HomeMy WebLinkAboutContract 55910CSC N o. 55910
AGREEMENT FOR COMMUNITY BASED PROGRAMS
LVTRISE
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and LVTRISE, a Texas non-profit corporation
("Contractor"), acting by and through Willie Rankin, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called Rise
Community Center Security, Safety, and Access (SSA) ("Program"), which will support the police
department's crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate Rise
Community Center Security, Safety, and Access (SSA); and
WHEREAS, as consideration for Contractor's performance and operation of the Rise
Community Center Security, Safety, and Access (SSA), City has appropriated monies in the CCPD
Budget in the amount of $300,000.00 ("Program Funds") to provide to Contractor on a
reimbursable basis, subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Project Plan Status Report
6. Exhibit E— Quarterly Outcomes Report
7. Exhibit F— Request for Budget Modification Form
R_ F,xhihit C'r — C'�rrective Acti�n Plan
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
9. Exhibit H— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in EXhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
21 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement eXceed the total sum of $300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in EXhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include eXpense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "LVTRISE - RFR
Month" and sent either via email to PSM(a�fortworthteXas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made
within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned
to the Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement eXpenses that the City believes, in its sole discretion, are not specified in EXhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email to PSM(a�fortworthtexas. _gov or to
the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon June 1, 2021 ("Effective Date"), and shall end on
May 31, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be
completed no later than May 31, 2024. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in EXhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the September, December, March, and June RFR and Project Plan Status
Report submittals. Additionally, the Quarterly Outcomes Report must include descriptions of any
realized successes, and zip code data for unduplicated participants. The monthly Project Plan
Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after
the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
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City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as EXhibit "G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 Both parties may terminate this Agreement at any time and for any reason by providing the
other party with sixty (60) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the eXtent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease eXpenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within sixty (60) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
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6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
eXpenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or eXpenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this A�reement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
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licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is eXpressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREA CH OF ANY OF THE TERMS OR PRO VISIONS OF THIS A GREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPROT�IDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCtIRRENT
NEGLIGENCE OFBOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STA TE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAI VER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
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No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
11.3 Contractor may choose to employ Fort Worth police officers to assist, lead, and/or
participate in the execution of the Program in an off-duty capacity; which is hereby expressly
allowed and agreed to by both parties under this Agreement.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
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SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby eXpressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL�: Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required generalliability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
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(c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, eXcept for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 TeXas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to eXercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
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17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of TeXas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the beneiit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the TeXas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
appropriate records maintained, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
FY2021 Community Based Programs Agreement Page 12 of 36
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LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 TeXas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: LVTRISE
Willie Rankin, Executive Director
8201 Calmont Ave.
Fort Worth, TX, 76116
19. Counterparts: Electronicallv Transmitted Si�nature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pd� or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
FY2021 Community Based Programs Agreement Page 13 of 36
Between CFW & LVTRise
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the TeXas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 36
Between CFW & LVTRise
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this � R� day of ,� i � n P , 20�.
APPROVED AND AGREED FOR CITY
OF FORT WORTH
T�S.U�-
Jesus J. Chapa (Jun 2, 2021 09:06 CDT)
Jesus J. Chapa
Deputy City Manager
APPROVED AND AGREED FOR
LVTRISE
G��� �
WIIIIe L Rankin Ji (Jun 21, 20211320 CDT)
Willie Rankin
Executive Director
APPROVAL RECOMMENDED
Neil NoqKes
Neil Noakes (Jun 25, 202119:00 CDT)
Neil Noakes
Chief of Police
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
�����
Assistant City Attorney
APPROVED AS TO FORM AND
LEGALITY FOR LVTRISE
Graham Norrls (.lun zl, zoz119:15 c�r)
Attorney for LVTRISE
ATTEST
�����
Mary J. Kayser
City Secretary
Date:
J u n 28, 2021
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Contract Compliance Manager: By signing I M&C No. 21-0315
acknowledge that I am the person responsible 1295 CERTIFICATION: 2021-725327
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
K� 7��
Keith Morris
Contract Compliance Manager
FY2021 Community Based Programs Agreement
Between CFW & LVTRise
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
COVER SHEET
CONTRACTOR LVTRise REQUEST $ 300,000.00
PROJECT TITLE Rise Com m�.nity Center Security, Safety and Access (SSA)
DIRECTOR Willie Rankin, Executive Director PHONE 817-420-9741
PHYSICAL ADDRESS 8201 Calmont Avenue, Fort Worth, TX 76116
CONTACT NAME Willie Rankin, Executive Director PHONE 254-702-6125
EMAII Wrankin@LVTRise.org
PROJECT PURPOSE Improve security and safety of Rise Com m i.nity Center to increase residents'
access to services and contribute to the reduction of violent crime 7% by 2024.
