HomeMy WebLinkAboutContract 54098-R2 CSC No. 54098-R2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 18, 2021
Vector Controls LLC
Attn: Stephanie Hoyt
2200 loth Street
Plano, TX 75074
Re: Contract Renewal Notice- 2nd Renewal
ITB No. 20-0076 Instrumentation Equipment Parts and Services
Contract No. CSC No. 54098
Renewal Amount: $126,111.11
The above referenced contract with the City of Fort Worth expires September 30, 2021.
This letter is to inform you that the City is exercising its right to renew the contract for an
amount up to $126,111.11, which will be effective immediately upon execution by the
designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please sign and return the second page of this letter, along with a copy
of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to
insure that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me
at the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
817-3 92-4940
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Dana BanciLdw administration of this contract, including
By: Dana Burghd off ❑g24,202111:07 CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
c a_Lboa 46_1aeGW
By.
Shatabya (Aug 19, 02113:49 CDT)
APPROVAL RECOMMENDED: Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
By: Christopher rder(Aug 19,202116:16 CDT) LEGALITY:
,IT 1 :
Name: Chris Harder
Title: Water Director
y�l
ATTEST: By: DBlack(Aug 23,202121:37 CDT)
lD`l6la/1� C70`llal f Name: Doug Black
By: RonaldP.Gonzales(Aug 24,202111:29 CDT) Title: Assistant City Attorney
Name: Ronald Gonzales 444n�n
Title: Actin City Secretary ��F°F�Rr�*
g y ry p°° °°%t , CONTRACT AUTHORIZATION:
o OO o�-�, M&C: 20-0271
pv0 yz� Date Approved: 5/5/2020
°°° °O°T�
zt0000�000 4x Form 1295 Certification No.:
Vector Controls LLC
By: _z'
Name: Brian Tnllos
Title: Controller
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
8/5/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
'14�
DATE: 5/5/2020 REFERENCE**M&C 20- LOG NAME: 13P20-0076 INSTRUMENTATION PARTS
NO.: 0271 AND EQUIP WATER SC
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Non-Exclusive Agreements with Prime Controls, LP, Frank Clark&Associates,
Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray
Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc.,
and G.K. Techstar, LLC for a Combined Annual Amount Up to $1,000,000.00 for
Instrumentation Equipment, Parts and Services for the Water Department and Authorize
Four Annual Renewal Options and Increased Amounts of$1,100,00.00 for the Third
Renewal and $1,210,000.00 for the Fourth Renewal (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive Agreements with Prime Controls, LP,
Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries,
Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc.,
and G.K. Techstar, LLC for a combined annual amount up to $1,000,000.00 for Instrumentation
Equipment, Parts and Services for the Water Department and authorize four annual renewal options
and increased amounts of$1,100,00.00 for the third renewal and $1,210,000.00 for the fourth
renewal.
DISCUSSION:
The Water Department approached the Purchasing Division to procure new and replacement water
and wastewater utility instrumentation equipment and appurtenances, parts, on-site or shop repair
services, calibration, engineering and startup services, and field troubleshooting for various locations
throughout the City.
The Invitation to Bid (ITB) consisted of detailed specifications describing the instrumentation
equipment and repair services required to meet American Water Works Association (AWWA), National
Electrical Manufacturer's Association (NEMA), American Society for Testing and Materials (ASTM),
and Underwriters Laboratories (UL) standards. The Water Department certifies that the bids received
by Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls
Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls,
Total Process Solutions, Inc., and G.K. Techstar, LLC meet the specifications required for the items
and services that are being awarded. An increase in the annual amount for years three and four will
ensure that spending authority is available throughout the agreement term. Instrumentation
equipment, parts, and repair services will be ordered as needed based on price and availability to
ensure the City's needs are met.
This bid was advertised in the Fort Worth Star-Telegram on February 05, 2020, February 12, 2015,
February 19, 2020 and February 26, 2020. The City received nine bids. A pre-bid conference was held
on February 12, 2020.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=27840&counciIdate=5/5/2020 1/2
8/5/2021 M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water& Sewer Fund to support the approval of the above
recommendation and execution of the agreements. Prior to any expenditure being incurred,
the Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget FReference # Amount
ID ID I I I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
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