HomeMy WebLinkAboutContract 42703CITY SECRETARY Q
CONTRACT N0, A
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ( "Agreement ") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ( "City ")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and LENA POPE HOME, INC., a Texas non - profit corporation ( "Contractor ") acting
by and through Todd A. Landry, Executive Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2012 to meet one or more of the Crime
Control and Prevention District ( "CCPD ") goals, which are (1) to support efforts to
reduce violent crime and gang - related activities through enhanced enforcement activities
and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "First Offender" which will support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the First
Offender Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$50,000.00 ( "Program Funds ") to provide to the Contractor for the operation of the First
Offender Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day -to -day administration of the First Offender
Program. Contractor agrees to expend the Program Funds in accordance with its First
Offender Program budget, described in Exhibit 'B ", attached. Program activities shall be
reported in accordance with Exhibit "D ". attached and effectiveness measures shall be
reported in iw(�or-danee wifl+- it "F.", attached.
OFFICIAL RECORD'
CITY SECRETARY
FT. WORTH, TX
I :
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $50,000.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor. The RFR, as described in Exhibit "C ", attached, and monthly Program
Activities Report shall be submitted to City no later than the 15th day following the end of
the month. Submittal of a monthly RFR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the First Offender Program
must be reported monthly and may be expended on the First Offender Program with
written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Grants and Contracts Management Section of the
Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap, Fort
Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on December 7, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A ".
4.2 Contractor agrees to provide a monthly Program Activities and Effectiveness
Measures Report to document the performance of the work described in Exhibit "D" and
Exhibit "E ". The Program Activities and Effectiveness Measures shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July
and October RFR and Program Activities Report submittals. Additionally, the Project
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the end of
each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
3
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the First Offender Program. Contractor shall maintain, replace or repair
any item of equipment used in support of the First Offender Program and /or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of the First
Offender Program and /or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the First Offender Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Contracts
Management Section at the address set forth in paragraph 2.3 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date each
piece of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
imtkc such records readily a�,,ailablc for investigation. examination. and audit. In the
4
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and /or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of First Offender Program assets as
appropriate and as directed by City's Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
5
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and /or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and /or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY, and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non - performance of this contract and agreement and /or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as set forth in
Paragraphs 9.1 and 9.2 above.
6
10. Non - Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the First Offender Program is situated; and no
other public official of such locality or localities who exercises any functions or
responsibilities with respect to the First Offender Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,
or the proceeds thereof, for work to be performed hereunder. Contractor shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
7
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817 -392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non - Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
C. Automobile Liability: $1,000,000 each accident on a combined
single limit basis OR split limits are acceptable if limits are at least
$250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident
and $100,000 Property Damage.
8
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident /medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(1) deposit in a United States Postal Service post office or receptacle; (ii) with proper
9
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY. Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Todd A. Landry, Executive Director
LENA POPE HOME, INC.
3131 Sanguinet Street
Fort Worth, TX 76107
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax - exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
10
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective December 7, 2011.
CITY OF FORT WORTH
farles W. F Date: ///
baniels
Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
Charlene Sanders
Assistant City Attorney
M & C
ATX-KST:
LENA POPE HOME,
Non - Profit Co oration
Todd A. Landry
Director
as
X
INC., a Texas
Date: /i/ Z/I
OFFICIAL RECORD'
CITY SECRETARY 1
FT. WORTH, TX
Exhibit A
FY2012 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Lena Pope Home, Inc.
DIRECTOR: Todd A. Landry
PHONE NUMBER: 817 - 255 -2501
PHYSICAL ADDRESS: 3131 Sanguinet St., Fort Worth, Texas 76107
CONTACT PERSON: Margaret Cohenour EMAIL ADDRESS: mcohenour @lenapopehome.org
PHONE NUMBER: 817- 255 -2636 FAX NUMBER: 817 - 255 -2637
PROGRAM TITLE: First Offender Program
CCPD FUNDS REQUESTED: $50,000
AGENCY STATUS: i
XX Private Nonprofit
❑ Public Nonprofit
Mark the goal(s) that your project addresses.
❑ Support efforts to reduce violent crime and gang - related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
XX Support efforts to increase the safety of youth and reduce juvenile crime through
crime prevention and intervention programs.
Additionally, does program address the priority consideration listed below. YES
XX Project is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have
read and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Todd A. Landry
TITLE: Executive Director
SIGNATURE:t'W
I
DATE:
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please summarize the
problem and what your program will do the address it. (Roughly 2 paragraphs in
length)
The First Offender Program (FOP) at Lena Pope Home, Inc. is a second chance for youth who have no
prior history of being involved in the juvenile justice system. Police or fire departments within the
community refer youth who have committed class A, class B misdemeanors or state jail felonies to the
program. The youth attend a skills group that lasts 7 weeks. Parents are required to accompany their
children to these groups each week and attend a separate parenting class. Family involvement in the
educational process has been found to be a critical aspect of an effective diversionary program. The use of
prevention and early intervention programs can divert youth from more costly options such as
incarceration, involvement with a probation officer or out of home placement. Urban Solutions, as an
expansion to previous work done by Public /Private Ventures, did an assessment of youth reentry
programs in the Midwest, South /Southwest and the West in 2004. Programs were evaluated and ranked
based on an extensive review of the juvenile justice literature, interviews, printed material and site visits.
LPH's FOP program was identified one of the top ten diversionary programs in this region. Both
students and parents are taught in an open discussion format which allows them to express concerns and
difficulties in a non - threatening environment. Small group activities are commonplace with youth during
the sessions to help them put the skills they are learning into practice. The facilitators utilize a set
curriculum developed by Lena Pope Home based on evidence based practices. Staff has the capability to
adjust the curriculum as the needs of the current population change.
