HomeMy WebLinkAboutContract 42702CITY SECRETARY
CONTRACT NO,
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ( "Agreement ") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ( "City ")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and NEWDAY SERVICES FOR CHILDREN AND FAMILIES, a Texas non - profit
corporation ( "Contractor ") acting by and through Elna Vanderberg, Executive Director,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2012 to meet one or more of the Crime
Control and Prevention District ( "CCPD ") goals, which are (1) to support efforts to
reduce violent crime and gang - related activities through enhanced enforcement activities
and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Character Counts!" which will support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Character
Counts! Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$40,362.00 ( "Program Funds ") to provide to the Contractor for the operation of the
Character Counts! Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day -to -day administration of the Character Counts!
Program. expend the Program Funds in accordance with its
Character 6Pf31 !Ae _gp dget, described in Exhibit "B ", attached. Program
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activities shall be reported in accordance with Exhibit "D ", attached and effectiveness
measures shall be reported in accordance with Exhibit "E ", attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $40,362.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor. The RFR, as described in Exhibit "C ", attached, and monthly Program
Activities Report shall be submitted to City no later than the 15`h day following the end of
the month. Submittal of a monthly RFR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Character Counts! Program
must be reported monthly and may be expended on the Character Counts! Program with
written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Grants and Contracts Management Section of the
Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap, Fort
Worth, Texas, 76102.
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3. Term
The term of this Agreement is for a period beginning on December 7, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A ".
4.2 Contractor agrees to provide a monthly Program Activities and Effectiveness
Measures Report to document the performance of the work described in Exhibit "D" and
Exhibit "E ". The Program Activities and Effectiveness Measures shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July
and October RFR and Program Activities Report submittals. Additionally, the Project
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the end of
each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
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5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Character Counts! Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the Character Counts! Program and /or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
Character Counts! Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Character Counts! Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Contracts
Management Section at the address set forth in paragraph 2.3 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date each
piece of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
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7. Administrative Reauirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Character Counts! Program assets as
appropriate and as directed by City's Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
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apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and/or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and /or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY, and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non - performance of this contract and agreement and/or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
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9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as set forth in
Paragraphs 9.1 and 9.2 above.
10. Non - Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Character Counts! Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Character Counts! Program during his tenure or for
one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in
all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
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13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817 -392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non - Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
C. Automobile Liability: $1,000,000 each accident on a combined
single limit basis OR split limits are acceptable if limits are at least
$250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident
and $100,000 Property Damage.
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15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident /medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(1) deposit in a United States Postal Service post office or receptacle; (ii) with proper
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postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
CITY. Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Elna Vanderberg, Executive Director
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
3605 El Campo Avenue, Suite A
Fort Worth, TX 76107
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax - exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective December 7, 2011.
CITY OF FORT WORTH
ate: /z, !S' /�
f:'Ces. Daniels
Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
Charlene Sanders
Assistant City Attorney
M &C
A T:
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NEWDAY SERVICES FOR
CHILDREN AND FAMILIES, a
Texa on -Pr it Corporation
Date:
Elna Vanderberg
Director
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Exhibit A
FY2012 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: NewDay Services for Children & Families
DIRECTOR: Elna Vanderberg
PHONE NUMBER: (817) 926 -9499
PHYSICAL ADDRESS: 3605 El Campo Avenue, Suite A, Fort Worth, TX 76107
CONTACT PERSON: Elna Vanderberg
PHONE NUMBER:
PROGRAM TITLE:
(817) 926 -9499
Character Countsl
CCPD FUNDS REQUESTED: $ 40,594
AGENCY STATUS:
.% Private Nonprofit
❑ Public Nonprofit
Mark the goal(s) that your project addresses.
EMAIL ADDRESS: elna @newdayservices.org
FAX NUMBER: (817) 332 -1119
Support efforts to reduce violent crime and gang - related activities through enhanced enforcement
activities and crime prevention programs
Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods; and
Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs.
Additionally, does program address the priority consideration listed below.
X Project is a prevention or intervention program for youth and /or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named agency's operating plans and
budget for the proposed program. I acknowledge that I have read and understand the requirements and provisions of the
Request For Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with the
City of Fort Worth to provide the services authorized.
TYPED NAME: ELNA VANDERBERG
TITLE: CUTIVE RE OR
SIGNATURE: n 4--
`� " DATE: ��/
PROGRAM ABSTRACT
Juveniles in the Tarrant _County Juvenile Detention Center are at a high risk for continued delinquent
behavior upon release This impacts the community. If juveniles re -offend upon release; violent
crime, gang related activities and crime in neighborhoods will spread. In addition, family violence
will escalate in intensity. NewDay Services has an on -site office at the Juvenile Justice Center
provided by the county. This enables us to have immediate access to detained juveniles at a time
when they have to face the consequences of their behavior and are ready to talk to NewDay staff
about their future.
Through the "Character Counts!" program, NewDay staff show the juveniles that they can choose to
act positively, not negatively; casting a vision of what they could become if they redirect their lives
through better choices. NewDay Services equips the detained juveniles with tools of character.
