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Home My WebLink AboutContract 51907-R2 CSC No.51907-R2 CSC No. 51907 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 07, 2021 Kimley-Horn and Associates, Inc. Attn: Scott R. Arnold 801 Cherry Street,Unit 11, Suite 1300 Fort Worth, TX 76102 Re: Contract Renewal Notice 2018 Bond Railroad Program On-Call Design Services Contract No. CSC No. 51907 (the "Contract") Renewal Term No. 2: $300,000 The above referenced Contract with the City of Fort Worth in the amount of$300,000.00 expires at the expenditure of funds. The funds for the current contract have been expended or programmed. This letter is to inform you that the City is exercising its right to renew the Contract for an additional $300,000, which will begin immediately. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, I skal Shrestha(Jul 8,202108:24 CDT) Iskal Shrestha, P.E. Sr. Professional Engineer, TPW Contract Compliance Manager (817) 392-7254 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 51907 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration Z�GLY(Gti$GG�A of this contract,including ensuring all By: Dana Burghdoff(Jill 16,20 109:03 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager By: skal Shrestha(Jul8,202108:24 CDT) Name: Iskal Shrestha,P.E. APPROVAL RECOMMENDED: Title: Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: By: William lohnso (Jul 14,202108:52 CDT) Name: William M.Johnson Title: Director, Transportation & Public Works By: DBlack(Jul 15,202122:44 CDT) Department Name: Douglas. W.Black Title: Sr.Assistant City Attorney ATTEST: CONTRACT AUTHORIZATION: M&C: C-29003 B`L a,4�d- Date Approved: 01-29-2019 By: Ronald P.Gonzales(Jul 16,2 10:04 Name: Ronald P. Gonzales Form 1295 Certification No.: 2018-430041 Title: Acting City Secretary ,7 p°° °°*& ppF FORT a pro° °00��d ~a°° $ 0. �v8 o=d CONTRACTOR: ppa,f o° °o�c�d d ° �atl b�X000 D454A.o. By: 4*,vj Name: Scott R.Arnold Title: Vice President Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Official CITY COUNCIL AGENDA FORT '4'ORfll COUNCIL ACTION: Approved on 1/29/2019 DATE: 1/29/2019 REFERENCE**C-29003 LOG 20TRANSPORTATION IMPROVEMENT NO.: NAME: AGREEMENTS THREE COMPANIES CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Engineering Services Agreements with Dunaway Associates, LP IEA Inc., and Kimley-Horn and Associates, Inc., Each in an Amount Not to Exceed $300,000.00 per Agreement for Engineering and Design Services for Transportation, Drainage and Railroad Safety Improvements (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Engineering Services Agreement for transportation, drainage and railroad safety improvements, each in the amount not to exceed $300,000.00 with each of the following firms: Dunaway Associates, LP; IEA Inc., and Kimley-Horn and Associates, Inc., Each agreement may be renewed up to two additional times. DISCUSSION: The Transportation and Public Works Department has implemented changes to the project delivery process to improve efficiency and accelerate schedules for capital projects. As part of this effort, Staff recommends the authorization of on-call engineering and design services agreements with consulting firms to reduce the delays and costs associated with preparing engineering design work for capital projects. Staff estimates that this approach will reduce the project time for smaller transportation projects by approximately three months when combined with current efforts to improve the processes for project funding appropriations. The projects include design of railroad safety improvements, street lighting, traffic signals, intersection improvements, sidewalks and other related transportation improvements as identified by City staff. Projects needing on-call engineering and design services will be identified by staff and task orders will be issued as appropriate. The term of each Agreement will be for 24 months or the expiration of funds, whichever occurs first. Each Agreement may be renewed up to two additional times. M/WBE Office —All firms are in compliance with the City's BDE Ordinance. M/WBE Office — Dunaway Associates, LP is in compliance with the City's BDE Ordinance by committing to 8% SBE participation on this project. The City's SBE on this project is 8%. M/WBE Office — IEA Inc., is in compliance with the City's BDE Ordinance by committing to 12% SBE participation on this project. The City's SBE on this project is 10%. Additionally, IEA, Inc., is a certified M/WBE firm. M/WBE Office — Kimley-Horn and Associates is in compliance with the City's BDE Ordinance by committing to 12% SBE participation on this project. The City's SBE on this project is 12%. The projects will be located in all COUNCIL DISTRICTS. http://apps.cfwnet.org/council_packet/mc review.asp?ID=26654&councildate=1/29/2019[7/7/2021 4:00:01 PM] M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget as appropriated of the various capital funds with projects identified for agreement services. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID I Year , (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Steve Cooke (5134) Additional Information Contact: Ricardo Matute (5498) Lissette Acevedo (2722) ATTACHMENTS Dunaway Associates 2018-395518_Redacted.pdf IEA Inc. 2018-434254_Red acted.pdf Kimley Horn 2018-430041_Redacted.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=26654&councildate=1/29/2019[7/7/2021 4:00:01 PM]