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HomeMy WebLinkAboutContract 40982-R2 r CITY SECRETARY ' - - 17 CONTRACT CVO. RENEWAL AGREEMENT FOR CITY SECRETARY CONTRACT NO. 40982 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES This Renewal Agreement("Agreement")is made and entered into by and between the City of Fort Worth,Texas,a municipal corporation organized under the laws of the State of Texas "City"}, acting by and through Fernando Costa, its duly authorized Assistant City Manager, and the Arts Council of Fort Worth&Tarrant County("Arts Council"),a nonprofit Texas corporation,acting by and through Jody Ulich, its duly authorized President. RECITALS The following statements are true and correct and form the basis of this Agreement: A. City and Arts Council previously entered into City Secretary Contract No.40982 (the "Contract"), a contract for professional management services for Arts Council to manage the City's Public Art Program. The Contract commenced on October 1, 2010 and expired on September 30, 2011, subject to renewal for four one-year renewal terms. B. The Contract provides that the renewal shall occur upon the Fort Worth City Council appropriating the funds under the Contract and upon Arts Council providing City with the proof of insurance in the amounts required under the Contract. City Council has appropriated the funding, and Arts Council has provided City with the requisite proof of insurance,and the parties wish to set forth herein that the renewal has been affected for the 2012-2013 contract term. C. The Contract provides that the parties will negotiate the Contract's budget amount each year. The parties have concluded those negotiations and wish to set forth herein the ainount of the budget for the 2012-2013 contract term. OFFICIAL RECORD CITY SECKTARY FTO ' "V I RENEWAL AGREEMENT FOR CSC NO.40982 Pagel of 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERV ICES AGREEMENT In consideration of the mutual covenants, promises, and obligations contained herein, the parties agree as follows: 1. The Contract is hereby renewed and extended for a one-year renewal terns,commencing on October 1, 2012 and expiring on September 30, 2013. 2. Arts Council agrees to provide professional management services to City in the form of oversight and administrative services for City's Public Art Program,including provision of certain staff support services to the Fort Worth Art Commission. These services are described in detail in Exhibit "A,"the "City of Fort Worth PUBLIC ART PROGRAM FY 2013 Program Services" proposal submitted by Arts Council to City ("Program Services"). The same is attached hereafter and incorporated herein for all purposes by reference. In the event of a conflict between the terms of this Agreement, and the terms of any part of the Program Services or the Contract, this Agreement shall control. Arts Council shall submit a semiannual expense and program services status reports to City in a format provided to Arts Council by City through the City's Transportation & Public Works Department. 3. The amount to be paid to Arts Council for all Program Services, as hereinafter defined, shall not exceed FOUR HUNDRED THIRTY-EIGHT THOUSAND NINE HUNDRED SEVENTY-EIGHT DOLLARS AND NO CENTS ($438,978.00) for Fiscal Year 2012-2013 and shall be paid in one annual installment at the within thirty (30) days after the execution of this Agreement. All other terms and conditions of the Contract shall remain in full force and effect. RENEWAL AGREEMENT FOR CSC NO.40982 Page 2 of 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES IN WITNESS WHEREOF, the parties have executed this Agreement on this g day of 52012. CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH AND TARRANT COUNTY, INC. by• by: Fernando Costa J dy U lick Assistant City Manager re 'dent APPROVED AS TO FORM AND LEGALITY: Tyler .Wallach r Assistant City Attorney JORT h 00000000 4 Y �r �a o� ATTEST: p�sv oil M-4 - loco, a� 0° � Mary J. kjar 00000 � City Secretary Contract Authorization M&C C-25920 Date: October 16, 2012 0 , 01:1CIA1.0 1 C sf Cf T WORI RENEWAL AGREEMENT FOR CSC NO. 40982 Page 