Trustworthiness, Respect, Responsibility, Fairness, Caring and Citizenship. (TRRFCC —
pronounced "TERRIFIC! "). These tools of character cause the juveniles to think before re-
offending, realizing that making better choices upon release prevents re- offending and getting back
into trouble with the law. The result is reduction of crime, gang - related activities and violence in the
family. Thus creating a safer community /family environment and decreasing violent crime in Fort
Worth's neighborhoods. In the 2010-11 cycle NewDay's "Character Counts!" program was
awarded funding for the first time, through the Fort Worth Crime Control and Prevention
District.
PROPOSAL NARRATIVE
Agency History
NewDay Services for Children and Families is a 501(c)(3) organization, serving distressed children and
families entering the Tarrant County Family and Juvenile Court Systems. NewDay serves these families by
providing staff in the courts and detention center; providing education programs for adults and children
impacted by juvenile crime, divorce, child abuse, neglect, lack of parental involvement/child support as well as
working to improve outcomes for children in foster care. It also creates a continuum of care through a
network of caring volunteers and community service organizations that continue to serve when NewDay's
involvement diminishes.
Better outcomes for children are at the heart of every NewDay program. Some of those programs deal
directly with the children, providing: Guidance to detained juvenilesages 10 -16 in making better life choices
through character - building; and children of divorce with tools to handle life changes. Other NewDay programs
deal indirectly with children. These programs work with families and individuals to improve and stabilize the
standard of well -being for children. Parents are educated in the risks their children face, their responsibility as
a parent to address those risks and the importance of removing barriers so that the children have a greater
opportunity for physical, mental, emotional, educational, and financial well- being.
Since 1997 NewDay has established a history of working with the staff and judges locally in the Family Law
Center, Juvenile Justice Center (JJC), and with the Family Initiatives, such as the Child Support Division of
the Texas Attorney General's Office, American Humane Association, American Bar Association Center for
Children and the Law, the National Fatherhood Initiative and the Quality Improvement Center on Non -
Resident Fathers. NewDay is a member of the Fatherhood Coalition of Tarrant County and the Healthy
Marriage - Healthy Families Coalition of Tarrant County. Through its involvement with these entities, NewDay
is a leader in understanding the needs of at -risk children and families in Tarrant County. NewDay programs
continue to evolve to better meet those needs. In the 2010 -11 cycle NewDay's "Character Countsl"
program was awarded funding for the first time, through the Fort Worth Crime Control and Prevention
District.
Problem Statement
Juveniles in Tarrant County are at a hi h risk for continued delinquent behavior upon release from the
detention center. This impacts the community. If juveniles re -offend upon release, violent crime, gang related
activities and crime in neighborhoods will spread. Subsequently, family violence will escalate in intensity.
Program Goal
"Character Counts!" shows juveniles that they can choose to act positively instead of negatively. It casts a
vision of what they could become and teaches them that through Character, they can make different choices
in life that will positively and powerfully impact their lives. NewDay Services equips detained juveniles in the
Tarrant County Juvenile Detention Center, with tools of character: Trustworthiness, Respect,
Responsibility, Fairness, Caring and Citizenship. (TRRFCC — pronounced "TERRIFIC! "). These character
tools enable them to make better choices upon release, thereby preventing re- offending, reducing crime,
gang - related activities and family violence. This in turn creates a safer community /family environment and
decreases violent crime in Fort Worth's neighborhoods. "Character Counts!" has been identified by the
SEARCH Institute of Minneapolis as actions that will encourage asset - building lower risk factors, and reduce
violence in teens.
Supporting Data
Research shows that a contributing factor to continued delinquent behavior is a low level of developmental
assets present in the juveniles. These lower asset levels make the juveniles more prone to violent, risk - taking
behaviors. The lower asset levels also serve to diminish the juveniles' ability to resist danger or control
impulses.
The SEARCH Institute has identified 40 developmental assets that form a foundation for healthy development in
adolescents. They are divided into two groups - External Assets (Support, Empowerment, Boundaries &
Expectations, and Constructive use of Time) and Internal Assets (Commitment to Learning, Positive Values,
Social Competencies, and Positive Identity.) The average child has 18 of the 40 assets.
3
In 2000, The Tarrant County United Way, in collaboration with the SEARCH Institute, released "A Profile of Youth
Attitudes and Behaviors" for Tarrant County. In this report only 40% of the youth indicated that they could resist
negative peer pressure and dangerous situations. Only 35% of the youth indicated that they sought to resolve
conflict non - violently.
According to the Department of Juvenile Services 2009 Annual Report for Tarrant County, 52% of the
juveniles referred had prior delinquency referrals. This same report further indicates that referrals for
aggravated assault increased from 2008 to 2009. The 2007 Texas Uniform Crime Reporting Program (UCR)
revealed that while juvenile arrests for violent crime had decreased by 15 %, juvenile arrests for property crime
had increased 22 %.
