HomeMy WebLinkAboutContract 56059 CSC No.56059
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES
This agreement ("Agreement") is between the City of Fort Worth, a Texas home-rule
municipality ("City"), and Carollo Engineers, Inc., authorized to do business in Texas
("Consultant"), for a project generally described as: Rolling Hills Water Treatment Plant
Chlorine Scrubber System ("Project").
Article I
Scope of Services
(1) Consultant hereby agrees to perform professional services as set forth in this
Agreement and the Scope of Services, attached hereto as Attachment "A"
("Services"). These Services shall be performed in connection with the Project.
(2) Additional services, if any, will be memorialized by an amendment to this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by City, its officers, agents,
employees, consultants, or contractors, or prepared by Consultant, shall be or
become the property of City, and shall be furnished to the City, prior to or at the time
such services are completed, or upon termination or expiration of Agreement.
Article II
Compensation
Consultant shall be compensated an amount up to $155,200.00 ("Contract Amount") in
accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered
full compensation for all labor (including all benefits, overhead and markups), materials,
supplies, and equipment necessary to complete the Services.
Consultant shall provide monthly invoices to City. Payments for services rendered shall be
made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch.
2251).
Acceptance by Consultant of said payment shall release City from all claims or liabilities
under this Agreement for anything related to, performed, or furnished in connection with the
Services for which payment is made, including any act or omission of City in connection with
such Services.
Article III
Term
Time is of the essence. The term of this Agreement shall commence on the Effective Date and
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Professional Services
Revision Date:April7,2021 CITY SECRETARY
Page 1 of 8
FT. WORTH, TX
shall continue until the expiration of the funds or completion of the subject matter pursuant to
the schedule, whichever occurs first, unless terminated in accordance with the terms of this
Agreement. Unless specifically otherwise amended, the original term shall not exceed five
years from the original effective date.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Consultant shall have exclusive control of and the exclusive right
to control the details of the work to be performed hereunder and of all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents,
employees, contractors and subcontractors. The doctrine of respondeat superior shall not
apply as between City and Consultant, its officers, agents, employees, contractors, and
subcontractors, and nothing herein shall be construed as creating a partnership or joint venture
between City and Consultant.
Article V
Professional Competence
Work performed by Consultant shall comply in all aspects with all applicable local, state and
federal laws and with all applicable, standards, codes, rules and/or regulations promulgated
by local, state and national boards, bureaus and agencies. Approval to proceed by City of
Consultant's work or work product shall not constitute or be deemed to be a release of the
responsibility and liability of Consultant or its officers, agents, employees, contractors and
subcontractors for the accuracy and competency of its performance of the Services.
Article VI
Indemnification
CONSULTANT, AT NO COST TO THE CITY, AGREES TO INDEMNIFYAND HOLD CITY,
ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY
RESULTING LOST PROFITS)AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT
MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH
OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT,
ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITr OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR
NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY
TERMINATION OR EXPIRATION OF THIS AGREEMENT.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 2 of 8
Article VII
Insurance
Consultant shall not commence work under this Agreement until it has obtained all insurance
required under Attachment F and City has approved such insurance.
Article Vlll
Force Majeure
City and Consultant shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable
control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural
disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any
governmental authority and/or any other similar causes.
Article IX
Transfer or Assignment
Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest
in this Agreement without prior written consent of City.
Article X
Termination of Contract
(1) City may terminate this Agreement for convenience by providing written notice to
Consultant at least 30-days prior to the date of termination, unless Consultant agrees
in writing to an earlier termination date.
(2) Either City or Consultant may terminate this Agreement for cause if either party fails
to substantially perform, through no fault of the other and the nonperforming party
does not commence correction of such nonperformance within 5 days after receipt of
written notice or thereafter fails to diligently pursue the correction to completion.
(3) If City chooses to terminate this Agreement, upon receipt of notice of termination by
Consultant, Consultant shall discontinue Services on the date such termination is
effective. City shall compensate Consultant for such services rendered based upon
Article II of this Agreement and in accordance with Exhibit "B".
