HomeMy WebLinkAboutContract 52747-R2CSC No. 52747-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 23, 2021
Synagro of Texas CDR Inc.
Attn: Elizabeth Grant
435 Williams Court
Suite 100
Baltimore, MD 21220
Re: Coniract Renewal Notice - 2 Renewal
Anaerobic Digester Cleaning Service
Contract No. CSC No. 52747
Renewal Amount: $625,000.00
The above referenced contract with the City of Fort Worth, as renewed and amended,
expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City is exercising its right to renew the contract
for an amount up to $625,000.00, which wil] be effective immediately upon execution by the
designated Assistant City Manager. All other terms and conditions of the contract, as amended,
remain unchanged. Please sign and return the second page of this letter, along with a copy of
your current insurance certi�cate, to the undersigned.
Please log onto PeopleSoft Purchasing at htYp://fortwo�fihtexas. 7�purchasi� to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Darla Morales
Parts Material Supervisor
(817)392-4932
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
D�hq Bu�qhdoff
By: Dana Burghdoff (`fun 2, 20211712 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
C�r��r��l2e� ,�C�r7e�
�y; Christophcr ardcr(May2S,202109:54CDT)
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Name: Chris Harder q.d� �
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Title: Water Director � O�° ° �
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By: ������`�
Name: Mary J. Kayser
Title: City Secretary
CONTRACTOR:
Synagro of Texas CDR Inc,
By:
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Name: Elizabeth Grant
T-itle: Assistant-Se�eYar��--
Date: S/4/2021
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting reGuirements,
By:
Name: arla Morales
Title: Parts Material Supervisor
APPROVED AS TO FORM AND LEGALITY: .
By; DBlack (Ma�116:39 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 19-0057
Date Approved: 8-20-2019
Form 1295 Certifcation No.:
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
DATE: 6/16/2020
CODE: C
REFERENCE **M&C 20-
NO..
TYPE:
0402
CONSENT
LOG NAME:
PUSLIC
HEARING:
60ANAEROBIC
DIGESTER
CLEANING SRVCS -
SYNAGRO
NO
SUSJECT: Authorize the Execution of Amendment No. 1 to the Contract with Synagro of
Texas-CDR, Inc. for Anaerobic Digester Cleaning Services to Provide for a
Revised Renewal Language and Additional Funding in the Amount of
$125,000.00 for a Revised Contract Amount of $625,000.00 and Authorize a
Revised Baseline Contract Amount of $625,000.00 for Subsequent Renewals
(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 52747
with Synagro of Texas-CDR, Inc. for Anaerobic Digester Cleaning Services, in the
amount of $125,000.00, for a revised contract amount of $625,000.00 and a change to
the tiineline for renewals; and
2. Authorize a revised contract base cost in the amount to $625,000.00 for subsequent
renewals.
DISCUSSION:
On August 20, 2019, (M&C 19-0057) City Council authorized an agreement with Synagro of
Texas CDR Inc. for anaerobic digester cleaning services for the Village Creek Water
Reclamation Facility (VCWRF). VCWRF continually operates fourteen (14) anaerobic
digesters to treat biosolids to be sent to the dewatering facility. Over time, digesters accumulate
inert solids which take away usable treatment voluine and impact the quality of biosolids sent
for dewatering and land application. Periodically cleaning the digester tanks reinoves
untreatable materials and allows for inspection and maintenance of components that are
otherwise inaccessible.
The Water Department anticipated expenditures with Synagro-CDR Inc. to be in the amount of
$500,000.00 to cover the cost of cleaning a minimum of two digesters per year. Since October
2019, one digester (number 5) has been cleaned and Synagro began cleaning a second digester.
Digester 5 yielded 25\% more solids than expected and incurred an overall cost of $350,000.00
($100,000.00 over estiinated budget). Thus, the original funding is insufficient to complete the
cleaning activities for the second digester this year. Additionally, based on this experience, staff
requires the flexibility to renew the contract upon the expiration of the funds and not just at the
end of a year's term. The increased contract capacity and flexible renewal term will apply to
future annual renewals in case a similar higher volume of inert solids is encountered as the
remaining digesters are cleaned.
M/WBE OFFICE - A waiver of the goal for M/WSE subcontracting requirements was
requested by the Purchasing Division and approved by the Office of Business Diversity (OBD),
in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the amendment to the contract. Prior to an expenditure
being incurred, the Water Department has the responsibility to validate the availability of
funds.
TO
FundDepartmentAccountProjectPro6ramActivity$udget Reference # Amount
ID ID b Year (Chartfield 2)
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FundDepartmentAccountProjectProgramActivity$udget Reference # Amount
ID ID Year (Chartfeld 2)
Submitted for Citv Mana�er's Office bv: Dana Burghdoff (8018)
Ori�inatinQ Department Head: Chris Harder (5020)
Additional Information Contact: Russell Redder (4970)
ATTACHMENTS