HomeMy WebLinkAboutContract 51991-A3CSC No. 51991-A3
"1'I�IEtU AMENDMENT T()
I�ORT ��4'O�tTH CITY SF,CIiFTARY COiVTRACT NO. 51941
Tl�is Tf�ird Amendment to Forl Wonh City Secretary C'ontract No. 51991 ("Third
Amendment") is made between the City c�f Furt Worth ("Fort W�rth"), a municipal corporation
ancf Ins�ght Global, LI,C, a Deiaware Limited Liability Company. ("Vendor").
WHEKEAS, Fort Wc�rth and Vendor entered inEc� an A�;reement idenli(ied as Fort Worth
City Secretary Contract No. 51991 beginning March 4, 2019 (the "A�;reernent");
WHER�.AS, on or abuut 7u«e 16, 202Q, Tl�e �artius �m�ndcd thc Agrcemc��t via CSC No.
51991-A1 �o amcnd Section 3, Compensation, of the Agreement;
WHER�.AS, on or about Marc�� 5, 2021, thc partics amcndcd ihc A�rccmcnt via CSC No.
5 i 991-A2 to amend Section 3, Cnmpensation, of the Agreement; and
Wfi�.Et�.AS, it is tlie collective desire of bot�► Hort Wortll and Vendor to amend the
Agreeanent to adjust the terms oi'the agreement concerning con�pensation and the contract Ler�n.
NOW `I't-fIJREFORE, known by all these present, Fort Wort� and Vendor, acfing herein by
the through their duly ant�orized representatives, a�ree lo the foIlptvi�g tenus, wllich amend the
,�1grc�m�nt ati fo�lows:
thc lbllowing:
Tk�c Agrcemei�t is hereby an�e�7ded replacinb Secti�n 2, T�RM, in i[s cn[irety with
Term. This Agreement shall commence upon final execution ("Eflecti��e Date") and s}7a11
expire on June ??, 2021. The Agreement shall automatically renew for a new ter�n on Ju��e
23, 2021 and expire on August 31, 2022 ("the Expiration Date"), unless termsnated earlier
in accordance with the p��avisions o#'the Agreement or othcrwise extended by the parties.
'1'hereaftcr, the Agreement may be renewed fior two (2) additior�al one-year renewals, eacl�
a"Renewal "I'erm" �y the written, mutual a�reement, of Vendor and E'ort Worth.
2. Thc A�rccrncnt is 17ercby tifTli;ll[�L'LL 1"C�7lacin� Scction 3, COMPL'NSATION, in its
cntircty wi[h tlie followinb:
Com�entiation. This is a nc�n-cxclusivc Agrccmcnt a� Statcd by City M&C No. 21-(10�56.
Scr�iccs will bc prc�vidcd by Vendor bascd on thc City's staftiE�g nceds and thc availability
of qualiiicd Vciidor resourccs. No spccific contract amowzt is guarant�cd. Thc maxin�um
amount to be paid to the Vendnr ror all services per4nrmed hereunder sh�ll not exceed
�2,500,000.00. invoices will be paid by the City based solely on the hourly rates as set
forth in Schedule "C", GS-35F-0247Y Price List. All compensatio❑ is inclusive all work
orders and expenses.
Third Amettciment Ec� ��n€t Worth Ciry Sccrctaty CnnCr.�ct 3�ln, 51991
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
T1ze City �tiall pay Venclor pe�• ier�r�s of �ndivielua! exctuted wc�rk ordcrti in a�cardu�zce w�tl3
thc provisic�n� uf� tl�i,, Abrcemrnt and Scheciulc "C." which is attached I�erctn and
►ncotp��ratc�l fiar ail purposcs ��crcin. k:aclt work ardcr shall Sct forth thc namc c�f thc Vendor
�}ersonnel to pro�'icie lhe sen�ces, the specitic �roject to whiGh the personn�l w�ll be
assi�ned, the specif ic service to be provided by tk�e personncl, tf�e sta�t and end date ofthe
work t� be perfc>rmed, the f�nurly ratc or salary of� the �crsonnel, anc� t�ie oti�es rcgulations
as agrecd to by t}�e pari�es that rnay a�ply tc� the specitie �c:rsonnel. In nr7 ever�t shall the
City be liablc t�or any overtime rate5 or ove�tii�c pay fc�r Ve��dor persunnel, re�ardlrss of
the number of hours worked by Vca�dor personnel. Vendor shall be snlcly respvnsibte for
any required ovcr�ime pay for irs personnel.
V�nclor shall nat perfi�nn ��ny adciitional scrviccs i'ur Elic CEty° ❑«t spcciiieci by ihis
Agrccmcn� ur�]c.�s thc Cizy rcq�csts �ncl approvcs in w�ritir�g the additic.mal custs for such
scrviccs. Thc City �l�all not bc liabJc forany adc�itional cxPcnsc, of�Consuliant nat speeifed
by this Agrcemcnt unlcss thc (�ity �irst apPravcs such cx�cnscs in v�riting.
3. All other tertns, pro��isions, conditions, covenants and recitals ot�the Agreement aot
expressly amended hercin shall remain in ful] force and effect.
[Si�;nature Page Follows]
'Chird Arnciiclmc��t to F'nrt W'nrth Ciry 5cer��t.uy Contr��ct Nu. 51991 I'a�c 2��f 3
Ex�cutcd ct�ecti��c as ot� tlic �latc signcd by khe Assistant City Maa�abcr bclow.