Once the youth have completed 7classes, they begin a 90 -day follow -up period. Over the course of the 3
months, a Family Specialist will monitor the student on three occasions -30 -45 days, 60 days, and 90 days.
Follow -up visits occur mainly in the school setting; however, home visits are an option at the family's
request. During the 3 visits, staff will tally with the student about progress and /or regression since
completing the classes. A pre - developed questionnaire is completed with the student and they are asked to
sign it as documentation of the meeting. After the 90 -day probation period has expired, three visits have
been completed, and the youth has not re- offended, the Family Specialist will recommend to the referring
party that the youth be successfully discharged. The participant is then eligible to have their offense
dropped and will not enter the juvenile justice system.
4
PROPOSAL NARRATIVE
Provide a 4 -5 page description of your program to be funded. In this narrative, please
respond to each of the following questions:
1) Describe in detail the problem that your program addresses.
Lena Pope Home's First Offender Program (FOP) provides an alternative approach to referring a first
offender into the Juvenile Justice system. According to the Tarrant County Criminal Justice
Community Plan report for FY 2011, the "problem contributors" that significantly challenge the
juvenile justice system in Tarrant County include continued disproportionality of minorities, school
dropout and truancy, family dysfunction, instability, gang involvement, mental health and substance
abuse issues. Addressing these issues through deeper end juvenile programs can cost communities
millions of dollars per year unless there are prevention and early intervention programs to divert youth
from more costly options. For example, keeping a child with their family and out of juvenile detention
can save as much as $230.51 per day, per child. On any given day, an average of 68 youths are in
juvenile detention. That is a cost of $15,675 per day spent in Tarrant County to contain delinquent
youth when research indicates that juvenile correction facilities are not effective in reducing delinquency
(The Center of Juvenile Justice Reform: Improving the Effectiveness of Juvenile Justice Programs; Dec.
2010). This speaks to the necessity of community based programming that provides opportunities to
redirect youth from further penetration into a system that is costly and does not consistently
yield long- term positive outcomes.
2) Describe what your program does to 1) support efforts to reduce violent crime and gang -
related activities through enhanced enforcement activities and crime prevention programs,
2) support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and
reduce juvenile crime through crime prevention and intervention programs.
According to the Community Plan developed by the Tarrant County Criminal Justice Community
Planning Group, 10% of the population in Tarrant County is between the ages of 12 and 19. Of those
estimated 179,000 youth, approximately 4,000 had some interface with law enforcement or the juvenile
justice system in 2009. With such significant numbers of children entering into the juvenile system, it is
more important than ever to look at diversionary programs that provide more effective and less costly
approaches to reducing delinquency and recidivism.
Lena Pope Home's FOP program demonstrates the value of working with police departments to divert
appropriate youth from detention, adjudication and probation when they make an arrest. As reported in
the Texas Public Policy Foundation, Policy Brief Texas Counties Can Unlock Kids and Savings;
December 2009), the First Offender Program operated by Lena Pope Home, served 809 youth between
2005 — 2008 throughout Tarrant County. Of the 809 youth who completed the program, 99% had not
been adjudicated or placed on probation one year following exit from the program. Of those youth who
were adjudicated, only 25 percent were minority youth (2 out of 8). Through the First Offender Program,
youth are provided services addressing "problem contributors" identified in the Community Plan
including disproportionality of minority youth, school dropout, truancy rates and family instability.
Additionally, through assessment and referral, services are coordinated to meet the needs of youth who
exhibit mental health and substance abuse problems.
Additional data taken from the "Tarrant County Community Plan that supports the implementation of a
diversionary program like First Offender Program include:
Research suggests programs that emphasize practices such as controlled treatment philosophies
used in Scared Straight, boot camps, correctional facilities and punitive discipline actually increase
recidivism.
➢ Programs that focus on case management, restitution, skills building, cognitive behavior
counseling, family and individual counseling yielded significant reductions in recidivism.
➢ Between 2004 -2008 the proportion of minority juveniles has gradually increased while the
proportion of the Caucasian juvenile has gradually decreased.
➢ The Hispanic juvenile population has increased 25% between 2004 — 2008.
➢ Diversion was the only intervention in which the Caucasian population was overrepresented. This
supports the fact that minorities are overrepresented in higher intensity programs.
➢ 2009 Tarrant County graduation class of 20,276, 17% did not graduate.
➢ High correlation between student drop rate and juvenile crime — various studies place the cost at
$200,000 - $300,000 per drop out. This cost takes into consideration the welfare system, cost of
criminal behavior and incarceration.
➢ Youth who do not complete high school in 4 years are at higher risk of poverty, unemployment,
and future involvement with criminal justice system
➢ Risk factors associated with parenting are - high level of parent -child core ict, poor monitoring,
and low level of parental involvement.
➢ Identifying risk and protective factors remains essential to developing interventions that prevent
child delinquency from escalating into chronic criminality. Inadequate child rearing practices, child
maltreatment, and home discord are associated with early onset of child delinquency.
In February, 2009, Randy Turner, Executive Director, of Tarrant County Juvenile Services, was asked to speak
at a conference attended by Executive Directors of Juvenile Services throughout the United States. The topic
he was asked to present on was the success of the Tarrant County Juvenile Services Diversionary Program
collaboration with Lena Pope Home that began in 2000. This included a PowerPoint presentation provided by
LPH with number of youths served and success rates consistently over 90 %.
3) Does your program address the CCPD priority /special emphasis of the prevention or
intervention of youth violence and /or family violence? Describe how your program
addresses this priority?
LPH's First Offender Program focuses on reducing delinquency by providing a diversionary program
which gives youth who have no prior history of being involved in the juvenile justice system a second
chance. Law enforcement agencies may refer youth who have committed class A or class B
misdemeanors or state jail felonies to the program.
This 7 week program is based on evidence based practices directly related to current research in
building protective factors and reducing risk factors associated with juvenile delinquency.
Furthermore, supporting data provided by Bruce Chorpita, Ph.D., in his 2009 Bienniel Report,
Effective Psychosoclal Interventions for Youlb with Behavioral and Emotional Needs, indicates that the most
effective interventions in addressing delinquent behaviors include problem solving, cognitive skills,
tangible rewards, family communication and parental monitoring. These are all practice elements
contained throughout the FOP curriculum.
Before starting their first class, the youth and their parent /guardian participate in a brief assessment
completed by LPH staff. This assessment provides the opportunity to gather information about the
family, discuss the group process, and discover if the youth or parent /guardian has additional needs that
may need to be addressed (i.e. family problems, school problems, truancy, mental - health issues). If the
family is experiencing difficulties or struggling with any needs, the LPH staff will provide referrals or
additional in -house services. LPH utilizes a strength -based approach in working with clients. Groups
emphasize youth empowerment, self determination, innovation, and the importance of family, Both youth
and parent /guardian are mandated to attend seven group sessions. Classes run concurrently. Both groups
Ell
are taught in an open discussion format, which allows the youth and parents /guardian to express concerns
and difficulties in a non - threatening environment. Small group activities are utilized in the youth sessions
to help participants practice the skills they are learning.
A more detailed description of topics addressed in the 7 group sessions include:
• Family involvement is a critical aspect of an effective diversionary program. Building family
relationships is supported in the research.
• Self — Esteem: There is a relationship between positive self - esteem and decreased delinquency.
Research has confirmed that positive self - esteem is a protective factor against delinquent
behavior.
• Peer pressure: Peer group influence is far more of a factor in continuing delinquent behavior as
compared to beginning delinquent behavior.
• Social Skills: Many at -risk youth lack social skills. Effective diversionary programs address this
issue. When a youth improves his or her social skills, decision - making ability and ability to build
relationships will also improve. This is important given that pro - social bonds are a protective
factor against delinquency. Developing social skills and improving self - esteem can be powerful
tools in the battle against peer pressure.
• Decision Making: Teaching youth to make wise decisions is a goal of most good diversionary
programs.
• Class 6 is devoted to a panel presentation /speaker team from the Texas Youth Commission.
Youth who are currently incarcerated in the juvenile rehabilitation system come to share their
life stories with both the youth and their parents. This class, which is not a "Scared Straight"
approach, is often the most powerful for the group as a whole, as the incarcerated youth talk
about how their delinquent behavior patterns started, often with small incidents, similar to the
youth in FOP.
Refusal Skills -More in -depth discussion regarding developing and building skills to say no and
helping youth to make good decisions.
Once the youth complete the seven class requirement, a Family Specialist will visit with the youth a
minimum of three times within a 90 day period. Visits typically occur at 30 -45 days post group, 60 days
post group, and 90 days post group. Follow -up visits take place in the school setting. Home visits are
provided at the family's request. Follow up visits will monitor progress. At the conclusion of the third
visit, if the youth is actively participating in his /her education and has not committed another offense, the
Family Specialist will recommend to the referring department that the student be successfully discharged.
The FOP participant is then eligible to have their offense dropped. Each family is involved with LPH for
approximately 5 months. Additional services are available for the family upon their request.
LPH utilizes pro - social activities as an incentive for youth participating in FOP. The purpose of the
program is to increase the youth's protective factors. Protective factors are defined as characteristics that
help to reduce or prevent delinquency. LPH has discovered that linking youth to more natural and
informal resources such as service clubs, the faith community, parent organizations, local sporting leagues,
scouting troops and other community supports, are important steps towards increasing protective factors.
For several years, LPH has developed strategies that enable the agency to successfully connect youth and
families with additional resources and supports.
4) How will you measure the effectiveness of the program? Please describe evaluation tools
and the method of data collection that you will use. You must include specific performance
measures on the Activities and Outcomes Summary.
Ll'H's I'Op program staff generates monthly reports to the referring police municipalities and agencies. The
census is also provided to Tarrant County Juvenile Services on a monthly basis. Agencies receive updates via
7
fax about each youth they referred to the program. The different municipalities are notified when the youth
begins FOP and when they complete FOP successfully. The referring police municipalities and agencies are
also notified if the youth is not able to complete the FOP successfully.
5) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
Youth ages 10 -17 who are identified as first time offenders committing A or B Misdemeanors or State jail
Felonies and live within the Fort Worth city limits are eligible for services. $50,000 will serve 41 youths and
their families. LPH can adjust for more or less individuals based on the amount of funding.
6) What makes this program unique from any other crime prevention programs in Fort Worth?
This is a strengths based program that works with the entire family unit, not just the first time offenders.
The program offers 5 months of services to the families as opposed to other programs that may last only a
few weeks or less. One of the program's greatest strengths is that it allows for community policing. The
arresting officer has the ability to send the offender to the program prior and in lieu of an initial referral to
juvenile services.
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
Lena Pope Home's FOP program was begun in 2000 in collaboration with Tarrant County juvenile
Services and continues through today. juvenile Services was unable to secure full funding for the FOP this
past year. LPH and Tarrant County juvenile Services are committed to continuing this program and LPH
selected to not disrupt services while pursuing new funding opportunities.