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 3 of 8
Article XI
Right to Audit
(1) Consultant agrees that City shall, until the expiration of three (3) years after final
payment under Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to Agreement. Consultant agrees that City shall have access during normal
working hours to all necessary facilities and shall be provided adequate and appropriate
workspace in order to conduct audits in compliance with the provisions of this section.
City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontractor agrees that City shall, until the expiration of three (3)
years after final payment under the subcontract, have access to and the right to
examine any directly pertinent books, documents, papers and records of such
subcontractor(s), involving transactions to the subcontract, and further, that City shall
have access during normal working hours to all subcontractor facilities, and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this article. City shall give Consultant and any
subcontractor reasonable advance notice of intended audit.
(3) Consultant and subcontractor(s) agree to photocopy such documents as may be
requested by City. City agrees to reimburse Consultant for the cost of copies at the rate
published in the Texas Administrative Code in effect as of the time copying is performed.
Article XII
Business Equity Participation
City has goals for the full and equitable participation of minority business and/or women
business enterprises in City contracts greater than $100,000. In accordance with City's
Business Equity Ordinance (Ordinance No. 24535-11-2020 as codified in Chapter 20, Article
X of the City's Code of Ordinances, as amended, and any relevant policy or guidance
documents), Consultant acknowledges the MBE and WBE goals established for Agreement
and its execution of this Agreement is Consultant's written commitment to meet the prescribed
MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by Consultant may result in the termination
of Agreement and debarment from participating in City contracts for a period of time of not less
than three (3) years.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 4 of 8
Article XIII
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect Agreement
and the work hereunder, and shall observe and comply with all orders, laws ordinances and
regulations which may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. Consultant agrees to defend, indemnify and hold harmless City and all of its
officers, agents and employees from and against all claims or liability arising out of the violation
of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its
subcontractor(s).
Article XIV
Immigration Nationality Act
Consultant shall verify the identity and employment eligibility of its employees and
employees of all subcontractor(s) who perform work under Agreement, including completing
the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall
provide City with copies of all 1-9 forms and supporting eligibility documentation for each
employee who performs work under Agreement. Consultant shall adhere to all Federal and
State laws as well as establish appropriate procedures and controls so that no services will
be performed by any Consultant employee who is not legally eligible to perform such
services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant,
shall have the right to immediately terminate Agreement for violations of this provision by
Consultant.
Article XV
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any provision
of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas
or the United States District Court for the Northern District of Texas — Fort Worth Division.
Agreement shall be construed in accordance with the laws of the State of Texas.
Article XVI
Contract Construction
The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed
and revised Agreement and that the normal rule of contract construction, to the effect that
any ambiguities are to be resolved against the drafting party, must not be employed in the
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 5 of 8
interpretation of Agreement or any amendments or exhibits hereto. The failure of City or
Consultant to insist upon the performance of any term or provision of this Agreement or to
exercise any right granted herein shall not constitute a waiver of City's or Consultant's
respective right to insist upon appropriate performance or to assert any such right on any
future occasion
Article XVII
Severability
The provisions of Agreement are severable, and if any word, phrase, clause, sentence,
paragraph, section or other part of Agreement or the application thereof to any person or
circumstance shall ever be held by any court of competent jurisdiction to be invalid or
unconstitutional for any reason, the remainder of Agreement and the application of such
word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other
persons or circumstances shall not be affected thereby and Agreement shall be construed
as if such invalid or unconstitutional portion had never been contained therein.
Article XVIII
Notices
Notices regarding Articles IX or X are to be provided to the other Party by hand-delivery or
via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the
address of the other Party shown below:
City of Fort Worth
Attn: Chris Harder, P.E., Director
Water Department
200 Texas Street
Fort Worth, Texas 76102
Consultant:
Carollo Engineers, Inc.
Attn: Hutch Musallam, P.E.
2795 Mitchell Drive
Walnut Creek, CA 94598-1601
All other notices may be provided as described above or via electronic means.
Article XIX
Prohibition On Contracts With Companies Boycotting Israel
Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of
the Texas Government Code, if Consultant has 10 or more full time-employees and the
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 6 of 8
contract value is $100,000 or more, the City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed
to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Consultant certifies that Consultant's signature provides written verification
to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract.
