HomeMy WebLinkAboutContract 54363-R1 CSC No. 54363-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 9, 2021
American Facility Services, Inc.
Attn: Harold Angel, Vice President
1325 Union Hill Industrial Court, Ste. A
Alpharetta, GA 30004
Re: Contract Renewal Notice
Contract No. CSC No. 54363 (the"Contract")
Renewal Term No. 1: August 5, 2021 to August 27, 2022
The above referenced Contract with the City of Fort Worth expires on August 4, 2021 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1)year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth, Property Management Department
Andrea Trejo
Contract Compliance Specialist
(817) 392-5048
OFFICIAL RECORD
Contract Renewal CITY SECRETARY
FT. WORTH, TX
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Dana M andaff administration of this contract, including
By: Dana Burghdoff u[6,202109:46CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By: Alan H.Shuror(Jun 18,2021 12:53 CDT)
APPROVAL RECOMMENDED: Name:Alan Shuror
Title:Property Management Assistant Director
APPROVED AS TO FORM AND
By: Steve Cooke(Jun 29,202114:31 CDT) LEGALITY:
Name: Steve Cooke
Title: Property Management Director
004 FORT 4�
ATTEST: 'CyO�°°°°°°°°°�y a By:
Jd� ° d Name: Matt Murray
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00vo Title: Assistant City Attorney
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By: l d� °°°°°°°°°°° CONTRACT AUTHORIZATION:
Name: Mary Kayser a���EXp5o4 M&C: 20-0482
Title: City Secretary Date Approved: 8/11/2020
Form 1295 Certification No.: 24161-04-2020
American Facility Services, Inc.
By:
Name//14arold Angel
Title: Vice President
OFFICIAL RECORD
Contract Renewal CITY SECRETARY
FT. WORTH, TX
M&C Review 8/17/2020 4:27:37 PM
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORIn
REFERENCE M&C 20- 13P20-0088 JANITORIAL
DATE: 8/11/2020 NO.: 0482 LOG NAME: SERVICES PROPERTY
MANAGEMENT LH
CODE: P TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize a Contract with American Facility Services for Janitorial Services for an
Estimated Annual Amount Up to $5,000,000.00 for the City of Fort Worth with Four
Annual Renewal Options (ALL COUNCIL DISTRICTS) (Continued from a Previous
Meeting)
RECOMMENDATION:
It is recommended that the City Council authorize a contract with American Facility Services for
janitorial services for an estimated annual amount up to $5,000,000.00 for the City of Fort Worth and
authorize four annual renewal options.
DISCUSSION:
Since the citywide Janitorial Services contract expires this year, the Purchasing Division contacted all
City departments to determine their need in order to issue an Invitation to Bid (ITB). Once
Purchasing received the departments requirements, Purchasing issued the bid. The bid consisted of
detailed janitorial requirements for each location. It also contained detailed specifications regarding
duties, performance expectations, required experience, scheduling and supervision requirements.
The ITB was issued on February 26, 2020 with submission due by April 2, 2020. The RFP was
advertised in the Fort Worth Star-Telegram every Wednesday from February 26, 2020 through April
2, 2020. Sixty(60)vendors were solicited from the purchasing vendor database system; Seven
(7) responses were received. Each bid response received points based on a pre-established, best-
value matrix of weighted factors and was scored according to price, years of experience and
capabilities, performance with public and private entities and financial stability. American Facility
Services and Regent Services scored the highest without considering hourly rate and the price of
resale items such as cleaners, soap, etc. Staff requested American Facility Services and Regent
Services to submit a price list of all resale items. Upon review of the information, American Facility
Services received the highest overall score and was determined to present the best value to the City.
American Facility Services current rate is $10.66 per hour and has currently bid $10.74 with a $0.12
cents per hour increase since 2015. Last year the City spent approximately$170,000.00 per month
with a total not to exceed $1,656,250.00 per M&C P-11802. Staff is requesting $2,000,000.00 yearly
for services and an additional $3,000,000.00 for additional cleanings and supplies due to Covid-19 in
FY2020-2021. The additional $3,000,000.00 will be paid for by CARES Title V. funds the City has
received and will have no impact on departmental budgets.
Upon City Council approval, the agreement will begin upon execution and will end one year from that
date. The contract contains provisions that no guarantee is made that a specific amount of services
will be purchased and that city departments will acquire the services on an "as needed" basis. The
contract may be renewed for up to four successive one-year term at the City's option. This action
does not require specific City Council approval, provided that the City has appropriated sufficient
funds to satisfy the City's obligations during the renewal term.
This services will serve ALL COUNCIL DISTRICTS.
M/WBE OFFICE -American Facility Services is in compliance with the City's BDE Ordinance by
committing to 25 percent M/WBE participation on this project. The City's goal on this project is 5
percent.
FISCAL INFORMATION/CERTIFICATION:
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M&C Review 8/17/2020 4:27:37 PM
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, in the General Fund, and that prior to an
expenditure being incurred, the Property Management Department has the responsibility to validate
the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Reginald Zeno (2015)
Additional Information Contact: Cynthia Garcia (8525)
Laurena Hamilton (8321)
ATTACHMENTS
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