H'ORT WORTH:
Cit} of Fort \�'orth
p �gCe�ie Wall�i�r�to�r
%1�'• ValerieWashington(Jun29,2 113:PCD1)
Nan�e: Valerie Wasliing�on
Titic: ASSist�nt Ciry Ntar�agcr
D�,�. J u n 29, 2021
Approval Rccom�nendcd:
�� �-�
Ry:
?�'ame: Kevin Gunn
Ti�le: �3irectur, IT Solutions
,ittCst:
Cuntract Compliancc Mana�;er:
By si�ning I ackstnwlecige that I arr� ttte person
responsibfc for the monitoring and adminisiratioi�
of this contract, including ensurin�; all �erformanee
and repor�ing reyuirements.
O�ax,�
By:
, � , . ,,,, �T�
riamc: Cyi�tl3ia Tyrcc
Title: Sr. IT' Solutions Managcr
Approved as to F�rm and Lc�ality:
��.•y�
By:
Name: Taylor C. Paris
Title� Assistant City Attomey
t3v: `���e� 0
Nan�e: Mary .I. Kayser
Titic City Secrctary
V�,A`DO}t:
Cc�ntract Authoriratiqn:
M&C: 21-045G
Approval Datc: 6/22/21
1z95 Form:2021-759644
Insight Global, I�LC
f3y:
�����.
Namc: Chad W�dc
Title: Account �iana�;cr
�late: ��Z � Z I
`fhird Artendm���t tu I'urt Worth Ciry SecreTaty Coiitract Nn. 51991 I'�`�
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0456
LOG NAME: 13P AMEND 21-0084 STAFF AUGMENTATION ITS ADK
SUBJECT
(ALL) Authorize an Amendment to the Term of M&C 21-0084 and Increase the Annual Amount by $400,000.00 for Staff Augmentation Services
using Cooperative Contracts for a Revised Term Amount of $2,950,000.00 with Two Annual Renewal Options for the Information Technology
Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0084 and increase the annual amount by $400,000.00 for
staff augmentation services using cooperative contracts for a revised term amount of $2,950,000.00 with two annual renewal options for the
Information Technology Solutions and Water Departments.
DISCUSSION:
On February 2, 2021, City Council approved Mayor and Council Communication (M&C) 21-0084 for the purpose of replacing the existing M&C
authorization and to consolidate the four awards. Historically, utilized vendors have been awarded new cooperative contracts requiring new
authorization for continued services. The previous M&Cs approved are C-27983, C-28636, C-28999, and 20-0410. The targeted outcome of
M&C 21-0084 was to begin utilizing a refreshed $2.1 million authorization upon approval of City Council to ensure there were no interruptions to
ongoing and upcoming projects. It is now a concern that the authorization period of 21-0084 overlapped the term of the previous M&C's authority
could lead to an inadvertent overspend. Additionally, it is a concern that the "replacemenY' language in M&C 21-0084 retroactively impacted the
historic approval.
Temporary personnel are recruited from the staffing agencies to assist in the development and implementation of specialized technology projects.
This includes ongoing operational needs, implementations of new capital funded projects, and the improvement of vital City services, to include
cyber security and ERP projects. In addition to operational and capital efforts, the Information Technology Services (ITS) Department would like to
have these contracts available for any projects needs that arise with the configuration of the new City Hall building. Therefore, ITS is recommending
increasing their annual authorization by $400,000.00. Staff augmentation requirements are identified by the reporting IT Manager/Executive based
on need and available budget. Recruitments are sent to each available contracted vendor and are provided an equal opportunity to respond with
qualified candidates. Applicants are submitted to the hiring manager on a first in / first out basis and the recruitment is completed once a suitable
candidate has been identified.
The total of the new requested authorization amount of $2,500,000.00 for the ITS Department and $450,000.00 for the Water Department will
become effective upon City Council approval and will be available for use through August 31, 2022. Throughout the next year, the ITS Department
plans to evaluate the utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10% of the awarded expenditures on an as-needed basis. No specific amount is
guaranteed. From July 31, 2020 through February 2021, Insight Global was the only vendor contract available while M&C 21-0084 was being
prepared therefore a disproportionate spend was utilized with Insight Global.
Vendors authorized by this request are as follows. The vendors selected provide the best overall value. Existing City Secretary Contracts will be
amended to reflect the term and compensation language changes as needed.
Vendor Cooperative Contract Cooperative Contract City Secretary
Expiration Date Contract
TekSystems DIR-CPO-4638 August 31, 2024 54907
Apex Systems DIR-CPO-4521 August 31, 2024 55409
Luna Data DIR-CPO-4582 August 31, 2024 54782
Insight Global GS-35F-0247Y March 19, 2032 51991
The Water Department was included on approval 21-0084 for an annual authorization of $450,000.00. ITS proposes that the initial term of their
agreement, beginning March 26, 2021, expire and renew upon City Council approval to align with the restructuring of the ITS agreements.
DIR-CPO-TMP-445 was published on 4/16/2020 and responses were due on 6/11/2020
Agreement Term: Upon City Council's approval, the term will become effective and expire on August 31, 2022. The existing Vendor Service
Agreements will be amended to reflect the new expiration date of August 31, 2022. Agreements will renew on September 1 thereafter.
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31, 2024. The renewals do not require specific
City Council approval as long as sufficient funds have been appropriated.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated,
of the General, ITS Capital and Water & Sewer Funds and that, prior to an expenditure being made, the participating department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedited