HomeMy WebLinkAboutContract 55807-A1CSC No. 55807-A1
rIRST AMENDNIENT TO
FOI2'1' WOR'TH C17'Y SLCRETARY CONTI2ACT NO. 5�807
This First Amendment to Fort Worth City Secretary Contract No. 55807 ('`First
Amendment") is made between the City of Fort \�Vorth ('`Fort Worth"), a municipal corporation
and Ani�cter, Inc., a(state and type of corporation) ("Vendor').
WHEREAS, Foi•t Wo►-th and Vendor entered into an Agreement identified as Fort Worth
Cily Secretary Contract No. �5807 bebinning Jwie 7, 2021 (the '`Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to replace the compensation language.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting hereiil
by the through their duly authorized representatives, agree to the following tenns, which amend
the Agreement as follows:
1. The Agreement is hereby amended by replacing the compensation language,
found on page I of the Agreement, in its entirety with the following:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. "I'otal payment made under this Agreement for the first
year by City shall not exceed Two Hundred Thousand Dollars ($200,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by
this Agreement unless City requests and approves in writing the additional costs for such
services. City shalf not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement
not expressly amended herein shall remain in full force and effect.
[Signature Pagc Follows]
OFFICIAL RECORD
First Amendment to Port \Vorth City Secretan� Contract No. ��807 I CITY SECRETARY
FT. WORTH, TX
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
udlerie w�shiv,gfoh
By:
Valerie Washington (Jun 2, 202116:06 CDT)
Name: Valerie Washington
Title: Assistant City Manager
oate: J u n 25 � 2021
Vendor: Anixter I
By: ��
Name: ' Olguin
Title: Director of Govern e Sales
Date: 06In91�n� 1
�
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
�-� �c-�—
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
� ��,µ�
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: P-12273
Approval Datc: 11/13/2018
1295 Form: 2018-419753
Contract Compliance Manager:
By signinb I ackno��ledge that I am the person
responsible for the monitoring and administration
of tl�is contract, including ensuring all performance
and reporting requirements.
��u�
B Bobby Lee (Jun 17, 202114:47 CDT)
Y�
Name: Eiobby Lee
Title: Sr. IT Solutions Manager
City Secretary:
By: l'� � U�/- �� 0
Name: Mary Kayser
Title: City Secretary
��a
First Amendment to Fort �Vorth City Sccretary Contract No. ���07
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
6/14/2021
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 11/13/2018
DATE:
�URT �'�`URTII
-��-
REFERENCE ** 13PNETWORK AND
11/13/2018 ND : P-12273 LOG NAME: COMMUNICATION EQUIPMENT SB
I TS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with Anixter, Inc., for Information Technology Equipment,
Network and Communication Equipment, Parts, Software, Maintenance and Related
Services Using a Cooperative Agreement in an Amount Up to $200,000.00 (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with Anixter, Inc., for information
technology equipment, network and communication equipment, parts, software, maintenance and related
services using Texas Department of Information Resources Contract No. DIR-TSO-4247 in an Annual
Amount up to $200,000.00, with annual renewal options in accordance with the DIR-TSO-4247 or
applicable successive DIR contracts for the same services.
DISCUSSION:
The Information Technology Solutions (ITS) Department will utilize this Agreement to purchase information
technology equipment, network and communication equipment, software and hardware, maintenance and
related services for all City Departments. The Agreement will allow ITS to purchase items supporting
individual networking and communication projects for all existing City facilities and future locations.
COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. Texas Department of Information Resources (DIR) Contracts
have been competitively bid to increase and simplify the purchasing power of government entities across
the State of Texas.
M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
SUCCESSOR CONTRACTS: To facilitate planning and budgeting, staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the DIR Agreement is out of alignment with the City's
Fiscal Year and the current term of DIR-TSO-4247 expires September 24, 2023. In order for this Agreement
to align with the City's Fiscal Year, adoption of this Mayor and Council Communication (M&C) authorizes (i)
a series of Purchase Agreements, each of which will align to a term of the DIR contract to ensure legal
authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to
City Council appropriation. In the event that the Cooperative Agreement is not renewed, staff would cease
purchasing at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then-current Purchase Agreement has expired.
The City will use DIR-TSO-4247 to make purchases authorized by this M&C. As noted, DIR-TSO-4247
expires September 24, 2023. If the DIR contract is extended, this M&C authorizes the City to purchase
similar equipment and supplies under the extended contract. If the DIR contract is not extended, but DIR
executes a new cooperative contract with Anixter, Inc. with substantially similar terms as DIR-TSO-4247,
this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager in an amount up to $100,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
M&C Review
apps.cfwnet.org/council_packet/mc_review.asp?ID=26476&councildate=11/13/2018 1/2
6/14/2021
M&C Review
AGREEMENT TERM: Upon City Council's approval, this Agreement will commence upon execution by
both parties and continue in accordance with the terms and conditions of DIR-Contract No. DIR-TSO-4247
or applicable successive DIR contracts for the same services.
Terms shall be as follows:
Year 1- November 14, 2018 - September 24, 2019
Year 2- September 25, 2019 - September 24, 2020
Year 3- September 25, 2020 - September 24, 2021
Year 4- September 25, 2021 - September 24, 2022
Year 5- September 25, 2022 - September 24, 2023
RENEWAL OPTIONS: This Agreement may be renewed for in accordance with the DIR-TSO-4247 or
applicable successive DIR contracts for the same services according to the cooperative agreement at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget , as appropriated,
and that prior to an expenditure being made, the Information Technology Solutions Department has the
responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and
Council approval.
BQN\D I R-TSO-4247\S B
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget
ID �ID Year
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Anixter Form 1295.pdf
Kevin Gunn (8517)
Sheila Baker (8356)
Cynthia B. Garcia (8525)
Reference # Amount 1
Chartfield 2) , J
apps.cfwnet.org/council_packet/mc_review.asp?ID=26476&councildate=11/13/2018 2/2