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HomeMy WebLinkAboutContract 55838DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 END USER LICENSE AGREEMENT BETWEEN THE CITY OF FORT WO TH AND UDEMY, INC. CSC No. 55838 This Master Services Agreement ("Agreement") governs the access and use of Udemy for Business and Udemy for Government and is entered into by and between Udemy, Inc., ("Udemy") and the City of Fort Worth ("Customer"), collectively the "parties", for a purchase of licenses. The Agreement documents shall include the following: 1. This Master Services Agreement Terms and Conditions; 2. The Order Form; 1. Definitions. As used in this Agreement, the following terms have the meaning set forth below. a) "Affiliate" means any entity that directly or indirectly controls, is controlled by, or is under common control with the subject entity. b) "Customer" means the City of Fort Worth. c) "Courses" means the online courses provided by Udemy as part of the Services. d) The "Fees" means the amounts payable by Customer to Udemy for access to the Services. e) "Order Form"means the ordering document mutually executed by Udemy and Customer, including electronic orders submitted by Customers purchasing the Team Plan version of the Services, specifying: (1) the Fees payable by Customer to Udemy for provision of the Services, (2) the duration of the Services to be provided by Udemy to Customer, (3) the number of Users authorized to access the Services, and (4) other billing and payment information regarding Udemy's provision of the Services to Customer. �"Personal Data" means any personal data that Customer submits into the Services. g) The "Services" means Udemy for Business or Udemy for Government, a platform for online education provided by Udemy that includes the Courses. h) "Udemy" means Udemy, Inc., or one of its affiliates. i) "Users" means the employees and contractars that Customer authorizes to access and use the Services. 2. Provision of the Services. Udemy agrees to make the Services available to Customer, its Affiliates, and its Users pursuant to the terms of this Agreement, and as specified in an Order Form. Where an Affiliate enters into its own separate Order Form governed by this Agreement, then for purposes of that Order Form, the Afiiliate shall be considered "Customer". In the event Customer is purchasing a subscription to the "Team Plan" version of the Services, then Customer Addendum OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 acknowledges and agrees that certain features generally available in the Services may not be available to Customer. 3. Restrictions. a) Customer shall not, nor shall it permit its Users to: i. Copy, distribute, create derivative works, hack, or modify the Services or any of the Courses, ii. Input any inappropriate, infringing, offensive, racist, hateful, sexist, pornographic, defamatory ar libelous content into the Services, iii. Scrape, spider, or utilize other automated means of any kind to access the Services, including but not limited to accessing API endpoints for which Customer or its Users have not been provided authorization by Udemy, iv. Use the Services in order to build a competitive product to the Services, v. Share login access to the Services among multiple individuals, transfer a User license (except in connection with a change of job assignment or termination of employment), or otherwise permit any party other than the Users to use the Services, vi. Introduce any computer code, file, or program that may damage the Services, vii. Use the Services in any manner that is unlawful or that infringes the rights of others, or viii. Permit any individual that is under the age of 13 years old to use the Services. ix. Use Udemy's APIs with any third party without prior written approval (certain third parties currently have pre-approval as provided within Udemy's API documentation). b) Customer represents and warrants that neither it nor its Users are (a) located in, or a resident of, any country that is subject to applicable U.S. trade sanctions or embargoes (such as Cuba, Iran, North Korea, Sudan, ar Syria), or (b) a person ar entity who is named on any U.S. government specially designated national or denied-party list. Customer shall not permit any User to access or use the Services in a U.S. embargoed country or in violation of any U.S. export law or regulation 4. Violations of Restrictions. In the event that Udemy determines that Customer ar any of its Users has violated the restrictions set forth in Section 3 above, Udemy may notify Customer of such violation and allow customer a 10 day cure period to remedy such violation. If Customer fails to cure such remediable violation, then Udemy may terminate or suspend access to the Services for Customer or the relevant Users. Irrespective of the cure period stated above, Udemy reserves the right in its sole discretion to terminate or suspend access to the Services for Customer or the relevant Users, at any time, if immediate action is required to address imminent potential harm or damages. 