GEOGRAPHICAL AREA/COUNCIL DISTRICT(S) SERVED: Please mark all that apply:
Specify Locations, if by Zip Code: City Wide (ALL) ❑ Council District 3❑X Council District 4❑
76116 Council District 2❑ Council District 6❑ Council District 7❑
Council District 5❑ Council District 8❑ Council District 9❑
CONTRACTOR STATUS: ❑ Private Nonprofit 501(c)3 ❑X Public Nonprofit
COOPERATIVE AGREEMENT USE
Yes ❑X No ❑
(Section 27)
MARK APPLICABLE CCPD GOAL(S) —(See "Definitions of Underlined Terms" when selecting)
❑ Reduce violent crime through crime prevention proiects
❑ Reduce �an�-related activities through crime prevention proiects
❑X Increase safety in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Decrease crime in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Increase the safety of youth through crime prevention proiects or intervention proiects
❑ Reduce luvenile crime through crime prevention prolects or intervention prolects
MARK (IF APPLICABLE) THE CCPD SPECIAL EMPHASIS —(See Instructions)
❑ Project incorporates literacy instruction/skills for children ages 0-9 years.
MARK THE PRIMARY TARGET POPULATION(5)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
0 Adults 0 Children 0 Parents
CERTIFICATION:
I certify this proposal fairly represents the above-named Contractor's operating plans and
budget for the proposed project. I acknowledge that I have read and understand the
requirements and provision of the Request for Proposal and that the above-named Contractor
will comply with all applicable rules and regulations relating to the procurement process. I
certify that I am authorized to sign this proposal and to enter into and execute a contract with
the City of Fort Worth to provide the authorized services.
NAME: Willie Rankin TITLE: Executive Director
(�f/�E� ,L� i�C�lP.�s� �._./2
SIGNATURE�;,,;e�Rank,n�r��unz�,zoz��3zo�or� DATE: Jun 21, 2021
FY2021 Community Based Programs Agreement Page 16 of 36
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PROPOSAL NARRATIVE
PROJECT ABSTRACT
To overcome barriers of access to supportive human services and programs, the Security,
Safety, and Access Project (SSA) will attract residents of 76116 to a safe and secure Community
Center (CC) by implementing enhanced security and participant tracking measures. Las Vegas
Trail Rise (LVTRise), a place-based non-profit, brings organizations into the CC to support
residents with job coaching, food, health care, case management, etc., and contribute to the
reduction of violent crime 15% by 2026.
PROBLEM(S) AND CAUSES
1) Projects must address one of the CCPD Goal(s) as selected on the Cover Sheet.
Justify the selection by:
a. Identify and describe the problem area(s) relevant your project will address. (i.e.
violent crime, gang-related activities, neighborhood crime, neighborhood safety,
juvenile crime)
According to the National Incident Based Reporting System (NIBRS), crimes against persons,
property, and society remain high in the Las Vegas Trail community (NIBRS , August 2020). The
City of Fort Worth reports a 26.6% decrease in crime between 2015 and 2019 (Fort Worth
Police Department, 2019). In contrast, the crime rate in the Las Vegas Trail Area has decreased
approximately 5% (NIBRS , August 2020).
The Effects of COVID-19: The 3rd Quarter Crime Report for Jan - Sept 2020 (Fort Worth Police
Department, 2019) shows the city of Fort Worth has experienced, since 2019, a 39%o increase in
Aggrevated Assault, a 66% increase in Homicide, a 11.1%o decrease in Burglary, and a 7.9%
decrease in Robbery. The NIBRS report for the Las Vegas Trail area between Jan - Aug 2020
(NIBRS, August 2020) in comparision to 2019 shows a decrease in Aggrevated Assault of 2.1%.
Homicide has remained the same. Burglary is up 1% and Robbery has inceased 26%. Anecdotal
evidence suggests that due to the pandemic and constraints put on individuals, family violence
has been underreported (Edwards, 2020).
