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Home My WebLink AboutContract 43988-CO1 (2)FORT W� �'Tz � ,�� --- City of Fort Worth Change Order Request ..,. -�* s .; �j i • � �� 1+�: ii. -' � t - - - - - - Project Name West Rosedale Bike/Pedestrain Project City Sec # 43988 Client Project #(s) C295-541200-209230045983 DOE 6993 ProJectl West Rosetlale Landscape project Contractor The Fain Group, Inc. City Project Mgr. Patrick Buckley Dept. � TPW Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date of Proposed Chanqe Order Revised Contract Amount Original Funds Available for Change Ortlers Remaining Funtls Available for this CO Additional Funding (if necessary) ,244,347.85 �;� Water 347.85 514.159.34 $461,767.15 $461,767.15 Change Order# �1 Date 2/21/2013 City Inspector Michael Collier Sewer Contract Time Totals CD $3,244,347.85 240 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTR.4CT MAX ALLOWABLE CONTRACT AMOUNT (ORIG/NAL CONTRACT COST + 25%J JUSTIFICATION (REASONS) FOR C 461,767.15 461,767.15 8.32% $4,055,434.81 Adtling contluit for T/PW Traffic Management Group for Citywide Fiber Masterplan for Communications bY,-,�- - � a =--, I , /,.�;� Mary J. � � ,,' �'-��::; �_ ,{. ,, � 1 i � ..i ,Y %�1 ,�ty'�J � ',.�,,/ � f `�� R�CEIV�D �I R 1 �' �ui� It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. 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' • • ' • , • ' COUNCIL ACTION: Approved on 4i212U13 �_� � w ,_ � x w � �. � , . 1 � ., x . �� : . e�:a--„ w €*'m...wl '.v. ,... ..h: .,., ,� r,...� , _�� ...:.. . ... ..._� ,,:. >.,..-=:. . ...-. a - . .. ,� ... :,. ��_. . DATE: Tuesday, April 02, 2013 REFERENCE NO.: **C-26183 LOG NAME: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAW C01 SUBJECT: Authorize Execution of Change Order No. 1 to City Secretary Contract No. 43988 with The Fain Group, Inc., in the Amount of $269,811.49 for Tra�c Management Communication Conduits Along West Rosedale Street from Eighth Avenue to South Main Street, Thereby Increasing the Total Construction in the Amount of $3,514,159.34 (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of Change Order No. 1 to City Secretary Contract No. 43988 with The Fain Group, Inc., in the amount of $269,811.49 for Traffic Management Communication Conduits along West Rosedale Street from Eighth Avenue to South Main Street, thereby increasing the total construction in the amount of $3,514,159.34. DISCUSSION: The West Rosedale Streetscape Improvements Project is a streetscape improvement project that will significantly alter the appearance of the roadway by providing landscape and pedestrian enhancements from Eighth Avenue to South Main Street. This phase of the project includes reduction in the number of vehicle lanes from six to four and includes the addition of curb line bulb-outs, on-street parking, pedestrian improvements, landscaping and lighting under a context sensitive approach to enhance the corridor. The purpose of this proposed change order is to provide communication conduits from Eighth Avenue to South Main Street in support of the Citywide Fiber Masterplan for Communication for the City. The initiative to provide communication conduits is relatively new and was not included in the original scope of the project. -_ _ __-- -__ __._------- -._ _ ------- .4. __� ; �- --- ---- -: -- -- _ _._ ___ v,__ ___.. !Contract /CO# ; Amount ; Pro,ect Description j_ M&C No. � Approved � �__-------__� i_---- — --t____ _ — —, _i� �Initial Contract ;$ 3,244,347.85 �Construction of West � C-25992 ; 12/04/2012 K � ; �Rosedale Streetscape � � � ; � ;Improvements, The ; i ! i ___._ . ____ `--__. ..