Article XX
Headings
The headings contained herein are for the convenience in reference and are not intended to
define or limit the scope of any provision of Agreement.
Article XXI
Attachments, Schedules and Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
The following attachments and schedules are hereby made a part of Agreement:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Changes to Agreement
Attachment D - Project Schedule
Attachment E - Location Map
Attachment F — Insurance Requirements
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE AND ATTACHMENTS TO FOLLOW
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:April 7,2021
Page 7 of 8
Duly executed by each party's designated representative to be effective on the date subscribed
by the City's designated Assistant City Manager.
BY: BY:
CITY OF FORT WORTH CONSU TANT
Caroll n i
bard&cu-aGu7a>LF
Dana Burghdoff( 21,20 109:54 CDT)
Hutch Musallam, P.E.
Dana Burghdoff Vice President
Assistant City Manager
Jul 21,2021 Date: July 2, 2021
Date: _
APPROVAL RECOMMENDED:
2Z,4�� Troy Lani6n, P.E.
By`dd °Pde�"a�d °'�20u'���`°T' Associate Vice President
Chris Harder, P.E.
Director, Water Department Date: July 2, 2021
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting Form 1295 No. 2021-745648
requirements.
M&C No.: 21-0374
Farda Goderya, P.E. M&C Date: June 8, 2021
Project Manager
6, FORT
APPROVED AS TO FORM AND LEGALITY ATTEST: ���0°°°° °°°�'p�d
0~°
DBlack(Jar 19,202113:53 CDT) Ronald P.Gonzales(Jul 21,2 12:�� 0000
° O°
By: °
Doug Black Ronald Gonzales �d'� °°°°°°°°°°° a
Senior Assistant City Attorney Acting City Secretary ����EXpSoa
OFFICIAL RECORD
City of Fort Worth,Texas CITY SECRETARY
Standard Agreement for Professional Services
Revision Date:April 7,2021 FT. WORTH, TX
Page 8 of 8
ATTACHMENT A
ENGINEERING SERVICES FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER IMPROVEMENTS-STUDY
CITY PROJECT NO.:103127
ATTACHMENT A
Scope of Work for Engineering Services
ROLLING HILLS WATER TREATMENT PLANT
CHLORINE SCRUBBER IMPROVEMENTS
STUDY PHASE
CITY PROJECT NO.: 103127
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
WORK TO BE PERFORMED
Task 1. Project and Quality Management
Task 2. Scrubber Assessment and Alternatives Evaluation
Task 3. Meetings and Workshops
Task 4. Additional Services
GENERAL DESCRIPTION
This Scope of Services includes the Scope of Work, Payment Provisions, and Schedule for
professional services associated with the Chlorine Scrubber Condition Assessment &
Alternatives Evaluation Study at the Rolling Hills Water Treatment Plant (RHWTP).
The RHWTP uses gaseous chlorine for disinfection. The plant has three 25-ton stationary
bulk chlorine storage tanks and two 90-ton bulk chlorine tank rail cars. The plant has as
existing chlorine scrubber system designed to contain and treat accidental releases of
chlorine gas from the largest bulk chlorine storage tank (90-ton). The existing scrubber
system is reaching the end of its useful life. The City of Fort Worth (COFW) wants to
evaluate options for refurbishing/replacing the existing scrubber system and design the
improvements associated with the selected alternative. This evaluation addresses the
needed improvements to the existing 90-ton chlorine scrubber system as well as
alternatives for replacement of the existing scrubber.
ASSUMPTIONS
• Alternatives for the new scrubber area will be either at the location of the existing
facility or directly adjacent to the existing facility.
• All known yard piping and underground utilities are shown on the record drawings
provided to Carollo.
• Existing scrubber containment area walls and foundation are structurally sound.
• Wet chemical (caustic) scrubber technology will be used, like existing.
City of Fort Worth,Texas
Attachment A
Page 1 of 4
ATTACHMENT A
ENGINEERING SERVICES FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER IMPROVEMENTS-STUDY
CITY PROJECT NO.:103127
• Work will be limited to area outside the chlorine feed and storage building.
• Two weeks are allotted for COFW review of each deliverable (Technical
Memorandum).