"Incarcerated teens have a significant risk of long -term criminal involvement and in order to break the
cycle, these teens need appropriate treatment, connections and support systems." Kids Count data
book (2004), Annie E. Casey Foundation
Consequences for Tarrant County
In "100 Things to Know About Life in Tarrant County ", the 2005 Assessment of Health and Human Services
Needs conducted by United Way Tarrant County, 48% of the households surveyed perceived teen crime as a
problem in their neighborhood and 28% indicated that their child had been bullied at school.
The FY2005 Tarrant County Community Plan identified youth violence and persistent misbehavior by
adolescents as an issue needing to be addressed. It called for effective violence prevention /intervention
programs and meaningful community service opportunities to instill self -worth and respect of others. The
FY2010 Tarrant County Community Plan not only reiterated the FY2005 issues previously listed but explicitly
included risk and recidivism reduction as key objectives.
CCPD - Related Goal & Priority /Special Emphasis
"Character Counts!" (CC) is a crime prevention /intervention program that encourages character building and
asset - building, thereby lowering risk factors and reducing violence in teens. Character and Life Skills classes,
the community service project and the post - release correspondence follow -up, are the working components of
the "Character Counts!" program. These components were chosen by NewDay to be used as an in -house
intervention /prevention program. These are in compliance with the Goals & Priorities established by the
Crime Control and Prevention District. The "Character Counts" program is a project addressing prevention or
intervention of youth violence and will have a positive impact on providing a secure environment for family and
community alike.
Program Summary
Through its "Character Counts!" program, Juveniles learn how to become TRRFCC citizens (pronounced
"Terrific "). The strategies are: Trustworthiness, Respect, Responsibility, Fairness, Caring and
Citizenship. This program lowers the risk of juveniles re- offending by 1) Teaching and empowering them with
good character values to replace the bad; 2) Giving the detainees a sense of achievement by awarding a
certificate for maintaining Level One (best) behavior; 3) Inviting Level One detainees to attend Life Skills
classes that casts a vision and provides the tools to choose a different path that leads to success,
independence, value, and self -worth with freedom from violence, crime and gang related activities; 4) linking
their good behavior to an "in- house" community service- related activity with Cook Children's Medical Center's
Care Bear program; Values are conveyed through weekly character classes utilizing a nationally recognized
character education strategy shown to reduce both violence and risk factors. The community service activity
is a collaborative effort with the Care Bear Program at Cook Children's Medical Center, by which detained
juveniles "earn" stuffed animals for sick children via their good behavior. By staying on Level One (best)
behavior, juveniles realize that they can change; that they have the power to choose positive behaviors
with positive outcomes instead of negative. These positive behaviors reduce family friction and violence and
create a safer, crime -free neighborhood. Finally, its gives juveniles the opportunity to succeed in a crime -free
environment. Additionally, volunteers at the Center are encouraged to incorporate a particular character trait
into their classes; and a "Climate of Character" is created that encourages detention center personnel to
participate.
4
Target Population
Our program's target population is male and female juveniles between the ages of 10 — 16 years old who
have been admitted to the Tarrant County Juvenile Detention Center. Their presence in the detention center
serves as an indicator of a high -risk population. They have shown that they already have risk - taking, possibly
violent, behaviors. In Tarrant County there are a disproportionate number of minority and low income
juveniles in the detention center. About 475 juveniles are referred to the Juvenile Justice Center each month.
Program Services
Component 1 - Character Classes
Character values are conveyed to the detained juveniles through a series of character classes that utilize
"Character Counts! ", a nationally recognized curriculum and character education strategy shown to reduce
both violence and risk factors. (A 5 -year study through South Dakota State University showed that CC! cut
juvenile crime and drug use sharply. CC! also uses moral reasoning as a key part of its program: In 2001 the
Surgeon General identified the moral- reasoning approach as an effective strategy for risk treatment in teens.)
All juveniles in the Tarrant County Detention Center are given the opportunity to participate in weekly
character building classes. Rotating on a weekly basis, six basic character values are taught:
Trustworthiness, Respect, Responsibility, Fairness, Caring & Citizenship. There are 4 boys' character
classes offered and 1 girls' character class offered each week. Detainees in all six detention halls, including
STOP (Specialized Treatment for Offenders Program — detained for up to12 months) are allowed to attend.
Recidivism rate in STOP is 2% - the success of the Character Counts program in STOP has been a key factor
in juveniles involved in STOP.
Each class lasts for one hour. All juveniles who desire such, have the option to receive one -on -one guidance
and follow -up in developing Personal Action Plans that help the juvenile identify specific areas of character
with which they struggle and set goals for future change. In addition, volunteers teaching other classes
including Bible classes, are strongly encouraged to incorporate the character traits. Volunteer taught classes
are conducted every night of the week with approximately 60% of the population attending.
