incorporates the
findings of Dr. Mark Dias and Dr. Ronald Barr, and this project seeks to expand delivery of this
evidence-informed curriculum in Fort Worth.
Professional advanced forensic trainin� on child abuse investi�ations to law
enforcement officers and related professionals (cler�y, educators, child welfare advocates)
servin� on multidisciplinary teams: A necessary component of prevention of further child
abuse and child fatalities is the ability of professionals, such as law enforcement officers, clergy,
educators, and child welfare advocates who interact with children and their caregivers, to
recognize and respond to the signs and symptoms of child abuse, whether subtle or overt. As
SBS/AHT involves an injury in the brain and does not always accompany visible signs, it requires
specialized investigative training. This project will teach law enforcement officers and related
professionals advanced forensic investigative techniques for recognizing and responding to
cases of SBS/AHT of young children to increase identification, removal and prosecution of
perpetrators, thus increasing victim safety and reducing the likelihood of further violent child
physical abuse and/or escalation to murder. Education and training will also equip officers and
related professionals with the tools and language to promote child abuse prevention methods
in schools and the community.
4) Identify project objectives for each selected CCPD Goal and how they address the cause(s)
of the problem(s). Make sure the objectives are specific, measurable, action-oriented,
realistic, and time-bound.
This project's objectives toward the CCPD goal of reducing violent crime through crime
prevention is as follows:
Outcome Obiective 1.1: Deliver the Shaken Baby Alliance's evidence-informed child abuse
prevention education curriculum, "When Babies Cry...We C.O.P.E" or COPE, to 100 number of
new parents, 500 high school students, and 100 neighborhood/community leaders per year.
SBA's COPE curriculum combines 20+ years of Dr. Dias' evidence-based SBS/AHT prevention
research with culturally-, trauma-, and evidence-informed curriculum implementation. COPE
equips current and future parents and caregivers with the skills and resources to cope with a
crying baby, understanding of the dangers of shaking and impact on a young child, and
19 Joyce & Huecker, 2019
20 Dias, M. S., Smith, K., DeGuehery, K., Mazur, P., Li, V., & Shaffer, M. L. (2005, April).
Preventing abusive head trauma among infants and young children: A hospital-based, parent
education program. Pediatrics, 115(4), e470-e477. https://doi.org/10.1542/peds.2004-1896
FY2021 Community Based Programs Agreement Page 23 of 42
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understanding of the importance of leaving their child only with caregivers whom the parents
can trust will not harm their child and are also informed of SBS/AHT risks and prevention.
Outcome Obiective 1.2: Provide advanced forensic training in child abuse investigations to a
minimum of 150 law enforcement officers and/or related professionals each year with
appropriate CEUs.
The AAP encourages the training of multidisciplinary teams including law enforcement and child
protective services on the risks, signs and symptoms of SBS/AHT to increase their
understanding of investigative techniques and ability to effectively and reliably recognize and
respond to suspected or confirmed cases of SBS/AHT and other forms of child physical abuse.Z1
SBA's advanced forensic training in child abuse investigations also equips trainees with the tools
to build strong forensic cases for successful legal outcomes and victim safety. Topics for this
training include:
• Medical Aspects of Child Neglect and Child Physical Abuse
• Forensic Investigative Techniques
• Scene & Injury Photography
• Timeline Development
• Interview & Interrogation Techniques
• Legal Aspects/Tools You Can Use
5) Describe the project activities and how they will lead to achieving the objectives. Include a
description of how the activities will be measured.
Outcome Objective 1.1 Activities:
-Provide COPE child abuse prevention education classes, available in English and Spanish, to
new parents in Fort Worth who are self-referred or referred by existing partners, including
One Safe Place, CPI, and law enforcement agencies.
-Provide COPE classes to high school students in Fort Worth through outreach and partnership
with high school teachers, social workers, School Resource Officers, and FWPD's Police Cadet
and Police Explorer Programs.