8) Is this a new program? If so, what other funds have you applied for? Also, please describe
the sequence of steps needed to implement your project and the timeframe in which this
will occur. N/A
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
The majority of the expenses are for the professional staff implementing the program. The curriculum has
already been developed and is updated as new research becomes available. Staff is needed to facilitate the
parent group, the youth group and a Spanish speaking parent group. LPH serves several youths who have
families that do not speak English. If the youth group is larger than 20, a second co- facilitator is provided.
This is usually filled by an intern therefore not increasing the cost of the program.
10) If funds are awarded, will this program continue beyond the CCPD funding period? YES
Please explain your plan to sustain this program.
LPH knows this is an exceptionally successful program based on the track record of 94% success rate over
11 years. The FOP program has been show to be equally effective with a wide range of presenting
problems and this has opened up additional funding possibilities. LPH is committed to seeking new
funding in all areas to sustain this program.
O
co
a
�i
3
CD r
0 CD
CD 0
a
a o
F a
a
e x
0
oCD
r+
S �
0
S
fD
3
CD
a
S
0
to
a
3
A)
0
f
0
C)
tr
c
w 0
co a
a 3
x c
`D o
� 3
CL
o
M
c
3 c°o
3
O
3
D
G
m
90
cn
n
2
m
c°
r
m
G�
m
m
v
n
oo
n
0 LA. T
a
N c
w
cn m
(D rt
jj
V) Z)
co S
aCDZ)
o a
(D Cn
N
C
--` 3
c w O
V' o d
o
n�
cD
=7'
o 0 w
D
0
U) (DD 'D
E CD -
C
0 °
o
m
o
m
om
CL
m
y a
amCD
V
m
X
X
0
X
X
X
xm
X
X
z
X
xW
X
x
X
x�
X
xn
X
X
C
Z
X
X
r
X
x�
X
X
O
co
a
�i
3
CD r
0 CD
CD 0
a
a o
F a
a
e x
0
oCD
r+
S �
0
S
fD
3
CD
a
S
0
to
a
3
A)
0
f
0
C)
tr
c
w 0
co a
a 3
x c
`D o
� 3
CL
o
M
c
3 c°o
3
O
3
D
G
m
90
cn
n
2
m
c°
r
m
C>
O
(a
m
o'
r
(D
_
N
O
N
2
O
2
(D
_
n
-o
1
O
3
CD
CD
n
O
_
CL
O
v
.o
O
0
C/)
C
n
n
N
1
N
rF
_
Q
CD
1
1
O
(Q
1
n
C
'_'I
''m^
VI
D
Z
v
O
c
4
0
ic
m
C
a
n
D
w
0 (D
o C
N
�. w
o r
En co
0 (D
0
_
O
O �' p N
N
O O
(�D1
3 ._«
< .1
N
N O
= C7
CD
N
_Z
N
O
((D (D
n
N
A
(D O
w
O
N C
(D '0 Z
cw
(cN <Qo
"a3
a
m =
CL s
m =
a=-
`G n 9
rO O
n*
t=n (D
1
O
1
O
(a
m
o'
r
(D
_
N
O
N
2
O
2
(D
_
n
-o
1
O
3
CD
CD
n
O
_
CL
O
v
.o
O
0
C/)
C
n
n
N
1
N
rF
_
Q
CD
1
1
O
(Q
1
n
C
'_'I
''m^
VI
D
Z
v
O
c
4
0
ic
m
C
a
—I
cn
C)
n
0
0
w
a
n�
a
0
CO)
0
0
0
0
3
3
CD
CD
3
n�
rn
.o
c
rn
0
3
0
CL
n
n�
o'
0
0
1
CL
a
o'
0
0
s
m
0
c
0
0
3
m
3
m
n�
0
c
1
cn
0
0
CL
_a
0
0
1
a
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please
indicate the source of funding, dollar amount of each source, and describe in detail how these funds
support the project.
Source 1: $10,990 will be used to supplement this program.
Source 2:
Source 3:
Source 4:
Source 5:
12
BUDGET SUMMARY
Amount Amount
- -J U
A. Personnel $ 20,558
�� �� ^'f'(�
B. Frin a Benefits 7 731
3.49%
C. Travel 902
Name
D. E ui ment 663
Rate of Pay X # of Hours Cost
E. Su lies 1 536
Kenny Morgan
F. Contracts /Consultants 1 500
24.58 260
G. Other Costs 17 11
TOTAL $ 50,000
10 990
$ 10,990
BUDGET DETAIL
A. Personnel
Description of Benefits Cost
3.49%
Texas unemployment
Name
Position
Rate of Pay X # of Hours Cost
1,573
Kenny Morgan
Supervisor
24.58 260
6,390
Daral Hurley
Admn Asstnt
17.83 78
1,391
Kristi Ballard
Family Specialist
18.06 286
5,165
Trey Webster
Family Specialist
18.46 104
1,920
Nick Damon
Family Specialist
19.90 286
5,693
TOTAL Personnel
$
20,558
B. Fringe Benefits
Name /Position
All benefit from this.
All benefit from this.
All benefit from this.
All benefit from this.
All benefit from this.
All benefit from this.
All benefit from this.
All benefit from this.