— -.----- . �Fain group---_------ � I � _ _�__ _____ ._ _ __f___ __ __.__._ ____i ;Change Order 1!$ 269,811.49 (Provide Traffic � Pending i Pending � � � �Management i ; i �` � ;Communication Conduit ; C ; � �for Citywide Fiber ! P � { ` � �—__ __ _� _ � ___�_�. Masterplan_ .___--_ _�_ _�—__�____ 6�_ —_� M/WBE Office: The Fain Group agrees to maintain its initial M/WBE commitment of 23 percent that it made on the original contract and extend and maintain that same MNVBE commitment of 23 percent to this first change order. Therefore, The Fain Group remains in compliance with the City's M/WBE Logname: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN CO1 Page 1 of 2 Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 9, Mapsco 76M and 77J. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated of the 2007 Critical Capital Projects Fund and the Grant Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers C295 541200 209230045983 GR74 541200 020302573830 $243,393.50 $26,417.99 CERTIFICATIONS: Submitted for City Manaaer's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Patrick Buckley (2443) ATTACHMENTS 1. 20west rosedale streetscape 00459.docx (CFW Internal) 2. 20WEST ROSEDALE STREETSCAPE IMPROVEM�NT� FAIN C01.pdf (Public) 3. 20WEST ROSEDALE STREETSCPOE IMF'ROV.FAIN Chq N� 1(00459) MW�� APCF.pdf (CFW Internal) 4. Available Funds.docx (CFW Internal) 5. PMP West Rosedale C01 Source of �unds.pdf (CFW Internal) Logname: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN CO1 Page 2 of 2 FOttTitiq TN _,� �`il�/ o� �A '�0��'1 �' � Vi U iT 7 F {far us� wltfi CHANC3E �RDBRS or AM�NDMEN7'9 greaierthan $80,00�) ,•;,;: - - r,o, ,�e�: oinPlsted; ,y;.C� : m ec an =::�- - :-�;_:: <_�,� $.. ,� er;: _ - �. . �.. - - - - �-. . : �_..,,:.�� - 3i:' . y ,f.�. - - '.,i ..r� - �'��i� ' - t.i `i �: " r' .� ha" _ �� - C7rtie�. �. �. r''Co,� �s - �>;,.. n t�:i � .t?9�. c�' _ hon'Co ( n - trac t - - ) - p _ •{ �•-,1. � • �• .L � •a �t�w .rr�.�•�� _ '.- _ - :'t`.i :'�?'• �"�]�i_.. Y: , . - �4�•� . y _t. �(=: '-:6`.r"_:�� - ` . ] - ._......�.�._.�.-:a. .-... nw-�.��`_?.�:�:i . � �',�t -_ �:,-: _.,_____.. .___. ... _ . . : - - :�pto`eci Number;. . .. ..._ .�'., , 1_ West Rosedale Streefsaape Jmprovements . � .. Int�C+ll1�:� : .>z..,_ _ 47,,,.,_,i,r,� _ :__.... . . "�G' .eJ.` _' .,%t'% ' .......�.....:i:`.,. _",.... ...�.._. - ;`f['. ..e,? .ti.`3"�'r%kr';.a...—:..r-'.�i.:..�,.... .. _.... .... '--' - - 'Che Fa�n Graup ,.. '°}� ` �r�` . _�- �� ` . - `f= S'z :' - — br+3;Ti .� kys'.•;i:r-�...�-�-^-- _ ! _ - :�,' -r', �- _�S��t�ai �rito�iiit,l �f:Gq ..t"racf�=�= .� '��:�._:.._ . �,._.,�::�#.��,�•�{.,t,v :,�.,.,,•��.�rf,:.,�.� �3,2�,347.85 :�_:: . ., . �sAaceu �o.00 ��.-a�� . - = - , � . . _ , , _ - - - � .. .� _ , � �_ .- _.,_ �'1j • _ � � �� _ � : . ..-� . ,: -:. �., _ - . _ . . _. , , _.. ..., .. .,.... .:�:: 00459 - y".`� ` . -z._ _ `::r;Yi;r�. ,- .:�iijr.F?roject.Manager��"��'3;��'s� �Pafr'ick J. Buckley . ._ �`�,�:. �itj+'s;�1(T,Ut1B��Pro ect°Gaa1=iE3.'='23 ��}°�- . - j =- �Z � . _ : - - � . . - .. . .