• CC Classes have great Positive Impact within the detention center: William Marks, Institutional
Probation Officer for Tarrant County's Juvenile Detention Center, states, "The youth attend on a
voluntary basis and it is very seldom that a resident declines the opportunity to attend. In fact it is not
unusual for the residents to inquire about attending. The Character Counts program defines the
different qualities that make up ones character and its importance in one's life. It is my opinion that this
program, along with the instructors, provide both positive and effective material in a manner where the
youth realize their potential and that they are capable of making positive and effective changes in their
lives. "
• CC Classes Provide a Positive Experience: Randy Turner, Director /Chief Juvenile Probation
Officer for Tarrant County Juvenile Services, stated, "The Character Counts! Classes that NewDay
provides in our residential programs are well- received ...NewDay's direct involvement through the
classes, and the individual supervision they provide, contributes to the positive experience the youth
have while under our supervision."
• CC Attendees apply CC concepts and are Successful: Charles Anderson, S.T.O.P. Operations
Manager states, "I have observed the quality of services that is rendered to our Juveniles which has been
amazing... with youth who did not care about the aspect of character prior to entering our program to
understanding and applying the concepts... in their daily lives. Our youth's success in the program and in the
community is a direct correlation to the skill building that is offered by the Character Counts curriculum. A
number of our youth have graduated High School and have pursued higher education and their career
aspirations. "
• CC Attendees Change Their Behavior: A male detainee who attended CC classes was facing
felony charges and time at (Tarrant Youth Commission) TYC. Other detainees had been trying to
provoke him and the Detention Supervisor asked Mike Brown (NewDay staff) to talk to him. The
juvenile expressed concern to Mike about the effect of his behavior on his family. Mike commended
him for his restraint and sense of Responsibility toward his family. They talked about Caring and
Citizenship and his earning two Care Bears for a sick child at Cook Children's Medical Center
(CCMC). When he entered the JJC he had $8 in his pocket. He told Mike he wanted his mother to
use it to purchase more bears to donate to CCMC.
5
Component 2 - Life Skills Training
The Life Skills training is the next step to building character. It is a 3 -day, merit -based course that falls under
the "Character Counts!" umbrella. The juveniles must earn an invitation to the course by reaching Level One
(Best) by the first day of the course. As long as the juvenile maintains the Level One status, he /she is invited
back for the next part. Day one and two primarily focus on why and where to work as a teenager, as well as
how to create interest and make a good impression on a manager in order to be chosen as a potential
employee. An attendee commented, "/ want out for good. / hope they send me to a drug treatment place ... My
mom is not disabled or anything. She just doesn't work. l don't want to be like that. " Day three focuses on
responsible money management. The goal of this component of "Character Counts!" is to create a vision of a
brighter future with positive prospects and to encourage and redirect the juveniles, who may never have had
any positive, safe or responsible goals in life. This in turn serves to reduce excuses for violent, criminal
behavior because they have learned a better way to live. An attendee wanting help writing a resume stated,
"My childhood has been taken from me. l just want to grow up ASAP and make something out of my life."
Component 3 - In -house Community Service Project
While detained, the juveniles have the opportunity to participate in an in -house community service - related
project through collaboration with Cook Children's Medical Center. Juveniles are given the opportunity to
place into practice the values taught in class and show - by their Level One (Best) behavior rating - they
understand that they have the power to choose behaviors which benefit themselves, their families and their
community. If a detainee can maintain a Level One behavior rating - the highest a detainee can earn - for 7
days, then a stuffed animal will be donated to the Care Bear program a t Cook Children's on their behalf.
These stuffed animals (usually bears) are then used by hospital staff and volunteers to encourage sick
children in their recovery. NewDay acquires the stuffed animals as donations through Care Bear drives
conducted by civic groups, churches, schools, businesses and other organizations. Certificates of
Achievement are given to detainees as they earn the Care Bears.
Component 4 - Correspondence with Juveniles upon Their Release
Often juveniles who have been detained will be court ordered to be placed in long -term residential programs
for substance rehabilitation and /or behavior modification. The NewDay staff connects with the placement
probation department to obtain the residential facility address for particular juveniles. The purpose is so that
correspondence through letter- writing can begin. In the letters, "Character Counts!" lessons are reinforced and
the juveniles are encouraged to continue working toward the goal of becoming "TRRFCC" ( "Terrific ") citizens.
Juveniles are often reminded that they matter to society and that old, violent criminal lifestyles can be replaced
with new, productive, moral and safe life choices. Quote: "I know I've made bad choices — really bad — but I
believe God saved my life. The day I decided to leave the house and go try to make it, the house was shot at
several times. Even though I needed redirection, I was found "on the run" rather than dead."
Program Monitoring
Since November 2010, NewDay has been submitting monthly and quarterly "Activities and Outcomes" reports
to the CCPD. Weekly status sheets containing the number of juveniles attending classes, percentage of Level
One ratings and number of Care Bears earned /delivered are maintained. Also, NewDay staff meet regularly to
discuss any challenges the program has encountered and plan adjustment responses.
