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Home My WebLink AboutContract 52196-R3 CSC No.52196-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 20, 2021 Granicus LLC Attn: Andrew Obrien 408 St. Peter Street, Suite 600 Saint Paul,MN 55102 Re: Contract Renewal Notice Contract No. CSC No. 52196(the"Contract") Renewal Term No. 3: July 1, 2021 through June 30, 2022 The above referenced Contract with the City of Fort Worth expires on June 30, 2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City requests renewal of the Contract for an additional one (1) year period,which will begin immediately after the Expiration Date.All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at hLtps://www.fortworthtexas.gov/departments/finance/Turchasing If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely, Amy Gerdes Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 amy. erdes(a�fortworthtexas.gov (817) 392 - 2473 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: �UalPw n 41 1,oz, ,--,�d tY� By: ae,e a ��,��s. By: � Name: Valerie Washington Name: Jessica Yang Title: Assistant City Manager Title: Manager of Business and Contracts Date: Jul 9,2021 Date: Jun 24,2021 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: �/c performance and reporting requirements. Name: Kevin Gunn Title: Director,IT Solutions By: �n Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager By: � City Secretary: O(o°FOR T�O� Name: Taylor Paris p�� o'p�d Title: Assistant City Attorney ~o o� �v0 °Zd By: �C� �� o° °°o �d Contract Authorization: Name: Mary Kayser EXo-A' M&C y Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 G GRAN ICUS 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for United States Fort Worth TX Granicus Proposal for Fort Worth TX ORDER DETAILS Prepared By: Lexi Huhta Phone: Email: alexis.huhta@granicus.com Order#: Q-135172 Prepared On: 04/01/2021 Expires On: 06/30/2021 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 06/30/2021 Period of Performance: 07/01/2021 -06/30/2022 Order #: Q-135172 Prepared: 04/01/2021 Page 1 of 5 G GRANICUS Order Form Fort Worth TX PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Quantity/Unit Annual Fee Frequency Government Transparency Suite Monthly 1 Each $16,889.15 Upgrade to SDI 720p Streaming Monthly 1 Each $3,370.50 Open Platform Suite Monthly 1 Each $4,459.17 Meeting Efficiency Suite Monthly 1 Each $18,375.54 Legistar Training Database Monthly 1 Each $1,968.06 SUBTOTAL: i $45,062.42 Order #: Q-135172 Prepared: 04/01/2021 Page 2 of 5 G GRANICUS Order Form Fort Worth TX PRODUCT DESCRIPTIONS Solution Description Government Transparency Government Transparency are the live in-meeting functions. Streaming of Suite an event, pushing of documents, and indexing of events. Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk's office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes documents • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for minutes formatting in MS Word if desired • Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Legistar Training Database Legistar training database allows the customer to have one additional Legistar training database and InSite environment to use for testing and training. Order #: Q-135172 Prepared: 04/01/2021 Page 3 of 5 G GRANICUS Order Form Fort Worth TX TERMS & CONDITIONS • The terms and conditions set forth in the Agreement effective 04-15-2019 are incorporated herein by reference. • This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • Granicus certifies that it will not sell, retain, use, or disclose any personal information provided by Client for any purpose other than the specific purpose of performing the services outlined within this Agreement. • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. • This subscription exercises Option Year 3 of 4. Order #: Q-135172 Prepared: 04/01/2021 Page 4 of 5 G GRANICUS Order Form Fort Worth TX BILLING INFORMATION Billing Contact: Purchase Order [ ] - No Required? [ ] -Yes Billing Phone: PO Number: If PO required Billing Email: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-135172 dated 0410112021 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Fort Worth TX Signature: Name: Title: Date: Order #: Q-135172 Prepared: 04/01/2021 Page 5 of 5 Renewal_granicus- R3 Final Audit Report 2021-06-24 Created: 2021-06-24 By: Alexis Huhta(alexis.huhta@granicus.com) Status: Signed Transaction ID: CBJCHBCAABAAVBFDSK_FBJL57khYozyYi4Mk4DmHHyTZ "Renewal_granicus- RY History Document created by Alexis Huhta (alexis.huhta@granicus.com) 2021-06-24-7:40:33 PM GMT-IP address: 174.141.205.26 Document emailed to Jessica Yang Qessica.yang@granicus.com) for signature 2021-06-24-7:40:55 PM GMT Email viewed by Jessica Yang Qessica.yang@granicus.com) 2021-06-24-8:35:19 PM GMT-IP address: 104.143.198.8 ,00 Document e-signed by Jessica Yang Qessica.yang@granicus.com) Signature Date:2021-06-24-8:35:32 PM GMT-Time Source:server-IP address:73.242.94.171 Agreement completed. 2021-06-24-8:35:32 PM GMT P Adobe Sign