HomeMy WebLinkAboutContract 54907-A2 CSC No.54907-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 54907
This Second Amendment to Fort Worth City Secretary Contract No. 54907 ("Second
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and TEKsystems, Inc., a Maryland corporation. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 54907 beginning November 17, 2020 (the "Agreement''); and
WHEREAS, on or about March 5, 2021,the parties amended the Agreement via CSC No.
54907-Al to amend the Compensation language of the Agreement; and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to adjust the terms of the Agreement,
NOW THEREFORE,known by all these present,Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing the term language, found on page
1 of the Agreement, in its entirety with the following:
The Coop Purchase shall become effective upon final execution ("Effective Date") and
shall expire on June 22, 2021. The Agreement shall automatically renew for a new term on
June 23, 2021 and expire on August 31, 2022 ("the Expiration Date"), unless terminated
earlier in accordance with the provisions of the Agreement or otherwise extended by the
parties. Thereafter, the Agreement may be renewed for two (2) additional one-year
renewals, each a "Renewal Term" by the written, mutual agreement, of Vendor and Fort
Worth.
2. The Agreement is hereby amended by replacing the compensation language, found
on page 1 of the Agreement, in its entirety with the following:
This is a non-exclusive Agreement as stated by City M&C No. 21-0456. Services will be
provided by Vendor based on the City's staffing needs and the availability of qualified
Vendor resources.No specific contract amount is guaranteed. The maximum amount to be
paid to the Vendor for all services performed hereunder shall not exceed $2,500,000.00.
Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule
"C", ITSAC Not to Exceed Rates. All compensation is inclusive all work orders and
expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance with
the provisions of this Agreement and Schedule "C," which is attached hereto and
incorporated for all purposes herein.Each work order shall set forth the name of the Vendor
personnel to provide the services, the specific project to which the personnel will be
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No. 54907 CITY SECRETARY
FT. WORTH, TX
assigned, the specific service to be provided by the personnel, the start and end date of the
work to be performed, the hourly rate or salary of the personnel; and the other regulations
as agreed to by the parties that may apply to the specific personnel. In no event shall the
City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of
the number of hours worked by Vendor personnel. Vendor shall be solely responsible for
any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services.The City shall not be liable for any additional expenses of Consultant not specified
by this Agreement unless the City Second approves such expenses in writing.
3. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 54907 Page 2 of 3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Valerie washin ton of this contract,including ensuring all performance
By: Valerie Washington(Jul 1 ,202116:01 CDT) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Jul 13 2021
Date: By: Cynthi yree(Jul 10,202111:44 CDT)
Name: Cynthia Tyree
Approval Recommended: Title: Sr. IT Solutions Manager
By: Approved as to Form and Legality:
Name: Kevin Gunn
Title: Director,IT Solutions,,,
By:
Attest: Name: Taylor Paris
Title: Assistant City Attorney
�o�r�tG�l� Go�rz�tGel
By: Ronald P.Gonzales(Jul 13,202116:51 CDT) Contract Authorization:
Name: Ron Gonzales pqd�on M&C: 21-0456
Title: Acting City Secretary 0- ?mad Approval Date: 6/22/2021
A.o ,0��0 1295 Form: 2021-758301
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VENDOR: aa�nEXASoAp
TEKsystems,Inc.
By: UL9�> 5?-11)WTM1&n
Name: Christopher Garman
Title: Senior Manager of Operations
Date: 7/9/21
OFFICIAL RECORD
CITY SECRETARY
Second Amendment to Fort Worth City Secretary Contract No. 54907 FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0456
LOG NAME: 13P AMEND 21-0084 STAFF AUGMENTATION ITS ADK
SUBJECT
(ALL)Authorize an Amendment to the Term of M&C 21-0084 and Increase the Annual Amount by$400,000.00 for Staff Augmentation Services
using Cooperative Contracts for a Revised Term Amount of$2,950,000.00 with Two Annual Renewal Options for the Information Technology
Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0084 and increase the annual amount by$400,000.00 for
staff augmentation services using cooperative contracts for a revised term amount of$2,950,000.00 with two annual renewal options for the
Information Technology Solutions and Water Departments.
DISCUSSION:
On February 2, 2021, City Council approved Mayor and Council Communication (M&C)21-0084 for the purpose of replacing the existing M&C
authorization and to consolidate the four awards. Historically, utilized vendors have been awarded new cooperative contracts requiring new
authorization for continued services. The previous M&Cs approved are C-27983, C-28636, C-28999, and 20-0410. The targeted outcome of
M&C 21-0084 was to begin utilizing a refreshed$2.1 million authorization upon approval of City Council to ensure there were no interruptions to
ongoing and upcoming projects. It is now a concern that the authorization period of 21-0084 overlapped the term of the previous M&C's authority
could lead to an inadvertent overspend. Additionally, it is a concern that the"replacement" language in M&C 21-0084 retroactively impacted the
historic approval.
Temporary personnel are recruited from the staffing agencies to assist in the development and implementation of specialized technology projects.
This includes ongoing operational needs, implementations of new capital funded projects, and the improvement of vital City services, to include
cyber security and ERP projects. In addition to operational and capital efforts,the Information Technology Services(ITS)Department would like to
have these contracts available for any projects needs that arise with the configuration of the new City Hall building. Therefore, ITS is recommending
increasing their annual authorization by$400,000.00. Staff augmentation requirements are identified by the reporting IT Manager/Executive based
on need and available budget. Recruitments are sent to each available contracted vendor and are provided an equal opportunity to respond with
qualified candidates. Applicants are submitted to the hiring manager on a first in/first out basis and the recruitment is completed once a suitable
candidate has been identified.
The total of the new requested authorization amount of$2,500,000.00 for the ITS Department and$450,000.00 for the Water Department will
become effective upon City Council approval and will be available for use through August 31, 2022. Throughout the next year,the ITS Department
plans to evaluate the utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10%of the awarded expenditures on an as-needed basis. No specific amount is
guaranteed. From July 31, 2020 through February 2021, Insight Global was the only vendor contract available while M&C 21-0084 was being
prepared therefore a disproportionate spend was utilized with Insight Global.
Vendors authorized by this request are as follows. The vendors selected provide the best overall value. Existing City Secretary Contracts will be
amended to reflect the term and compensation language changes as needed.
Vendor Cooperative Contract Cooperative Contract City Secretary
Expiration Date Contract
TekSystems DIR-CPO-4638 August 31, 2024 54907
Apex Systems DIR-CPO-4521 August 31, 2024 55409
Luna Data DIR-CPO-4582 August 31, 2024 54782
Insight Global GS-35F-0247Y March 19, 2032 �51991
The Water Department was included on approval 21-0084 for an annual authorization of$450,000.00. ITS proposes that the initial term of their
agreement, beginning March 26, 2021, expire and renew upon City Council approval to align with the restructuring of the ITS agreements.
DIR-CPO-TMP-445 was published on 4/16/2020 and responses were due on 6/11/2020
Agreement Term: Upon City Council's approval,the term will become effective and expire on August 31, 2022. The existing Vendor Service
Agreements will be amended to reflect the new expiration date of August 31, 2022. Agreements will renew on September 1 thereafter.
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31, 2024. The renewals do not require specific
City Council approval as long as sufficient funds have been appropriated.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated,
of the General, ITS Capital and Water&Sewer Funds and that, prior to an expenditure being made,the participating department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedited