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HomeMy WebLinkAboutContract 51254-R3 CSC No.51254-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 26, 2021 Veoci, Inc. Attn: Vincent Jessel 195 Church Street New Haven, CT 06510 Re: Contract Renewal Notice Contract No. CSC No. 51254 (the "Contract") Renewal Term No. 3: September 13, 2021 through September 12, 2022 The above referenced Contract with the City of Fort Worth expires on September 12, 2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City This letter is to inform you that the City requests renewal of the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Anabelle Pannell Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Anab ell e.Pannell gfortworthtexas.gov (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and p � administration of this contract, including By: Valerie Washington(Jul30,202113:16CDT) ensuring all performance and reporting Name: Valerie Washington requirements. Title: Assistant City Manager B y• Steven Vandever(Jul 30,202111:41 CDT) APPROVAL RECOMMENDED: Name: Steven Vandever Title: Sr. IT Solutions Manager / APPROVED AS TO FORM AND By: LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions ,d�-anun� odd FoRr��� By: ATTEST: ,�O°°°° °° Oaf Name: Taylor Paris �o g�►�0, Title: Assistant City Attorney �vo 0_� ° * CONTRACT AUTHORIZATION: ° 00 By. a�4 rE0000s' Ic M&C: NA Name: Ronald Gonzales Title: Acting City Secretary Veoci, Inc. Lt'o B : YZ1166753 20210727 Y' — Name: Sukminder S. Grewal Title: CEO OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 4�pr veocim Veoci Quote for Meacham International Airport and SpinksAirport Date: 7.16.21 Quote number: GWS772242886 Reference: CSC 5124 Term: 9.13.21 thru 9.12.22 Expiration of quote: 9.13.21 Prepared by: Brian P. Barnes I brian.barnes@veoci.com 1 413-563-8979 The Services will be available to Customer "Term Above" in exchange for the fees described below, and pursuant to terms included in Veoci's Subscription Terms and Conditions, Service Level Agreement and Support Agreement (comprising Schedule A, Schedule B and Schedule C). This Quote incorporates the terms of the above referenced Schedules in all respects. QTY DESCRIPTION ANNUAL SUBSCRIPTION 22 1 Veoci Named Licenses ($1040 per License) $22,800.00 *Plus, Applicable Sales Tax The parties hereto, intending to be legally bound hereby, have each caused its duly authorized officers or representatives to sign this Quote. & c Nathaniel Ellis Co-Founder and Director of Airports Quote No. #GWS772242886 www.veoci.com I brian.barnes@veoci.com 1 (413) 563 8979 Veoci Inc., 195 Church Street 14th Floor, New Haven, CT 06510 From: Pannell,Anabelle To: Soto,Vania Elizabeth Subject: FW:CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH,Steven Vandever, Kevin Gunn,and 3 more is Signed and Filed! Date: Thursday,August 5,2021 11:51:19 AM Attachments: Re CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH Steven Vandever Kevin Gunn and 3 more is Sioned and Filed!.mso CSC 51254-R3 Veoci.odf Vania, This vendor went through a name change and I wasn't aware until after this renewal letter was executed. Can you replace the letter in laserfiche with the attached? It's been updated with the correct name. Approval from Legal below and approval from the vendor attached. Thank you, Anabelle From: Paris,Taylor<Taylor.Pa ris@fortworthtexas.gov> Sent: Monday,August 2, 2021 3:27 PM To: Pannell, Anabelle<Ana belle.Pan nell@fortworthtexas.gov> Subject: RE: CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! Yes. Taylor C. Paris Assistant City Attorney 200 Texas Street Fort Worth,Texas 76102 Tel:817-392-6285 Taylor.Paris(akfortworthtexas.gov City of Fort Worth Working together to build a strong community. FORTWOR H RECIPIENTS-PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed.This communication may contain material protected by the attorney-client privilege.If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient,be advised that you have received this e-mail in error and that any use,dissemination,forwarding,printing,or copying of this e-mail is strictly prohibited.If you have received this e-mail in error, please immediately notify Taylor C.Paris at the City of Fort Worth City Attorney's Office(817)392-6285. From: Pannell, Anabelle Sent: Monday,August 2, 2021 3:26 PM To: Paris,Taylor<Taylor.Paris@fortworthtexas.gov> Subject: FW: CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! This renewal was just approved, but I just found that that they went through a name change a couple of months ago. If I get written approval from the vendor, can I change the name on the renewal letter and send it back to CSO to upload the corrected version? Thank you, Anabelle From: Adobe Sign <adobesign@adobesign.com> Sent: Monday,August 2, 2021 11:50 AM To: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov>; Vandever, Steven <Steven.Vandever@fortworthtexas.gov>; Gunn, Kevin B. <Kevin.Gunn@fortworthtexas.gov>; Pannell,Anabelle <Anabel le.Pannell @fortworthtexas.gov>; Deboer, Mark <Mark.Deboer@fortworthtexas.gov>;Tyree, Cynthia A. <Cynthia.Tyree@fortworthtexas.gov>; Gonzales, Ronald <Ronald.Gonzales@fortworthtexas.gov>; Paris,Taylor <Taylor.Paris@fortworthtexas.gov>; Washington,Valerie R <Valerie.Washington@fortworthtexas.go, >; Tidwell, Allison <Allison.Tidwell@fortworthtexas.gov> Subject:CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. 