The program's success will be measured by reaching a Level One status, maintaining a Level One status for
a week, and the success stories written in the letters from juveniles in long -term residential facilities. A goal of
50% achieving Level One is set. Further, a goal of 50% of those who reach Level One to earn a Certificate of
Achievement (and therefore, a Care Bear) is also set. This serves as an indicator of self - control, better
reasoning and a commitment to change — all of which will contribute to preventing the juvenile from re-
offending after release. Tracking in the form of letters from juveniles to NewDay Chaplains is also
encouraged. For instance, previous letters state that, "... I feel like hitting him, but I'm not going to do it "' and
I'm glad you wrote me back I've been doing good "; and "I am trying to get a job." Letters like these are proof
that juveniles are redirecting their energy in a positive manner that is steering them away from violence and
crime and are considered a means of data collection and measurable outcomes. Lastly, pre- and post -test
evaluations will be administered to measure retention of information learned in Character Counts! and Life
Skills classes.
Experience, Funding and Outcomes to Date
The program is currently funded by the Crime Control and Prevention District (1st Year). It received its initial
funding (2003 -2006) from the Texas Governor's Office through a grant from Safe and Drug Free Schools.
Budget cuts at the State level resulted in loss of funding for several juvenile programs in FY2007, of which
"Character Counts" was one. Since that time, NewDay has continued to fund the basic program through
individuals, churches, and grants from the Adeline & George McQueen Foundation, Speedway Children's
Charities, Lockheed Martin AERO Club and the Ryan Foundation. (Donations for general funds are utilized to
bridge funding gaps; e.g, funding from the Amon G. Carter Foundation.) NewDay will continue to seek
funding for this program from private donors, foundations, charities and government grants in order to insure
its sustainability. NewDay holds two fundraising events annually, including a Golf Tournament which can
contribute to ongoing funding of programs.
NewDay has had a presence at the Juvenile Justice Center since 2000. We believe, as do others at the
Center, in the importance of this program and the positive impact it has on the lives of the juveniles.
According to the Tarrant County Juvenile Services 2009 Annual Report, "The total number of felony referrals
decreased by 24% from 2000 to 2009. In the last five years (2005- 2009), the total number of felony referrals
decreased by 18 %. From 2008 to 2009, the total number of felony referrals decreased by 11 %.
The "Character Counts!" program is unique from other crime prevention /intervention programs because it is
the only one offered to offending juveniles during detention at the center where juveniles are facing the
consequences of their behavior and are actually prepared to listen to advice. Since the implementation of
"Character Counts!" Level One behavior has increased to 49%
1) Over 30,000 contacts by the chaplains have been made since 2002. Of those, approximately 21,000
have attended the CC! classes offered over the years.
2) From 2002 through 2010, an annual average of 43% of the detained juvenile population attained Level
One status. By comparison, in 2002, the average was 41 %, but in 2010 it increased to 50 %.
3) A total of 7,910 Care Bears have been donated to sick and injured children at Cooks Children's
Medical Center since 2002.
4) Since 2006, when Life Skills classes were added to the CC! program, 87% qualified to return for Part
Two and 80% qualified to return for Part Three.
Detained juveniles learn that they can change their behavior; thereby having a positive impact on the
community. Judges and probation officers are using participation in "Character Counts!" as an indicator
regarding a juvenile's commitment to change. Judge Jean Boyd, District Judge for the 323`d Family District
Court of Texas, stated "Many juveniles before my court who have been detained for a law violation have
found value in their participation in the Character Counts program. They have shown great pride in learning
to moderate their behavior and having the opportunity to help a child hospitalized in Cook Children's Hospital
through a gift of a stuffed animal as a reward for their successful participation."
Key Staff
Mike Brown serves as the Program Manager. He also is NewDay's Senior Advocate /Chaplain for the
Juvenile Justice Center. He teaches the weekly boys character classes and provides one -on -one guidance in
developing Personal Action Plans and follow -up for the juveniles who express an interest. Mr. Brown has a
BS in Education and has served at the JJC since 2000. He spends 40+ hours a week in Character Counts
activities.
Kristi Lambert teaches the weekly girls Character classes and weekly 3 -part Life Skills. Responsible for
maintaining the program data and documentation, she also coordinates the dispensing of Certificates of
Achievement to those juveniles who qualify for Level One status. Ms. Lambert has a BA in Education and has
served at the Juvenile Justice Center since 2005. She spends approximately 20 hours weekly in Character
related activities.
The Tarrant County Juvenile Services requires that all individuals who work with detained juveniles pass a
criminal background check. Both Mike and Kristi have passed this procedure and the results are on file at the
Juvenile Justice Center.
Funds for 2011 -2012
Staff is the back -bone of the program. Funds requested in this proposal are primarily for staff
salaries. Since "Character Counts!" consists of education, interactions and relationship - building,
staff IS our program. We also are requesting a small amount for supplies and materials to assist
staff as they plan character - building lessons.