TOTAL Fringe Benefits
C. Travel
Calculation
Description of Benefits Cost
3.49%
Texas unemployment
153
7.65%
FICA/Medicare
1,573
5.00%
Retirement
1,028
1.09%
Workers Comp
224
0.82%
Life /AD &D / /LTD
169
0.66%
Dental
136
4.57%
Other employee Benefits
939
7,200
Health insurance
3,510
$
7, 731
Purpose of Travel Location
Face to Face client visit School /Home
TOTAL Travel
Item /Description Cost
4 visits with average of 10
miles each per 41 clients;
reimbursed at Federal
mileage rate $0.55 902
$ 902
D. Equipment
Item Cost per Item
Quantity
Quantity
Cost
Copier /Fax lease 697.00
0.49
FTE
FTE
340
Copier /Fax maintenance 360.00
0.49
FTE
sq feet
176
Other Equipment expense 302.00
0.49
FTE
sq feet
147
TOTAL Equipment
21.90
125.00
$
2,737
Custodial
28.73
125.00
sq feet
663
Other Occup expense
14.69
125.00
sq feet
1,836
E. Supplies
1.2% of Salaries
20,557.50
Salaries
X247
Item Cost per Item per FTE Quantity
11.2
Cost
Office Supplies 258.00
0.49
FTE
41
126
Client enrichment/pro-
Program Support
6.8% of direct costs
51,901
direct costs
social activities $30 per client
41
clients
1,230
Meals for 6th group of
Depts.: Exec /HR /Acctg
# of series w/8
each series - 7 groups $60 cost per meal
3.00
sessions each
51,901
180
TOTAL Supplies
TOTAL Other Costs
$
1,536
28,101
F. Contracts /Consultants
Description of the Service
Cost
Interns - 3 semesters x 2 interns x $250 each
1,500
TOTAL Contracts /Consultants
$
1,500
IG. Other Costs
Item
Cost per Item
Quantity
Cost
Connectivity (telephone,
i 1,060.00
0.49
FTE
517
Lease
12.03
125.00
sq feet
1,504
Utilities
63.33
125.00
sq feet
7,916
Care of Bldgs
21.90
125.00
sq feet
2,737
Custodial
28.73
125.00
sq feet
3,591
Other Occup expense
14.69
125.00
sq feet
1,836
Professional Insurance
1.2% of Salaries
20,557.50
Salaries
X247
Client Database System 1
11.2
41
459
Memberships: MHC /CR(
5
41
205
Program Support
6.8% of direct costs
51,901
direct costs
3,505
Agency Overhead
Depts.: Exec /HR /Acctg
/MIS /Properties
10.8% of direct costs
51,901
direct costs
5,584
TOTAL Other Costs
$
28,101
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item. The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program. Please explain how costs are
calculated.
A. Personnel
Supervisor - This full time salaried employee will be dedicated 13% of their time to this
program. They will be dedicated to this project for the entire time of the contract. Supervisor
processes all referrals received from law enforcement officials within the City of Fort Worth.
Supervisor will handle referrals, assign classes, provide oversight to staff, attend meetings,
provides data for reports. Supervisor will teach the parent educational group as well as
supervise the Family Specialists. The parent curriculum will coincide with the youth
curriculum to create more opportunities for discussion and interaction. The Supervisor is
responsible for the curriculum and quality assurance and management of client information
The rate of pay is $24.58 and hours are 260 for a total salary cost is $6,390.
Administrative Assistant - This full time salaried employee will be dedicated 4% of their time to
this program. They will be dedicated to this project for the entire time of the contract. The
Administrative Assistant creates the file, enters the client into the database, generates reports,
tracks attendance, closes files, notifies law enforcement when youth has completed the
program or if they reoffend.
The rate of pay is $17.83 and hours are 78 for a total salary cost is $1,391.
Family Specialist #1 - This full time salaried employee will be dedicated 14% of their time to
this program. They will be dedicated to this project for the entire time of the contract. This
Family Specialist will facilitate the youth groups weekly. This includes preparing for each
class, making copies of materials needed, leading the group in activities to reinforce the
specific skills taught. Family Specialist will also provide the follow up visits in youths' schools
and/or homes to document progress. Family Specialist will provide information for report back
to the referring agency when the client has completed the program.
The rate of pay is $18.06 and hours are 286 for a total salary cost is $5,165.
Family Specialist #2 - This full time salaried employee will be dedicated 5% of their time to this
program. They will be dedicated to this project for the entire time of the contract. This Family
Specialist will provide groups as well as follow visits to schools and student's homes.
The rate of pay is $18.46 and hours are 104 for a total salary cost is $1,920.
Family Specialist #3 - This full time salaried employee will be dedicated 14% of their time to
this program. They will be dedicated to this project for the entire time of the contract. This
Family Specialist will provide the groups for Spanish - speaking parents. This Family Specialist
will also provide all follow up for the youths with parents that do not speak English.
The rate of pay is $19.90 and hours are 286 for a total salary cost is $5,693.
Total Personnel $20,558, with leveraged from other community sources.
B. Fringe
Salaries are subject to the following fringe benefits:
FICA - FICA (Federal Insurance Contributions Act - Social Security) is 7.65% of salary
TUCA - (Texas Unemployment Compensation Act) is 3.49% of salary, up to $9,000
Retirement — Plan is a defined contribution 401(3) b retirement benefit plan. Employer
contribution is 5% of employee's salary, after completion of two year's employment
Worker's Compensation - Rate is 1.09% of salary
Life /AD &D /Long Term Disability Insurance — Life insurance fringe benefit is equal to 0.33% of
employee salary, after completion of one year employment. Rate for total benefits is
0.82% of salary
Dental insurance - Rate is 0.66% of salary
Other employee benefits — Average benefit per employee is 4.57% of salary. Such benefits
include tuition reimbursement for further education and advancement in their field of
expertise, agency wellness program, and license renewals to maintain credentialing and
mandatory trainings.
Health Insurance — Annual premium and estimated claims for each employee is $7,500 per year.
This amount includes self - insured insurance premiums, claims, prescriptions, and third
party administrator costs
Total Fringe $7,731.
C. Travel
Mileage reimbursement is for staff traveling to client's schools for face to face contact and
follow up. Average of 4 visits with 10 miles, using the federal personal vehicle
reimbursement rate of $0.55. Using 41 clients, total miles are 1640.