PROJECT SCHEDULE
The anticipated project schedule for this study is 5 months following Notice to Proceed.
TASK 1. PROJECT & QUALITY MANAGEMENT
1.1 Project Coordination & Management
ENGINEER will manage and coordinate the work efforts of the team and subconsultants
participating in the project to achieve the goal of the COFW for SBE/MBE participation.
Prepare and review monthly billing as part of Monthly Summary Reports.
1.2 Quality Management
ENGINEER will manage the quality of the deliverables throughout the development of the
project. Specific activities the ENGINEER will employ include:
• Internal peer review of concepts by senior staff not directly involved with the Project.
• Quality check of deliverables performed by a team of qualified senior staff.
DELIVERABLES:
A. Invoices (monthly
TASK 2. SCRUBBER ASSESSMENT &ALTERNATIVES EVALUATION
2.1 Scrubber System Condition Assessment & System Evaluation
ENGINEER will conduct a condition assessment of the existing 90 Ton Chlorine Scrubber
System and make recommendations to either retrofit or replace the system. The condition
assessment will be conducted by representatives from ENGINEER and the scrubber
manufacturer, and will include associated, structural, electrical, SCADA and civil
components outside of the chlorine feed and storage building. The evaluation will include
an estimate of the scrubber system down time while the system is being retrofitted. The
Scrubber System Condition Assessment & System Evaluation will be documented in a
Technical Memorandum.
DELIVERABLES:
A. Scrubber System Condition Assessment & System Evaluation Memorandum (Draft &
final).
City of Fort Worth,Texas
Attachment A
Page 2 of 4
ATTACHMENT A
ENGINEERING SERVICES FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER IMPROVEMENTS-STUDY
CITY PROJECT NO.:103127
2.2 Alternatives Evaluation
If the Scrubber Condition Assessment recommends replacement of the existing scrubber
system, then ENGINEER will evaluate up to 3 scrubber replacement alternatives and make
recommendation for needed improvements.
1. Alternative 1 — Replace existing scrubber system in same location and same size
without using a temporary scrubber. This alternative will require the RHWTP to be
without a scrubber system for several month while the existing scrubber system is
being replaced.
2. Alternative 2 — Replace existing scrubber system in same location but split the
scrubbers (i.e. two 45-ton scrubber system to allow system redundancy) without
using a temporary scrubber system. This alternative will give the RHWTP system
redundancy with respect to the scrubber system, however, requires the plant to
operate without a scrubber system for several months while the existing scrubber
system is being replaced.
3. Alternative 3 —The purpose for this alternative is to give the RHWTP an option if
COFW does not wish to be without a scrubber system while the system is being
replaced. Under this alternative, a new 25-ton (or larger) scrubber will be constructed
and placed into service in the first phase of construction. With the start-up of this first
scrubber, RHWTP will transition to an operating mode to use the existing 25-ton bulk
chlorine storage tanks instead of the 90-ton bulk rail cars. Once the first unit is
operational, the existing scrubber will be replaced with a second scrubber such that
the sum of the capacities of both new systems is 90-ton.
The evaluation will include:
• Evaluation of site layout and needed improvements for each alternative.
• Estimation of construction schedule for each alternative and anticipated time without
a scrubber system for Alternatives 1 and 2.
• Planning level cost estimates for each the alternatives.
• ENGINEER will evaluate the alternatives based on estimated construction costs,
anticipated project schedule, time without a scrubber and other pertinent factors.
ENGINEER will facilitate, and CITY will decide on preferred alternative.
The evaluation be documented in a Technical Memorandum.
DELIVERABLES:
A. Scrubber System Replacement Alternatives Evaluation Memorandum (Draft & Final).
City of Fort Worth,Texas
Attachment A
Page 3 of 4
ATTACHMENT A
ENGINEERING SERVICES FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER IMPROVEMENTS-STUDY
CITY PROJECT NO.:103127
TASK 3. MEETINGS AND WORKSHOPS
Task 3.1 Project Kick-off Meeting
ENGINEER will conduct a project kickoff meeting to introduce the project team members,
define project goals and objectives and identify information needed to complete work for the
project. As part of the kick-off meeting, ENGINEER will conduct a site visit for information
gathering. The visits will be scheduled and coordinated with CITY staff and will be focused
on the project elements. ENGINEER will compile information collected from the site visits
and discussions with CITY, existing documents in order to provide an inventory of existing
facilities and layout.
