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HomeMy WebLinkAboutContract 43832 FORT WORTH CSC No. C-25898 ..-� CITY SECRETARY CONTRACT N0,OFFICIAL RECORD CITY OF FORT WORTH CITY SECRETAR OPERATIVE PURCHASE CUSTOMER AGREEMENT (Quote) FT.WORTH,IrX T ' urc ase Customer Agreement ("Customer Agreement") is entered into by and between Lantana Communications Corp., an authorized reseller of AVAYA, Inc. services ("Vendor") and the City of Fort Worth, ("Customer" or"Authorized Customer"),a Texas local government entity,and a Customer as defined in Section 3.A. OF Appendix A of the Standard Terms and Conditions For Product and Related Services Contracts of the agreement between the Department of Information Resources (the "Entity") and Vendor, Contract No. DIR-SDD-1499, as amended, (the "Enfity Agreement")with an effective date of 11/3012010. This Customer Agreement shall be governed by the terms and conditions of the Entity Agreement, which is incorporated herein by reference and is available online- at http:/Iwww2.dir.state.tx.uslictt contracts/Pages/Details.aspx?dir_contract number—DIR-SDD- 1499&Retum=http%3A/(www2.dir.state.tx.us/ict/contracts/Pages/ResutlsByProduct.aspx%3Fa%3DTexasDl RContractNumb er0/63A'DIR-SDD-1499 or upon request from Vendor.The Entity Agreement expires on 11/3012014. Authorized Customer is eligible and desires to purchase maintenance, support, and monitoring services pursuant to the terms and conditions of the Entity Agreement as the Entity may specify from time to time,as well as the terms and conditions of this Customer Agreement, and Exhibit A, Quote Reference Number 339426,which is attached hereto and made a part of this Agreement. Entity will only be responsible for services provided to Entity and will not be responsible for payments for services provided to any individual Customer. The Authorized Customer agrees to the terms and conditions of the Entity Agreement as applicable.The Authorized Customer hereby agrees that it is separately and solely liable for all obligations and payments for goods and services provided hereunder. Vendor agrees that Customer shall be entitled to the same rights and protections under the law afforded to the Entity under the Entity Agreement, as applicable, as if Customer had entered into the Entity Agreement. Further, Vendor agrees that until the expiration of three (3) years after final payment under this Customer Agreement, or the final conclusion of any audit commenced during the said three years, Customer, or Customer's designated representative, shall have access to and the right to audit at reasonable times, all Vendor records involving transactions relating to this Customer Agreement necessary to determine compliance therewith, at no additional cost to the Customer. Vendor agrees that the Customer shall have access to such records during normal business hours. Customer shall provide Vendor with reasonable advance notice of any intended audits. The undersigned represents and warrants that he/she has the power and authority to execute this Customer Agreement, bind the respective Authorized Customer, and that the execution and performance of this Customer Agreement has been duly authorized by all necessary Authorized Customer action by M&C C-25898 approved on 1 010212 01 2. Authorized Customer has caused this Customer Agreement to be executed by its duly authorized representative to be effective as of the date signed below by Customer. Customer Name: City of Fort Worth Vendor Name: Lantana Communications Co . Signature Signature X Printed Name: Print arn Fea-nandc� E Title:Assistant City Manager ap�ootlnn� Title: Date: o 'V. 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W y Y O > 2 U w V V Q 0 0 ❑ l 2 Z z ti H r z I z z H I W 0 0 p w o > > > J > J > J > > J J `^ Z K N W N ❑ ❑ N pp N ❑ f/1 ❑ p N N Q O Q O Q Q tt Q ¢ Y ¢ ¢ w Y ¢ d f o > LL O w w W W w W W w W w W w w p QQ w O W ❑ w pP O w w > u ¢ a a ¢ a ¢ a ¢ a s q O P O o o q Ca o° O o o :O o o U J °o °oo :.n C o oO g °o jf °oG U 0 u o 00 =O K 0 ) ) : ! ! \ { ! ] \ \ \ \ © 2 \2 2 110 ! . . . . ) � ~ ` } _ & \ \ ) ! : E ! k ( ® 4 { S ] « : \ \ � } \ \ < \� } \ % ! \ \ } ( } \ | / \ § § 4 ) ! 1 ( : ) \ ) lu ) • : _ � � _ ) \ § § ! / \ } M&C Review Page 1 of Official Yto of the Ory of Fort Worth, R•.as CITY COUNCIL AGENDA FORT11 COUNCIL ACTION: Approved on 10/2/2012 DATE: 10/2/2012 REFERENCE NO.: **C-25898 LOG NAME: 60CALL CENTER 2012 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Agreement with Lantana Communications Corp., in the Amount Not to Exceed $97,715.40 Per Year to Renew Maintenance, Support and Monitoring for the Water Customer Relations Communication System Using a Texas Cooperative Agreement (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Agreement with Lantana Communications Corp., as an authorized reseller of services for Avaya, Inc., in the amount not to exceed $97,715.40 per year to renew maintenance, support and monitoring for the Water Customer Relations Communication System and Integrated Computer Automation and Business Application Software using the State of Texas Department of Information Resources Contract No. DIR-SDD- 1499. DISCUSSION: On June 17, 2008, (M&C C-22879) the City Council authorized the procurement, licensing, and support of hardware and software for communications systems used by Water Customer Relations. The purpose of this Mayor and Council Communication (M&C) is to authorize the renewal of maintenance, support, and monitoring services with Lantana Communications Corp. Lantana Communications Corp. is a direct authorized reseller of services for Avaya, Inc. under DIR Contract No. DIR-SDD-1499. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. DIR contracts were competitively bid to increase and simplify the purchasing power of government entities. ADMINISTRATIVE AMENDMENT - An increase or administrative amendment for this Agreement may be made by the City Manager, or his designee, for the amount up to $50,000.00 and does not require specific City Council approval so long as sufficient funds have been appropriated. M/WBE - A waiver for the goal for MBE/SBE subcontracting requirements was requested by the Water Department and approved by the M/WBE Office because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible. TERM - This Agreement shall be effective September 1, 2012 and expire August 31, 2013, RENEWAL OPTIONS - This Agreement may be renewed for an additional one-year term at the City's option in accordance with the terms of the DIR contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Water and Sewer Operating Fund. mhtmLtile://C:ADocuments and Settings\csaloneANly DocumentsVProjects\Lantana\2012\... 10/30/2012 M&C Review Page 2 of 2 TO Fund/AccounVCenters FROM Fund/AccounVCenters PE45 539120 0604012 $48,857.70 PE45 539120 0704012 $48,857.70 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Barbara J. Wilson (8272) ATTACHMENTS DIR-SDD-1499-appendix-a Standard Terms & Conditions.pdf DIR-SDD-1499-appendix-b HUB Subcontracting Plan.pdf DIR-SDD-1499-appendix-c Pricing Index.pdf FWWD SA Quote.pdf mhtml:tile://C:ADocuments and Settings\csaloneAMy Doc uments\Projects\Lan tana\2012\... 10/30/2012