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Home My WebLink AboutContract 55861CSC No. 55861 F+ORT �UVORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Consolidated Traffic Controls, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperarive Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B— Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and 4. Exhibit C— Conflict of Interest Questionnaire. Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount of three hundred seventy-five Dollars ($375,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on OS/O1/2021 and ending on 04/30/2022. City shall be able to renew this agreement for zero one-year renewal options by written agreement of the parties. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL REC�RD CITY SECRETARY FT. WORTH, TX . _ __ _ To CITY: To VENDOR: City of Fort Worth Consolidated Traffic Controls, Inc_ Attn: Dana Burghdoff, Assistant City Manager Bobby Hale, Vice President 200 Texas Street 1016 Enterprise Pl. Fort Worth, TX 76102-6314 Arlington, TX 76001 Facsimile: (817) 392-8654 Facsimile: n/a With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: ZSa� 8cc�aGu7a4y�'�_ B�7; Dana Burghdoff ( n 15, 20 17:08 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOP�IlVI�NDED: I: ��n� W Johcson (Ju 15, 20211G:59 CDT) Name: William Johnson Title: Director ATTEST: By: `v��' 0 Name: Mary Kayser Title: City Secretary [�/-a�i,�1Zi7� Consolidated Traffic Controls, Inc. By_ �3�66 �c� Name: obby Hale Title: Vice President Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �� L $y; Aziz Rahman (Jun 4, 2021 14:14 CDT) Name: Aziz Rahman Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: By: ��- Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: P-12296 OFFICIAL REC�RD CITY SECRETARY FT. WORTH, TX � CITY COUNCIL AGENDA OfFicial site of the City of Fort Worth, Texas FoR� x COUNCIL ACTION: Approved on 2/5/2019 DATE: 2/5/2019 REFERENCE NO.: **P-12296 LOG NAME: 13PAMEND P-12135 LRH TPW CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Amendment to Existing Agreement with Consolidated Traffic Controls, Inc., using a HGAC Cooperative Purchasing Agreement for School Zone Beacon Communication Modems, Traffic Signal Parts and other Related Hardware and Equipment in an Annual Amount Up to $750,000.00 and Authorize Annual Renewal Options in Amount of $300,000.00 in Accordance with the HGAC PE-05-17 Coop Contract for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize an amendment to the existing Agreement with Consolidated Traffic Controls, Inc., using the HGAC Cooperative Purchasing Agreement PE 05-17 for procurement of School Zone Beacons Communication modems, Traffic Signal Parts and other traffic signal related hardware and equipment in an amount of $750,000.00 for the first year and a renewal option in the amount of $300,000.00 for following three (3) years in accordance with the HGAC PE- 05-17 or applicable successive HGAC contracts for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works Department initiated a requisition for an Amended Agreement to purchase School Zone Beacon Communication modems, traffic signal parts, and other related traffic signal hardware and equipment to make necessary upgrade, repair, or bringing the traffic control devices up to standard and compliant with the latest industry requirements. The parts provided under the Agreement include cellular modems for School Zone Beacons, Vehicular and pedestrian traffic signal indication and housing with clam shell, count down pedestrian signal insert, vehicular and pedestrian mounting brackets, pedestrian push button assemblies, traffic signal cables, and other traffic signal parts. Staff recommends awarding an Amended Agreement to Consolidated Traffic Controls, Inc., using the H-GAC Cooperative Purchasing Agreement PE 05-17. No guarantee was made that a specific amount of services would be purchased. However, the department anticipates spending approximately an amount up to $750,000.00 in the first year and $300,000.00 for each year after. Staff reviewed the pricing and found pricing to be fair and reasonable. State law provides that a local government purchasing items under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of items. H-GAC Cooperative Purchasing Contract PE 05-17 has been competitively bid to increase the purchasing power of government entities and simplify the process. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager in an amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, this Agreement will commence upon execution by both parties and continue in accordance with the terms and conditions of HGAC-Contract No. HGAC PE-05-17 or applicable successive HGAC contracts for the same services. Upon City Council approval, this Agreement shall begin upon execution of the Agreement. SUCCESSOR CONTRACTS: The City will use HGAC PE-05-17 to make purchases authorized by _____ this M&C. As noted, HGAC PE-05-17 expires on April 30, 2019. If the HGAC contract is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the HGAC contract is not extended, but HGAC executes a new cooperative contract with Consolidated Traffic Controls, Inc. with substantially similar terms as HGAC PE-05-17, this M&C authorizes the City to purchase the equipment and supplies under the new HGAC contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget as appropriated, of the General Fund. Prior to an expenditure being made, the department has the responsibility to validate the availability of funds. BQN\12-0135\LRH Fund I Department Account I Project Program Activity Budget Reference # Amount ID ID Year (ChartField 21 Submitted for City Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS CTC 1295 Redacted.pdf Kevin Gunn (2015) John Padinjaravila Baby (2279) Cynthia Garcia (8525) Laurena Hamilton (8321) _ _ _ _ __ HGACBUY-TRAFFIC CONTROL, ENFORCEMENT AND SIGNAL PREEMPTION EQUIPMENT Background The H-GAC Cooperative Purchasing Program (HGACBuy) establishes contracts for a variety of products and services through competitive solicitations. Member governments are able to use the contracts to make purchases. HGACBuy received and opened ten proposals for Traffic Control, Enforcement and Signal Preemprion Equipment on December 02, 2020. The following companies submitted a proposal: Current Situation This contract is a continuation of an existing contract in our portfolio, consisting of various types of traffic control enforcement and signal preemption equipment. All proposals have been evaluated by H-GAC staff. Nine proposals are being recommended for award. Acusensus, Inc., was deemed non-compliant for failing to meet proposal requirements. Request authorization to negotiate contracts with each respondent listed in the Award Recommendation Table, and as may be applicable, to extend contract assignments to other authorized entities during the contract period. Funding Source: Participating local government purchases Budgeted: NA Action Requested Request authorization to negotiate contracts with the respondent listed in the Contract Award Recommendation Table for Traffic Control, Enforcement and Signal Preemption Equipment. PE05-21 Award Recommendation Table H-GAC Proposal Type Of Equipment Product Code s American Traffic Solutions, Inc. dba Verra Photo Enforcement Systems CE Mobili Optically Controlled or Global Positioning Satellite/Radio Controlled Priority Traffic Signal Preemption System Applied Information, Ina Intelligent Transportation Management DA, DI, DG Systems Indication and Warning Assembly with or without Activation Systems Optically Controlled or Global Positioning SatellitelRadio Controlled Priority Traffic Signal Preemption System HA, KA, LD, Consolidated Traffic Controls, Ina Portable Vehicle Counters pG, RG, UG, Vehicle Identification/Vehicle Detection UC Systems Indication and Warning Assembly with or without Acrivation S stems Indication and Warning Assembly with or Electrotechnics Corporation dba ELTEC �,ithout Activation S stems GG Indication and Warning Assembly with or K&K Systems, Inc without Activation Systems HHG, HHF Portable Traffic Control & Mitigation Devices Optically Controlled or Global Positioning Satellite/Radio Controlled Priority Traffic Signal Preemption System Vehicle Identification/Vehicle Detection Paradigm Traffic Systems, Inc. Systems DA, FC, DG, Indication and Warning Assembly with or SH, DI, FI without Activation Systems Wireless Vehicle Detection Systems Intelligent Transportation Management S stems Vehicle Identification/Vehicle Detection Systems AAC, BBF, Texas Highway Products, LTD Portable Traffic Control & Mitigation CCG, DDG, Devices EEG, FFF, Indicarion and Warning Assembly with or GGF, KG without Activation Systems Vehicle Identification/Vehicle Detection Twincrest, Inc. dba Twincrest Technologies Systems YC, SC UR International, Inc. Intelligent Transportation Management XI S stems _ __