5. Taxes. The Fees and other amounts required to be paid hereunder do not include any amount for taxes, including any applicable sales, use, excise, or other transaction-based tax ("Taxes") ar levy (including interest and penalties). Customer agrees to pay all amounts payable under this Agreement free and clear of all deductions or withholdings or rights of counter claim or set-off, unless required by law. If a deduction or withholding is so required, then Customer agrees to pay Addendum Page 2 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 such additional amount as to ensure that the net amount received and retained by Udemy equals the full amount that Udemy would have received had the deduction or withholding not been required. Customer shall reimburse Udemy and hold Udemy harmless for Taxes or levies to which Udemy is required to collect or remit to applicable taX authorities. This provision does not apply to Udemy's income, franchise and employment taxes or any taxes for which Customer is exempt provided Customer has furnished Udemy with a valid tax exemption certificate. To the extent a taxing authority changes their position or taxing policy requiring Udemy to collect a Tax or levy from Customer, Udemy will add the Tax or levy to the Customer invoice. 6. Confidentiality. a) Scope of Confidentiality. Each party agrees that all code, inventions, know-how, or business, technical, and financial information disclosed to such party ("Receiving Party") by the disclosing party ("Disclosing Party"), constitute the confidential information of the Disclosing Party ("Confidentiallnformation"), provided that it is either identified as confidential at the time of disclosure. Personal Data is considered Confidential Information. Confidential Information will not, however, include any information that: (1) was publicly known and made generally available in the public domain prior to the time of disclosure by the Disclosing Party, (2) becomes publicly known and made generally available after disclosure by the Disclosing Party to the Receiving Party through no action or inaction of the Receiving Party, (3) is already in the possession of the Receiving Party at the time of disclosure by the Discloser, (4) is obtained by the Receiving Party from a third party without a known breach of the third party's obligations of confidentiality, or (5) is independently developed by the Receiving Party without use of or reference to the Confidential Information. However, Customer is a government entity under the laws of the State of Texas and all documents held or maintained by Customer are subject to disclosure under the Texas Public Information Act. In the event there is a request for information considered confidential, as discussed above, Customer shall promptly notify Udemy. It will be the responsibility of Udemy to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by Customer, but by the Off'ice of the Attorney General of the State of Texas ar by a court of competent jurisdiction. b) Non-Use and Non-Disclosure. Except as expressly authorized herein or as necessary to perform its obligations hereunder, the Receiving Party agrees to: (1) not disclose any Confidential Information to third parties, and (2) not use Confidential Information for any purpose other than as necessary to exercise its rights or perform its obligations hereunder. c) Processing of Personal Data. Notwithstanding the provisions of this section, Customer agrees that Udemy may process Personal Data as necessary for: (1) starage and processing in accordance with the Agreement and applicable Order Form(s); (2) processing initiated by Users in their use of the Services; and (3) processing to comply with other documented reasonable instructions provided by User (e.g. via email or support tickets) where such instructions are consistent with the terms of the Agreement. To the extent that Customer is subject to a local data privacy law (including but not limited to the General Data Protection Regulation or the California Consumer Privacy Act), then Customer agrees to request from Udemy a data protection agreement prior to providing any Personal Data to Udemy. 7. Term and Termination. Addendum Page 3 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 a) Duration of Term. The Agreement shall become effective upon the signing of the Agreement by an Assistant City Manager of the Customer (the "Effective Date") and shall eXpire June 30, 2022 (the Expiration Date"), unless terminated earlier in accordance with the provisions of the Agreement or otherwise extended by the parties. If the Customer issues a Purchase Order for Udemy for Business, the Agreement and this Addendum shall renew automatically for an additional year. This agreement may be renewed for an unlimited number of annual renewal terms, each renewal term requiring its own Purchase Order issued by Customer. Customer shall provide Udemy with written notice of its intent to renew at least thirty (30) days prior to the end of each term. If Customer does