__._..... �� The Fain Graup agrees to maintain its iniiia{ MlWB� cammiiment vf 23°Jo that It made on the originai confract and extand and maintain tha# sams M/WBE camrnitment af 23% ta this�frst ��`� cF�ange �rdgr. Therefore The Fain C3roup remains in campliancs wifh the City's M/WBE Ordinance and attes�s to its commi�rnsnt by its signature on the Aaceptance of P��vious MtWBE Comrn�iment form executed b d� authnrized represent�tive af iis company. To Larry Frazier Printed Signature The Fain Name 46�& N. Sylvania Cantact Name (if dFfFerent) For� Wo�th, TX 7611 ? 817-927-438$ $17-9�7-4389 � ::6 CityiStatel�p � Phane number �ax Num6er 23% �s of 3/6120�3 M1WB� % Pald to Date D�t� � , . � ��.� �::::.: -clty: �.f:�;.:,� ;�consi�er� - -'.Caiifi� ... . ::�s.;�,. '•�,� F.<,. _ � a ♦ Q • � . ' ` . �r• ... ;<_ - �.:��; .. ��. R:� �=`:�r��;�:��_t - :Da#e:=.�.;,;�� - ;';: � - 1i �A�� i � � ea�aaii�a:. � . • - � •,t : R�� ~ �� ' .�- •- . ' � ' � M � � Y. ! April 4, 2013 � 0549, 6283, 6993 Larry Frazier The Fain Group, Inc. P. O. Box 750 Fort Worth, TX 76101 RE; 2U07 CIP, Canstrucfian of the West Rosedale Bike/Pedestrian Project 8ih Avenue to S. Main $t. M&C# City Contract No.: To Whom It May Concern: C-26183 43988 Your �rm was awarded the above contract on 4/2lz013 with the City of Fort Worth, Texas, in the amaunt of $269,811.49. Part of the consideration in awarding the contract was your company's compliance with the City's M/WBE Ordinance. Your company's bid committed to the fotlowing MBE participation: *MWBE Cammitment Accepfance of Participativn* Firm Com�mit�ed to Meet 23% on Total Value of Contract I II ...for a total of $0.00 representing a 0.00% overall participation goat. NUTE: COMPLIANCE WITH T�TE CITY'S BUSTNESS DIVERSITY ENTERPRXSE ORDINAN'CE 20020-12-2011, AS WELL AS ANY �UBSEQU�ENT AMENDMENT(S) REQUII2ES SUBNIISSI�N OF 'Y.ETTERS OF INTENT' OR 'EXECUTED AGREElV�N�TS' BETWEEN YOU AND THE MBES ]GISTEll ABOVE. THESE LETTERS OR AGREEMEN�'S ARE TO INCLUDE 1) THE NAME OF THE CUNTRAC7�, 2) TH� NAME OF THE MBE FYRM, 3) SCOPE 4F WORK, 4) DOLLAit AMUUN'�' OF THE WORK ANU S) THE S�GNATiT�ZES OF BOTH PARTIES. AT THE REQUEST OF THE MANAGING DEPARTMENT, THIS INFORMATXON MUST BE SUBMITTED AT THE PRE-CONSTR�JCTIUN MEETYNG, OR TO THE PROJEC�' ENGINEER FOR �NGiNEERING AGR�EM�N i S. TkiE TIM�LY SIUBMISSION ��' T�TTS INFORMATION 'WILL EXPEDZTE ALL C4NTRACTUAL MATTERS AND THE ISSUANCE OF THE NOTICE TU PROCEED. � � ***** � HOUS�NG AND ECONOMIC DEVELOPMENT DEPARTMENT MINORII'Y�UVOMEN BUSINESS ENTERPRISE OFFtCE DN[SION �S'HE Cfigf OF FOR7' WORTH * 1000 T�ocxnsa�rrorr STa�er * Fo�rr Wo�, TExns 76102 817-212-2674 * Fax 817-212-2681 `a Printed on recycled paper Compliance Letter Apri104, 2013 0 Throughout the duration of this project, the City of Fort Worth is requesting that yaur company continue to adhere to the MlWBE Ordinance by complying with the following procedures in this compliance letter, Failure to foilvw these procedures in submitting reports and other requested information, if any, as required shall authorized the City to withold payment from the contractor and/or ta reject future bidlpropasals from the contractor until compliance with this ordinance is attained. An MBE Monthly Participation Report Form (eric)osed) must be submitted monthly until the contract is completed. The first report will be due after the first payment and beginning with the second application, including proof oi payment documentation. The monthly report mvst have an original signature to ensure accountability for audit purposes.An MBE Monthly Participation Report Form (enclosed) must