Total Travel $ 902.
D. Equipment
Equipment expense - Costs include, but are not limited to fax machines, copier machines,
printers, postage machines with corresponding maintenance and lease costs.
Copier /Fax lease 697. 00 x.49 FTE 340.
Copier /Fax maintenance 360.00 x.49 FTE 176.
Other Equipment Expense 302.00 x.49 FTE 147.
Total Equipment $663.
E. Supplies
Office supplies include, but are not limited to folders, paper, pens, copier and printer toner,
notebooks, etc. Costs are estimated at $258 per FTE (.49) for total of $126.
Client enrichment/pro- social activities — average of $30 for 41 clients for total of $1,230.
Meals to 6`h group of each series provided to the TYC Speaker Team. Total program requires 7
sessions within each series. With 41 clients in the program, approximately 20 series will be
conducted. Cost per meal is $60 times 20 series, results in total costs of $180.
Total Supplies $1,536.
Contracts /Consultants
Interns are used throughout the program. Two interns are used for three semesters and are each
paid a stipend of $250.
Total Contracts /Consultants $1,500
F. Other
Connectivity costs - Includes per FTE share of agency telephone land lines, connectivity costs
for network, 24 hour hotline service, cell phone, and networks for an FTE cost of $1,060. With
.49 FTE, total cost is $517.
Space rental and related occupancy expenses - Budget is based on 786 square feet dedicated to
the program. Costs include, but are not limited to building lease payment, utilities, custodial,
care of buildings, other occupancy expense. Average cost per square foot is $23.03 for a total
cost of $18,102.
Professional liability insurance for all staff is based on 1.2% of salaries -cost of $247.
Client Database System — Budget is based on $11.20 per client, based on 41 clients, cost is $459.
Memberships to local collaborating organizations - Budget is based on $5 per client, based on
41 clients, cost is $205.
Program Support by Clinical and other staff trained in Evidence -based practices are charged at
an indirect cost rate of 6.8% using total direct costs of $181,566. Cost is $3,540.
Agency Overhead is charged at an indirect cost rate of 10.8 %. Cost is $5,639. Costs include:
Executive Leadership
Facilities support
Human Resources
Quality Assurance
Accounting/Financial Reporting
Management Information Systems
Total Other Costs $28,709
TOTAL COSTS FOR PROGRAM $61,599.
FUNDING REQUEST $50,000.
LEVERAGE FUNDING from LENA POPE HOME $11,599.
CASE RATE $1,220 for approximately 41 clients
Exhibit B
A. Personnel
Name
Kenny Morgan
Daral Hurley
Kristi Ballard
Trey Webster
Nick Damon
TOTAL Personnel
BUDGET SUMMARY
Amount Amount
Reauested In -Kind
A. Personnel
$ 20,558
6,390
B. Fringe Benefits
7,731
1,390
C. Travel
902
5,165
D. Equipment
663
1,920
E. Supplies
1,536
5,693
F. Contracts /Consultants
1,500
5.00%
G. Other Costs
17,110
11,599
TOTAL
$ 50,000
$ 11,599
BUDGET DETAIL
Position
Supervisor
Admn Asstnt
Family Specialist
Family Specialist
Family Specialist
Rate of Pay X # of Hours Cost
24.58
260
6,390
17.83
78
1,390
18.06
286
5,165
18.46
104
1,920
19.90
286
5,693
$ 20,558
B. Fringe Benefits
Name /Position Calculation
Description of Benefits Cost
All benefit from this.
3.49%
Texas unemployment
153
All benefit from this.
7.65%
FICA/Medicare
1,573
All benefit from this.
5.00%
Retirement
1,028
All benefit from this.
1.09%
Workers Comp
224
All benefit from this.
0.82%
Life /AD &D/ /LTD
169
All benefit from this.
0.66%
Dental
136
All benefit from this.
4.57%
Other employee Benefits
939
All benefit from this.
7,200
Health insurance
3,510
TOTAL Fringe Benefits
$
7,731
C. Travel
Purpose of Travel Location
Face to Face client visit School /Home
TOTAL Travel
Item /Description Cost
4 visits with average of 10
miles each per 41 clients;
reimbursed at Federal
mileage rate $0.55 902
$ 902
D. Equipment
Item Cost per Item
Quantity
Quantity
Cost
Copier /Fax lease 697.00
0.49
FTE
FTE
340
Copier /Fax maintenance 360.00
0.49
FTE
sq feet
176
Other Equipment expens, 302.00
0.49
FTE
sq feet
147
TOTAL Equipment
1.54
786.00
$
663
Custodial
2.18
786.00
sq feet
1,713
Other Occup expense
1.00
786.00
sq feet
786
E. Supplies
1.2% of Salaries
20,557.60
Salaries
247
Item Cost per Item per FTE
Quantity
41
Cost
459
Office Supplies 258.00
0.49
FTE
126
Client enrichment/pro-
6.8% of direct costs
52,418
direct costs
3,540
social activities $30 per client
41
clients
1,230
Meals for 6th group of
# of series w/8
each series - 7 groups $60 cost per meal
3.00
sessions each
direct costs
180
TOTAL Supplies
$
1,536
F. Contracts /Consultants
Description of the Service
Cost
Interns - 3 semesters x 2 interns x $250 each
1,500
TOTAL Contracts /Consultants
$
1,500
1G. Other Costs
Item
Cost per Item
Quantity
Cost
Connectivity (telephone, i
1,060.00
0.49
FTE
517
Lease
12.03
786.00
sq feet
11,153
Utilities
4.12
786.00
sq feet
3,238
Care of Bldgs
1.54
786.00
sq feet
1,210
Custodial
2.18
786.00
sq feet
1,713
Other Occup expense
1.00
786.00
sq feet
786
Professional Insurance
1.2% of Salaries
20,557.60
Salaries
247
Client Database System (
11.2
41
459
Memberships: MHC /CRC
5
41
205
(Program Support
6.8% of direct costs
52,418
direct costs
3,540
Agency Overhead
Depts.: Exec /HR /Acctg
/MIS /Properties
10.8% of direct costs
52,418
direct costs
5,641
TOTAL Other Costs
$
28,709
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item. The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program. Please explain how costs are
calculated.