not issue a Purchase Order for the software, as indicated above, the agreement will terminate automatically at the end of the existing term. b) Termination. i. Breach. If either party commits a material breach of the Agreement, the non- breaching Party must give written notice to the breaching party that describes the breach in reasonable detail. The breaching party must cure the breach thirty (30) calendar days after receipt of notice from the non-breaching party, or other time frame as agreed to by the parties. If the breaching party fails to cure the breach within the stated period of time, the non-breaching party may, in its sole discretion, and without prejudice to any other right under the Agreement, law, or equity, immediately terminate this Agreement by giving written notice to the breaching party. ii. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by Customer in any fiscal period for any payments due hereunder, Customer will notify Udemy of such occurrence and the Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the Customer of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. iii. Duties and Obli,gations of the Parties. In the event that the Agreement is terminated prior to the Expiration Date, Customer shall pay Udemy far services actually rendered up to the effective date of termination and Udemy shall continue to provide Customer with services requested by Customer and in accordance with the Agreement up to the effective date of termination. Upon termination of the Agreement far any reason, Udemy shall provide Customer with copies of all completed or partially completed documents prepared under the Agreement. In the event Udemy has received access to Customer information or data as a requirement to perform services hereunder, Udemy shall return all Customer provided personal data to Customer in a machine readable format or other format deemed acceptable to Customer. Addendum Page 4 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 8. WARRANTY DISCLAIMER. EXCEPT AS OTHERWISE AGREED UPON BY THE PARTIES, UDEMY PROVIDES THE SERVICES AS-IS AND DISCLAIMS ALL WARRANTIES RELATING TO THE SERVICE, EXPRESS, OR IMPLIED, INCLUDING BUT NOT LIMITED TO, ANY WARRANTIES RELATING TO MERCHANTABILITY, ACCURACY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR AVAILABILITY. 9. Limitation of Liabilities. a) NEITHER PARTY WILL BE LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR RELATED TERMS AND CONDITIONS UNDER ANY THEORY OF CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY FOR: (1) ANY INDIRECT, INCIDENTAL, PLTNITIVE, OR CONSEQUENTIAL DAMAGES, OR (2) ANY AMOUNTS IN EXCESS OF THE FEES PAID OR PAYABLE BY CUSTOMER TO UDEMY IN THE 12 MONTHS PRIOR TO THE DATE THE RELEVANT CLAIM AROSE. 10. Indemnification. a) Udemy's Indemnification Obli at� ions. Udemy agrees to defend Customer for all third party claims arising from an allegation that Customer's use of the Services as permitted under this Agreement infringes upon a third party's intellectual property rights ("Claim Against Customer"), and indemnify Customer from any damages, reasonable attorney fees, and costs incurred by Customer as a result of a Claim Against Customer. In the event that the Services become subject to a third-party intellectual property claim, or Udemy believes that the Services will become subject to such a claim, then Udemy may elect to: (1) modify the Services so that they are no longer allegedly infringing, (2) obtain a license for Customer's continued use of the Services, or (3) terminate this Agreement ar any applicable Order Forms, and provide Customer a pro-rated refund for Services not rendered past the termination date.. Udemy agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the payment of attorney's fees, any claim or action against the Customer for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from Customer's use of the Deliverable(s), or any part thereof, in accordance with this Agreement, it being understood that this agreement to indemnify, defend, settle or pay shall not apply if Customer modifies or misuses the Deliverable(s). So long as Udemy bears the cost and expense of payment for claims or actions against the Customer pursuant to this section 8, Udemy shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Customer shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the Customer's interest, and Customer agrees to cooperate with Udemy in doing so. In the event Customer, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the Customer for infringement arising under this Agreement, the Customer shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Udemy shall fully participate and cooperate with the Customer in defense of such claim or action. Customer agrees to give Udemy timely written notice of any such claim or action, with copies of all papers Customer may receive relating thereto. Notwithstanding the foregoing, the Addendum Page 5 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 Customer's assumption of payment of costs or expenses shall not eliminate Udemy's duty to indemnify the Customer under this Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Udemy shall, at its own expense and as Customer's sole remedy, either: (a) procure for Customer the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing, provided that such modification does not materially adversely affect Customer's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing Deliverable(s) at no additional charge to Customer; or (d) if none of the foregoing alternatives is reasonably available to Udemy, terminate this Agreement, and refund all amounts paid to Udemy by the Customer, subsequent to which termination Customer may seek any and all remedies available to Customer under law. UDEMY'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CUSTOMER. c) Requirements for Indemnification. In order for the indemnification obligations hereunder to apply, the party seeking indemnification must: (1) promptly tender a claim for indemnification, (2) allow the indemnifying party sole control of the defense or settlement of the underlying claim, and (3) reasonably assist with any defense or settlement of the underlying claim at the indemnifying party's request and expense. 1 l. Anti-Corruption. Neither party has received or been offered any illegal or improper bribe, kickback, payment, gift, or thing of value from an employee or agent of the other party in connection with this Agreement. Reasonable gifts and entertainment provided in the ordinary course of business do not violate the above restriction. Upon learning of any violation of this restriction, Customer agrees to promptly notify Udemy's legal department, by emailing le�al(a�udem, .�. 12. Force Maieure. Neither party will be liable for any failure or delay in the performance of its obligations hereunder to the extent caused by a condition that is beyond a party's reasonable control, including but not limited to natural disaster, civil disturbance, acts of terrorism or war, labor conditions, failure by a third party hosting provider or utility provider, governmental actions, interruption or failure of the Internet or any utility seroice, ar denial of service attacks. 13. Severabilitv. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be deemed null and void, and the remaining provisions of this Agreement shall remain in effect. 14. Governing Law Venue. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. 15. Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior or contemporaneous oral or written communications, proposals, and representations with respect to its subject matter. This Agreement and any mutually executed Order Forms shall apply in lieu of the terms or conditions in any purchase arder or other documentation that Customer provides, and all such terms and conditions are null and void and superseded by this Agreement and any mutually executed Order Forms. This Addendum Page 6 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 Agreement, or any part thereof, may be modified by Udemy at any time, including the addition or deletion of terms at any time, and such modifications, additions or deletions will be effective immediately upon posting. 16. Network Access. a. Customer Network Access. If Udemy, and/or any of its employees, officers, agents, servants or subcontractors (for purposes of this section "Udemy Personnel"), requires access to the Customer's computer network in order to provide the services herein, Udemy shall execute and comply with the Network Access Agreement which is attached hereto as Exhibit "A" and incorporated herein for all purposes. b. Federal Law Enforcement Database Access. If Udemy, or any Udemy Personnel, requires access to any federal law enforcement database or any federal criminal history record information system, including but not limited to Fingerprint Identification Records System ("FIRS"), Interstate Identification Index System ("III System"), National Crime Information Center ("NCIC") or National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal justice as defined therein on behalf of the Customer or the Fort Worth Police Department, under the Agreement, Udemy shall comply with the Criminal Justice Information Services Security Policy and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. No changes, modifications, alterations, or amendments shall be made to the Security Addendum. The document must be executed as is, and as approved by the Texas Department of Public Safety and the United States Attorney General. 17. Immigration Nationality Act. Udemy shall verify the identity and employment eligibility of its employees who perform work under this Agreement in the United States, including completing the Employment Eligibility Verification Form (I-9). Udemy shall adhere to all applicable Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Udemy U.S. based employee who is not legally eligible to perform such services. UDEMY SHALL INDEMNIFY CUSTOMER AND HOLD CUSTOMER HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY UDEMY, UDEMY' S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. Customer, upon written notice to Udemy, shall have the right to immediately terminate this Agreement for violations of this provision by Udemy. 