In other large cities across the nation, "Homicide rates between June and August of 2020
increased by 53% over the same period in 2019, and aggravated assaults went up by 14%—both
increases were statistically significant" (Rosenfeld & Lopez, 2020).
The pandemic has affected households earning below the Federal Poverty Level. These
households were nearly three times as likely to experience COVID-19, and Hispanic households
FY2021 Community Based Programs Agreement Page 17 of 36
Between CFW & LVTRise
were twice as likely as white households (Rosenfeld & Lopez, 2020). This population also suffers
from job insecurity. The pandemic disproportionately impacts diverse Texas communities.
b. Identify if your project is: 1) Crime prevention project; 2) Intervention proiect; or
a Direct Neighborhood Proiect; and
The Las Vegas Trail Rise Security, Safety, and Access Project (SSA) is a crime prevention project
with aspects of all three methods of crime prevention: Developmental Crime Prevention —
through classes, trainings and workshops made available through LVT non-profit partners;
Community Crime Prevention —through cross-sector collaboration and partnerships; and
Situational Crime Prevention — through the addition of a full time security guard and
receptionist(s)/tracking software administrator.
c. Describe in detail the causes of the previously identified problem area(s) and cite
sources that support your description.
Food Insecurity: According to a recent thesis, even a one percent increase in food insecurity
leads to an increase in violent crime by about 12% if other predictors remain the same
(Caughron, 2016). In an interview about the needs of Texans during the pandemic, Leah King,
president and CEO of United Way of Tarrant County said, "COVID-19 has greatly affected our
community ... Basic needs such as food, mortgage and rent, utilities and medications continue
to be the most needed" (FWBP Staff, 2020).
Unemployment: High unemployment rates during the COVID-19 Pandemic has more than 4
million Texans looking for jobs (Novak & Ferman, 2020). "A one percent increase in the
unemployment rate will increase the violent crime rate by 31.87251 per 100,000 inhabitants"
(Ajimotokin, Haskins, & Wade, 2015), said one study. The Pandemic, Social Unrest, and Crime in
U.S. Cities report (Rosenfeld & Lopez, 2020) said that job loss affected low-income households
the most, with job loss at 60% for those in poverty.
Youth at risk: According to the Texas Education Agency, schools in the LVT area received failing
grades, except for Western Hills High School, which received a C(Texas Education Agency,
December 2019). StrongNation.org said the hours after school are fertile ground forjuvenile
delinquency and problem behaviors (Council for a Strong America). Schoolchildren are most
likely to be victimized by violent crime between 3 p.m. and 4 p.m. on school days (U.S.
Department of Justice, 2018).
Willie Rankin, executive director, LVTRise, said that one family did not feel comfortable allowing
their children to meet in an apartment complex to participate in the Boys and Girls Club while
waiting for CC renovations to be finished. "The family indicated that they would wait until the
Community Center opens before they would allow their children to participate in the program
strictly for safety and security reasons," Rankin said (Rankin, 2020).
FY2021 Community Based Programs Agreement Page 18 of 36
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Neighborhood Safety and Security: In another anecdote regarding security, Rankin shared that
prior to a 6:00 pm meeting of Leadership ISD at the Rise CC, one woman on her way to the
meeting was robbed in the parking lot (Rankin, 2020).
A recent report by the John Jay College of Criminal Justice said, "Abandoned buildings are often
focal points for illegal activity, including violence." It further reported that a study in
Philadelphia showed remediations for abandoned buildings reduced firearm assaults by 39%
(John Jay College of Criminal Justice Research Advisory Group on Preventing and Reducing
Community Violence, 2020).
Rankin reported a family, mistaken for someone else in the parking lot, was fired on (Rankin,
2020). The parking lot in disrepair and the under-construction building, along with other
dishevelment, could have signaled to the perpetrators that illegal gun fire or violence could
happen unseen and unmonitored. (John Jay College of Criminal Justice Research Advisory
Group on Preventing and Reducing Community Violence, 2020).
PROJECT ACTIVITIES AND OUTCOMES
2) Describe the tar�et population the project will directly benefit. (EXAMPLE: number of
people in the target population, and demographics of the target population)
There are 2,500 families in the LVT area (U.S. Census, 2011-2015). Many are below the poverty
line (44%, or 1,096). Youth, age 19 and under, represent 33.25% of the population, the largest
segment of the LVT neighborhood. Residents between the age 20 and 34 years make up 26.83%
(U.S. Census, 2011-2015).
There are 514 people over age 16 who are unemployed, and due to the COVID-19 Pandemic,
unemployment has increased severely (Novak & Ferman, 2020). The total over age 16 working
population is 4,916 (U.S. Census, 2011-2015).
Of the 7,550 adults age 20 and over, 1,503 have less than 12 years of school; and 2,286 have a
high school diploma. About 65% of the LVT neighborhood residents have obtained a high school
diploma or higher.
3) Describe how your project will addresses the causes of the problem area(s) and how it
will achieve the selected CCPD Goal(s).
Resident Access: The overarching intent of SSA Project is to reduce crime in the area and to
overcome barriers of access to human services and programs for the residents of the Las Vegas
Trail neighborhood. To be a safe place for students to gather, to provide access to a library that
promotes literacy in all age groups, and to ensure that those needing food, employment
FY2021 Community Based Programs Agreement Page 19 of 36
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services, counseling, and any of the other 20 plus organizations available to the community,
LVTRise seeks the personnel necessary to execute its safety and security plan and policy.
Because the CC will provide children with programs like the YMCA, Boys and Girls Club in 2021,
and a branch of the Fort Worth Public Library, schoolchildren will have alternatives to being
home alone unsupervised, help with homework, and options to occupy them after school
hours.
To succeed LVTRise must ensure clients feel safe and secure as well as protect the property.
Like the family who wanted to wait until the Boys and Girls Club meets at the CC away from a
crime-ridden apartment complex, safety is a feeling (Shehayeb, 2008).
Personnel: The personnel needed includes an armed security guard or off-duty police officer(s)
and a receptionist(s) to monitor and manage the single point of entry. Ensuring the CC is safe
will contribute to reducing crime and increasing safety in the neighborhood and increase youth
safety and reduce juvenile crime via intervention activities by providing the space for crucial,
community-based programs.
Physical Security: Keys to executing a solid security plan include: (1) rules and procedures for
access; (2) a single-entry point; (3) trained staff to ensure safety; (4) appropriate, working
safety devices; and (5) strong connections to local law enforcement (Fox, 2017).
Current Conditions & Needs: While the building is open for food pantry work and by
appointment, LVTRise follows recommendations for basic security. LVTRise currently has
(Rankin, 2020):
A. A monitored alarm system with video cameras through ADT.
B. A single-entry point, which needs to be staffed by a trained monitor-receptionist(s).
C. The single-entry check-in station with the software, Traction Guest
(https://tractionguest.com/about-us/). This software will give LVTRise the ability to
track anyone who enters the building and notify employees or partners. The
receptionist(s) will issue badges/name tags and track how often residents use services.
The software will also assist with reporting to agencies. Because the software was
donated, expenses related to the software include the staff monitor-receptionist(s),
paper stock, and hardware to ensure and keep the software in working order.
D. A part-time armed security guard from 4 p.m. to 8 p.m. and as needed for evening
events. However, a full-time security guard is necessary for the protection and comfort
of LVTRise clients.
E. Posted hours of operation and opening-closing procedures will be in effect when
COVID restrictions lift. Then, CC will be open Monday through Friday, 8:00 a.m. - 5:00
p.m., with expansion to 8:00 a.m. - 8:00 p.m., Monday through Saturday, when funding
allows.
FY2021 Community Based Programs Agreement Page 20 of 36
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F. A safety policies and procedures handbook is currently in development. Policy and
procedure will comply with the City of Fort Worth policies and insurance requirements.
G. Planned enhancements to perimeter and parking lot lighting (to be completed in
January 2021).
H. Enhanced lobby area construction, to be completed in Phase 1 of the rehabilitation of
the CC for the soft launch on January 18, 2021.
4) Identify project objectives for each selected CCPD Goal and how they address the cause(s)
of the problem(s). Make sure the objectives are specific, measurable, action-oriented,
realistic, and time-bound.
Please see attached Project Plan for the program's Scope of Services.
5) Describe the project activities and how they will lead to achieving the objectives. Include
a description of how the activities will be measured.
Please see attached Project Plan for the program's Scope of Services.
6) Describe the project's intended outcomes based on the objectives and how the outcomes
are expected to impact the problem area(s) described in Question #1. Include a
description of evaluation methods.
The project activities will include hiring a security guard and single-entry point monitor-
receptionist(s)/tracking software administrator. The Traction Guest Software will be supported
through LVTRise and include suitable training for individuals who allow access to the facility.