1 CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! To: Vania Soto, Steven Vandever, Kevin Gunn,Anabelle Pannell, and 6 more Notifications have been automatically sent to all parties to the agreement. You can view the document in your online account. The agreement is fully executed. The sender of this agreement has control over the retention period for this agreement which determines the amount of time it will be available for download from Adobe Sign. Adobe recommends that you save a local copy of this fully-executed agreement for your records. To ensure that you continue receiving our emails,please add adobesign@adobesign.com to your address book or safe list. From: Brian Barnes To: Pannell.Anabelle Subject: Re:CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH,Steven Vandever, Kevin Gunn,and 3 more is Signed and Filed! Date: Thursday,August 5,2021 11:34:49 AM CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Ohhhhhh...I was confused sorry. Yes, its OK to change the name . you can use my approval in this email. I thought the city didn't know we had changed our name. My records show that you did sign our documentation. Thanks Anabelle. Brian Brian P. Barnes Client Success Manager brian.barnes(abveoci.com 1 203-782-5944 o 1 413-563-8979 m LJ This message(including any attachments)may contain confidential information and is intended only for the individual or individuals named.If you are not the intended recipient,you are hereby notified that any disclosure,copying or distribution of this message,or the taking of any action based on it,is strictly prohibited.If you received this message in error,please delete all copies of the message including its attachments and notify the sender immediately. On Thu,Aug 5, 2021 at 12:31 PM Pannell,Anabelle<Anabelle.Paimell(g4fortworthtexas. oovv> wrote: Hi Brian, I just an email back from you confirming that it's okay to change the name on the renewal letter.The name change has already been executed on our end, I just need written permission to change the renewal document we just executed. Thank you, Anabelle From: Brian Barnes<brian.barnes(@veoci.com> Sent:Thursday, August 5, 2021 11:30 AM To: Pannell,Anabelle<Anabelle.Pan nelI(@fortworthtexas.gov> Subject: Re: CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. yes. We're working on providing you with the documentation Brian P. Barnes Client Success Manager brian.barnes(cbiveoci.com 1 203-782-5944 o 1 413-563-8979 m This message(including any attachments)may contain confidential information and is intended only for the individual or individuals named.If you are not the intended recipient,you are hereby notified that any disclosure,copying or distribution of this message,or the taking of any action based on it,is strictly prohibited.If you received this message in error,please delete all copies of the message including its attachments and notify the sender immediately. On Thu,Aug 5, 2021 at 12:20 PM Pannell, Anabelle<Anabelle_Pannell(ofortworthtexas_gov> wrote: Hi Brian, I just wanted to touch base and make sure you saw this message. Thank you, Anabelle From: Pannell,Anabelle Sent: Monday, August 2, 20214:36 PM To: Brian Barnes<brian.barnes(@veoci.com> Subject: FW: CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! Hi Brian, This renewal was just completed, but I was not aware that you guys went through a name change and the contract was assigned to Veoci, Inc. If you will write back or provide confirmation from someone on your leadership team, I will change the document to read "Veoci" instead of getting a new document assigned. Let me know if you have any questions. Thank you, Anabelle From:Adobe Sign <adobesign(@adobesign.com> Sent: Monday, August 2, 2021 11:50 AM To:Soto, Vania Elizabeth<Vania.Soto(@fortworthtexas.gov>;Vandever,Steven <Steven.Vandever(@fortworthtexas.gov>; Gunn, Kevin B.<Kevin.Gunn(@fortworthtexas.gov>; Pannell,Anabelle<Anabelle.Pannell(@fortworthtexas.gov>; Deboer, Mark <Mark.Deboer(@fortworthtexas.gov>;Tyree, Cynthia A.<Cvnthia.Tyree(@fortworthtexas.gov>; Gonzales, Ronald<Ronald.Gonzales(@fortworthtexas.gov>; Paris,Taylor <Taylor.Paris(@fortworthtexas.gov>;Washington, Valerie R <Valerie.Washington(@fortworthtexas.gov>;Tidwell, Allison<Allison.Tidwell(@fortworthtexas.gov> Subject: CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is Signed and Filed! CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Image removed by sender. Company Logo ❑O e CSC 51254-R3 with Grey Wall between CITY OF FORT WORTH, Steven Vandever, Kevin Gunn, and 3 more is mage removed by sender. Signed and Filed! To: Vania Soto, Steven Vandever, Kevin Gunn,Anabelle Pannell, and 6 more ❑® Notifications have been automatically sent to all parties to the agreement. You can view the document in your online account. The agreement is fully executed. The sender of this agreement has control over the retention period for this agreement which determines ■ the amount of time it will be available for download from Adobe Sign. Adobe recommends that you save a local copy of this fully-executed agreement for your records. To ensure that you continue receiving our emails,please add adobesign&adobesign.com to your address book or safe list.