A. Personnel
Supervisor - This full time salaried employee will be dedicated 13% of their time to this
program. They will be dedicated to this project for the entire time of the contract. Supervisor
processes all referrals received from law enforcement officials within the City of Fort Worth.
Supervisor will handle referrals, assign classes, provide oversight to staff, attend meetings,
provides data for reports. Supervisor will teach the parent educational group as well as
supervise the Family Specialists. The parent curriculum will coincide with the youth
curriculum to create more opportunities for discussion and interaction. The Supervisor is
responsible for the curriculum and quality assurance and management of client information
The rate of pay is $24.58 and hours are 260 for a total salary cost is $6,390.
Administrative Assistant - This full time salaried employee will be dedicated 4% of their time to
this program. They will be dedicated to this project for the entire time of the contract. The
Administrative Assistant creates the file, enters the client into the database, generates reports,
tracks attendance, closes files, notifies law enforcement when youth has completed the
program or if they reoffend.
The rate of pay is $17.83 and hours are 78 for a total salary cost is $1,390.
Family Specialist #1 - This full time salaried employee will be dedicated 14% of their time to
this program. They will be dedicated to this project for the entire time of the contract. This
Family Specialist will facilitate the youth groups weekly. This includes preparing for each
class, making copies of materials needed, leading the group in activities to reinforce the
specific skills taught. Family Specialist will also provide the follow up visits in youths' schools
and /or homes to document progress. Family Specialist will provide information for report back
to the referring agency when the client has completed the program.
The rate of pay is $18.06 and hours are 286 for a total salary cost is $5,165.
Family Specialist #2 - This full time salaried employee will be dedicated 5% of their time to this
program. They will be dedicated to this project for the entire time of the contract. This Family
Specialist will provide groups as well as follow visits to schools and student's homes.
The rate of pay is $18.46 and hours are 104 for a total salary cost is $1,920.
Family Specialist #3 - This full time salaried employee will be dedicated 14% of their time to
this program. They will be dedicated to this project for the entire time of the contract. This
Family Specialist will provide the groups for Spanish - speaking parents. This Family Specialist
will also provide all follow up for the youths with parents that do not speak English.
The rate of pay is $19.90 and hours are 286 for a total salary cost is $5,693.
Total Personnel $20,558, with leveraged from other community sources.
B. Fringe
Salaries are subject to the following fringe benefits:
FICA - FICA (Federal Insurance Contributions Act - Social Security) is 7.65% of salary
TUCA - (Texas Unemployment Compensation Act) is 3.49% of salary, up to $9,000
Retirement — Plan is a defined contribution 401(3) b retirement benefit plan. Employer
contribution is 5% of employee's salary, after completion of two year's employment
Worker's Compensation - Rate is 1.09% of salary
Life /AD &D /Long Term Disability Insurance — Life insurance fringe benefit is equal to 0.33% of
employee salary, after completion of one year employment. Rate for total benefits is
0.82% of salary
Dental insurance - Rate is 0.66% of salary
Other employee benefits — Average benefit per employee is 4.57% of salary. Such benefits
include tuition reimbursement for further education and advancement in their field of
expertise, agency wellness program, and license renewals to maintain credentialing and
mandatory trainings.
Health Insurance — Annual premium and estimated claims for each employee is $7,500 per year.
This amount includes self - insured insurance premiums, claims, prescriptions, and third
party administrator costs
Total Fringe $7,731.
C. Travel
Mileage reimbursement is for staff traveling to client's schools for face to face contact and
follow up. Average of 4 visits with 10 miles, using the federal personal vehicle
reimbursement rate of $0.55. Using 41 clients, total miles are 1640.
Total Travel $ 902.
D. Equipment
Equipment expense - Costs include, but are not limited to fax machines, copier machines,
printers, postage machines with corresponding maintenance and lease costs.
Copier /Fax lease 697. 00 x .49 FTE 340.
Copier /Pax maintenance 360.00 x.49 FTE 176.
Other Equipment Expense 302.00 x.49 FTE 147.
Total Equipment $663.
E. Supplies
Office supplies include, but are not limited to folders, paper, pens, copier and printer toner,
notebooks, etc. Costs are estimated at $258 per FTE (.49) for total of $126.
Client enrichment /pro- social activities — average of $30 for 41 clients for total of $1,230.
Meals to 6"' group of each series provided to the TYC Speaker Team. Total program requires 7
sessions within each series. With 41 clients in the program, approximately 20 series will be
conducted. Cost per meal is $60 times 20 series, results in total costs of $180.
Total Supplies $1,536.
Contracts /Consultants
Interns are used throughout the program. Two interns are used for three semesters and are each
paid a stipend of $250.
Total Contracts /Consultants $1,500
F. Other
Connectivity costs - Includes per FTE share of agency telephone land lines, connectivity costs
for network, 24 hour hotline service, cell phone, and networks for an FTE cost of $1,060. With
.49 FTE, total cost is $517.