Personnel hired will be evaluated and managed according to the CC Personnel Manual.
These activities will ensure that all safety and security protocols and policies are understood by
all employees and included in the CC policies and procedures guidance. Other safety measures
required by the City of Fort Worth will be enacted.
After the safety and security activities are completed, the primary activities will be outreach
and recruitment of residents for programs and services and tracking participation and
completion.
7) Describe how the project will address the CCPD Special Emphasis: literacy
instruction/skills specifically for children ages 0-9 years.
One partner of the LVTRise CC is the Fort Worth Public Library. The library in the Las Vegas Trail
area is currently closed. Access to library services are limited (City of Fort Worth Library
Branches, 2020).
FY2021 Community Based Programs Agreement Page 21 of 36
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While offering access alone will not necessarily provide specific measurable goals to children
ages 0-9 years — safe access to the library with guidance from a staff librarian will encourage
early reading, which will improve grade school and high school children's school performance, a
definite measure of community success.
8) Describe what makes the project unique. Include descriptions of how the project
compares with similar programming offered in Fort Worth. If applicable, describe how the
project integrates City of Fort Worth programs or personnel, improves existing City of Fort
Worth projects/programming, or is directly involved with City of Fort Worth efforts to
achieve the Strategic Goals identified in the City's Annual Report. (See Appendix A)
LVTRise is a collaboration and partnership, acting as the backbone of community-based services
for residents in 76116. As a place-based nonprofit, unlike other non-profits which require
clients to travel or schedule around work or school, LVTRise brings services and programs to
people in the community with barriers to transportation and accessibility (Diamond, 2018).
This program integrates with the City of Fort Worth by housing a branch of the Fort Worth
Public Library (City of Fort Worth Library Branches, 2020). In addition, LVTRise can help families
overcome child care challenges and provides case management (Rankin, 2020).
9) Describe if this is a new or existing project, including:
a. How long has the existing project been in operation?
b. How the current project is financially sustained?
c. Is this proposed project an expansion of an existing project?
d. Why are CCPD funds necessary at this time?
The SSA is a new project to support the existing LVTRise's newly remodeled CC. While a security
guard is available part-time, this request seeks to fund the SSA for full-time security as well as
for a receptionist(s).
The donation of the Traction Guest Software needs a full-time administrator to ensure that the
donation is used to its fullest extent and helps establish the baseline data necessary and project
outcomes.
ORGANIZATION
10) Briefly describe your organization. Include how long the organization has served the
community and the nature of the organization's services.
LVTRise is a collaboration and partnership of private companies, human service organizations,
and government agencies dedicated to helping residents in the area improve their
FY2021 Community Based Programs Agreement Page 22 of 36
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neighborhood and day-to-day lives. In response to the devastating crime, unemployment, and
educational challenges, LVTRise focuses resources for both sustained change and immediate
positive impact to life.
LVTRise, established in 2018 as a mobile CC, and its community advocates have determined
that residents lack access to crime control and prevention, youth programs, community
engagement, and educational support (Rosedale, January 2019). It seeks to provide this area
with these resources as a community-based program.
While, the LVTRise CC has not yet fully opened to serve the residents of the area, due to COVID-
19 there are food needs in the area (NBC-DFW, 2020) (Sadek, 2020). The CC has been able to
ensure that 15,000 households have received food during the pandemic while still under
construction. In addition, 14 people have received counseling services by appointment only,
while about 2,500 children have participated in after-school and summer programs.
11) Describe how the project fits the mission of the Proposer's organization.
LVTRise's mission is to collaborate with community partners, empower community members
through training and case management, and impact the Las Vegas Trail community by
increasing school performance and housing stability and reducing crime in the neighborhood.
If LVTRise does not monitor and understand those who are using its services and which services
they access the most, the CC cannot seek appropriate partners to meet needs of the
community. As the CC strives to ensure that the community grows and prospers protecting the
space for everyone is key to its success.
The investment in full-time staff to ensure safety and security is important for peace of mind
for the residents as well as the partners of the program (Shehayeb, 2008).
12) Describe the geo�raphic area the organization and project will serve (i.e. city-wide,
council districts, zip code, neighborhood, census tracts, etc.)
The Las Vegas Trail neighborhood occupies approximately 1.9 square miles on the western
border of Fort Worth, within a general area known as Western Hills, in the 76116 ZIP code. It is
located in Council District 3.