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1: Mike Brown Ministries (Private Foundation)
$16,800 used towards the salary of Mike Brown, Senior Chaplain /"Character Counts
Instructor & Program Manager
Source 2: Christ Chapel Bible Church
$4,800 used toward the salary of Kristi Lambert — Chaplain /Life Skills Instructor
$1,200 for supplies
Source 3: Benson Baptist Church
$2,400 used toward the salary of Kristi Lambert
Source 4: Foundations
Ryan Foundation $5,000 — gives annually to "Character Counts!" used toward
employee benefits.
Source 5: Individual donors
$7,500 designated funds from individuals for the "Character Counts!" program. Used
for salaries. NewDay has launched a "300 Corps" campaign to solicit additional
individual donors who will support NewDay's programs on a monthly basis.
9
BUDGET SUMMARY
Amount
Requested
A. Personnel $36,000
B. Fringe Benefits $3,394
C. Travel
D. Equipment
E. • . .
F. Contracts /Consultants
G. Other
TOTAL $40,362
BUDGET DETAIL
r. rersunnel
Name Position Rate of Pay x # of Hours Cost
Mike Brown Instructor /Chaplain $23.08 x 2080 hrs = $48,000 $ 24,000
50% of cost CC! Program Director
Kristi Lambert Instructor /Chaplain $23.08 x 1040 hrs = $24,000 $ 12,000
50% of cost CC! Coordinator
TOTAL Personnel $36.nnn
o. range menenis
Name
Position
Description of Benefits
Cost
Mike Brown
Instructor /Chaplain
FUTA,SUTA Wkrs Comp $1,840
$ 920
50 % of cost
Mike Brown
Instructor /Chaplain
Health Benefits $3,928
$1,964
50 % of cost
Kristi Lambert
Instructor /Chaplain
FUTA,SUTA, Wkrs Comp $1,020
$ 510
DOTAL Fringe Benefits $3.394
ff
v. i ravel — NIA
Purpose of Travel Location Item Cost
TOTAL Travel $
u. Equipment — N/A
Item Cost per Item Quantity
TOTAL Equipment
c. ouppiies
Item
Cost per Item Quantity
Certificates
$7 per month 12
Ink Cartridges
2 per mo @ $35 24
Postage
1 roll stamps $44 1
TOTAL Supplies
Cost
Cost
$84
$840
$44
$968
F. Coontractsiuonsultants N/A
Description of the Service Cost
TOTAL Contracts /Consultants $
G. Other Costs N/A
Item Cost per Item Quantity Cost
TOTAL Other Costs $
it
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
Program Director — Mike Brown, leads implementation process, teaches boys' CC! classes and
STOP CC! classes, develops Personal Action Plans with juveniles and provides follow -up,
coordinates donations within community for service project and directs the on -site efforts of the
program.
50% of Salary ($48,000 @ 50 %)
$24,000
Instructor— Kristi Lambert, teaches girls' CC! classes and Life Skills. Maintains
documentation and data for program. Prepares certificates of recognition for Community
Service project.
50% of Salary ($24,000 @ 50 %)
$12,000
Total Personnel $36,000
B. Fringe
Mike Brown — FUTA, SUTA, Worker'sComp. $1,840 @ 50% - $920
Mike Brown - Health Benefits $3,928 @ 50% - $1,964
Kristi Lambert — FUTA, SUTA, Worker's Comp. $1,020 @ 50% - $510
C. Travel — N/A Total Fringe $3,394
D. Equipment — N/A
E. Supplies
Certificate Paper $7 per month $84
Ink Cartridges @ $35 x 24 $840
1 t class Postage $44
Total Supplies $968
F. Contracts /Consultants - N/A
G. Other - N/A
Total Request $40,362
12
NO LICENSING REQUIRED
TERMS AND CONDITIONS PAGE
LICENSING
INSURANCE REQIUREMENTS
Current: Philadelphia Insurance Companies - Commercial General Liability (CGL) Pol. #
PHPK424713 - Agent: Wortham Insurance
Limit $1,000,000 per occurrence
$2,000,000 aggregate
Non - Profit Organization Liability Policy # EK13017619 - Agent: Wortham Insurance
Directors & Officers (D &O) Liability
Limit $1,000,000 per claim and aggregate
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Background checks done on NewDay staff and volunteers.
Included
ACTIVITIES AND OUTCOMES
13
BOARD INFORMATION
1. Is your organization registered as a non - profit? If yes, please attach documentation of
non - profit status. Yes — see attached
2. How many board members does your organization have? 12
Jack Simmons- Chairman, and Will Johnson volunteer regularly in Character
Counts at the JJC; Tom Mongtomery serves in the FWPD Clergy and Police
Alliance
3. How often does your board meet? Five meetings per Year
4. Who recruits board members? Board members and the Executive Director
5. What portion of the board is elected annually? At least 1 -2 new members added
annually. Executive Committee members can continue to serve if no -one else
desires the position, subject to approval by the board.