be submitted monthly until the contract is completed. The first report wilt be due afier the first payment and beginning with the second apptication, including proof of payment documentation. The monthly report must have an original signature to ensure accountability for audit purposes. These reports should be submitted monthly to the M/WBE Office, regardless of whether or not your firm utilizes its MBEs. If there was no activity by an MBE in a particular month, place a"�" or "no participation" in the spaces pravided, and provide a brief explanatian. Provide this office with proof of payment to your MBE subconteactars and suppliers. The M/WB� Office will accept the fallowing as pro�f of payment: 1. Copies of MBE invoices with front and back copies of canceled checks, or 2. A notarized letter explaining, in detail: a. Subcon�ractor/supplier scope of work; b. Date when services were received from subcontractor/supplier; c. Amounts paid to the subcontractorlsupplier; and, d. Original signatures from both parties must be included on this letter. If your company faresees a problem with submitting participation reports and/or proof of payment on a monthly basis, please notify this office to discuss possible remedies. If your company wishes to change or delete an MBE subcontractor or supplier, you should adhere tv the following: � 2. Tmmediately submit a Request for Change �orm (enclosed) ta this office, explaining your request for the change or deletion. If the change affects your committed MBE participation goal of 0.00%, piease state clearly how and why in your documentation. a. All requests far change must be reviewed and pra-approved by the M/WBE Office. b. Change{s) or deletion(s} made without prior approval by this o�ce, will effect your cotnpiiance with the M/WBE Ordinance and future contract(s) wifih the CiYy of Fort Worth. � � � ***** . M, � HOUSING AND ECO�TOM�C DEVELOPM[ENT THE CITY OF FORT WORTH + IOOQ THRpCKMORTON STREET * FORT WORTH, 817-212-2674 * Fau 817-212 �681 Texns 76102 ;'�r Printed on recyded pupu Compliance Letter Apri104, 2413 Co7 Upon your company's successful completion of this project, and within ten (10) days after receipt of final payment from the City of Fort Worth, you shall provide the M/WBE Office with a Prime Contractar's Frnal Summary Pavment Report Form {enclosed) to reflect the total participation frotn ALL subcontractors/suppliers utilized on the project. Faiiure to compty with the City's request to pravide the required documentation shatl entitle the City to reject fnture bids from t6e contractor antil compliance wiih this ardinance is attained. If at any time you should have questions ar concerns regarding this compliance letter, or if you would like to obtain a copy of Citv Ordinance No. 1.553U, please contact our office at (8t7} 392-6104. Th y u fQ y cooperation. Pa ils Contract Compliance Specia(ist Enclosures cc Fort Worth � 1� �T II 1964•1993•2011 Patrick Buckley, Project Manager *MWBE Commitment Acceptance of Participation* HOUSING AND THE C1TY OF FORT WORTH * lOOO THROCKn90RTON STREET * FORT WORTH, TEXAS 76102 817-2I2-2674 * Fax 817-212-2681 a�« Printed on recycled paper DEVELOPMENT DEPARTMENT • • • , . • . ' • • • .ii •, COUNCil. ACTtON: Appro�ed on 4i2/2413 DATE: Tuesday, April. 