SUSTAINABILITY
13) Describe and list what other funds have been secured or requested on behalf of this
project. If this is a new project, include a description of implementation strategies that
must happen to complete the project by the end of the grant-funding period.
FY2021 Community Based Programs Agreement Page 23 of 36
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Currently there is no funding for the new positions of security guard or receptionist(s). The
Traction Guest Software was donated to the CC for establishing baseline data and to support
the center with usage statistics to inform future partnerships and services. To take advantage of
this gift, LVTRise must hire and train the appropriate personnel.
Current funding includes CC and operating costs from Neighborhood Services ($72,000 in-kind,
$140,000 in-kind, respectively). In addition LVTRise's annual fundraiser is about $8,000 per
year, with plans to grow over the next three years.
In-kind partnership and food donations ($1.2 million) from these organizations support LVTRise:
Boys and Girls Club, Fort Worth Library, One Community USA Community, Tarrant Area
Foodbank, Blue Zones, West Fort Worth Center of Hope, and the Art Station. Fort Worth Library
and Literacy programs provide $8,840 in-kind.
LVTRise is currently writing grants to raise funds for this project and is approaching Ryan
Foundation and Meadows Foundation.
14) Describe plans to sustain the project beyond the CCPD grant period.
LVTRise will continue to seek city, state, and federal funding and organizational and individual
donations and gifts to support the full operation of the CC, including a security guard and
receptionist(s). By leveraging partnerships with nonprofits who provide programs and services,
LVTRise requires less funding support to serve the community. LVTRise is also pursuing a Public
Improvement District (PID) that will generate $300,000 a year for five years.
By acting as the backbone to the partners and a trusted neighbor to the community, more
people can be served through this place-based non-profit model.
15) Has the applicant organization (Contractor) obtained funding through the Crime Control and
Prevention District previously? ❑ Yes ❑X No
If so, please fill out the form on page 20. Include any awards received in previous three cycles (FY18, FY19, FY20J.
FY2021 Community Based Programs Agreement Page 24 of 36
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FWBP Staff. (2020, September 2). COVID-19 Survey Results Shedding Light on the Impact of
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the-impact-of-texas-communities/
John Jay College of Criminal Justice Research Advisory Group on Preventing and Reducing
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FY2021 Community Based Programs Agreement Page 26 of 36
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Submit To:
Bv Email•
P S M@foriworthtexas. gov
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Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76ll 5
Exhibit C
Request for Reimbursement (RFR)
FY 2021
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
LVTRise
Willie Rankin
817-420-9741
wrankin@LVTRise.org
8201 Calmont Avenue, Fort Worth TX, 76116
DIRECT COSTS (90 % Minimum)
A B C D E
Total of Previous (B+C) (A-D)
Bud et Cate or Bud et Amount Reimbursements This Month's
g g Y K Request Total Requcstcd Rcmaining Balancc
Requested To-Datc Availablc
Revenue $ (217,392.65) $ $ (217,392.65)
A Personnel $ 251,473.50 $ - $ 251,473.50
B Fringe Benefits $ 17,60315 $ - $ 17,603.15
C Travel & Training $ - $ -
D Equipment $ 1,956.00 $ - $ 1,956.00
E Supplies $ 1,440.00 $ - $ 1,440.00
F Contracts/Consultants $ 214,920.00 $ - $ 214,920.00
G Sub-Awards $ - $ -
H Occupancy $ - $ -
Total Direct Costs $ 270,000.00 $ $ $ $ 270,000.00
Budget Category
IV'DIRECT COSTS (10 % Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Amount Reimbursements Total Rcqucstcd Rcmaining 6alancc
Request
Requested To-Date Available
Supporting documents required with monthly requests. SummarV:
SeeReyuestforReimbmaemei:tlnstructioi:s forreference TotalBudget: $ 300�000.00
Revenue should be entered with a minus (-) at the beginning Previous Requests: $
This Request: $
Total Requested To-Date $ -
Remaining Funds $ 300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
PuvChas¢ O/'d¢v # F}ind Dept ID Accouni
INVOICE DATE:
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2021 Community Based Programs Agreement Page 31 of 36
Between CFW & LVTRise
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Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name: LVTRise
Program/Project Title: Rise Community Center Security, Safety, and Access
Fiscal Period: Reporting Period:
Contact Name: Willie Rankin Email: wrankin@Ivtrise.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project. Complete the following questions in a brief 2-
3 page narrative format.
