HomeMy WebLinkAboutContract 54363-A2 CSC No.54363-A2
SECOND AMENDMENT TO NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
FOR JANITORIAL SERVICES
FORT WORTH CITY SECRETARY CONTRACT NO. 54363
This Second Amendment to the VENDOR SERVICES AGREEMENT, Fort Worth
City Secretary Contract No. 54363 between the CITY OF FORT WORTH ("City"), a Texas
home rule municipal corporation and AMERICAN FACILITY SERVICES,INC. ("Vendor"),
a Texas Corporation, each individually referred to as a "party" and collectively referred to as
the "parties."
WHEREAS City,through its Property Management Department, and Vendor entered into
a non-exclusive agreement for janitorial and cleaning services, said agreement being identified as
Fort Worth City Secretary Contract No. 54363 and having an effective date of August 27, 2020
(the "Agreement"); and
WHEREAS on June 8, 2021, the Agreement was amended to include additional services
for the cleaning and servicing of the fitness center at the City's property located at 100 Energy
Way, Fort Worth, TX 76102 (City Secretary Contract No. 54363-A1); and
WHEREAS the term of the Agreement has been renewed through August 27, 2022 (City
Secretary Contract No. 54363-R1); and
WHEREAS City and Vendor now desire to amend the Agreement for a second time to
allow for a four percent(4%) increase to the hourly rate.
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. The hourly rate, included in the Agreement's Exhibit B—Price Schedule, is hereby
increased by four percent(4%) for a new hourly rate of$11.17.
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
Second Amendment to Fort Worth City Secretary Contract No. 54363 FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
�� � ��`/�D�� By signing I acknowledge that I am the person
responsible for the monitoring and
By: Dana Burghdoff(Ju 27,20211 :27 CDT) administration of this contract, including
Name: Dana Burghdoff ensuring all performance and reporting
Title: Assistant City Manager requirements.
Date: J u l 27, 2021
APPROVAL RECOMMENDED:
By:
Alan H.Shuror(Ju127,202111:14 CDT)
Name: Alan Shuror
a (1�F���o Title: Property Management Assistant Director
By: Steve o ke(Jul 27,202112:36 CDT)
Name: Steve Cooke APPROVED AS TO FORM AND LEGALITY:
Title: Property Management Director
ATTEST: ��u.�
By:
Name: Matt Murray
Ronald P. Gonzalos Title: Assistant City Attorney
By: Ronald P.Gonzales(Jul27,202116:52 CDT)
Name: Ronald P.Gonzales aoo4��u� CONTRACT AUTHORIZATION:
Title: Acting City Secretary dA�°FoRr a M&C: 20-0482
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VENDOR: a�nEXAr-ooAp
American Facility Services,Inc.
By:
Name: Harold Angel
Title: Vice President
Date: 7/27/21
OFFICIAL RECORD
CITY SECRETARY
Second Amendment to Fort Worth City Secretary Contract No. 54363 FT. WORTH, TX
M&C Review 8/17/2020 4:27:37 PM
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT�H
REFERENCE M&C 20- 13P20-0088 JANITORIAL
DATE: 8/11/2020 NO.: 0482 LOG NAME: SERVICES PROPERTY
MANAGEMENT LH
CODE: P TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize a Contract with American Facility Services for Janitorial Services for an
Estimated Annual Amount Up to $5,000,000.00 for the City of Fort Worth with Four
Annual Renewal Options (ALL COUNCIL DISTRICTS) (Continued from a Previous
Meeting)
RECOMMENDATION:
It is recommended that the City Council authorize a contract with American Facility Services for
janitorial services for an estimated annual amount up to $5,000,000.00 for the City of Fort Worth and
authorize four annual renewal options.
DISCUSSION:
Since the citywide Janitorial Services contract expires this year, the Purchasing Division contacted all
City departments to determine their need in order to issue an Invitation to Bid (ITB). Once
Purchasing received the departments requirements, Purchasing issued the bid. The bid consisted of
detailed janitorial requirements for each location. It also contained detailed specifications regarding
duties, performance expectations, required experience, scheduling and supervision requirements.
The ITB was issued on February 26, 2020 with submission due by April 2, 2020. The RFP was
advertised in the Fort Worth Star-Telegram every Wednesday from February 26, 2020 through April
2, 2020. Sixty (60) vendors were solicited from the purchasing vendor database system; Seven
(7) responses were received. Each bid response received points based on a pre-established, best-
value matrix of weighted factors and was scored according to price, years of experience and
capabilities, performance with public and private entities and financial stability. American Facility
Services and Regent Services scored the highest without considering hourly rate and the price of
resale items such as cleaners, soap, etc. Staff requested American Facility Services and Regent
Services to submit a price list of all resale items. Upon review of the information, American Facility
Services received the highest overall score and was determined to present the best value to the City.
American Facility Services current rate is $10.66 per hour and has currently bid $10.74 with a $0.12
cents per hour increase since 2015. Last year the City spent approximately $170,000.00 per month
with a total not to exceed $1,656,250.00 per M&C P-11802. Staff is requesting $2,000,000.00 yearly
for services and an additional $3,000,000.00 for additional cleanings and supplies due to Covid-19 in
FY2020-2021. The additional $3,000,000.00 will be paid for by CARES Title V. funds the City has
received and will have no impact on departmental budgets.
Upon City Council approval, the agreement will begin upon execution and will end one year from that
date. The contract contains provisions that no guarantee is made that a specific amount of services
will be purchased and that city departments will acquire the services on an "as needed" basis. The
contract may be renewed for up to four successive one-year term at the City's option. This action
does not require specific City Council approval, provided that the City has appropriated sufficient
funds to satisfy the City's obligations during the renewal term.
This services will serve ALL COUNCIL DISTRICTS.
M/WBE OFFICE - American Facility Services is in compliance with the City's BDE Ordinance by
committing to 25 percent M/WBE participation on this project. The City's goal on this project is 5
percent.
FISCAL INFORMATION/CERTIFICATION:
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M&C Review 8/17/2020 4:27:37 PM
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, in the General Fund, and that prior to an
expenditure being incurred, the Property Management Department has the responsibility to validate
the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Reginald Zeno (2015)
Additional Information Contact: Cynthia Garcia (8525)
Laurena Hamilton (8321)
ATTACHMENTS
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