HomeMy WebLinkAboutContract 43746-R1 (2)- •a j ��
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FIRST RENEWAL AND AMENDMENT TO CITY SECRETARY
CONTRACT NO. 43746
WHEREAS, on October 12, 2012, the City of Fort Worth ("City") and Brown & Gay
Engineers, Inc. ("Contractor"), collectively the ("Parties"), made and entered into City Secretary
Contract No. 43746 (M&C C-25840, Sept. 18, 2012) (the "Contract") for Stormwater Master
Plan Development and Implementation; and
WHEREAS, the Contract is approaching the end of its original financial term; and
WHEREAS, the Contract may be renewed up to three times at the same terms,
conditions, and professional service fees as originally negotiated in the amount of $650,000.00;
and
WHEREAS, the Parties desire to amend the Contract to change the expiration terms to
allow the contract to run to the latter of 3 years or the maximum expenditure; and
WHEREAS, in order to protect the public's funds, the contractor will be bound to the
professional services fees as found in Attachment B of the original agreement.
NOW, THEREFORE, the Parties, hereby agree as follows:
I.
a. Contract No. 43746, at Article 3, is hereby amended to read as follows: "Unless
terminated pursuant to the terms herein, this Agreement shall be for a term of 3
years, beginning upon the date of its execution, or until the completion of the
subject matter contemplated herein, whichever occurs first."
b. The Professional Services Fees originally negotiated and summarized in Exhibit
"B-2," shall remain in effect for the duration of the Contract, as renewed.
c. Taslc orders will continue to be issued and remain contingent upon the availability
of funds and the availability of the contractor.
II.
All other terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
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CI'fY SECRETARY
�T. WOR4H, '�'X
CONTRACT RENEWAL AND AMENDMENT I CSC NO. 43746 Page 1
Stormwater Master Plan Development �d Implementation
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IN WITNESS WHEREOF, the City and the Contractor have each executed this First
Renewal and Amendment in multiple counterparts by and tluough each Party's duly authorized
signatory.
This First Renewal and Amendment is effective as of the last date signed by a Party
hereto.
Brown & Gay Engineers, Inc.
Contractor:
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William D. Dillon, P.E.
Executive Vice President
City of Fort Worth
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Fei7zando Costa
Assistant City Manager
Date: � � Z�� I 3
Date:
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9/2�/�s
Recommended:
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Dougl�l W. Wiersig, P.E.,�fi•ectc
Department of Transportat on and
Public Worlcs
M&C G25840
Date: 9-18-12
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as to Form and Legality:
OFFICIAL RECORD
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CONTRACT RENEWAL AND AMENDMENT 1 CSC NO. 43746
Page 2
Stornnvater Master Plan Development and Impleme�itation
�ssistant City Attorney
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M&C Review
Page 1 of 2
pfficial site of the City af Fort Worth, Texas
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F��t�r t�'�'a��� �
COUNCIL ACTION: Approved on 9/18/2012
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DATE:
CODE:
9/18/2012
C�?
REFERENCE
NO..
TYPE:
**C-25840 LOG NAME:
CONSENT PUBLIC
HEARING:
20SWMMASTERPLANNING
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SUBJECT: Authorize Execution of an Agreement with Brown & Gay Engineers, Inc., in the Amount of
$650,000.00 for Development and Implementation of a Stormwater Master Plan (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Brown & Gay
Engineers, Inc., in the amount of $650,000.00 for assistance with the Development and
Implementation of a Stormwater Master Plan, including three optional renewals, subject to available
funds.
DISCUSSION:
This contract will assist with the development of a City-wide Stormwater Master Plan that will provide
strategic guidance in the prioritization of future drainage studies and capital improvement projects to
maximize effectiveness in reducing flood conditions and maintaining public safety. It is expected that
the ultimate Stormwater Master Plan will be developed in phases utilizing various consulting entities
over a 10-20 year time-frame yielding an overall strategic review and implementation of projects to
alleviate flooding throughout the City. Since the inception of the Stormwater Utility in 2006, the most
immediate drainage problems in the City have been addressed individually based on more visible and
historic flooding events. After six years of program deployment in this manner, a more comprehensive
and strategic assessment of all drainage basins in the City is needed to ensure the optimal use of
Stormwater Utility operating and capital funding going forward.
The Stormwater Master Plan is designed to systematically identify drainage deficiencies throughout the
City, evaluate strategies for flood mitigation, develop specific feasible and cost-effective solutions, and
provide prioritized projects for construction under the Stormwater Capital Improvement Project
program. Work accomplished under this contract will include a City-wide assessment of storm drain
capacities and the development of standards, parameters and criteria for individual detailed studies to
more effectively prioritize future stormwater projects, as well as greater guidance in evaluating feasible
solutions and balancing project costs and functional effectiveness. Resultant projects will be designed
and constructed through separate contracts.
A Request for Qualifications (RFQ) for this contract was published in the Fort Worth Star-Tele�ram in
November, 2011. Eight consultants responded, Brown & Gay Engineers, Inc., was selected as the
most qualified consultant. Brown & Gay Engineers, Inc., proposes to perForm the scope of work for
this contract on a time and materials basis for a not-to-exceed fee of $650,000.00. The contract also
includes a provision for the City to exercise an option for three additional renewals to manage the
implementation of the individual studies which will comprise the Stormwater Master Plan. Staff
considers this fee to be fair and reasonable for the scope of services provided.
Brown & Gay Engineers, Inc., is in compliance with the City's M/WBE Ordinance by committing to 16
percent M/WBE participation. The City's goal for this project is 16 percent.
This master planning work is located in ALL COUNCIL DISTRICTS.
http://apps.cfwnet. org/council�acicet/mc_review.asp?ID=17197&councildate=9/18/2012 9/4/2013
M&C Review
FISCAL INFORMATION/CERTIFICATION:
Page 2 of 2
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Stormwater Utility Fund.
TO Fund/Account/Centers
FROM Fund/Account/Centers
PE69 531200 0209202
Submitted for City Manager's Office b�
Oriqinating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Douglas W. Wiersig (7801)
Steven Eubanks (7857)
$650,000.00
http://apps. cfwnet.org/council�acket/mc_review.asp?ID=17197&councildate=9/18/2012 9/4/2013