Outcome
Measure Description This Cumulative Goal
# Quarter
Residents of Las Vegas Trail Neighborhood will report
1.1 a net increase in safety as demonstrated by
Neighborhood Safety Survey (Question 13). The average
response will be reported quarterly.
25% of participants will complete GED, ESL, job
certificate, or employment trainings, and show improved o
1'2 hireability, as demonstrated by Completion of GED, ESL, 25�
iob certificate, or emplovment trainin�.
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects
of the project contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project
and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2021 Community Based Programs Agreement Page 34 of 36
Between CFW & LVTRise
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency LVTRise
Contact Name Willie Rankin
Phone Number and Email 817-420-9741, wrankin@LVTRise.or�
Remit Address 8201 Calmont Avenue, Fort Worth TX, 76116
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
REVENUE $ -217,392.65
A. Personnel $ 251,473.50
B. Fringe Benefits $ 17,603.15
C. Travel and Training
D. Equipment $ 1,956.00
E. Supplies $ 1,440.00
F. Contracts/Consultants $ 214,920.00
G. Sub-Awards
H. Occupancy
Total Direct Costs $ 270,000.00
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
$ 30,000.00
Modification Narrative (describe in detail what change is for)
1 have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature
FY2021 Community Based Programs Agreement
Between CFW & LVTRise
Date
Page 35 of 36
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5/18/2021
CITY COUNCIL AGENDA
DATE: 5/4/2021 REFERENCE**M&C 21- LOG NAME: 35CCPD COMMUNITY BASED
NO.: 0315 PROGRAMS FY21 ROUND 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
FC1 RT �4�'U RT H
_��_
SUBJECT: (ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc,
LVTRISE, and The Shaken Baby Alliance, for Fiscal Year 2021 Community Based
Program Funding from the Crime Control and Prevention District Fund in the Total
Amount of $1,199,869.12 to Operate Crime Prevention Programming that Benefits Fort
Worth Residents
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of contracts with Texas Academy 4, Clayton Child Care, Inc.,
LVTRISE, and The Shaken Baby Alliance for the Fiscal Year 2021 Community Based Program
funding from the Crime Control and Prevention District Fund in the total amount of
$1,199,869.12 to operate crime prevention programs that benefit Fort Worth residents;
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On February 23, 2021, the Board reviewed and approved the recommendation to
fund four crime prevention programs. The following programs total $1,199,869.12 and will have a
contract term of June 1, 2021 through May 31, 2024.
Texas Academy 4($300,000.00) - Program connects churches/community with schools by
providing one-on-one volunteer mentors to 4th grade students at Fort Worth elementary schools.
One 90-minute curriculum-guided session each month reduces feelings of isolation and improves
self-worth while building leadership traits. Funding will support new programming at 15 new Fort
Worth elementary schools in order to serve a total of 3,705 students at 24 schools;
Clayton Child Care Inc. ($300,000.00) - Program supports after-school and summer camp services
at the Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and
Meadowbrook neighborhoods. By establishing an on-site Community Outreach Manager, Clayton
looks to increase the availability of services such as food, clothing, financial management classes,
parenting education, health screenings, arts and academic enrichment;
LVTRISE ($300,000.00) - Proposal supports the Las Vegas Trail Rise Community Center by
providing on-site personnel to coordinate services to residents including fresh food, books, sports,
GED classes, ESL classes, job certifications, and employment counseling. Funding will provide on-
site security, receptionist, and program director focused on making services accessible to the
community. Rise Community Center is a City of Fort Worth owned facility leased to LVTRISE to
provide services in the community; and
The Shaken Baby Alliance ($299,869.12) - Program aims to reduce Abusive Head Trauma (AHT)
through community education and enhanced investigation. Funds will be used to educate 300 new
parents, 1,500 high school students and 300 community leaders about AHT in addition to training
450 law enforcement officers in advanced child abuse investigation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Crime Control & Prev Distr
Fund and upon approval of the above recommendations, funds will be available in the Crime Control
& Prev Distr Fund to support the approval of the above recommendations and execution of the
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 1/2
5/18/2021 M&C Review
contract. Prior to an expenditure being incurred, the Police Department has the responsibility of
verifying the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Neil Noakes (4212)
Keith Morris (4243)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 2/2