18. No Boycott of Israel. If Udemy has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Udemy acknowledges that in accordance with Chapter 2270 of the Texas Government Code, Customer is prohibited from entering into a contract with a company for goods or services unless the contract contains a written veriiication from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Udemy certifies that Udemy's signature provides written verification to Customer that Udemy: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Addendum Page 7 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 19. Right to Audit. Udemy agrees that Customer shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Udemy involving transactions relating to the Agreement. Udemy agrees that Customer shall have access during normal working hours to all necessary Udemy facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. Customer shall give Udemy reasonable advance notice of intended audits, provided that the parties agree on the timing, methodology, and scope of the audit in writing, and provided further that the cost of the audit is borne on Customer. 20. Linked Terms and Conditions. If the Agreement contains a website link to terms and conditions, the linked terms and conditions located at that website link as of the effective date of the Agreement shall be the linked terms and conditions referred to in the Agreement. To the extent that the linked terms and conditions conflict with any provision of either this Addendum or the Agreement, the provisions contained within this Addendum and the Agreement shall control. If any changes are made to the linked terms and conditions after the date of the Agreement, such changes are hereby deleted and void. Further, if Udemy cannot clearly and sufficiently demonstrate the exact terms and conditions as of the effective date of the Agreement, all of the linked terms and conditions are hereby deleted and void. 2 L Insurance. Customer agrees that insurance coverage provided to Customer by Udemy is sufficient for purposes of the Agreement only. 22. No Debt. In compliance with Article 11 § 5 of the Texas Constitution, it is understood and agreed that all obligations of Customer hereunder are subject to the availability of funds. If such funds are not appropriated or become unavailable, City shall have the right to terminate the Agreement except far those portions of funds which have been appropriated prior to termination. Addendum Page 8 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 (signature page follows) Addendum Page 9 of 10 DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 ACCEPTED AND AGREED: CUSTOMER: City of Fort Worth �,���� 1�iI��Ai�J/4n BValerie Washington (Jun 11, 2 8:49 CDT) Y' Name: Valerie Washington Title: Assistant City Manager Date: J U rl 11� 2�21 Approval Recommended: '�� I By: Name: Kevin Gunn Title: Director, IT Solutions Attest: By: ����"���r Name: Mary J. Kayser Title: City Secretary UDEMY, INC.: p�� F�R��a� /J' ` o�oopp yr►O� OO�� �° ° .� o � ° °_ vo 0 o � o � 0 ��oo ��< T o� � Y7� ��0000a�� p Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. B�I: � arghesc J 1, 2 2111:12 CDT) .l Name: Alex Varghese Title: Sr. IT Solutions Manager Approved as to Form and Legality: �c��P-a�i,t By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: NA Udemy, Inc. DocuSigned by: �/�/ A6A35293F77B40D... Y' Name: Sean Masterman Title: Vice PrPGiriPnt - FntPr�rise Sales, Date: 06/04/2021 �FFICIAL RECORD CITY SECRETARY Addendum FT. WORTH, TX DocuSign Envelope ID: E878F1CB-2AA5-4674-B6C2-2F6338BCAF93 Udemy for Business Offer valid through Proposed by: Email: 6/1 /2021 John Ferrell john.ferrell@udemy.com End User �icense Agreement for City of Fort Worth .. . . . . . A�@X �/argil2S@ SHI International Corp Sr. IT Solutions Manager - Infrastructure 290 Da��ason a�e Somerset, NJ 08873 Engineering - 214-282-4238 VendorInvoices@SHLcom 200 Texas St, Fort Worth, TX 76102 Additional Terms and Conditions • Services under this Order Form are provided pursuant to the Subscription Agreement located at https://www.udemy.com/terms/ufb/, unless the parties have executed a separate agreement to govern Udemy's provision of the services. • The Fees section of the Subscription Agreement will not apply to this Order Form. Customer agrees that it will make full payment for its use of the Services to SHI International Corp. (Reseller) with which it is contracting. Udemy reserves the right to suspend or terminate access to the Services, in the event that Udemy does not receive full payment from the Reseller on Customer's behalf. City of Fort Worth SI Il[atUf2. SIC�IIatUf2. DocuSigned by: ��/� � � � • � �� �i Valerie Washington (Jun 11, 2 8:49 CDT) Name: Name: Sean Masterman Valerie Washington Title: Assistant City Manager Title: Vice President - Enterprise Sale , Date: Date: 06/04/2021 J u n 11, 2021 Americas