HomeMy WebLinkAboutContract 51522-R3 CSC No. 51522-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 27, 2021
Plummer Associates, Inc.
Attn: Ellen T. McDonald, PhD,PE Principal
1320 S. University Drive, Suite 300
Fort Worth, Texas 76107
Re: Contract Renewal Notice
Contract No. CSC No. 51522 (the"Contract")
Renewal Term No. 3: August 31, 2021 to August 31, 2022
The above referenced Contract with the City of Fort Worth expires on August 31, 2021
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to five(5)one-year renewal terms.This letter will memorialize
the collective desire of the parties to renew the Contract for its 3rd renewal term,which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at htp://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
-14
Micah Reed
817-392-8211
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
ljma-$ gGu7 of this contract,including ensuring all
By: Dana Burghdoff(itl 28,20 106:38 CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
By:
Name: Micah Reed
APPROVAL RECOMMENDED: Title: Conservation Manager
APPROVED AS TO FORM_AND LEGALITY:
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B Christopher H rder(Jul 27,202114:42 CDT)
Name: Chris Harder PE
Title: Fort Worth Water Director By:
Name: Taylor Paris
AoaabcoR a ATTEST: Title: Assistant City Attorney
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° °o d CONTRACT AUTHORIZATION:
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wo s=� M&C: C-28895
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Pa*o° °*d By: on Date Approved: 10/16/2018
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a °°°°°°° a Name: Mary Kayser
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Title: City Secretary Form 1295 Certification No.: 2018-397122
Plummer Associates, Inc.
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By:
Name: Ellen McDonald
Title: Principal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2018
DATE: Tuesday,October 16,2018 REFERENCE NO.: **C-28895
LOG NAME: 60ICI WATER CONSERVATION AUDITS 18-0354
SUBJECT:
Authorize Execution of an Agreement with Alan Plummer Associates,Inc.,in
an Annual Amount Not to Exceed$200,000.00 for Industrial,Commercial and
Institutional Water Conservation Audits(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an
agreement with Alan Plummer Associates,Inc.,in an annual amount not to
exceed $200,000.00 for industrial,commercial and institutional water
conservation audits for the Water Department and provide for up to five
renewals.
DISCUSSION:
The City of Fort Worth Water Conservation Master Plan lists
Industrial/Commercial/Institutional(ICI)Audits as a best management
practice that will help the City reach its conservation goals of reducing
peak and baseline water demands. The ICI SmartWater Audit Program was
initiated in September 2010,with the goal of evaluating customer's water
use and making recommendations for greater efficiencies.The Water
Department will use this Agreement to: (1)promote city-wide Industrial,
Commercial and Institutional Water Conservation Initiatives,(2)conduct a
comprehensive facility water audit for Industrial,Commercial and
Institutional customers and(3)present a detailed written report with
audit results,water saving recommendations and a return on investment
projection to audit customers.
The Purchasing Division issued a Request for Proposals(RFP)on July 25,
2018, soliciting qualified firms to conduct water conservation audits for
the City. The evaluation factors included methodology and approach to the
project,responsiveness to the scope of work,demonstrated applicable
experience,personnel qualifications of staff to be assigned to the
project,total cost and schedule.An evaluation panel was made up of
representatives from the Water Department.
The recommended service provider,Alan Plummer Associates,Inc.,was
determined the most qualified to perform the services described for a
one-year contract period.
ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telearam on
July 25,2018,August 1,2018,August 8,2018,August 15,2018, and August
22,2018. One Proposal was received in response to this RFP.
PRICE ANALYSIS–The Water Department has reviewed the proposed price
and determined it to be fair and reasonable.
AGREEMENT TERMS-Upon the Council's approval,this Agreement will begin
October 1,2018 and expire September 30,2019.
RENEWAL OPTIONS-This Agreement may be renewed for up to five additional
one-year terms at the City's option. This action does not require specific
City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
MWWBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements
was requested by the Purchasing Division and approved by the M/WBE Office,
in accordance with the BDE Ordinance,because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current
operating budget,as appropriated,of the Water and Sewer Fund. Prior to
an expense being incurred,the Water& Sewer Department has the
responsibility to validate the availability of funds. Future year
appropriations for contract renewals are subject to appropriations approved
by the Mayor and Council.
FUND IDENTIFIERS (FIDs):
TO
Department Project Program Activity Budget Reference# Amount
Fund ID Account ID year (Chartfield 2)
FROM
Department Project Program Activity Budget Reference# Amount
Fund ID Account ID year (Chartfield 2)
CERTIFICATIONS:
Submitted for Ci , Manager's Office b3:: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Micah Reed (8211)
ATTACHMENTS
1. 60ICI WATER CONSERVATION AUDITS 18 0354 FID TABLE.pdf (CFw Internal)
2. 60ICI WATER CONSERVATION AUDITS form 1295.pdf (Publiel
3. 601CI WATER CONSERVATION AUDITS MWBE Waiver.pdf (cFw Internal)
4. Alan Plummer Assoc Sam.pdf (cFw Internal)