Space rental and related occupancy expenses - Budget is based on 786 square feet dedicated to
the program. Costs include, but are not limited to building lease payment, utilities, custodial,
care of buildings, other occupancy expense. Average cost per square foot is $23.03 for a total
cost of $18,100.
Professional liability insurance for all staff is based on 1.2% of salaries -cost of $247.
Client Database System — Budget is based on $11.20 per client, based on 41 clients, cost is $459.
Memberships to local collaborating organizations - Budget is based on $5 per client, based on
41 clients, cost is $205.
Program Support by Clinical and other staff trained in Evidence -based practices are charged at
an indirect cost rate of 6.8% using total direct costs of $181,566. Cost is $3,540.
Agency Overhead is charged at an indirect cost rate of 10.8 %. Cost is $5,641. Costs include:
Executive Leadership
Facilities support
Human Resources
Quality Assurance
Accounting /Financial Reporting
Management Information Systems
Total Other Costs $28,709
TOTAL COSTS FOR PROGRAM $61,599.
FUNDING REQUEST $50,000.
LEVERAGE FUNDING from LENA POPE HOME $11,599.
CASE RATE $1,220 for approximately 41 clients
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2012 Community -Based Programs
Program Period 12/7/11 to 09/30/12
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered by this request: to
mm/dd/yy
A B
Total of Previous
Reimbursements
I Amount Requested
1
Personnel
3Acc u T c 'Fit � 1111
2
Fringe`
3
Travel
$'
-
4
Equipment
$� , a
$ -
$
5
Supplies
$
6
Construction
$ -
$
7
Consultants /Contracts7
�'q I t; $ -
$
8
Other - Direct Cost,
;'
$ -
$
9
Indirect Costs
fi.
$ -
$
Total Programmatic Costs
$ -
$
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Grantee Authorized Official Date
Title
Submitting Agency: Lena Pope Home, Inc.
Agency Contact Name:
Phone Number.
Email:
Invoice Number:
Address:
mm/d&yy
C D E
(B +C) (A -D)
This Total Balance
equest Requested Available
H ?rte x a:" ,' LIMI. stet «.' r F9
Summary:
Total Budget: $ 50,000.00
Previous Requests: $ -
This Request: $ -
Total Spent: $ -
Balance left in grant: $ 50,000.00
,, r Fund
3Acc u T c 'Fit � 1111
Exhibit D
FY 2012 Community -Based Programs
Program Activities Report
Program Period 12/07/11 to 09/30/12
Submit to: Fort Worth Police Department Agency:
Sasho Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Lena Pope Home, Inc.
Cumulative Total
Activities Monthly Total Dec 7th- Present
1 Number of Classes taught to youth during the month
2 Number of unduplicated youth attending Classes during the month
3 Number of Classes taught to parents during the month
4 Number of unduplicated parents attending Classes during the month
Year End Goal
41
41
41
41
5 Number of follow up visits durning the month 123
Exhibit E
FY 2012 Community -Based Programs
Program Effectiveness Measurement Report
Program Period 12/017/11 to 09/30/12
Due Quarterly: Dec -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department Agency: Lena Pope Home, Inc.
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Effectiveness Measurements
1 90% of youth enrolled in this program will successfully complete the program (7 weeks of group/ 3 follow up visits)
Please include a narrative of events and accomplishment that occurred during the reporting period
2 90% of youth enrolled in this program will be enrolled in school.
Please include a narrative of events and accomplishment that occurred during the reporting period
3 90% of families will be intact at discharge. (pre and post, family report re: improved functioning)
Please include a narrative of events and accomplishment that occurred during the reporting period
4 90% of youth will not commit an additional offense while enrolled in the program.
Please include a narrative of events and accomplishment that occurred during the reporting period
5 90% of youth completing program will remain offense -free one year after discharge. (Recidivism report run by
Tarrant County Juvenile Services.)
6
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
CITY COUNCIL AGENDA
i,
Official site of the City of Fort Worth, .
FORT WORTH
COUNCIL ACTION: Approved on 12/6/2011
DATE: 12/6/2011 REFERENCE *,C -25318 LOG NAME: 35FY12LENAPOPEHOME
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with Lena Pope Home, Inc., for Fiscal Year 2012
Community-Based Program Funding from the Crime Control and Prevention District Fund
in the Amount of $50,000.00 to Operate a First Offender Program (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Lena Pope Home, Inc.,
for the Fiscal Year 2012 community -based funding from the Crime Control and Prevention District
Fund in the amount of $50,000.00 to operate a First Offender Program.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year
2012 budget for community -based crime prevention programs. Funding requests were solicited
through a Request for Proposal (RFP).
A panel consisting of City Staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the CCPD. On August 30, 2011, the CCPD Board reviewed and approved the
panel's recommendations to fund seven of the crime prevention programs including Lena Pope
Home, Inc. The term of the contract is December 7, 2011 through September 30, 2012.
The Lena Pope Home Inc., will implement a First Offender Program for youth in Fort Worth. Eligible
youth are first time offenders that have committed Class A, Class B misdemeanors or state jail
felonies. This is a seven week program, which teaches one class a week to both youth and
guardians. These classes run congruently. Once classes are completed, a 90 -day follow -up period
begins. After the 90 day follow -up period, if the youth has not reoffended, they will be recommended
to the referring agency that the youth be discharged. The participant is then eligible to have their
offense dropped and will not enter the Juvenile Justice System.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers FROM Fund /Account/Centers
GR79 539120 0359504 $50,000.00
Submitted for City Manager's Office by: Charles W. Daniels (6199)
Originating Department Head: Jeffery W. Halstead (4231)
Additional Information Contact: Gerald Chandler (4219)
ATTACHMENTS