3 of 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES EXHIBIT A City of Fort Worth Public Art Program FY 2013 Program Services On September 10,2012,the Fort Worth Art Commission made a formal recommendation of the FY 2013 Fort Worth Public Art Annual York Plan (attached). PROGRAM ADMINISTRATION Under the proposed Fiscal Year 2013 professional services agreement, the Arts Council of Fort Worth&Tarrant County will continue to administer the Fort worth Public Art Program, including management of up to 69 ongoing and new public art and design enhancement projects with combined budgets totaling over $8 million in accordance with the FY 2013 FWPA Annual Work Plan. In addition,the Arts Council will do the following: (I)implement the program's P Anti-Graffiti Mural project in collaboration with community partners in Council District 9; (2)Assess the first round of Community ID: Public Art in Neighborhoods projects and conduct public outreach sessions in preparation for the next round anticipated in Fiscal Year 2014, (3) Participate in Downtown Fort worth Inc's Plan 2023 Urban Design, Parks and open Space Committee to identify potential projects and opportunities for public art that connect Downtown with the Southside, West 7t1' Street,Near Southeast and Trinity River Vision; (4) Prepare a Fort Worth Public Art Master Plan Progress Report and review public art plans for various funding sources and recommend revisions, if necessary, (5) Host public art dedication events, artist workshops, lectures and other community outreach activities; and, (6) Staff the Fort worth Art Commission. The Administrative Budget for Fiscal Year 2012 ($438,978) includes personnel and general administrative costs, as well as funds to support artist selection processes for new projects, certain collection management operating expenses, and public education and outreach programs. The Maintenance Budget for Fiscal Year 2012 ($45,000) will be used to maintain artwork in the collection,including cleaning and routine maintenance of up to 36 artworks in the Fort`]North Public Art Collection. RENEWAL AGREEMENT FOR CSC NO.40982 Page 4 o f 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES U} e CD al w ° pQ� E -0 a a m us CV V Q a r 0D C71 z N y (D :� ` W ui w w }` c 0 E� w a z z 2 z Z o M 0 a a s m g Q h z Ea zm z 0) a v fh V V C7 Q w J 0 a m WO m Q 2= W i/7 z U) Z�a W L Q W 0 LL V a m � uw [aC a v U a 0 m °v v po H v ° ° r° ° ° ti 0 v o o o a o o a 0 c, vvv° v r- o a ao o o a o o co o0 0 m N F► 6 4 tN A 41 4% 4% � 69 � 1w � 41 1� 69 � � �r 6�A � N Q0 0 ig 00 ca QD a o W 4 0 -r V :. 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C m C W ~ 4 ro E 3 o ct U a ti m a b m UL L- Q , H L N 4f G Cc U c H a Lu M> � ° ❑ o' er t �� �� Z a a.U-. �w,�U c ❑ate L?2 a ac°v O ❑ ] L r i-vI&C Review Page 1 of 2 Official site of the C=ry of Fart Worth,Tc�x s FoRTWORT111 CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 10/16/2012 - ordinance No. 20458-10-2012 REFERENCE 20MANAGEMEIVT OF THE DATE: 10/16/2012 NO. **C-25920 LOG NAME: 2013 PUBLIC ART PROGRAM CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Transfer from the Specially Funded Capital Projects Fund to the General Fund in the Amount of$483,978.00 for Management of the Fort Worth Public Art Program and Maintenance of the Public Art Collection and Authorize Execution of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the Amount of$438,978.00 for Fiscal Year 2013 Management of the Public Art Program and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer in the amount of$483,978.00 from the Specially Funded Capital Projects Fund to the General Fund for management of the Fort Worth Public Art Program and maintenance of the public art collection; 2. Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and appropriations in the General Fund in the amount of$483,978.00; and 3. Authorize a renewal of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the amount of$438,978.00 for management of the Fiscal Year 2013 Fort Worth Public Art Program for a period of one-year. DISCUSSION: Under the proposed Fiscal Year 2013 Professional Services Agreement, the Arts Council of Fort Worth and Tarrant County, Inc. will continue to administer the Fort Worth Public Art Program (FWPA), including management of up to 69 ongoing and new public art and design enhancement projects, with combined budgets totaling over$8 million in accordance with the Fiscal Year 2013 Fort Worth Public Art Annual Work Plan. The Administrative Budget for Fiscal Year 2013 ($438,978.00) includes personnel and general administrative costs, as well as funds to support artist selection processes for new projects, certain collection management operating expenses and public education and outreach programs. The Maintenance Budget for Fiscal Year 2013 ($45,000.90) will be used to maintain artwork in the collection, including cleaning and routine maintenance of up to 36 artworks in the Fort Worth Public Art Collection. This Maintenance Budget is held by the City of Fort Worth and accessed via contracts with conservators and other professionals, as needed. In addition to management of new public art projects and maintenance and conservation of the FWPA Collection, the Arts Council will do the following: (1) Implement the program's third Anti-Graffiti Mural project in collaboration with community partners in Council District 9, (2) Assess the first round of Community ID: Public Art in Neighborhoods projects and conduct public outreach sessions in preparation for the next round anticipated in Fiscal Year 2014, (3) Participate in Downtown Fort Worth Inc's Plan 2023 Urban Design, Parks and Open Space Committee to identify potential projects and opportunities for public art that connect Downtown with the Southside, West 7th Street, Near http:llwww.fortworthgov.orglcouncil packetlmc_review.asp?III=17506&councildate=10... 1012312012 NI&C Review Page 2 of 2 Southeast and Trinity River Vision; (4) Prepare a FWPA Master Plan Progress Report and review public art plans for various funding sources and recommend revisions, if necessary; (5) Host public art dedication events, artist workshops, lectures and other community outreach activities; and, (6) Staff the Fort Worth Art Commission. On June 11, 2912, the Fort Worth Art Commission set public hearings on the draft Fiscal Year 2013 Annual Work Plan for purposes of public comment, which was widely publicized through various print and electronic media, including the City of Fort Worth and Fort Worth Public Art web sites, as well as the Fort Worth Public Art Enews. The Fort Worth Art Commission held public hearings on July 9, 2012 and August 6, 2012. The Fiscal Year 2913 Annual Work Plan was formally recommended on September 10, 2912. On September 18, 2912, (M&C G-17672) the City Council authorized the transfer of$973,483.58 from the Fiscal Year 2911-2912 Water and Sewer Cash-Funded Capital Projects Fund to the Specially Funded Capital Projects Fund for the Fort Worth Public Art Program in accordance with City Council policy established in Chapter 2, Article Ill, Division 2 of the City Code. As set forth in the Long Range Public Art Plan for the Water Fund (approved by City Council on May 9, 2006, by M&C G- 15185), these funds are used for the administration of the public art program ($438,978.00), annual maintenance of the public art collection ($45,000.00), specific public art projects and initiatives outlined in the Fort Worth Public Art Fiscal Year 2013 Annual Work Plan, including two new Urban Villageprojects, funds for an Anti-Graffiti Mural Project, acquisition of existing works ($389,505.58) and set aside for the Public Art Conservation Fund ($100,000.00). FISCAL INFORMATIONICERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budget, as appropriated of the General Fund. TO Fund/AccounVCenters FROM Fund/Account/Centers 1 &2) GG01 472291 0901600 $483,978.00 1)C291 538070 201989990500 $483,978.00 2) GG01 539120 0901600 $4831978.00 3) GG01 539120 0901600 $438,978.00 Submitted for City Manager's Office by Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Martha Peters (298-3025) ATTACHMENTS 20MANAGEMENT OF THE 2013 PUBLIC .ART PROGRAM SAGA 3.doc http://www.fortworthgov.org/council—packet/mc_review.asp?ID=17506&councildate=l 0... 10/23/2012