-Establish and facilitate Fort Worth Youth Advisory Council of high school and college students
who are trained in COPE and commit to assisting with development and implementation of
SBS/AHT prevention information campaigns in their schools and communities.
-Provide COPE train-the-trainer courses to neighborhood/community members, particularly
those serving high-risk populations, through outreach to and collaboration with FWPD School
Resource Officers and community groups, such as My Brother's Keeper, FWPD's Ministers
Against Crime, and the Citizens Police Academy Alumni.
Outcome Obiective 1.2 Activities:
-Plan, coordinate, and implement advanced forensic investigative training courses for law
enforcement officers and related professionals serving on multidisciplinary teams within Fort
21 Narang et al., 2020
FY2021 Community Based Programs Agreement Page 24 of 42
Between CFW & Shaken Baby Alliance
Worth through outreach to and collaboration with FWPD's Advanced Training Unit and
community partners including One Safe Place, Mental Health Connection, and the Tarrant
County Juvenile Department.
-Update professional advanced forensic training curriculum annually (at minimum) to
incorporate new research, trends, and challenges from the field and evaluative feedback from
trainees.
Activities will be measured by the number of prevention education/professional training
participants served and who complete class expectations, the number of hours of education/or
training provided, and the number of staff hours used toward planning, coordination,
implementation, evaluation, and curriculum updates. Intake procedures will include
confirmation of participants' Fort Worth residence (city and zip code) and record of affiliation
(e.g., referral source, school, agency, community group). SBA will provide electronic copies of
the prevention education and professional training course overviews, learning objectives, and
learning assessment questions related to the content of the courses before course delivery. SBA
will provide education and training sessions in accordance with the schedule agreed upon by
relevant recipient agencies/groups. SBA will provide or coordinate the needed personnel (staff,
faculty, or volunteers), equipment, and materials for each project education and training
session. SBA will make accommodations for language barriers using Language Line translation
services. SBA will electronically submit a completed sign-in sheet with a list of education and
training attendees to the designated CCPD representative, or other designated contact, within
seven calendar days of the session. Attendee demographics are collected to assist in future
program and goal development.
6) Describe the project's intended outcomes based on the objectives and how the outcomes
are expected to impact the problem area(s) described in Question #1. Include a description
of evaluation methods.
It is our hope that criminal behavior leading to incidences of SBS/AHT in Fort Worth will
measurably decline following the implementation of the COPE curriculum, as indicated by 1)
reports of assault on children involving severe bodily injury or mental injury, as recorded in the
City of Fort Worth Crime Data Map and 2) confirmed cases of child abuse and neglect fatalities
and near fatalities, as reported by DFPS. We recognize that accurately measuring such a decline
is currently impossible given that, to our knowledge, no database exists that collects statistics
on incidences and rates of SBS/AHT. SBA will evaluate estimated progress toward intended
outcomes using COPE pre/post tests to measure for increases in COPE participants' knowledge
of infant crying patterns, awareness of the dangers of violent shaking, and skills for coping with
a crying infant. Furthermore, we will use training pre/post tests to measure for increases in law
enforcement officers' and related professionals' knowledge and skills for appropriately
investigating and responding to cases of confirmed or suspected child abuse, thus increasing
the likelihood of successful case outcomes. Interim evaluation reports will be prepared as
required and a Final Project Report will cover the 3-year project period.
7) Describe how the project will address the CCPD Special Emphasis: literacy instruction/skills
specifically for children ages 0-9 years.
FY2021 Community Based Programs Agreement Page 25 of 42
Between CFW & Shaken Baby Alliance
Not applicable.