6. How long is a board term? How many consecutive terms may be served? Terms are
two years and members can serve additional two years terms with board approval
7. Please list the names and occupations of your board officers. See Attached
8. Please attach a copy of your board by -laws. See Attached
9. If any member of the board is related to another board member or an employee of the
non - profit corporation, please explain the relationship.
Board Member, Chuck Seely is the son -in -law of Mike Brown, NewDay employee. Board
Members are required to disclose any Conflict of Interest and sign a Statement of
Confidentiality Agreement.
14
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Scottsdale Indemnity Company
Business and Management
Indemnity Policy
Non - Profit Organizations
This Policy is issued by the stock insurance company listed above (Insurer), Declarations
THE EMPLOYMENT PRACTICES, INSURED PERSON AND ORGANIZATION, AND FIDUCIARY COVERAGE SECTIONS OF
THIS POLICY, WHICHEVER ARE APPLICABLE, COVER ONLY CLAIMS FIRST MADE AGAINST, AND REPORTED BY THE
INSURED PURSUANT TO THE TERMS OF THE RELEVANT COVERAGE SECTION, PLEASE READ THIS POLICY CAREFULLY,
THE LIMITS OF LIABILITY AVAILABLE TO PAY INSURED LOSS SHALL NOT BE REDUCED BY AMOUNTS INCURRED FOR
COSTS, CHARGES AND EXPENSES, AMOUNTS INCURRED FOR COSTS, CHARGES
ALSO BE APPLIED AGAINST THE RETENTION AMOUNTS, AND EXPENSES AND LOSS SHALL
TERMS THAT APPEAR IN BOLD FACE TYPE HAVE SPECIAL MEANING. PLEASE REFER TO THE APPROPRIATE
DEFINITIONS SECTIONS OF THIS POLICY.
Policy Number: EKI3017619
Item 1. Parent Organization: NewDay Services for Children & Families
Principal Address: 3605 El Campo Ave Suite A
Ft. Worth, TX 76107
Item 2. Policy Period: From 22Z2010 to 05/02/2011
12 :01 a.m. local time at the Principal Address shown In Item A.
Item 3. Coverage Sections
Employment Practices
Limit of Liability $1.000.000 maximum aggregate for this Coverage Section
Retention(s):
1!-"0 each Employment Practices Claim
WA each Third Party Claim
3. Continuity Date: -512/2007
4. Third Party Coverage :Yes — No
Insured Person and Organization
Limit of Liability �1.0p0 000 maximum aggregate for this Coverage Section
Retention(s):
tO each Claim as respects Insured Person
IQ each Claim as respects the Organization
3. Continuity Date: 5j2L2DoZ
Item 4. Premium: s8g5
Item 5. Discovery Period:
1. One (1) year 300/0 of the premium
2. Two (2) years 125% of the premium
3. Three (3) years 150% of the premium
As provided In subsection H. of the General Terms and Conditions, only one of the above Discovery Period options
may be elected and purchased.
Item 6. Run -Off Period:
1. One (1) year 100% of the premium
2. Two (2) years 125% of the premium
1 Three (3) years 150% of the premium
4. Four (4) years 165% of the premium
S. Five (5) years 5% of the premium
6. Six (6) years °/ of the premium
EKI -0-2 (04/08)
A T TM
ODUCER ULK FIFICATE OF LIABILITY INSURANCE
DATE (MMIDD/YYYY)
PR 06/03/2010
Wortham Insurance & Risk Mgt THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
1600 West Seventh Street ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Fort Worth, TX 76102 -2505 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
817 336 -3030
INSURED INSURERS AFFORDING COVERAGE
NAIC #
NewDay Services for Children & Family INSURER A: Philadelphia Indemnity Insuranc
P. O. Box 471233 INSURER B: 18058
Fort Worth, TX 76147 INSURER C:
INSURER D:
COVERAGES INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
-TR NSR TYPE OF INSURANCE
POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION
A GENERAL LIABILITY - DATE MM DD DATE MM /DD
LlMlrs
PHPK577605 05/29/10
X COMMERCIAL GENERAL LIABILITY 05/29/11 EACH OCCURRENCE $1 000000
DAMAGE TO RENTED
CLAIMS MADE X OCCUR
rrencel $100_onn
DEDUCTIBLE
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Fatherhood Coalition of Tarrant County and TCC has been added as an Additional Insured.
CE
Tarrant County College
Northeast Campus
828 W. Harwood Road
Hurst, TX 76054
ACORD 25 (2001/08) 1 of 2 #S167879/M167877
WC STATU- OTH-
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
(SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SOS ALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRFAFMT -111-
REPRESENTATIVE
18KSC 0 ACORD CORPORATION 1988
MED EXP (Any one person)
$5000
PERSONAL & ApV INJURY
§ 1 000 001
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$2 000 00�
POLICY J COT LOC
A
PRODUCTS •COMP /OP AGG
$2 A— —
AUTOMOBILE LIABILITY PHPK577605
ANY AUTO
05/29/10 05/29/11
COMBINED SINGLE LIMIT
ALL OWNED AUTOS
(Ea accident)
$1,000,000
SCHEDULED AUTOS
BODILY INJURY
X HIRED AUTOS
(Per person)
$
X NON -OWNED AUTOS
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
GARAGE LIABILITY
(Per accident)
$
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
$
EXCESS /UMBRELLA LIABILITY
AUTO ONLY:
OCCUR ❑ CLAIMS MADE
AGG
LEACH OCCURRENCE
$
$
DEDUCTIBLE
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Fatherhood Coalition of Tarrant County and TCC has been added as an Additional Insured.