02, 2013 REFERENCE NO.: **C-26183 LOG NAME: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN C01 SUBJECT: • Authorize Execution of Change Order No. 1 to City Secretary Contract No. 43988 with The Fain Group, Inc., in the Amount of $269,811.49 for Traffic Management Communication Conduits Along West Rosedale Street from Eighth Avenue to South Main Street, Thereby Increasing the Total Construction in the Amount of $3,514,159.34 (COUNGL DISTRICT 9) ; � �, � It is recommended that the City Council authorize the execution of Change Order No. 1 to City Secretary Contract No. 43988 with The Fain Group, Inc., in the amount of $269,811.49 for Traffic Management Communication Conduits along West Rosedale Street from Eighth Avenue to South Main Street, thereby increasing the total construction in the amount of $3,514,159.34. DISCUSSION: The West Rosedale Streetscape Improvements Project is a streetscape improvement project that will significantly alter the appearance of the roadway by providing landscape and pedestrian enhanCements from Eighth Avenue to South Main Street. This phase of the project includes reduction in the number of vehicle lanes from six to four and includes the addition of curb line bulb-outs, on-street parking, pedestrian improvements, landscaping and lighting under a context sensitive approach to enhance the corridor. The purpose of this proposed change order is to provide communication conduits from Eighth Avenue to South Main Street in support of the Citywide Fiber Masterplan for Communication for the City. The initiative to provide communication conduits is relatively new and was not included in the original scope of the project. _ - - — - _ .___ _ ,._— -- � _ _ -_ _ _ __ _. __ ___:- --------- - -,�— _ _-- __ __, �Contract /CO# �_ Amount � Pro�ect Description __; _ M&C No. _ j Approved_r � �_ —_ �Initial Contract �$ 3,244,347.8� �Construction of West ; G25992 ; 12/04/2012 � i ;Rosedale Streetscape 1 � j � _ �Improvements, The ; � i � �Fain grou ___� _ i � ___ � _ ��__� ______ - ---._ p _ , ._ �_ .� .__ � Chane Order 1 3$ 269,811.49 �Provide Traffic y Y i _ _—_ __�� g � # Pending � Pending � € � Management ! � , �� Communication Conduit � � ; ; � for Citywide Fiber ! � � I ! aMasterplan. € � I M/WBE O�ce: The Fain Group agrees to maintain its initial M/WBE commitment of 23 percent that it made on the original contract and extend and maintain that same M/WBE commitment of 23 percent to this first change order. Therefore, The Fain Group remains in compliance with the City's M/WBE Logname: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN COl Page 1 of 2 Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. � This project is located in COUNCIL DISTRICT 9, Mapsco 76M and 77J. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated of the 2007 Critical Capital Projects Fund and the Grant Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/AccountlCenters C295 541200 209230045983 GR74 541200 020302573830 CERTIFICATIONS: Submitted for City Manaqer's Office b� Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) $243,393.50 $26,417.99 Additional Information Contact: Patrick Buckley (2443) ATTACHMENTS 1. 20west rosedale streetscape 00459.docx (CFW Internal) 2. 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN C01 pdf (Public) 3. 20WEST ROSEDALE STREETSCPOE IMPROV.FAIN Chg No 1(00459) MWBE APCF.pdf Internal) 4. Available Funds.docx (CFW Internal) 5. PMP West Rosedale C01 Source of Funds.pdf (CFW Internal) (CFW Logname: 20WEST ROSEDALE STREETSCAPE IMPROVEMENTS FAIN CO1 Page 2 of 2