8) Describe what makes the project unique. Include descriptions of how the project compares
with similar programming offered in Fort Worth. If applicable, describe how the project
integrates City of Fort Worth programs or personnel, improves existing City of Fort Worth
projects/programming, or is directly involved with City of Fort Worth efforts to achieve the
Strategic Goals identified in the City's Annual Report. (See Appendix A)
Bonnie Armstrong, Co-Founder and Executive Director of The Shaken Baby Alliance, will
oversee the Fort Worth Child Abuse Prevention Project and is uniquely qualified to lead
progress toward the goal of reducing violent crime against children. A certified teacher through
the Texas Education Agency, after co-founding SBA, Armstrong served as the Lead Consultant
for the Serious Physical Child Abuse and SIDS Advanced Investigation Program and Regional
Training Institutes. In this capacity, Armstrong led a multidisciplinary team of professionals in
the development of curriculum and training programs focused on the forensic investigation of
child physical abuse. In 2003, the Texas Legislature made this child physical abuse investigation
training program mandatory for all DFPS child abuse investigators.
SBA is the only Fort Worth organization that specifically counteracts Shaken Baby
Syndrome/Abusive Head Trauma (SBS/AHT), a prevalent form of child physical abuse and
leading cause of death and disability for children under age 5. SBA's COPE child abuse
prevention education incorporates research-recommended practices, including asking parents
and caregivers to voluntarily create crying action plans and sign Letters of Promise indicating
their understanding of SBS/AHT prevention information. SBA also is unique in its delivery of
COPE in school and community-based settings. The SBS/AHT prevention curriculum Period of
Purple Crying (Purple) is primarily hospital-based. Anecdotally, COPE education participants
have reported it more effective than Purple for increasing knowledge and use of coping
strategies when dealing with a crying baby.
SBA is nationally recognized for its forensic training for professionals in the child physical
abuse field, and requires its multidisciplinary instructors to be highly qualified, board certified
and/or licensed subject matter experts currently practicing in their fields. This requirement is
important and separates SBA from other training agencies who may hire individuals who have
not actively practiced in their specific field for months to years. The fields of inedicine, forensic
science and law change dramatically from year to year based on new evidence-based studies,
technology advances, and court decisions. To maintain high quality training services, SBA's MDT
faculty and curriculum specialists gather to update curriculum annually. This team approach is
key to program success.
In the City of Fort Worth, SBA partners with Fort Worth PD and surrounding agencies
and counties (e.g., Alliance for Children, CASA) to provide training. SBA partnered in 2019 with
One Safe Place (the City of Fort Worth's Family Justice Center Program) to share office space,
FY2021 Community Based Programs Agreement Page 26 of 42
Between CFW & Shaken Baby Alliance
counselors, training, and connection to 42 other agencies focused on family violence
prevention and response.
9) Describe if this is a new or existing project, including:
a. How long has the existing project been in operation?
Since February 1999, SBA has provided advanced forensic investigation training and
other adult education to over 27,000 professionals including law enforcement, Child Protective
Services (CPS), Child Care Licensing (CCL), civil investigators, medical practitioners, mental
health providers, and other members of multidisciplinary teams. SBA first provided training for
Tarrant County area law enforcement and child welfare professionals working on child physical
abuse cases in 2000. SBA has provided school-based prevention education for more than 15
years, and has reached over 8,000 high schoolers in Eagle Mountain-Saginaw, Hurst-Euless-
Bedford, Castleberry, White Settlement, and Fort Worth Independent School Districts. In
December 2019, SBA was awarded a$10,000 grant from the Paul E. Andrews, Jr. Foundation to
align our school-based curriculum with our new COPE child abuse prevention education
framework and Texas Essential Knowledge and Skills (TEKS) standards, followed by a$25,000
program expansion grant from the Amon G. Carter Foundation. SBA has secured interest from
Fort Worth ISD's Curriculum Director for presentation of the COPE curriculum to the FWISD
Board for formal adoption in high schools.
b. How the current project is financially sustained?
For over 20 years, SBA has utilized a multitude of funding sources including professional
training contracts with state and county agencies, and donations from individuals, foundations,
and businesses to cover the costs of prevention education, which have been provided at no
cost to participants.
c. Is this proposed project an expansion of an existing project?
The proposed project is an expansion of SBA's prevention education and professional
training programming. The Fort Worth Child Abuse Prevention Project will emphasize and
streamline SBS/AHT prevention to benefit children and their parents and caregivers in the city
of Fort Worth.
d. Why are CCPD funds necessary at this time?