CE
Tarrant County College
Northeast Campus
828 W. Harwood Road
Hurst, TX 76054
ACORD 25 (2001/08) 1 of 2 #S167879/M167877
WC STATU- OTH-
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
(SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SOS ALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRFAFMT -111-
REPRESENTATIVE
18KSC 0 ACORD CORPORATION 1988
Exhibit E
FY 2012 Community-Based Programs
Program Effectiveness Measurement Report
Program Period 12/07/11 to 09/30/12
Due Quarterly: Dec -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department Agency:
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Effectiveness Measurements
New Day Services
75% of the participants in the CC! classes will display evidence of increased understanding after completing pre and
post tests. Increased understanding is based on pre and post tests of one of the six Tools of Character presented in
the class (Trustworthiness, Respect, Responsibility, Fairness, Caring and Citizenship).
Please include a narrative of events and accomplishment that occurred during the reporting period
2 50% of the detention population will achieve Level One status on a weekly basis.
Please include a narrative of events and accomplishment that occurred during the reporting period
309'0 of the detainees who reach Level One status will maintain their status for 7 consecutive days and earn a
3 Certificate of Achievement.
Please include a narrative of events and accomplishment that occurred during the reporting period
809'e of detainees attending the Life Skills Part One class, will maintain Level One status to become eligible for the
4 Part Two class. 85% of detainees attending the Part Two class will continue to maintain at least Part One status to
be eligible for the Part Three class.
Please include a narrative of events and accomplishment that occurred during the reporting period
8570 of Level One detainees who have earned a Certiticates of Achievement, will express a sense of satistaction and
pride in being a part of a community project that benefits a sick child at Cook's Children Hospital. (All detained
5 juveniles on the court docket receive a visit from a NewDay staff member. During these visits, detainees are
interviewed about earning a stuffed animal for a sick child at Cook's Children and what it meant to them. Their
answers determine the sense of satisfaction and pride recorded).
Please include a narrative of events and accomplishment that occurred during the reporting period
Where appropriate, correspondence and stories on how detainees used the CC! traits after release, or release to long-
s term rehab or behavioral facilities, will be shared with the CCPD Board of Directors.
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
r' �%.
M &C Review
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 12/6/2011
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORTWORTII
DATE: 12/6/2011 REFERENCE ,,C -25319 LOG NAME: 35FY12NEWDAYSERVICES
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with NewDay Services for Children and Families for the
Fiscal Year 2012 Community -Based Program Funding from the Crime Control and
Prevention District Fund in the Amount of $40,594.00 to Operate a Character Counts!
Program for Juveniles in the Tarrant County Juvenile Detention Center (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with NewDay Services for
Children and Families for the Fiscal Year 2012 community -based program funding from the Crime
Control and Prevention District Fund in the amount of $40,594.00 to operate a Character Counts!
Program for juveniles in the Tarrant County Juvenile Detention Center.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year
2012 budget for community -based crime prevention programs. Funding requests were solicited
through a Request for Proposal (RFP).
A panel consisting of City Staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the CCPD. On August 30, 2011, the CCPD Board reviewed and approved the
panel's recommendations to fund seven of the crime prevention programs including NewDay
Services for Children and Families. The term of the contract is December 7, 2011 through September
30, 2012.
Juveniles in Tarrant County are at a high risk for continued delinquent behavior upon release from the
detention center. The goal of NewDay Service's Character Counts! Program is to show juveniles that
they can choose to act positively instead of negatively, casting a vision of what they could become by
teaching them that there is strength in character. Through the Character Counts! program, juveniles
learn about trustworthiness, respect, responsibility, fairness, caring and citizenship. CCPD funding
will pay for salary and fringe benefits for one full -time position and one part -time position, travel and
supplies. The target population for this program is 10 -16 year olds that have been incarcerated in the
Tarrant County Juvenile Detention Center.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2012
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers FROM Fund /Account/Centers
GR79 539120 0359504 $40,594.00
http: / /apps.cfwnet.org /coun( it _packet/mc_ review. asp? ID = 15931 &councildate = 12/6/2011 12/9/2011
Y
M &C Review
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Charles W. Daniels (6199)
Jeffery W. Halstead (4210)
Gerald Chandler (4219)
Page 2 of 2
http: // apps. cfwnet. org / council _packet /mc_review.asp' ?ID =1593 I &councildate= 12/6/2011 12/9/2011