HomeMy WebLinkAboutContract 54632-A1 CSC No. 54632-A1
AMENDMENT NO. 1 TO
FORT WORTH CITY SECRETARY CONTRACT NO. 54632
This First Amendment to Fort Worth City Secretary Contract No. 54632 (First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
through Dana Burghdoff, Assistant City Manager and HACH Company ("Vendor") an entity
authorized to perform work in Texas, acting through Roxanna Starika, its duly authorized Project
Specialist 11.
WHEREAS, Fort Worth and Vendor entered into a Sole Source Agreement for the
purchase of laboratory supplies,replacement parts and maintenance services with a term beginning
September 14, 2016 and expiring on September 13, 2017 with four (4) one (1) year options to
renew and a not to exceed amount of$431,000; and
WHEREAS, Fort Worth and Vendor have exercised the four options to renew and the
Agreement expires on September 13, 2021 (the "Agreement"); and
WHEREAS, the Agreement allowed for a $50,000 administrative change order which the
Water Department instigated on or about May 9, 2021 and which this First Amendment now
ratifies; and
WHEREAS,the parties have agreed to amend the not to exceed amount of the Agreement
by an additional $100,000 which the City Council approved by M&C 21-0455 on June 22, 2021
to accomplish the scope of services of the Agreement.
NOW THEREFORE,known by all these present,Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to amend the not to exceed amount of the
Agreement as follows:
1. NOT TO EXCEED AMOUNT
The not to exceed amount for this Agreement is hereby amended to be $581,000.00 to include the
amount of the administrative change order of$50,000 and the $100,000 approved by M&C 21-
0455.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in full
force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 54632 Page 1 of 2
Signature Page HACH First Amendment
This First Amendment shall be effective on the date signed by the City Secretary as shown below.
City of Fort Worth
Approved as to]Form and Legality:
aw',&�6I`de
By: Dana Burghdoff(Ju 23,20211 :3' z /L/LGO tLt LAia�
Name: Dana Burghdoff By: Christa R.Lopez-Reyno Ids(Jul 23,2QLK 16' DT)
Title: Assistant City Manager Name: Christa R. Lopez-Reynolds
Title: Senior Assistant City Attorney
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
ChYistopheY f�arder responsible for the monitoring and administration
By: Christopher Harder(Ju123,202108:21 CDT) of this contract,including ensuring all performance
Name: Chris Harder,P.E. and reporting requirements.
Title: Director,Water Department
Attest: _ 1
Ronald P. Gonzales Name: PattoJilson By: Ronald P.Gonzales(Jul26,202107:38 CDT) Title: Conces Administrator
Name: Ronald P. Gonzales 4d4va���
Title: Acting City Secretary �a0F°FOR. Contract Authorization:
Date: pro° .-V M&C:21-0455
0 °'� Approved June 22,2021
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HACH Company
By:
Name: Roxanna Starika
Title: Project Specialist Il
Date: 7/21/2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 54632 Page 2 of 2
HACH I 5600 Lindbergh Drive I PO Box 399 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 1 hach.com
January 1, 2021
Dear Prospective Customer:
By signature below, the following Hach representatives are hereby authorized (during the period of
January 1, 2021 through December 31, 2021) to sign all bid documents, representations and
certifications and sales / service contracts submitted by Hach to prospective customers in accordance
with Hach's internal contract procedures and which do not require a Corporate Officer's signature:
Hermes Gonzalez Lino Oddi Ian Morrison
Kevin Klau Gabrielle Kato Alyssa Prill
Divya Mittal Christel Valentine Adrian Revuelta
Christophe Pattyn Mary Baird Ray Ruth
Dan Houghton Kathleen Dyekman Roxanna Starika
Kurt Tyler Brett Hellier Kevin Sweeney
Melissa Voronin Stephanie Herman Oliver Wadosch
Jeff Stock David Mueller James Welch
George Davison Heather Johnston Shawneen Wildman
Joe Manning Marty Jost Brian Thompson
Daniel Chellew Staci Lamfers Dann Brissenden
Rosie Duginski Nicole Puhl Laura Steele
Meghan Cozzens Brian Pettit Ayoub Bourassi
We appreciate the opportunity to do business with your organization.
Sincerely,
D7aKit
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Dital
Hach VP of Global Sales
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0455
LOG NAME: 6013PAMEND 16-0371 HACH COMPANY
SUBJECT
(ALL)Authorize Execution of Amendment No. 1 to City Secretary Contract 54632 to Increase the Annual Amount by$100,000.00 for a New Annual
Amount of$581,000.00 for Original Equipment Manufacturer(OEM)Hach Laboratory Supplies, Replacement Parts and Maintenance Under the
Sole Source Agreement with Hach Company for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary 54632 to increase the annual amount by
$100,000.00 for a new annual amount of$581,000.00 for Original Equipment Manufacturer(OEM)Hach laboratory supplies, replacement parts
and maintenance under the Sole Source Agreement with Hach Company for the Water Department.
DISCUSSION:
On September 13, 2016, the City Council approved Mayor and Council Communication(M&C) P-11933, authorizing a sole source agreement with
Hach Company for an annual amount up to$431,000.00 for Original Equipment Manufacturer(OEM)Hach Laboratory Supplies, Replacement
Parts and Maintenance on turbidmeters and other instrumental measuring equipment for the Water Department. The City Council also authorized
an administrative change order in the amount of$50,000 as approved by the City Manager. On or about May 9, 2021, the Water Department
instigated the change order increasing the annual amount by$50,000 which this amendment, if approved will ratify in writing.
In 2021, the Water Department determined that additional funding is needed due to increases in the number of parts and services needed. An
increase to the agreement will continue the Water Department's ability to preserve and protect the public health and/or safety of the City of Fort
Worth's residents.
Staff recommends amending the sole source agreement to add an additional$100,000.00 for the Water Department for a new annual amount of
$581,000.00. As this sole source agreement is in its last renewal period,there is no option to renew.
Hach Company is the documented sole source for Original Equipment Manufacturer(OEM)Hach Laboratory Supplies, Replacement Parts and
Maintenance.
M/WBE OFFICE-Hach Company is the documented sole source vendor for these supplies, replacement parts and maintenance. A waiver of the
goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the Business Equity Division, in accordance
with the BIDE Ordinance, because the MBE/SBE is based on the sole-source information provided to the Business Equity Division by the
managing Department's project manager.
This project is located in all districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the operating budget, as appropriated, of the Water and Sewer Fund and that prior to
an expenditure being made, the Water Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Patty Wilson 8411
Maenica Berry 8198