CCPD funds will enable SBA to scale up its COPE child abuse prevention education and
advanced forensic investigative training for law enforcement and related professionals in Fort
Worth to a degree needed to significantly influence parenting behavior and shift community
culture toward reductions in SBS/AHT incidence. Funds will be used to create a part-time Fort
Worth COPE Program Educator position; produce, market and deliver education and training;
and oversee and manage Fort Worth program operations and collaborations.
FY2021 Community Based Programs Agreement Page 27 of 42
Between CFW & Shaken Baby Alliance
ORGAN IZATION
10) Briefly describe your organization. Include how long the organization has served the
community and the nature of the organization's services.
The Shaken Baby Alliance was founded in 1998 in Fort Worth by three mothers whose
children were victims of Shaken Baby Syndrome. SBA saw a specific need for child abuse victim
services, prevention education, and professional case consultations and training, and developed
partnerships with stakeholders to meet the need in the State of Texas and beyond. SBA
operates with a full-time Executive Director, Bonnie Armstrong; a part-time Accounting/
Program Assistant; a part-time Community Engagement Specialist; a contracted Training
Program Director; a contracted Development and Grant Writer; 20 contracted faculty members
as needed for trainings; 6 regular volunteer or intern positions; 5 board members; and 17
Advisory Council. SBA's national Board of Directors is made up of a combination of victim family
members who are professionals in their respective fields and subject matter experts in the
fields of inedicine, law enforcement, law, accounting, and science. SBA's local Advisory Council
comprises Fort Worth-area subject matter experts and community leaders, including current
and retired teachers from private and public schools, current and retired law enforcement
officers with the FWPD and the Tarrant County Sheriff's Office, and executives from Tarrant
County Juvenile Probation, the U.S. Attorney's Office and local non-profit organizations who
serve victims of violence. SBA recently formed a Youth Advisory Council.
11) Describe how the project fits the mission of the Proposer's organization.
The mission of the Shaken Baby Alliance is to provide support for victim families and
professionals, to prevent abuse, and to provide justice for the innocent victims. This project
fully aligns with SBA's mission through goals, objectives, and activities to reduce violent crime
against children through child abuse prevention education and professional training.
12) Describe the �eo�raphic area the organization and project will serve (i.e. city-wide, council
districts, zip code, neighborhood, census tracts, etc.)
This project will serve all City of Fort Worth Council Districts and will provide prevention
education in Fort Worth schools and community spaces. Unless otherwise mutually agreed
upon and arranged by SBA and client agency(ies)/department(s) requesting training, SBA will
conduct professional trainings at One Safe Place (1100 Hemphill St, Fort Worth) or virtually
using GoToMeeting, Microsoft Teams, or other platform agreed upon by both parties.
SUSTAINABILITY
13) Describe and list what other funds have been secured or requested on behalf of this project.
If this is a new project, include a description of implementation strategies that must happen
to complete the project by the end of the grant-funding period.
FY2021 Community Based Programs Agreement Page 28 of 42
Between CFW & Shaken Baby Alliance
In December 2019, SBA was awarded a$10,000 grant from the Paul E. Andrews, Jr.
Foundation to align our school-based curriculum with our new COPE prevention education
framework and Texas Essential Knowledge and Skills (TEKS) standards, followed by a$25,000
program expansion grant from the Amon G. Carter Foundation. These secured funds were
applied to COPE curriculum and program development, and thus will leverage CCPD funds for
Fort Worth Child Abuse Prevention Project implementation.
14) Describe plans to sustain the project beyond the CCPD grant period.