Task 3.2 Progress Meetings
ENGINEER will regularly meet with CITY staff to review project progress and discuss how
the project is proceeding. Whenever possible, monthly status meetings will be scheduled in
conjunction with other project meetings and workshops. The agenda for each monthly status
meeting will be the Project Summary Report. A total of two (2) virtual progress meetings are
budgeted. These progress meetings are in addition to other review workshops.
Task 3.3 Workshops
Up to (2) in person focused workshops will be held to present the findings from Tasks 2.1
and 2.2 and review the Technical Memoranda. The focused workshops will be working
sessions to discuss specific issues in detail and generate comments and direction from
COFW staff and make decisions for moving forward with the selected alternative to be
designed in subsequent phases of the project.
DELIVERABLES:
A. Meeting minutes, 1 copy to each attendee of each meeting, distributed by email in
Portable Document Format (PDF).
TASK 4. ADDITIONAL SERVICES
An additional budget of$ 30,000.00 has been allocated to cover additional services related
to the project that may be required and is not included in the Scope of Work and Fee of the
tasks above. ENGINEER will not commence working on Additional Services unless
specifically requested by CITY. Upon receipt of a written request from CITY's representative
to ENGINEER's Project Manager, ENGINEER will prepare an appropriate scope and fee for
submittal to CITY's representative for the additional work. Communication and agreements
will be done by e-mail or written memoranda describing the request and anticipated level of
effort. ENGINEER bill CITY for actual effort incurred on Additional Services in accordance
with the Schedule of Charges.
City of Fort Worth,Texas
Attachment A
Page 4 of 4
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
ROLLING HILLS WATER TREATMENT PLANT
CHLORINE SCRUBBER IMPROVEMENTS
STUDY PHASE
CITY PROJECT NO.: 103127
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page 1 of 1
FORT WORTH
ATTACHMENT "D"
PROJECT SCHEDULE
ENGINEER shall commence work following notice to proceed (NTP). The anticipated
schedule for this phase is five (5) months. It is assumed that the anticipated review times for
CITY staff will not exceed 10 calendar days for technical memoranda and reports.
CITY and ENGINEER mutually agree that they will work towards meeting the schedule.
Should the Scope of Work be changed and/or should problems arise during the work effort
that could affect the project schedule, both CITY and ENGINEER will develop a revised
schedule and budget limit, if required, to address scope changes, delays or other problems.
City of Fort Worth,Texas
Attachment D
Revision Date:07.20.2018
Page 1 of 1
FORT WORTH
ATTACHMENT "D"
PROJECT SCHEDULE
A. ENGINEER Project Schedule Development
ENGINEER shall prepare a project schedule for the services to be provided in fulfilling
the requirements of the Agreement and encompassing the Scope of Work defined in
Attachment A to the Agreement.
ENGINEER shall prepare and maintain project schedule throughout the life of the project
as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled
Engineer Project Schedule.
ENGINEER's project schedule will follow the Critical Path Methodology (CPM) for
planned sequencing of the work activity and timing of the work.
B. Schedule "Tier" Selection
City has identified three "Tier" levels for project schedules as defined in City's
Specification 00 31 15, to align with the size and complexity of the project as a basis for
schedule development. City's Project Manager will determine the "Tier" level for the
ENGINEER's project schedule as part of the negotiation of the Agreement.
C. Project Baseline Schedule
ENGINEER will produce an initial project schedule and submit as a "baseline" for review
and acceptance by City's Project Manager as defined in City's Specification 00 31 15
which will be referred to as the Project Baseline Schedule. Updates to the baseline
schedule follow the requirements of City's Specification 00 31 15.
D. Project Progress Schedule
ENGINEER will provide to the City, monthly updates to their project schedule indicating
progress of the Work in compliance with the requirements of City's Specification 00 31
15 and said schedule will be referred to as the Project Progress Schedule.
E. Master Project Schedule
City will develop and maintain a master project schedule for the overall project.