SBA has increasingly diversified its funding sources. For example, SBA's 2021 projected
income sources are private foundation grants (35%), donated services (27%o), government
grants and contracts (11%), fundraiser events (12%), earned income from sales and case
consultations (8%), and individual contributions (6%). SBA expects to continue funding
diversification, and is planning to establish a sustainable social enterprise of sales of its COPE
child abuse prevention curricula nationwide by 2024. Based on market research, SBA is
strategizing entry of COPE curricula into 38 states that require SBS/AHT prevention education
for new parents. Furthermore, SBA will continue to market its advanced forensic investigative
training course to law enforcement agencies and organizations of related professionals. Costs
related to SBA/AHT can reach upwards of over twenty million dollars in a child's lifetime;ZZ
therefore in addition to the moral imperative, investments in reducing SBS/AHT have a high
return through long-term individual and societal cost reductions.
15) Has the applicant organization (Contractor) obtained funding through the Crime Control and
Prevention District previously? ❑ Yes ■ No
If so, please fill out the form on page 20. Include any awards received in previous three cycles
(FY18, FY19, FY20J.
22 Ornstein, A. E., Fitzpatrick, E., Hatchette, J., Woolcott, C. G., & Dodds, L. (2016, March). The
impact of an educational intervention on knowledge about infant crying and abusive head
trauma. Paediatrics & Child Health, 21(2), 74-78. https://doi.org/10.1093/pch/21.2.74
FY2021 Community Based Programs Agreement Page 29 of 42
Between CFW & Shaken Baby Alliance
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FORT WORTH
<'NI)11�. <'U\�1 KUI.
:�\D PRF'.�'F:\�IIU,V UItifRICI
Submit To:
Bv Email•
P S M@foriworthtexas. gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Exhibit C
Request for Reimbursement (RFR)
FY 2021
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
The Shaken Baby Alliance
Maribel Neal
817-846-7198
mneal(a�shakenbabv.orp
1100 Hemphill St Suite 105, Fort Worth, TX
76104
DIRECT COSTS (90 % Minimum)
A B C D E
'Potal of Previous (B+C) (A-D)
13ud et Cate o 6ud et Amount Reimbursements ��his Month's
g g ry g '1'otal Reyuested Remaining Balance
Reyuest
Requested To-Date Available
A Personnel $ 194,298.00 $ - $ 194,298.00
B Fringe Benefits $ 21,456.24 $ - $ 21,456.24
C Travel & Training $ 4,868.40 $ - $ 4,868.40
D Equipment $ 2,200.00 $ - $ 2,200.00
E Supplies $ 27,225.00 $ - $ 27,225.00
F Contracts/Consultants $ 12,648.00 $ - $ 12,648.00
G Sub-Awards $ - $ -
H Occupancy $ 7,200.00 $ - $ 7,200.00
Total Direct Costs $ 269,895.64 $ $ $ $ 269,895.64
Budget Category
InDirect Costs
INDIRECT COSTS (10 % Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Amount Reimbursemeuts Total Rcqucstcd Rcmaining Balancc
Request
Requested To-Datc Availablc
29_97Z.dR P - P - P 29_972d
Supparting documents required with monthly rcqucsts. SummarV:
See Reyuest for Reimbmsemeirt Instructioirs for reference Total Budget: $ 299�869.12
Previous Requests: $
This Request: $
Total Requested To-Date $ -
Remaining Funds $ 299,86912
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title
Date
Fiscal Agent Use Only
PurChas¢ Ord¢r # F}ind Dept ID Account
INVOICE DATE:
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2021 Community Based Programs Agreement Page 36 of 42
Between CFW & Shaken Baby Alliance
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Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name: The Shaken Baby Alliance
Program/Project Title: Fort Worth Child Abuse Prevention Project
Fiscal Period: Reporting Period:
Contact Name: Maribel Neal Email: mneal@shakenbaby.org
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome This
Measure Description Cumulative Goal
# Quarter
85% of parent respondents will state that they have
1.1 implemented at least one of the COPE strategies within 85%
the last 15/30/45 days.
85% of high school students will provide all four of the
1 2 correct words comprising the COPE acronym (Crying, 85�
Overwhelmed, Pause, Exit), within 90 days of attending a �
COPE child prevention class on posttest.
At 30 days post-training, 85% of Law
Enforcement/Professional respondents will have applied
1.3 a minimum of one (1) of the "Twelve Elements of the 85%
Successful Forensic Investigation" to their investigations
on post-test.
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project
contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in
the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name:
Title:
FY2021 Community Based Programs Agreement
Between CFW & Shaken Baby Alliance
Date:
Page 40 of 42
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency The Shaken Baby Alliance
Contact Name Maribel Neal
Phone Number and Email 817-846-7198
Remit Address 1100 Hemphill St. Suite 105, Fort Worth TX, 76104
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel $ 194,298.00
B. Fringe Benefits $ 21,456.24
C. Travel and Training $ 4,868.40
D. Equipment $ 2,200.00
E. Supplies $ 27,225.00
F. Contracts/Consultants $ 12,648.00
G. Sub-Awards
H. Occupancy $ 7,200.00
Total Direct Costs $ 269,895.64
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
$ 29,973.48
Modification Narrative (describe in detail what chan�e is fo
1 have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature
FY2021 Community Based Programs Agreement
Between CFW & Shaken Baby Alliance
Date
Page 41 of 42
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5/18/2021
CITY COUNCIL AGENDA
DATE: 5/4/2021 REFERENCE**M&C 21- LOG NAME: 35CCPD COMMUNITY BASED
NO.: 0315 PROGRAMS FY21 ROUND 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
FC1 RT �4�'U RT H
_��_
SUBJECT: (ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc,
LVTRISE, and The Shaken Baby Alliance, for Fiscal Year 2021 Community Based
Program Funding from the Crime Control and Prevention District Fund in the Total
Amount of $1,199,869.12 to Operate Crime Prevention Programming that Benefits Fort
Worth Residents
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of contracts with Texas Academy 4, Clayton Child Care, Inc.,
LVTRISE, and The Shaken Baby Alliance for the Fiscal Year 2021 Community Based Program
funding from the Crime Control and Prevention District Fund in the total amount of
$1,199,869.12 to operate crime prevention programs that benefit Fort Worth residents;
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On February 23, 2021, the Board reviewed and approved the recommendation to
fund four crime prevention programs. The following programs total $1,199,869.12 and will have a
contract term of June 1, 2021 through May 31, 2024.
Texas Academy 4($300,000.00) - Program connects churches/community with schools by
providing one-on-one volunteer mentors to 4th grade students at Fort Worth elementary schools.
One 90-minute curriculum-guided session each month reduces feelings of isolation and improves
self-worth while building leadership traits. Funding will support new programming at 15 new Fort
Worth elementary schools in order to serve a total of 3,705 students at 24 schools;
Clayton Child Care Inc. ($300,000.00) - Program supports after-school and summer camp services
at the Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and
Meadowbrook neighborhoods. By establishing an on-site Community Outreach Manager, Clayton
looks to increase the availability of services such as food, clothing, financial management classes,
parenting education, health screenings, arts and academic enrichment;
LVTRISE ($300,000.00) - Proposal supports the Las Vegas Trail Rise Community Center by
providing on-site personnel to coordinate services to residents including fresh food, books, sports,
GED classes, ESL classes, job certifications, and employment counseling. Funding will provide on-
site security, receptionist, and program director focused on making services accessible to the
community. Rise Community Center is a City of Fort Worth owned facility leased to LVTRISE to
provide services in the community; and
The Shaken Baby Alliance ($299,869.12) - Program aims to reduce Abusive Head Trauma (AHT)
through community education and enhanced investigation. Funds will be used to educate 300 new
parents, 1,500 high school students and 300 community leaders about AHT in addition to training
450 law enforcement officers in advanced child abuse investigation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Crime Control & Prev Distr
Fund and upon approval of the above recommendations, funds will be available in the Crime Control
& Prev Distr Fund to support the approval of the above recommendations and execution of the
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 1/2
5/18/2021 M&C Review
contract. Prior to an expenditure being incurred, the Police Department has the responsibility of
verifying the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Neil Noakes (4212)
Keith Morris (4243)
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