ENGINEER's project baseline and progress schedule submittals will be an integral part
of the development and updating process of City's Master Project Schedule.
City of Fort Worth,Texas
Attachment D
Revision Date:07.20.2018
Page 1 of 1
Attachment E
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FORTWORTH
SL 2021
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 8, 2021 REFERENCE NO.: **M&C 21-0374
LOG NAME: 60RHWTPSCRUBBEREVALUATION — CAROLLO
SUBJECT:
(CD 8) Authorize an Engineering Agreement with Carollo Engineers, Inc., in the Amount of$155,200.00 for
the Evaluation of the Rolling Hills Water Treament Plant Chlorine Scrubber System Project, Provide for
Additional Project Costs for a Project Total in the Amount of$190,000.00, Adopt Attached Resolution
Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Attached
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Engineering Agreement with Carollo Engineers, Inc. in the Amount of
$155,200.00 for the RH Chlorine Scrubber System project;
2. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds
from future debt for the RH Chlorine Scrubber System project; and
3. Adopt the attached appropriation ordinance adjusting appropriations in the Water and Sewer
Commercial Paper Fund by increasing appropriations in the amount of$190,000.00 in the RH
Chlorine Scrubber System Project (CPN 103127) and decreasing appropriations in the Unspecified
project (City Project No. UNSPEC) by the same amount.
DISCUSSION:
The Fort Worth Water Department (FWWD) owns and operates five Water Treatment Plants (WTP). The
Rolling Hills Water Treatment Plant (RHWTP) is the largest FWWD plant, currently rated at 200 million
gallons per day capacity. As part of this project, engineering analysis will be performed as necessary to
determine whether to replace or upgrade the existing chlorine scrubber system -which includes
conceptual design and cost estimating each alternative. Carollo Engineers, Inc., proposes to perform the
evaluation for the RHWTP Chlorine Scrubber System project for a fee not to exceed $155,200.00.
Staff considers this proposed fee to be fair and reasonable for the scope of services proposed. In addition
to the contract cost, $34,800.00 is required for project management. This project will have no impact on
the Water Department's operating budget when complete.
Funding for the RHWTP Chlorine Scrubber System Evaluation:
FUND Existing Additional Project
Appropriations Appropriations Total*
W&S
Commercial
Paper Fund $0.00 $190,000.00 $190,000.00
56020
Project Total $0.00 $1 90,000.001F$190,000.00
*Numbers rounded for presentation purposes.
Business Equity: Carollo Engineers, Inc. is in compliance with the City's BIDE Ordinance by committing to
seven percent SBE participation on this project. The City's SBE goal on this project is five percent.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached Reimbursement Resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability to reimburse itself from tax-exempt bond proceeds.
This project is located in COUNCIL DISTRICT 8 and serves other COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the RH
Chlorine Scrubber System Prroject to support the execution of the engineering contract. Prior to an
expenditure being incurred, the Water Department has the responsibility of verifying the availability of
funds.
FUND IDENTIFIERS (FIDs):
TO _
!Fund Department �Accountll Project ProgramlActivity Budget I Reference # Amoun
ID � ,,, ID — T �l Year
I (Chartfield 2)
FROM
Fund Department Accoun Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Farida Goderya (8214)
ATTACHMENTS
1. 60RHWTP SCRUBBER EVALUATION Reimb Resolution.docx (Public)
2. 60RHWTP SCRUBBER EVALUATION - CAROLLO FID Table (WCF 05.05.21).pdf (CFW Internal)
3. 60RHWTP SCRUBBER EVALUATION —CAROLLO Compliance Memo.pdf (CFW Internal)
4. 60RHWTP SCRUBBER EVALUATION—CAROLLO Form 1295.pdf (CFW Internal)
5. 60RHWTPSCRUBBEREVALUATION —CAROLLO funds avail.docx (CFW Internal)
6. 60RHWTPSCRUBBEREVALUATION-CAROLLO Map.pdf (Public)
7. 60RHWTPSCRUBBEREVALUATION CAROLLO 56020.docx (Public)
8. Carollo Engineers, Inc. SAM.pdf (CFW Internal)
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